R E F OR T RESUMESED 015 771 FS 000 214

rOLLOW -UP OF OPERATION HEAD START PARTICIPANTS IN THE STATE

OF IOWA. FINAL REPORT.BY- FOLEY, WALTER J.IOWA UNIV., IOWA CITYREPORT NUMBER 0E0-522 PUB DATE 67

EDRS PRICE MF-$0.25 HC-$1.00 23F.

DESCRIPTORS- *COMPUTER PROGRAMS, INFORMATION PROCESSING,

*INFORMATION RETRIEVAL, INFORMATION CENTERS, INFORMATIONSTORAGE, *INFORMATION SYSTEMS, DATA COLLECTION, *ELECTRONIC

DATA PROCESSING, *STUDENT RECORDS, PRESCHOOL EVALUATION

SYSTEMS APPROACH, FOLLOWUP STUDIES, MAINTENANCE, IOWA, 0E0,

HEADSTART, CARDFAC,

A STEP BY STEP OUTLINE OF THE SYSTEM DEVELOPED TO MAKE

AND KEEP RECORDS FOR A 2-YEAR FOLLOWUF STUDY OF IOWA

HEADSTART PARTICIPANTS (SUMMER 1965), SUPPLIES DETAILED

INFORMATION FOR THE ESTABLISHMENT OF A SIMILAR SYSTEM. THE

IOWA EDUCATION INFORMATION CENTER OF THE UNIVERSITY OF IOWA

AND THE OFFICE OF ECONOMIC OPPORTUNITY COOPERATED TO DEVELOP

AN INFORMATION RETRIEVAL SYSTEM INCLUDING PUPIL

IDENTIFICATION AND CONTINUOUS FILE MAINTENANCE. INCLUDED IN

THIS FINAL REPORT OF THE PROJECT ARE COPIES OF THE TAPELAYOUTS RELEVANT TO THE FILES, AND RETRIEVAL FORMATS NEEDED

TO EXTRACT INFORMATION ABOUT THE HEADSTART POPULATION. A

LONGITUDINAL FILE HAS BEEN SUCCESSFULLY MAINTAINED ON 79.4

PER CENT OF THE ORIGINAL HEADSTART PARTICIPANTS, A VERY GOOD

RECORD CONSIDERING THE NUMBER OF PUPILS ENROLLED IN PAROCHIAL

SCHOOL IN IOWA. (MS)

U.S. DEPARTMENT OF HEALTH, EDUCATION t WELFARE C E 1 0.d

OFFICE OF EDUCATION

THIS DOCUMENT HAS BEEN REPRODUCED EXACTLY AS RECEIVED FROM THE

PERSON OR ORGANIZATION ORIGINATING IT. POINTS OF VIEW OR OPINIONS

STATED DO NOT NECESSARILY REPRESENT OFFICIAL OFFICE OF EDUCATION

POSITION OR POLICY.

FOLLOW-UP OF OPERATION HEAD START PARTICIPANTS

IN THE STATE OF IOWA

FINAL REPORT

Dr. Walter J. Foley

1967

TABLE OF CONTENTS

PAGEObjectives 1

Major Phases 1

I. Implementation Phase 2

II. File Maintenance Phase 3

III. The Retrieval Phase 5

Summary 5

Appendix A

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FOLLOW-UP OF OPERATION HEAD START PARTICIPANTS

IN THE STATE OF IOWA

FINAL REPORT

Dr. Walter J. Foley

In July of 1965 the Office of Economic Opportunity commissionedthe Iowa Educational Information Center, located at The University of Iowa,to identify participants in Project Head Start as they enter the educationalsystem in the State of Iowa. The proposal further committed the Informa-tion Center to following these pupils for a two-year period after entry intothe educational system. The proposal itself anticipated a five-yearfollow-up of Head Start pupils. But, the funding of the contract of July,1965, was for a two-year period. The proposal itself was contingentupon the IEIC developing an elementary pupil data bank during the academicyear of 1965-66. The elementary data bank project was a joint endeavorby The University of Iowa and the Iowa State Department of Public Instruc-tion.

Objectives

The objectives of the proposal were:

1.- To develop a system of identification of Project Head Startparticipants in the State of Iowa which would enable the IEIC toclassify pupils as participating in Head Start Programs.

2. To develop a system of file maintenance for a continualidentification of pupils for the two-year period of the proposal.Here again we have the proposal itself calling for a five-yearfollow-up period while funding was for the two-year period.

3. To develop a retrieval system which would allow a readyaccess to all information on Project Head Start participants atany time during the two-year contract period.

Major Phases

The proposal may be viewed in terms of three major phases. Thefirst, or implementation phase, consisted of the following activities:

I. Implementation Phase:

1.1 Major activity during this period was of a developmentalnature and included the selection and preparation ofthe staff within the Center.

1.2 Data from O.E.O. testing had been requested of Dr. JohnJohnson to establish a more complete file than was orig-inally required of the proposal.

1.3 The system development activities for the project began.This involved the pre-programming of information onHead Start participants.

1.4 The tentative information collection instruments weredeveloped for data collection.

1.5 A classification system for participants by program wasplanned in order to allow future comparisons across pro-grams.

1.6 Activities for establishment of a File Maintenance Proce-dure which would enable the comparisons on continuallymaintained information were carried out.

1.7 Preliminary plans for a retrieval system were developedin order to obtain ready access to Head Start data fromthe IEIC total elementary file.

1.8 Miscellaneous activities related to the contract such asmeetings, staff training, recruitment and long-range plan-ning were also included in the routine administration ofthe contract.

1.9 Editing of the 0. E .0. tape file received from the DataProcessing Center of the Office of Economic Opportunitywas completed.

1.10 Printing of forms for data collection was completed, alongwith preparation of manuals for use with data-collectionforms.

1.11 Development of educational specifications continued anddocumentation was accomplished of the computer programsdeveloped for the project.

- 2

1.12 Dissemination of the listing of participants in the projecttook place.

1.13 Receipt of the complete tape file on Iowa participants fromthe O.E.O. processing center was made . Because ofdelays at the Office of Economic Opportunity Data Process-ing Center, the tape file of Project Head Start participantsin Iowa was difficult to develop. Special attention wascalled to this problem as it was crucial to the early anal-ysis of Head Start Participant Data.

1.14 On November 4, 1965, Dr. Foley participated in a confer-ence of Independent Investigators in New York City andexchanged information with other Head Start investigators.

II. The File Maintenance Phase:

2.1 The following 0.E.O. tape files were received:

a) Medical Screeningb) Psychological Screeningc) Preschool Inventoryd) Parent Participatione) Parent Evaluationf) Worker Evaluationg) Staff Member Information

2.2 Tape records from 1.1 were transferred to high-densitytape for processing.

2.3 Printouts of available 0.E.O. tape files were made.

2.4 Each record from 1.1 was reprogrammed into a compatiblescoring system for future analysis.

2.5 The participant records on the P.A.T. were scored for twogroups: those administered once and those administeredtwice.

2.6 The P.A. T. results were analyzed for gain on a Pre-Postdesign for the six centers which provided these data.

3

2.7 The Staff Member Information was analyzed for each centerand total population by variable, sex, and total.

2.8 The attitude scale was reprocessed on a 1-0 scale forevaluations of Head Start children.

2.9 A computer program was written to merge, and match thefollowing O.E. 0. tape files to secure a listing of com-plete information by center:

a) Medical screeningb) Psychological screeningc) Preschool inventoryd) Parent participatione) Parent evaluationf) Worker evaluationg) Staff member information

Chi square analysis of staff characteristics on basis of

splits on sex, age, etc., across centers was programmed.

2.10 A computer match of pupils from the 1966 spring admin-istration of the Elementary Pupil Accounting Project withO.E.O. participants was made. The matched pupils

were identified in the file for the total kindergarten popu-lation.

2.11 The process from 2.10 above was redone for the fall 1966

administration of the elementary pupil file. This processinvolved the updating of the kindergarten matches as thepupils entered first grade.

2.12 The figures from the original O.E.O. participant file, thekindergarten match file and the first grade file have been

examined and a mortality rate was computed. A "hit"rate of 79.4% was achieved.

Matched 2,197Unmatched 572

TOTAL 2,769

4

III. The Retrieval Phase:

3.1 The write-up and construction of the tables for thefinal report to O.E.O. was completed.

3.2 Documentation of the systems design and file layoutfor the pupil file was completed and is shown as AppendixA.

Summary

For the past two years, the Iowa Educational Information Centerhas cooperated with the Office of Economic. Opportunity in following upHead Start. participants from the Summer, 1965, programs. Thisfollow-up project has been a highly successful cooperative endeavor andhas maintained an identification and follow-up ratio of 79.4% of theoriginal Head Start participants. Considering the number of pupilsenrolled in parochial schools in Iowa, this figure gains added signifi-cance.

This final report presents the necessary steps undertaken to com-plete this project and copies of the system employed in identifying andfollowing-up Head Start participants, the tape layouts that are relevantto the files created for maintaining these records, and the retrievalformats for pulling off information from the original Head Start population.

The Head Start follow-up contract entered into by the Iowa Educa-tional Information Center has successfully maintained a longitudinal fileon a. large portion of the original Head Start participants in the State ofIowa. In addition, research was completed from these data to the extentof one doctoral dissertation completed in the summer of 1967 and fourresearch articles submitted for publication in the summer of 1967.

-5

APPENDIX A

1965 HEADSTART IDENTIFICATION SYSTEM

1. A tape file of Iowa Headstart program partiOipants for 1965

was obtained from the U. S. Office of Economic Opportunity.

The file is labeled RCRBA and contains one record per

pupil.

2. The tape file in step 1 is sorted in alphabetical sequence

by pupil name. .

3. A deck of cards and list of pupils are created in alphabetical

sequence from the sorted tape. The list contains the pupil's

name, Headstart identification number and Headstart center

number. The card (one for each pupil) contains all information

on the RCRBA file.

riEts,DSTAR1PUPIL-

FILE

RC RBA

SORT ALPHAey

NAME

SoRTS D

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PuNc PUPILSON 4. ('RD ANSt)PRIMI OS7

41.1.00.11.1111T10/..

HEAD s-ret\R-rPUPIL LIST

vkaAPSTAKTPHIL FILE.

4. A tape file of all elementary CardPac pupils in Iowa was

obtained and sorted into alphabetical name sequence.

5. From the sorted tape a list of all pupils in kindergarten, first

and second grades was compiled containing their name, grade,

CardPac ID, district, school code, and birth date. Only

pupils in the grades listed could possibly be in the 1965

Headstart program.

SORT ALPRA8J NAME.

6. The names of the pupils on the two lists were then hand-

matched and the pupil's CardPac ID and district-building ID

were written on the corresponding Headstart pupil card.

The geographical location of the Headstart center and the

pupil's present school district also assisted in the match

process.

7. The matched and unmatched cards were sorted and the

CardPac ID was keypunched into the matched pupil file..

FIE/q)srARTPUPIL LIST

ILIVIVEM/1..1%1111

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CARbPAcPUPIL LI sT

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8. The matched pupil file was then sorted into district school

sequence. The unmatched pupil file was sorted into Head-

start center sequence.

9. Both files were then printed on lists. The unmatched list

contained pupil name, Headstart center, and space to write

the CardPac ID. The matched list contained the school

name, pupil name as it appeared both on the Headstart and

CardPac files, and the CardPac ID.

10. The matched list for each school was sent to the school to be

verified. A copy of the unmatched list for a respective Head-

start center was sent to all schools geographically close to

the respective center. The schools were asked to verify that

each pupil on the matched file did in fact participate in the Head-

start program. They were also asked to write on the unmatched

list the CardPac ID of any pupil they were able to identify.

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11, The lists were received by IEIC and any additions or changes

noted by the schools were keypunched into the pupil card files.

12. The pupil file cards were finally sorted into 1-leadstart ID

sequence.

13. The entire file was read onto tape for storage.

11 Cok'PE.c-TCAkf)FILE

IA/MA-ref:F.:ANINE_ FILE(CORRECT eb)

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WRITE. C A k 1;j:okrroTAPE

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TAPE FILE REQUIREMENTS Prepared byWarl A. Lilly Date 6-27-67 Page 1 of 1

External I.D. Label .....Ueadstart 1111,1 jal A with CardPac ID

Serial Number 929 Tape Type 49 Blocking Factor 10

HDSTRT 929Internal I.D. Label

Fixed Length - Record Lctngth 72 chr,

Variable Length = Maximum Record Length

Characteristics:

Header:

Trailer:

CD

B.0 D. Binary

Standard - 1HDR (120ch.), TM, DATA

Non-Standard

Standard - DATA, TM, lEOR or 1EOF, TM

Non-Standard

File is Output of 1965 Head

File is Input to

File Sequence

Positions Type

adsta t ild ID

FieldAlescription and Code ConversionsFrom To

1 61 Information copied directly from Headstart RCRBA file1 4 N Record count5 15 N Center ID

16 21 N Child ID22 32 Miscellaneous Headstart location information33 61 A Child name62 71 A/N CardPac identification number

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