f-01 - sample document

Kevin Power Solutions Ltd.

Finance End user Manual

By

43/A, Road No. 12, M.L.A. Colony, Banjara Hills, Hyderabad – 500034, INDIA

Kevin Power Solutions Ltd. FINANCE

File Name: Release: ECC 6.00 EHP5Responsibility: FI MODULE LEAD Status:

Tel: +91 40 4455 9999, Fax: +91 40 4455 9900, Website: www.vcentric.com

F-01 - Sample Document

Business Process Description Overview

To create and maintain a document as a sample which can be used for posting to G/L after making necessary changes at the time of posting.

During document entry, you can have data from another document defaulted. The items from this reference document can be:

Transferred without changes

Used for reverse postings

Changed

Omitted

Enhanced

In contrast to an accounting document, sample documents do not update transaction figures. They serve merely as data sources for an accounting document. Its advantage is that you can change or enhance them. You therefore use a sample document rather than an accounting document if you need a reference document for which you want to define the layout yourself.

Output - Results Comments

Document is posted System generated a sample document number with document type AB.

Last changed on: 22-Apr-23 Version: Final

SAP ECC 6.0Work Instruction

Page: 2 of 8

http://www.vcentric.com/



PROCEDURAL STEPS

1.1 Access transaction by:

T-code F-01Menu Path Accounting Financial Accounting General Ledger

Posting Reference Documents F-01 - Sample Document

1.2 On the screen “Enter sample document: Header Data”, enter the information in the fields as specified in the table below:



Page: 3 of 8



Field Name Description R/O/C User Action and Values

Document Date Date of the document R NOTE: The document date is the date on which the original document was issued

Type Document type R Accept default of ‘SA’ for G/L Document Posting

Company Code Company code of the first G/L account R This field can have a value defaulted in from the User Parameters settings.

Posting Date Posting date of the document which will determine the period it posts to

R Default is system date

Currency/rate Currency that the amounts will be entered into the system under

R Enter either the local currency or another



Page: 4 of 8



currency defined in your system

Reference Field allocated to any extra numeric or name identifiers.

C Can be used to contain external document reference numbers. This is helpful as an additional document search criterion, and can be used in correspondence printing.

Doc. Header text

Text that may be entered to apply to the entire document via the header

O Enter if necessary

Post Key Key that will determine the type of account to be posted to and whether it is a debit or credit

R Enter key to identify this line properly and to post to the correct side of the account

Account G/L account number to post the first line of the invoice to

R Enter the G/L account to be posted to

Special G/L The G/L indicator determines how to handle special postings

O Use system supplied or customized indicators if necessary

Trans type The transaction type controls various system activities when business transactions are posted.

O Enter if appropriate

1.3 Select the Enter icon to proceed

1.4 Enter the information in the fields as specified in the table below:



Page: 5 of 8



Field Name Description R/O/C User Action and Values

Amount in Doc Currency

The amount for the account entered on the previous screen

R Enter proper amount

Post Key Key that will determine the type of account to be posted to and whether it is a debit or credit

R Enter key to identify this line properly and to post to the correct side of the account

Account G/L account number to post the subsequent lines of the invoice to

R Enter the G/L account to be



Page: 6 of 8



posted toSpecial G/L The G/L indicator determines how to

handle special postings O Use system

supplied or customized indicators if necessary

Trans type The transaction type controls various system activities when business transactions are posted.

O Enter if appropriate

New co code Enter the company code that this line will post to

O Enter if you desire inter-company posting

Note: There are many other fields which are to be used according to configuration rules, account dependencies, specific posting transactions, and company procedures.

Select the Enter icon to proceed to enter more lines until the debits equal the credits. When satisfied with your entry, proceed as described below.



Page: 7 of 8



1.5 Simulating the Posting

While Selecting the over view button we can see line items.

1.6 To save the data, select the Save icon or select \Document\Post.

A system generated message will appear on the screen.

******************End of the Process*******************



Page: 8 of 8