EZ Grade Pro

Becky KossFrench & Spanish TeacherLake-Lehman Sr. High School

EZ Grade Pro

Gradebook Attendance Seating Charts Progress Reports

Getting Set Up

Log in to the L-L network.Enter your username and password.Select “Advanced” then “Contexts” (the box,

not the arrow)Double click “LN”.Click “Teachers”, then “OK” (at the top)Click “OK” (at the bottom)

Start EZ Grade Pro

Double click the EZ GP icon on your desktop.OR

Click the “Start” Button (bottom, left-hand side of your screen).

Go to “All Programs”, and slide the pointer down and over EZ GP.

Slide it to the right again, and click on “EZ GP” (not “Demo Gradebook”).

If Someone Else’s Gradebook Appears… Click “File” “Close” (in the upper left

corner)

When the little window pops up, click “Create a New Gradebook”.

A Window Called “Save New Gradebook” Will Appear Underneath that it will say

Save in:Then there will be a little window. It might say

“My Documents” or something else. To the right of the window, there will be a little

triangle. Click it.From the list that comes up, choose your

name.

Then Give It a Name

My Gradebook 2004 is fine. You can change it if you like.

Don’t use the name of a class for your GB.

Click “Save”.

Now You’ll Be Prompted to Add Classes Click “Add Classes”. This brings you to the “Records”

window. Give your first class a name. (Don’t use Term 1, 2, 3, 4)

Math Period 1 Bluebirds Reading

Click the terms (quarters) you have this class. Ignore “Class Weight”, unless you need to compute a

grade point average for your students. (Custom labels and data are unnecessary.)

Next Class

Click “Next Class >>” and repeat until you enter your last class.

Click “Done”.

Next…

In the upper left corner, click the down-facing arrow next to “Choose a Class”, and click on the class you wish to use.

One of 2 windows will pop up. It doesn’t matter which you do first.Class Options: Click “View/Edit Class

Options” (We’ll start with that one.)“Add Classes”

Class Options Window

There are 10 tabs (like a recipe box) across the top.

We’ll highlight the most useful and gloss over the rest.

Not having your Class Options set up correctly will cause frustration later.

Scale: Set up Your Grading Scale

You can choose from preset choices (which you can modify) or create your own.

#1 on the list will appear automatically, unless you change it. To save time, enter your primary grading scale on line 1.

Scale

I’m deleting the “Standard Scale”, and replacing it with “Lake-Lehman”. (You may prefer to modify the OSU scale or to create a new one.)

When I click on “Standard Scale”, the “Grades in Scale” and “Minimum %” for that scale appear.

Scale

To change the name, I highlight “Standard Scale”, and type “Lake-Lehman”.

The blue arrows in the middle give me the option to delete or add rows in the “Grades in Scale Column”. (I don’t want + or -, so I delete these rows.)

Then I go to the third column and enter the minimum number grade for that letter.

Scale

OSU Scale: If I need to add a grade, such as “Needs

Improvement”: Click on the words “OSU Scale” Click on the blue arrow in the place I want the new

grade to appear. Type “Needs Improvement” in the space that

appears. Adjust the minimum values for each. 0 should be the

minimum for the last one.

Round.: Let’s You Decide How Grades Will Be Rounded Just decide what you want.

Click the circle next to your option.

Category: To Establish Labels for Your Assignments You can use the preset options or create your

own. You can assign weights to your assignments.

(There are 2 other ways to do this. This is the one I understand the best.)

If you do a points system instead of percents, you should leave the “Weight” as N/A.

Make sure your weights equal 100%.

Category

This is important because the Progress Reports will list an average for each category.

Footnote

Allows you to attach a note to a score on the Score Chart and the Progress Report.

Score: Allows You to Add Special “One Click” Scores You can use presets or create your own. (You won’t do this now, but I’ll

demonstrate it.) Click “Edit” “Tool Options” “Show Tool Palette”, and your “One Click Grades” will appear.

This is useful (and quick) when you are entering the same score over and over.

Attendance

Lets you set codes for different types of absences (excused, unexcused, etc.).

At the HS I change the codes to the ones established by the administration.

(There are a ton of them. You may only use a few.)

Calendar

Allows you to set the first and last days of the term and any days that school is not in session (or days without kids).

Term

This is grayed out because we set this when we set up the classes.

Seat

Allows you to change the appearance of the seating chart.

This is easier to do when you are actually looking at the seating chart.

Color

You can

Color code entire classes.

Color code certain types of assignments.

Done

Click “Done” when you are happy with your class options.

Class Options Must Be Set for Each Class!! You can enter different options for each

class by clicking into each class, going to “Edit” “Class Options”, and selecting again.

Copying Class Options

OR you can copy them to all classes.Click “Tool” “Copy” “Class Options”.

Click on the class that you used to enter the options in the “Class to Copy FROM” window.

“Classes to Copy TO” window: Click on the classes you want to copy to.

Now For the Easier Parts…

Adding students’ names and information

Adding new assignments

Adding students’ grades

Adding Students

From the upper left-hand corner, click the arrow next to “Choose a Class”.

Click on the class you want. Click “ADD STUDENT +”. This brings the “Records” window up

again.

Adding Students

Last name and first name must be there. The rest of the information is optional. You can add custom information, like

Parents’ namesAddressesPhone numbers

Adding Students

The Grade Scale you entered for line #1 will be listed there (remember: I used Lake-Lehman).

This is where you can change the grading scale for an individual student (like for special ed.).

Click “Next” or “Done”.

Adding Assignments

On the top of the chart, click “Add Assignment”.

Enter the information for the assignment. Make sure you add the name, category, and date for the assignment.

There are also options to make assignments extra credit, able to be dropped, etc.

Adding Assignment

Click “Next” or “Done”.

Voilà!!

Your grades appear right next to the students’ names.