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TRANSCRIPT
Extreme Light Infrastructure Preparatory Phase
(ELI-PP)
Mid Term Report
1.11.2007 – 30.4.2009
30th June, 2009
Table of content
TABLE OF CONTENT
I Publishable Summary 1 II Project objectives for the period 5 III Work progress and achievements during the period 7
III.1 WP2: Legal issues 7 See also Annex I III.2 WP3: Governance 7 See also Annex II III.3 WP4A: Strategy 7 See also Annex III III.4 WP4B: Site choice 8 See also Annex IV III.5 WP5: Finance 8 See also Annex V III.6 WP6: Safety and radio protection 8 See also Annex VI III.7 WP7A: Lasers 8 See also Annex VII III.8 WP7B: Secondary sources 9 See also Annex VIII III.9 WP7C: Infrastructures 9 III.10 WP8: Trans-national networking 9 See also Annex IX III.11 WP9: International networking 9 See also Annex X
IV Deliverables and milestones tables 10 IV.1 Deliverables table 10 IV.2 Milestones table 14
V Project management 16 V.1 Consortium management tasks and achievements 16 V.2 Problems occurred and their solution 18 See also Annex XI V.3 List of project meetings, dates and venues 21 V.4 Project planning and status 21 See also Annex XII V.5 Impact of deviations from the planned milestones and deliverables 22 V.6 Changes in the legal status of beneficiaries 23 V.7 Development of the Project website 24
VI Explanation of the use of resources 25 VI.1 EC Funds 25 VI.2 In kind contributions 27
Table of content
VII Financial statements – Form C 29
See also Annex XIII
VIII Certificates 30 See also Annex XIV
IX Publications and patents 31 X National communication events 32
I Publishable summary
I. PUBLISHABLE SUMMARY Extreme Light Infrastructure (ELI) will be a laser facility of a scale never seen before. The first exawatt class laser in the world will be housed in a large research infrastructure to be built with a joint international effort. The facility will be dedicated to the investigation and to applications of laser matter interaction at the highest intensity level, i.e. more than three orders of magnitude higher than the state of the art. The aimed peak intensity is so large that the interaction of light with matter changes in a dramatic way. This new Optics field is called Relativistic Optics. Among the important by-products of this field are the generation of highly focused particle, x-ray and gamma-ray beams. The wealth of discoveries made in the relativistic regime justifies going further to the ultra-relativistic regime. One important aspect of ELI is the possibility to produce ultra-short pulses of photons, electrons, ions, neutrons, muons, and neutrinos in the femtosecond to attosecond regime on demand. Time-domain studies will allow unraveling the attosecond dynamics in atomic, molecular physics and plasma physics. ELI will comprise three branches: Attosecond Laser Science designed to make temporal investigation at the attosecond scale of electron dynamics in atoms, molecules, plasmas and solids; Ultra High Field Science will be able to explore vacuum QED effects including the investigation of vacuum structure and pair creation; and finally the High Energy Beam Facility devoted to the development of dedicated beam lines of ultra short pulses of high energy radiation and particles. ELI will be the first facility in the world dedicated to laser-matter interaction far in the ultra-relativistic regime, providing unprecedented intensity levels. It will be the gateway to new regimes in physics. At the same time, it will also promote new technologies such as relativistic microelectronics with the development of compact laser-accelerators delivering up to 100 GeV electron and few GeV photon sources. ELI will have a large societal benefit in medicine with new radiography and hadron therapy methods, environmental and material sciences with the possibility to unravel and slow down the ageing process in a nuclear reactor. ELI is in its preparatory phase (ELI-PP) for the next two years, followed by two years of design study and a five year construction period. The conceptual design calls for construction in three stages. In the first one, pulses at sub-PW level are generated, the next stage is providing pulses with few PW level, while the final stage will push the peak power above the 100 PW. I.1 Participating countries in ELI-PP Thirteen European countries participate in the ELI-PP. More than 50 laboratories of those countries have been involved in the work that has to be undertaken prior to the construction of ELI. This number is impressive and shows that the whole laser and laser-matter interaction communities are eagerly waiting for the operation of this large-scale infrastructure. The countries are represented in ELI-PP via their Funding Agencies that commit themselves to support the ELI Preparatory Phase. They mandated one sole institution in their country to follow and accomplish the work necessary for the good execution of ELI-PP. This institution became the unique contractor, i.e. beneficiary, in its country. However, one or more laboratories may be accountable to the same institution. The contracted beneficiaries are: 1: (coordinator), Centre National de la Recherché Scientifique (CNRS) France; 2: Max-Planck Institut für Quantenoptik (MPQ) Germany; 3:
1
I Publishable summary
Institutul National de Cercetare-Dezvoltare pentru Fizica Laserilor, Plasmei si Radiatiei (INFLPR) Romania; 4: Instituto Nazionale di Fisica Nucleare (INFN) Italy; 5: Foundation for Research and Technology – Hellas (FORTH) Greece; 6: Science and Technology Facilities Council (STFC) United Kingdom; 7: Institute of Physics of the ASCR (IoP-PALS) Czech Republic; 8: University of Salamanca (U. Sal) Spain; 9: Sofia University (S.U.) Bulgaria; 10: Instituto Superior Técnico (IST) Portugal;11: Research Institute for Solid State Physics and Optics (RISSPO) Hungary; 12:Vilnius University (V.U.) Lithuania; 13: MUT- Institut of Optoelectronics (MUT-IoE) Poland; 14: CNR-INFM (CNR-INFM) Italy; 15: Universidad Politecnica de Madrid (UPM) Spain. I.2 Governance and management A few members of the Management Team have been changed during the first half of the project, including the establishment of a new position not planned in Annex I before. The main bodies have been also established, their chairs elected and several meetings were held. The management and the governing bodies are the following:
Executive Board Project Coordinator: Gerard Mourou (CNRS, France) Deputy Project Coordinator: Georg Korn (MPQ, Germany) Project Manager: Jean-Paul Chambaret (CNRS, France) Deputy Project Manager: Karoly Osvay (U.Szeged, Hungary / CNRS, France) Support Action Leader: Dimitris Charalambidis (FORTH, Greece) Scientific and Technical Leader: John Collier (STFC, UK) Coordination Action Leader: Patrizio Antici (INFN, Italy / CNRS, France) Coordinator of Scientific Working Groups: Patrick Audebert (CNRS, France) Administrative Network Leader: Catherine Sarrazin (CNRS, France)
Scientific Advisory Committee Chair: Toshiki Tajima (MPQ, Germany)
Steering Committee Chair: Bertrand Girard (CNRS, France) I.3 Major achievements Here we briefly summarize the progress and major achievements of ELI-PP during the first half of the project described for each work package.
WP2- Legal issues. Leader: Katarina Tsakona, FORTH, Greece 1. Study and comparison of European and national laws of the countries willing to host
the RI initiated. Legal documents have been prepared by these countries. Further work is delayed by site choice procedure.
2. Deliverables completed due by mid term: 1 of 2.
WP3- Governance. Leader: Pablo Moreno, Univ. of Salamanca, Spain 1. The governance and operational structure of ELI has been prepared. The next ones
(salary grids and operation rules) have been started. 2. Deliverables completed due by mid term: 1 of 1.
2
I Publishable summary
WP4a- Strategy on EU large scale facilities. Leader: Karoly Osvay, RISSPO, Hungary 1. In Kind Guide completed, agreed and implemented. Meetings with industrial experts
have been organized. 2. Deliverables completed due by mid term: 0 of 0.
WP4b Site Choice. Leader: Sandro De Silvestri, Polytechnico di Milano, Italy 1. Five applications submitted: Czech Republic, Hungary, France, Romania and UK.
The Site Choice Committee is established. The (first) meeting, involving the five contender countries, was held on 17-18 April, 2009. Conclusions have been drawn, recommendations made.
2. Deliverables completed due by mid term: 1 of 1.
WP5 Finance. Leader: Patrizio Antici, INFN, Italy & CNRS, France 1. The first list of the European Funding Agencies (FA) that are potentially interested in
financing ELI has been completed. Further FAs have to be found by the end of ELI-PP. A Gross Budget Matrix has been completed and agreed.
2. Deliverables completed due by mid term: 2 of 2..
WP6 Safety and Radioprotection. Leader: Marco Galimberti, STFC, UK 1. Tasks assigned. 10PW level preliminary radiological source term and mitigation
strategy assessment made. Revision made to work schedule to make more realistic. 2. Deliverables completed due by mid term: 2 of 2.
WP7A Lasers. Leader: Bedrich Rus IoP-PALS, Czech Republic 1. Outline of a three node system defined and specifications agreed. The role of DPSSL
explored / agreed. Preliminary DPSSL concepts explored. OPCPA basis explored. The schematic of the laser chain has been explored. The construction and running costs have been investigated.
2. Deliverables completed due by mid term: 1 of 3.
WP7B Secondary sources. Leader: Nelson Lopes, IST, Portugal 1. Preliminary specs for laser system. Definition of deliverables . Responsibles for (most
of) deliverable sub-items. Preliminary definition of experimental areas. 3. Deliverables completed due by mid term: 2 of 10.
WP7C Infrastructure definition, construction and decommission. Leader: Jean-Paul Chambaret, CNRS, France
1. Input needed from WP7A,B 2. Deliverables completed due by mid term: 0 of 3.
WP8 Transnational networking. Leader: Catia Peduto (Antonella Varaschin), INFN, Italy
1. Reports on meetings. Workshops: "Industrial impact", "Exotic physics"; General public communication event: "Ville Europeenne des Sciences”; Edition of a quarterly Newsletter is started. ELI-song and video clips have been recorded.
2. Deliverables completed due by mid term: 3 of 4.
WP9 International networking. Leader: Marta Fajardo (Carlos Russo) IST, Portugal 1. International symposium: Grand Challenges, Palaiseau, France, 27-28 April, 2009
International conference: Light at Extreme Intensities (LEI 2009), 16-21 October
3
I Publishable summary
2009, Brasov, Romania. The organization is started and timely: preliminary announcement sent out, poster created, web site created and maintained.
2. Deliverables completed due by mid term: 1 of 1. I.4 Site choice of ELI-PP and its implications Five countries applied for hosting ELI. As the evaluators established, all had strengths and weaknesses and no one country overall satisfied fully the criteria. As a solution, the Steering Committee proposed to consider also integrated proposals under a common ERIC governance. It is likely that a few tasks of ELI-PP have to be rearranged after the decision expected in October, 2009. I.5 Major bottlenecks experienced The project started slowly - partly due to the formation of a new team, and due to the unsurpassed scale of the work needed to define laser performance parameters at the exawatt level, which has knock-on consequences throughout the project. Significant work in the past months has, however, placed the project back on track to complete. I.6 ELI flourishing effects – ELI goes international National research and development programs. Several countries have launched national programs in a range of ten million Euros to enhance national R & D activity related to ELI. The program of Romania has started, that of the Czech Republic is reaching the public announcement stage, while the German and Hungarian programs are in a phase of their governmental approval procedure. It is expected that other countries would also consider to initiate similar projects. International outreach. There is a strong and emerging interest from countries outside the EU to contribute to the scientific program and even to the construction of ELI. Three very successful workshops have been organized mobilizing a total number of around 400 scientists: the “Exotic Physics with Ultrahigh Intensities” (July, 2008 in Palaiseau, France); the “Fundamental Physics with Ultra-High Fields” (October, 2008 in Frauenwörth, Germany) and “ELI’s Grand Challenges” (April, 2009, Palaiseau, France). I.7 Conclusion The Extreme Light Infrastructure – Preparatory Phase has progressed successfully during the first half of the project. Many important deliverables and milestones have been achieved. The initial timing has been proved too ambitious, so the project has basically self-adjusted itself to a more practical and affordable schedule. Two major achievements have to be highlighted. First, the basic specifications of this unprecedented laser infrastructure have been laid down. Second, the site selection procedure has proceeded very well, providing the community with the unique opportunity of starting the construction phase much sooner than envisaged before. The ELI-PP has attracted already in its early stage a high national and international attention, which have been manifested in a sharp but still fraternal competition among five countries for hosting ELI, in national scientific programs to fund ELI-related researches and also vivid interests were expressed in contributing to the construction phase from countries outside the EU. These prove the high interest of the community and are the key elements to the foundation of the construction phase.
4
II Project objectives for the period
II PROJECT OBJECTIVES FOR THE PERIOD The Extreme Light Infrastructure is a major breakthrough compared with any other large-scale facility worldwide. Indeed, there is no such a laser facility dedicated to multi-disciplinary studies and secondary sources production and applications worldwide. Therefore the governance, financial, legal issues relating to this new type of facility is far from other operating laser infrastructures. The technical aspects that is being sorted out during the ELI Preparatory Phase (ELI-PP) is also quite different since the laser represents a major leap forward in the development of technologies associated with Optical Parametric Chirped Pulse Amplification (OPCPA) and Ti:Sapphire amplification chain. In addition, the safety issues (radio-protection) is apart from other operational laser facilities owing to the high repetition rate of ELI and the novelty of the laser-based particle accelerators. Through the Support Actions, which is the central part of this project, we work out the basic questions about legal, organizational, strategical, site choice and financial aspects (5 work packages - WP) of the Extreme Light Infrastructure. The work is divided into two main parallel parts. First, the countries that are expressing their interests in hosting ELI prepare a comprehensive site implementation study including in particular all the aspects relevant to the future operation of ELI. Meanwhile, the ELI-PP team works out all the issues that are not site-dependent such as the laser characteristics and costs, the equipment of the experimental rooms, the type and number of personnel required for the operation of ELI, the general safety (radio-protection + laser) issues, the general building design etc. In a later stage, when the host site is identified by the contributing Funding Agencies, the work will consist in finalizing all documents (legal, governance, financial etc) that will allow to start the construction of ELI right by the end of the Preparatory Phase. Safety issue (Work package 6) is a priority of ELI since we will mix high intensity lasers and secondary sources of energetic particles or x-rays. The choices to be made within this WP have a strong impact on the building design and then its costs. The radio-protection is divided into two phases. In the first half term, the ELI team (beneficiaries 1, 2, 3, 4, 5, 6, 7, 8, 10 and 12) defines the source term, i.e. the characteristics of the source that emits the harmful radiation. In the second half of the project we will sub-contract the finalization of it (radio-protection rules, type and thickness of wall etc) to external specialists. These specialists will also have to adjust the radio-protection rules to the local laws when the ELI site will be defined. Regarding the Technical work package, it focuses on the preparation of the construction of ELI. Major part of the research on laser or secondary sources is performed through various national projects. In the first term of the project the major objectives of WP7A and WP7B are the specification of the laser architecture and the purpose of the target areas. In the second term, its layout and the complete IR beam distribution including remote control is designed. Afterwards, on the basis of the conclusions of the work carried out by WP6 (Safety), we will start designing the building, which will provide us with a fair estimate of the total construction and operating costs of ELI.
5
II Project objectives for the period
The networking tasks of the ELI-PP serves two objectives. First, it is the glue within ELI to ensure that all the technical work done in different countries efficiently converge to the ELI machine. Different approaches towards the same technical point are undertaken simultaneously by several groups for the sake of cross-comparison, which are done through regular, small, targeted meetings. Networking are also used to advertise ELI in Europe and worldwide, to enhance its attractiveness and ensure the recruitment of the best researchers and enlarge the user community. Here we summarize some key milestones of the period Conclude on the laser technique that will be used for ELI over the different schemes developed in national prototypes Several ELI-PP beneficiaries are currently developing PW- to 10 PW-class lasers. The technologies used are different and so are the expected performances and cost. The first answer we must get is the listing of the different technologies according to the expressed and expected needs of our future users. The second, even more important, issue is to promote the required technological transfer to laser companies so as to ensure a solid base for ELI. Produce a detailed budget Up to know, the budgets for construction, operation and decommission were roughly estimated. The first step is the estimation of the gross budget, split down by components (major laser parts, secondary sources incl. interaction chambers, building) as well as by period (construction, operation, decommission). This work is based on knowledge acquired by other teams on large-scale laser infrastructures like Laser Méga Joule (Bordeaux, France), Apollon in ILE (Palaiseau, France), Petawatt Field Synthesizer in MPQ (Garching, Germany), VULCAN 10 PW and Astra-Gemini in CLF, RAL (Chilton, UK), POLARIS at University of Jena (Germany). For every aspect relevant to secondary sources, we use the common costs borne by the different beamlines installed on synchrotrons (SOLEIL, ESRF, DIAMOND, SLS etc) or free-electron lasers (FLASH, FERMI@ELETTRA, LCLS etc). Several options might still be kept open at this stage. During the second term of the project, we start refining the different elements in a close collaboration with the above-mentioned large-scale facilities. Define the location of ELI associated to those of the ELI satellites. Finally, the choice of the site of ELI has a strong impact on the progress of the project. Generally, we would prefer to concentrate most of our actions towards the host country instead of working in parallel within different countries. We are also considering to implement several ELI regional infrastructures (satellites), which are comparatively small and mainly consist in up-grading existing facilities.
6
III Work progress andachievements during the period
III WORK PROGRESS AND ACHIEVEMENTS DURING THE PERIOD
Here we summarize the progress and major achievements of ELI-PP during the first half of the project. Since the actual work was done in Work packages (WPs), here a brief summary on the workpackages is given, while their more detailed report can be found in Annexes I-X. The structure is the following:
1. Date and place of the kick-off meeting. 2. Summary of the most valuable achievement briefly. 3. Number of deliverables completed by the mid term report from the planned ones
of Annex I of Grant Agreement 4. The Annex where the detailed report can be found.
III.1 WP2: Legal issues Leader: Katarina Tsakona, FORTH, Greece
1. Kick off meeting 01/09/2008 in Heraklion 2. Study and comparison of European and national laws of the countries willing to host
the RI initiated. Legal documents have been prepared by the these countries. Further work is delayed by site choice procedure.
3. Deliverables completed due by mid term: 1 of 2. 4. For the detailed report see Annex I.
III.2 WP3: Governance Leader: Pablo Moreno, Univ. of Salamanca, Spain
1. Kick-off meeting 09/09/2008 in Salamanca 2. The governance and operational structure of ELI has been prepared. The next ones
(salary grids and operation rules) have been started. 3. Deliverables completed due by mid term: 1 of 1. 4. For the detailed report see Annex II.
III.3 WP4A: Strategy on EU large scale facilities Leader: Karoly Osvay, RISSPO, Hungary
1. Kick-off meeting 13/06/2008 in Budapest 2. In Kind Guide completed, agreed and implemented. Meetings with industrial experts
have been organized. 3. Deliverables completed due by mid term: 0 of 0. 4. For the detailed report see Annex III.
7
III Work progress andachievements during the period
III.4 WP4B: Site choice Leader: Sandro De Silvestri, Polytechnico di Milano, Italy
1. Kick-off meeting 19/11/2007 in Sofia 2. Five applications submitted: Czech Republic, Hungary, France, Romania and UK.
The Site Choice Committee is established. The (first) meeting, involving the five contender countries, was held on 17-18 April, 2009. Conclusions have been drawn, recommendations made.
3. Deliverables completed due by mid term: 1 of 1. 4. For the detailed report see Annex IV.
III.5 WP5: Finance Leader: Patrizio Antici, INFN, Italy & CNRS, France
1. Kick-off meeting 02/09/2008 in Heraklion 2. The first list of the European Funding Agencies (FA) that are potentially interested in
financing ELI has been completed. Further FAs have to be found by the end of ELI-PP. A Gross Budget Matrix has been completed and agreed.
3. Deliverables completed due by mid term: 2 of 2. 4. For the detailed report see Annex V.
III.6 WP6: Safety and Radioprotection Leader: Marco Galimberti, STFC, UK
1. Kick-off meeting 27/06/2008 in Abingdon, UK 2. Tasks assigned. 10PW level preliminary radiological source term and mitigation
strategy assessment made. Revision made to work schedule to make more realistic. 3. Deliverables due / likely to be completed by MTR: 2/2 4. For the detailed report see Annex VI.
III.7 WP7A: Lasers Leader: Bedrich Rus IoP-PALS, Czech Republic
1. Kick-off meeting 04/04/2008 in Prague 2. Outline of a three node system defined and specifications agreed. The role of DPSSL
explored / agreed. Preliminary DPSSL concepts explored. OPCPA basis explored. Hybrid OPCPA Ti:Sapphire explored. The schematic of the laser chain has been designed. The construction and running costs have been established.
3. Deliverables completed due by mid term: 1 of 3. 4. For the detailed report see Annex VII.
III.8 WP7B: Secondary sources Leader: Nelson Lopez, IST, Portugal
1. Kick-off meeting July in Garching 2. Preliminary specifications for the laser system. Definition of deliverables .
Responsibles for (most of) deliverable sub-items. Preliminary definition of experimental areas (Fig. 4.)
8
III Work progress andachievements during the period
3. Deliverables completed due by mid term: 1 of 10. 4. For the detailed report see Annex VIII.
III.9 WP7C: Infrastructure definition, construction and decommission Leader: Jean-Paul Chambaret, CNRS, France
1. Kick-off meeting 15/12/2008 in Berlin, Germany 2. Input needed from WP7A,B 3. Deliverables completed due by mid term: 0 of 3. 4. –
III.10 WP8: Transnational networking Leader: Catia Peduto (Antonella Varaschin), INFN, Italy
1. Kick-off meeting 22/1/2009, in Garching, Germany 2. Reports on meetings. Workshops: "Industrial impact", "Exotic physics";
General public communication event: "Ville Europeenne des Sciences”; Edition of a quarterly Newsletter is started. ELI-song and video clips have been recorded.
3. Deliverables completed due by mid term: 3 of 4. 4. For the detailed report see Annex IX.
III.11 WP9: International networking Leader: Marta Fajardo (Carlos Russo) IST, Portugal
1. Kick-off meeting 22/1/2009, in Garching, Germany 2. International symposium: Grand Challenges, Palaiseau, France, 27-28 April, 2009
International conference: Light at Extreme Intensities (LEI 2009), 16-21 October 2009, Brasov, Romania. The organization is started and timely: preliminary announcement sent out, poster created, web site created and maintained.
3. Deliverables completed due by mid term: 1 of 1. 4. For the detailed report see Annex X.
9
IV Deliverables and Milestones
IV DELIVERABLES AND MILESTONES IV.1 Deliverables
Del.
no.
Delive
rable
name
WP
no.
Lead
bene
ficiar
yNa
ture
Diss
emina
tion
level
Delive
ry da
tefro
m An
nex I
(proj
month
)
Delive
redYe
s/No
Actua
l / Fo
recas
tde
livery
date
Comm
ents
DL1.2
Annu
al rep
orts
WP1
1R
PP12
,24,36
Yes
18Up
on th
e neg
otiati
on ph
ase,
it was
de
cided
to su
bmit o
nly on
e peri
odic
report
, the
Mid
Term
repo
rt.
DL1.3
Minu
tes of
the s
teerin
g com
mitte
e mee
tings
WP1
1R
PP12
,24,36
Yes
See t
he m
eetin
g tab
le at
V.3!
DL1.4
Minu
tes of
the s
cienti
fic A
dviso
ry Co
mmitte
esW
P11
RPP
12,24
,36Ye
sSe
e the
mee
ting
table
at V.
3!
DL2.1
Case
Stud
ies on
the d
ifferen
t pos
sible
legal
forms
of E
LIW
P2.1
5Re
gulat
ory/L
egal
N/A
12Ye
s15
Amon
g the
inter
ested
site-
biddin
g co
untrie
s, on
ly Ro
mania
has n
ot pa
rticipa
ted es
senti
ally a
nd ha
s not
delive
red an
ything
relat
ed to
this
delive
rable.
DL2.2
Prop
osal
of MO
U co
ncern
ing th
e co
nstru
ction
and o
perat
ion of
ELI
WP2
.15
"N/
A12
NoPo
stopo
ned t
ill the
se
at ha
s bee
n ide
ntifie
d
Insofa
r the
iden
tity of
the E
LI ho
sting
party
/seat
is no
t defi
ned,
the le
gal b
asis
for w
hich c
ountr
y sh
all ho
st EL
I can
not b
e defi
ned
also.
Thus
, the
MOU
cann
ot be
dra
fted a
nd al
l forth
comi
ng
delive
rables
acco
rding
ly ca
nnot
be
worke
d out.
DL3.1
Choic
e of g
overn
ance
and o
perat
ional
struc
ture o
f ELI
WP3
8RE
PORT
PUBL
IC12
Yes
15
DL3.2
Salar
y grid
and s
tatus
grid o
f futur
e ELI
em
ploye
es.W
P38
RPU
22No
22W
ork st
arted
.
DL3.3
Rules
for th
e ope
ration
of EL
I.W
P38
RPU
24No
24W
ork st
arted
.
DL4A
.1Se
t of a
ction
s for
traini
ng fu
ture E
LI us
ersW
P4A
11R
PU36
No36
Surve
y on t
rainin
gs of
bene
ficiar
ies,
on re
quire
d kno
wled
ge on
diffe
rent
levels
and o
n exis
ting a
nd pl
anne
d lar
ge la
ser fa
cilitie
s has
been
ca
rried o
ut.
DL4A
.2Lis
t of th
e con
tributi
ons o
f eac
h pa
rticipa
nt/co
untry
WP4
A11
RPP
36No
36
"Guid
eline
for im
pleme
ntatio
n of in
-kin
d con
tributi
on as
sesm
ent"
has
been
delive
red (1
7.11.2
008).
Actu
al as
sesm
ent is
conti
nuou
sly ca
rried
on.
DL4B
1Re
ports
on th
e imp
lemen
tation
site
studie
s by
the c
andid
ate co
untrie
s willi
ng to
host
ELI
WP4
B14
RPP
15YE
S18
A firs
t eva
luatio
n of th
e prop
osals
fro
m the
cand
idate
coun
tries w
illing
to
host
ELI h
as be
en pe
rform
ed.
Reco
mmen
datio
ns on
how
to pro
ceed
furth
er in
the si
te im
pleme
ntatio
n has
been
prov
ided
in the
repo
rt.
10
IV Deliverables and Milestones DL
5.1
Firs
t lis
t of t
he E
urop
ean
Fund
ing
Agen
cies
th
at a
re p
oten
tially
inte
rest
ed in
fina
ncin
g EL
IW
P51
RPP
6Ye
s12
DL5.
2G
ross
bud
get f
or th
e co
nstru
ctio
n, o
pera
tion
and
deco
mm
issi
on o
f ELI
WP5
1R
PP12
Yes
15
DL5.
3De
taile
d bu
dget
for t
he c
onst
ruct
ion,
op
erat
ion
and
deco
mm
issi
on o
f ELI
WP5
1R
CO24
No28
Deta
iled
budg
et d
epen
ds o
n DL
7A.4
whi
ch is
fore
seen
in M
onth
24
, so
an a
dditi
onal
4 M
onth
wo
rkin
g an
d di
scus
sion
per
iod
mig
ht b
e ne
eded
(i.e
. Jan
201
0)
DL5.
4Sy
nthe
sis
of th
e fu
ndin
g po
ssib
ilitie
s of
fere
d by
the
Euro
pean
Inve
stm
ent B
ank
WP5
1R
CO24
No30
This
DL
depe
nds
on D
L5.3
, so
a sh
ift in
tim
e is
a n
atur
al
cons
eque
nce
DL5.
5Re
port
on th
e fu
ndin
g p
ossi
bilit
ies
by u
sing
St
ruct
ural
fund
s de
pend
ing
on th
e si
te
choi
ceW
P51
RCO
30No
30Th
is D
L de
pend
s on
the
site
-cho
ce.
If th
is h
as n
ot b
een
done
, thi
s DL
wi
ll be
del
ayed
DL5.
6Co
nsol
idat
ed fi
nanc
ial p
lan
incl
udin
g po
tent
ial E
IB lo
an, S
truct
ural
fund
s an
d ot
her i
nves
tors
con
tribu
tions
WP5
1R
CO30
No32
This
DL
depe
dend
s on
DL5
.4 a
nd
DL5.
5, s
o a
natu
ral t
reat
men
t pe
riod
of 2
mon
th s
houl
d be
co
nsid
ered
DL6-
1Pr
e-de
finiti
on o
f the
radi
atio
n so
urce
term
as
pro
duce
d ov
er th
e di
ffere
nt ta
rget
are
as
66
Repo
rtPu
blic
12Ye
s19
DL6-
2Su
mm
ary
of th
e ru
les
and
laws
(nat
iona
l an
d Eu
rope
an) o
n th
e ra
diat
ion
safe
ty.
66
Repo
rt
Rest
ricte
d to
oth
er
prog
ram
me
parti
cipa
nts
(incl
udin
g th
e Co
mm
issi
on
Servi
ces)
12Ye
s19
Prov
ided
onl
y fo
r the
eur
opea
n la
w.
Natio
nal l
aw w
ill be
pro
vided
whe
n th
e si
te lo
catio
n wi
ll be
dec
ided
.
ID6-
1aBA
SIC
CONC
EPT
OF
LASE
R SA
FETY
PR
OCE
DURE
AT
ELI
66
Repo
rt
Conf
iden
tial,
only
for
mem
bers
of t
he
cons
ortiu
m (i
nclu
ding
th
e Co
mm
issi
on
Servi
ces)
12Ye
s19
Inte
rnal
repo
rt fo
r the
firs
t tas
k
ID6-
4aAd
vanc
e re
port
of W
ork
Pack
age
6.4
of E
LI6
6Re
port
Conf
iden
tial,
only
for
mem
bers
of t
he
cons
ortiu
m (i
nclu
ding
th
e Co
mm
issi
on
Servi
ces)
12Ye
s19
Inte
rnal
repo
rt fo
r the
firs
t tas
k
ID6-
5aNo
n ra
diat
ion
risks
& c
osts
repo
rt6
6Re
port
Conf
iden
tial,
only
for
mem
bers
of t
he
cons
ortiu
m (i
nclu
ding
th
e Co
mm
issi
on
Servi
ces)
12Ye
s19
Inte
rnal
repo
rt fo
r the
firs
t tas
k
.
11
IV Deliverables and Milestones
DL7A
-1De
tailed
des
ign o
f the
lase
r cha
ins
includ
ing a
surv
ey o
f the
cons
tructi
on an
d ru
nning
costs
(“las
er w
hite b
ook”
)W
P7A
7R
PP12
Yes
18
The
deliv
erab
le h
as b
een
done
with
th
e re
serva
tion
for "
sche
mat
ic
desi
gn o
f the
lase
r cha
in, a
s a
real
ly d
etai
led
desi
gn is
not
po
ssib
le a
t thi
s ea
rly s
tage
of t
he
proj
ect.
DL7A
-2Sp
ecific
ation
of t
he b
uildin
g con
strain
tsW
P7A
7R
PP9
No20
The
orig
inal
pla
nnin
g wa
s re
vers
ed.
The
build
ing
cons
train
ts c
anno
t be
deliv
ered
bef
ore
the
sche
mat
ics
of
the
lase
r is
know
n.
DL7A
-3Li
st of
the o
ptica
l metr
ology
requ
ired
for
ELI o
pera
tion
WP7
A7
RPP
12No
24St
arte
d
DL7A
-4
List
of al
l the l
aser
elem
ents
includ
ing
trans
port
optic
s, dia
gnos
tics a
nd re
mote
contr
ol +
cons
tructi
on an
d ru
nning
costs
co
ntrol
WP7
A7
RPP
24No
36
DL7A
-5St
udy o
f cos
t red
uctio
n by s
tanda
rdisa
tion
and
“larg
e-sc
ale” p
rodu
ction
of la
ser a
nd
optic
al ele
ments
.W
P7A
7R
PP24
No30
DL7A
-6Su
rvey
on t
he in
dustr
ial ri
sk an
alysis
WP7
A7
RPP
24No
30
DL7A
-7Co
ncep
tual im
pleme
ntatio
n plan
for t
he
futur
e up-
grad
e of t
he E
LI la
ser
WP7
A7
RPP
24No
36
DL7B
.1Pe
rform
ance
spe
cific
atio
n of
Atto
seco
nd
faci
lity
WP7
B10
RTD
PU12
Yes
19R
- Rep
ort c
oncl
uded
DL7B
.2En
viron
men
t nee
ded
of A
ttose
cond
faci
lity
WP7
B10
RTD
PP12
No23
R - I
n pr
ogre
ss
DL7B
.3Co
nstru
ctio
n as
wel
l as
oper
atio
n co
sts
of
Atto
seco
nd fa
cilit
yW
P7B
10RT
DCO
24No
26R
- Sta
rting
DL7B
.4Pe
rform
ance
spe
cific
atio
n of
fem
tose
cond
x-
ray
faci
lity
WP7
B10
RTD
PU12
No23
R - I
n pr
ogre
ss
DL7B
.5En
viron
men
t nee
ded
of fe
mto
seco
nd x
-ray
faci
lity
WP7
B10
RTD
PP12
No23
R - I
n pr
ogre
ss
DL7B
.6Co
nstru
ctio
n as
wel
l as
oper
atio
n co
sts
of
fem
tose
cond
x-ra
y fa
cilit
yW
P7B
10RT
DCO
24No
26R
- Sta
rting
DL7B
.7Sp
ecific
atio
n of
per
form
ance
s of
lase
r-ba
sed
X-FE
L fa
cilit
yW
P7B
10RT
DPU
12No
23R
- In
prog
ress
DL7B
.8En
viron
men
t nee
ded
of la
ser-b
ased
X-F
EL
faci
lity
WP7
B10
RTD
PP12
No23
R - I
n pr
ogre
ss
DL7B
.9Co
nstru
ctio
n as
wel
l as
oper
atio
n co
sts
of
lase
r-bas
ed X
-FEL
faci
lity
WP7
B10
RTD
CO24
No26
R - S
tarti
ng
DL7B
.10
Spec
ificat
ion
of p
erfo
rman
ces
of h
igh-
ener
gy e
lect
ron
faci
lity
WP7
B10
RTD
PU12
No22
R - F
inis
hing
DL7B
.11
Envir
onm
ent n
eede
d of
hig
h-en
ergy
ele
ctro
n fa
cilit
yW
P7B
10RT
DPP
12No
23R
- In
prog
ress
DL7B
.12
Cons
truct
ion
as w
ell a
s op
erat
ion
cost
s of
hi
gh-e
nerg
y el
ectro
n fa
cilit
yW
P7B
10RT
DCO
24No
26R
- Sta
rting
12
IV Deliverables and Milestones
13
DL7B
.13
Spec
ificat
ion
of p
erfo
rman
ces
of
acce
lera
ted
prot
ons
and
ions
faci
lity
WP7
B10
RTD
PU12
No22
R - F
inis
hing
DL7B
.14
Envir
onm
ent n
eede
d of
acc
eler
ated
pro
tons
an
d io
ns fa
cilit
yW
P7B
10RT
DPP
12No
23R
- In
prog
ress
DL7B
.15
Cons
truct
ion
as w
ell a
s op
erat
ion
cost
s of
ac
cele
rate
d pr
oton
s an
d io
ns fa
cilit
yW
P7B
10RT
DCO
24No
26R
- Sta
rting
DL7B
.16
Expe
cted
impa
ct o
f the
up-
grad
e of
the
seco
ndar
y so
urce
s on
the
build
ing.
WP7
B10
RTD
PP24
No26
R - S
tarti
ng
DL7C
-1
Detai
led su
mmar
y of t
he ta
rgetr
y and
X-
rays
or p
artic
le dia
gnos
tics =
> stu
dy o
f co
st re
ducti
on b
y stan
dard
isatio
n and
“la
rge-
scale
” pro
ducti
on
WP7
C2
RPP
18No
24
Due
to th
e de
lay
of W
P7A
and
WP7
B, in
the
lack
of b
asic
pa
ram
eter
s of
the
syst
em, t
he w
ork
is s
tarti
ng la
ter.
DL7C
-2
Gene
ral s
pecif
icatio
n of t
he ta
rget
area
s an
d ex
perim
ental
cham
bers,
inclu
ding
infra
red
laser
tran
spor
t, fo
cusin
g, an
d on
-sit
e diag
nosti
cs, a
s well
as b
uildin
g sp
ecific
ation
s (air
qua
lity, g
roun
d vib
ratio
n)
WP7
C2
RPP
12No
24
DL7C
-3
Detai
led sp
ecific
ation
of t
he ta
rget
area
s an
d ex
perim
ental
cham
bers,
inclu
ding I
R las
er tr
ansp
ort,
focu
sing a
nd o
n-sit
e dia
gnos
ticsa
s well
as b
uildin
g sp
ecific
ation
s.
WP7
C2
RPP
18No
30
DL7C
-4
Gene
ral s
pecif
icatio
n of t
he co
nstra
ints
(surfa
ces,
targe
t are
as, v
ibrati
ons,
cooli
ng,
24cle
anne
ss et
c) o
n the
ELI
buil
ding i
ncl.
Cons
tructi
on an
drun
ning c
osts.
WP7
C2
RPP
24No
DL7C
-5
Conc
eptua
l imple
menta
tion p
lan fo
r the
fut
ure u
p-gr
ade o
f the
ELI
lase
r (ex
tra
beam
s, hig
her e
nerg
y). V
erify
the b
uildin
g is
comp
atible
with
an up
-gra
de.
WP7
C2
RPP
24No
DL8-
1a,b
,cRe
ports
on
the
tech
nica
l and
sci
entif
ic
mee
tings
WP8
4R
PP12
, 24,
36
Yes
DL8-
2a,b
,cRe
ports
on
the
exch
ange
of s
cien
tific
pe
rson
nel
WP8
4R
PP12
, 24,
36
No36
DL8-
3a,b
,cSu
mm
ary
on q
uarte
rly n
ewsl
ette
rsW
P84
RPP
12, 2
4, 3
6Ye
sDL
8-4a
,b,c
Min
utes
of t
he w
orks
hops
WP8
4R
PP12
, 24,
36
Yes
DL9-
1a, b
an
d c
Year
ly re
ports
on t
he in
terna
tiona
l co
mmun
icatio
n effo
rtsW
P910
RPP
12,2
4,36
Yes
18Si
mila
rly to
the
repo
rting
of t
he
entir
e pr
ojec
t, on
ly o
ne p
erio
dic
repo
rt is
requ
este
d.
IV Deliverables and Milestones
IV.2 Milestones
Mile
ston
eno
.M
ilest
one
nam
eW
ork
pack
age
noLe
ad b
enef
icia
ryD
eliv
ery
date
from
Anne
x I
Achi
eved
Yes/
No
Actu
al /
Fore
cast
achi
evem
ent d
ate
Com
men
ts
MS
2.1
Dec
isio
n on
the
futu
re
lega
l for
m o
f ELI
ac
cord
ing
to th
e co
nlcu
sion
s dr
awn
from
the
scru
tinis
ing
wor
k
WP2
.15
14Ye
s*Fi
nal v
ersi
on is
hel
d un
til s
ite d
ecis
ion
*Th
e de
cisi
on h
as b
een
take
n pa
rtly.
M
eani
ng a
ll in
tere
sted
par
ties
deci
ded
that
pa
rtly
the
prop
osed
ER
I for
mul
a w
ould
be
idea
l for
ELI
if ra
tifie
d by
the
EU c
ounc
il, E
C
and
endo
rsed
by
the
Mem
ber S
tate
s.
Whe
reas
no
deci
sion
can
be
take
n on
a
natio
nal l
evel
, sin
ce th
e is
sue
whi
ch is
goi
ng
to b
e th
e pa
rty h
ostin
g EL
I has
not
yet
bee
n re
solv
ed. T
hus,
no
final
dec
isio
n ca
n be
ta
ken
inso
far a
s na
tiona
l leg
al fr
amew
ork
is
conc
erne
d re
gard
ing
its s
uita
bilit
y fo
r ELI
.
MS
2.2
MO
U S
igna
ture
for
the
cons
truct
ion
and
oper
atio
n of
ELI
by
the
Fund
ing
agen
cies
WP2
.25
24N
oU
nkno
wn
- unt
il si
te is
de
cide
d- "
-
MS3
.1D
ecis
ion
onth
eop
erat
ion
mod
eof
ELI
WP3
822
No
24
MS
4B.1
Dec
isio
n of
the
futu
re
ELI
site
by
the
Fund
ing
Agen
cies
WP4
B14
18N
O26
The
pres
ent s
tatu
s of
the
subm
itted
pr
opos
als
for h
ostin
g EL
I req
uire
s fu
rther
de
velo
pmen
t and
impl
emen
tatio
n in
ord
er to
de
fine
a sc
enar
io o
f sui
tabl
e si
tes
to b
e pr
esen
ted
to th
e Fu
ndin
g Ag
enci
es
MS
5.1
Bud
get e
stim
ated
by
item
s5
112
Yes
14
MS
5.2
Fina
ncia
l pla
n an
d bu
dget
dis
tribu
ted
by
deta
iled
item
s5
124
No
28/3
2
Not
e th
at D
L5.3
("de
taile
d bu
dget
") is
fo
rese
en to
be
deliv
ered
T0+
28, t
he D
L5.6
("
Fina
ncia
l pla
n") T
0+32
, so
fore
cast
ac
hiev
emen
t dat
e ha
s be
en a
dapt
ed
MS
6.1
Rad
iatio
n so
urce
te
rms
66
12Ye
s19
Pre
limia
ry s
ourc
e te
rm p
rovi
ded.
MS6
.2Ev
alua
tion
ofth
ele
vel
radi
o-pr
otec
tion
requ
ired
WP6
624
No
26
MS7
A.1
Dec
isio
non
the
full
lase
rar
chite
ctur
ein
clud
ing
diag
nost
ics.
WP7
A7
12Ye
s16
MS7
A.2
Expr
essi
onof
spec
ifica
tion
onth
ebu
ildin
g ch
arac
teris
tics.
WP7
A7
12N
o20
14
IV Deliverables and Milestones
15
MS7
A.3
Detai
ledde
scrip
tion
ofthe
full
laser
includ
ingthe
metro
logy.
WP7
A7
24No
30
MS7
A.4
Fina
les
timati
ono f
theco
nstru
ction
cost
ofthe
fullla
ser
and
its ru
nning
cost.
WP7
A7
24No
30
MS7
B.1
Spec
ificati
ono f
perfo
rman
ces
ofall
seco
ndar
y sou
rces
WP7
B10
12No
24
MS7
B.2
Envir
onme
nt ne
eded
fo
rall
seco
ndar
yso
urce
sW
P7B
1012
No22
MS7
B.3
Cons
tructi
onas
well
asop
erati
onco
stsof
allse
cond
ary
sour
ce fa
cilitie
sW
P7B
1024
No26
MS7
C-1
Decis
ionon
thebu
ilding
sp
ecific
ation
, inc
luding
the f
luids
.
WP7
C2
12No
24
MS7
C-2
Fina
lch
oice
ofall
the ch
arac
terist
ics o
f the
ELI
build
ingba
sed
ontec
hnica
lan
d sa
fety s
tudies
WP7
C2
24No
38
MS9
-1
Evalu
ation
ofthe
size
ofthe
ELI
world
wide
co
mmun
ityba
sed
onthe
ELI
inter
natio
nal
confe
renc
e
WP9
1018
No24
The
ELI i
nter
natio
nal c
onfe
renc
e wi
ll be
he
ld in
16-
21 O
ctob
er, 2
009,
hen
ce th
is
estim
atio
n co
uld
be d
one
afte
rwar
s.
V Project management
V PROJECT MANAGEMENT V.1 Consortium management tasks and achievements V.1.1 Initial management structure on 1.11.2007
Executive Board (EB) Project Coordinator (PC): Gerard Mourou (CNRS, France) Deputy Project Coordinator (DPC): Philippe Zeitoun (CNRS, France) Project Manager (PM): Jean-Paul Chambaret (CNRS, France) Support Action Leader (SAL): Dimitris Charalambidis (FORTH, Greece) Scientific and Technical Leader (STL): John Collier (STFC, UK) Coordination Action Leader (CAL): Marta Fajardo (IST, Portugal) Coordinator of Scientific Working Groups (CSWG): Patrick Audebert (CNRS, France) Administrative Network Leader (ANL): Catherine Sarrazin (CNRS, France) Work Package Leaders (WPLs) WP1: Management: Gerard Mourou (CNRS) WP2: Legal: Katarina Tsakona (FORTH) WP3: Governance: Luis Roso (U. of Salamanca) WP4A: Strategy: Karoly Osvay (RISSPO, Hungary) WP4B: Site Choice: Solomon Saltiel (SU, Bulgaria) WP5: Finance: Patrizio Antici (INFN, Italy) WP6: Radio protection: Marco Galimberti (STFC) WP7A: Laser: Bedrich Rus (PALS, Czech Rep.) WP7B: Secondary sources: Nelson Lopez (IST, Portugal) WP7C: Infrastructure: (MPQ, Germany) WP8: Transnational networking: Andrea Macchi (INFN, Italy) WP9: International communication: Marta Fajardo (IST, Portugal)
16
V Project management
V.1.2 Management structure on 30.04.2009
Project co-ordinator (PC)Deputy co-ordinator (DC)
European Commission
(EC)Steering committee (SC)Representatives of the funding Agencies
Scientific working group(CSWG)
Executive boardPC+DC+PM+DPM+SAL+STL+CAL
+CSWG+ANLScientific advisory committee (SAC)
(external advisers)
Project manager (PM)Deputy project manager (DPM)
Administrative network Leader (ANL)
Governance Strategy Finance Safety and radio-protection
LaserWG1
Secondary sourcesWG2-WG5
Infrastructure
Trans-nationalnetworking
Internationalcommunication
National prototypes
Legal
WP2 WP3 WP4A
WP8
WP6WP5
WP9
WP7A WP7B WP7C
Experts for industrial relations
Sitechoice
WP4BSAL
CAL
STL
Project co-ordinator (PC)Deputy co-ordinator (DC)
European Commission
(EC)Steering committee (SC)Representatives of the funding Agencies
Scientific working group(CSWG)
Executive boardPC+DC+PM+DPM+SAL+STL+CAL
+CSWG+ANLScientific advisory committee (SAC)
(external advisers)
Project manager (PM)Deputy project manager (DPM)
Administrative network Leader (ANL)
Governance Strategy Finance Safety and radio-protection
LaserWG1
Secondary sourcesWG2-WG5
Infrastructure
Trans-nationalnetworking
Internationalcommunication
National prototypes
Legal
WP2 WP3 WP4A
WP8
WP6WP5
WP9
WP7A WP7B WP7C
Experts for industrial relations
Sitechoice
WP4BSAL
CAL
STL
Changes
Executive Board (EB) From 20.2.2008:
Deputy Project Coordinator: Georg Korn (MPQ, Germany / CNRS France) Administrative Network Leader: Annemarie Dujardin (CNRS, France) Coordination Action Leader: Patrizio Antici (INFN, Italy / CNRS, France)
From 1.10.2008: new position, see V.2.2. Deputy Project Manager (DPM): Karoly Osvay (CNRS, France / RISSPO, Hungary)
From 1.11.2008: Administrative Network Leader: Catherine Sarrazin (CNRS, France)
Management Team (MT) – see V.2.2. From 1.9.2008:
Members: PC, DPC, PM, DPM, CAL, CSWG, ANL and a legal officer from CNRS.
Work Package Leaders (WPLs) From 1.10.2008:
WP3: Governance Pablo Moreno (U. Salamanca, Spain) WP4B: Site Choice Sandro de Silvestri (CNR/INFM)
From 20.2.2008: WP7C: Infrastructure Jean-Paul Chambaret (CNRS, France)
From 1.11.2008: WP8: Transnational networking Catia Peduto / Antonella Varaschin (INFN, Italy)
Steering Committee (SC) First meeting: 21.11.2009 in ENSTA-Paris, France Chair: Bertrand Girard (CNRS, France)
Scientific Advisory Committee (SAC) First meeting: 28.4.2009 in Ecole Polytechnique, Palaiseau, France Chair: Toshiki Tajima (MPQ, Germany)
Re-grouping the Support Action (SA) and Scientific and Technical (ST) Actions From 1.12.2008:
17
V Project management
WP6 transferred from SA to ST, as it is much more adequate to handle the Radioprotection issues together with their sources.
Deputy ST Leader: Georg Korn
V.1.3 Tasks and achievements Leading the day-to-day progress and evolution of the ELI Preparatory Phase
• The scientific and support action activities have been coordinated successfully. • Weekly meetings have been held for the Management Team. • Executive Board meets bimonthly. • A “Management Guide” has been issued.
Fostering communication within the ELI Consortium
• Kick-off meeting was held. • Minutes and slides have been collected from all the meetings. Since 1.11.2008, some
of the meetings have been recorded in order to help the formulation of the minutes. The written minutes remain, however, the official ones.
• EC officers have been regularly communicated. • Beneficiaries have been regularly approached and assisted in specific issues. • The web site of ELI has been amended and re-structured. The news and calendar
functions have been regularly updated and maintained. • A new web site has been created for storage and handling of ELI-related materials.
Ensure communication between the ELI Consortium and the Funding Agencies
• Brochures, flyers and posters have been prepared. • Steering Committee meeting was organized, and the minutes have been prepared.
Promote collaboration with external advisers and representatives of existing/new pan-European research infrastructures
• The kick-off meeting for the Scientific Advisory Committee was organized, and the minutes have been prepared.
• Communication, and loose collaboration have been started with existing and ESFRI-planned pan-European research infrastructures, like ELT, HiPER, XFEL.
V.2 Problems occurred and their solutions V.2.1 Major problems and bottlenecks Management Being ELI-PP the first among the new ESFRI projects which founded recently, the project might have started unexpectedly early. Some personal changes in the Management Team during the first quarter year of ELI-PP delayed the actual launch further. Some work package leaderships have been changed during the half term, while two WPs started late (see also at V.1.2.). Since the leadership of the work packages have been distributed among the beneficiaries, the Management Team found little space to counteract so far.
18
V Project management
Scientific and technical issues Initial planning of the project. It has become obvious when the scientific and technical (ST) WPs started working, that the initial planning of the project, formulated in Annex I of GA, and especially the laser side, was too ambitious, as much as the timing of the deliverables are concerned. As a consequence, the real activity in related workpackages (WP6, WP7B, WP7C) was also delayed. International competition. In the area of electron acceleration (WP7B), there is very strong international competition in which individual groups feel it is necessary to maintain an independent approach to preserve their competitiveness. Whilst this is difficult to manage in project terms, it shows the vitality and interest of this field of science. Communication and networking The communication groups (WP8 and WP9) had to be organized at the beginning of the project. Since researchers and beneficiaries have low experience in that field, it took some time to become efficient, including change of WPL of WP8 and hiring professional communicators. We will take some further corrective actions for the rest of the PP. Beneficiaries’ Activity In work packages. The contribution of beneficiaries to the actual work were uneven as some beneficiaries restricted their work only to certain workpackages. The concerned beneficiaries are mentioned at the WP reports in the Annexes. In administrative issues. While most of the beneficiaries responded in a timely manner to calls for providing various data, some were usually late, even for the periodic reports. Administrative There have been a few administrative-type problems like sub-contracting at CNR/INFM and also at STFC, while the method for calculating indirect costs had to be changed at VU. V.2.2 Solutions 1st Amendment of Annex I of the Grant Agreement See Annex XI of MTR The first request for an amendment of Annex I of the Grant Agreement was addressed to the Commission on 15/02/2009. Within the frame of this Amendment, most changes and improvements of the management as well as the administrative issues have been carried out. The Commission asked for supporting documents for approving this request. The Amendment process is in progress but not yet finalized. Management Deputy Project Manager (DPM): Due to the branching out feature of the project involving many parties, a new position has been created to strengthen and enhance the management. Management Team (MT): An operational body has been formally created to lead the day-to-day operational work of the Project and to assist the Work Packages. The members are: the project coordinator and its deputy, the project manager and its deputy, the coordination actions leader, the coordinator of the scientific working groups, the administrative network leader and a legal officer from CNRS. The MT meets according to demand, but at least once a week.
19
V Project management
Further actions for improving the Management in the future Scientific Working Groups (SWGs). The scientific community around ELI is active within the frame of work packages of ELI-PP. The advisory function of the SWGs is taken by the Scientific Advisory Committee of ELI-PP. It is hence possible that the existence of SWGs will not be forced any more. Personal leaderships. A few Beneficiary leaders, WP leaders as well as Executive Board members are obviously far too much overloaded, so that it has an effect on their work. The issue has been raised, satisfactory solutions are on their way. Scientific and technical issues Laser Core Group. In order to make the decisive process on the specification and the basic architecture of the laser much more efficient, the LCG group was created within WP7A. This tactics has been proved very fruitful, as the group has established the major points within five months. Electron acceleration group. The immediate fostering of internal communication and the overall activity is inevitable. The issue may be approached from the beneficiaries’ side. Communication and networking Initially the members of the management team has acted ad hoc to keep the communication and networking, including the promotion of the project at an acceptable level. After a year two professional communicators have been hired for doing the job. Their activity has been already visible. Beneficiaries’ Activity In the second half of the project the MT will initiate steps to enhance the interest and activity of the concerned few Beneficiaries.
20
V Project management
V.3 List of project meetings, dates and venues
Meeting type Date City Country Remark24.04.2008 Palaiseau France24.07.2008 Lisbon Portugal03.09.2008 Heraklion Crete Greece12.11.2008 Palaiseau France24.01.2008 Garching Germany02.04.2009 Palaiseau France20.10.2008 Paris France19.06.2009 Munich Germany
Steering Committee 21.11.2008 Paris FranceScientific Advisory Board 28.04.2008 Palaiseau France
01.09.2008 Heraklion Crete Greece22.01.2009 Munich Germany09.09.2008 Salamanca Spain23.01.2009 Munich Germany
WP4A 13.06.2008 Budapest Hungary17-19.11.2007 Sofia Bulgaria17-18.04.2009 Stresa Italy Meeting of the Site Choice Committee02.09.2008 Heraklion Crete Greece22.01.2009 Munich Germany
WP6 19.06.2008 Abingdon UK03.09.2008 Darmstadt Germany19.11.2008 Dresden Germany13.02.2009 Madrid Spain
WP7A 04.04.2008 Prague Czech Republic11.07.2008 Prague Czech Republic1.12.2008 Munich Germany Laser Core Group16.1.2009 London UK Laser Core Group13.03.2009 Munich Germany Laser Core Group
WP7B 24.05.2008 Garching Germany Attosecond Science31.05.2008 Pisa Italy Laser Plasma Acceleration30.09.2008 Frauenwörth Germany Ultra High Field12.02.2009 Abingdon UK WP7B focus meeting
WP7C 15.12.2008 Berlin GermanyWP8 & 9 21.1.2009 Garching Germany
WP5
Executive Board
Participant Council
WP2
WP3
WP4B
V.4 Project planning and status ELI-PP has progressed successfully during the first half of the project. Most of the deliverables and milestones have been achieved. The initial planning, including the timing of the deliverables, has been proved too ambitious. The wording and the actual task of a few deliverables, moreover, had to be re-evaluated and handled with more flexibility. Thus, the project has basically self-adjusted itself to a more practical and affordable schedule and deliverables. The status in more detail is: Support Action workpackages (WP2, WP3, WP4A, WP4B, WP5) Most of them are timely. If the procedure of site choice is becoming lengthy, then either some deliverables of WP2 and WP5 will be also delayed, or those, host-country specific deliverables are to be produced for each bidding country. Scientific and Technical (ST) workpackages (WP6, WP7A, WP7B, WP7C) Among them the far best organized and most advanced is WP6. It is timely, just delayed very slightly. WP7A has recovered, due both to the creation and activity of LCG (see V.2.2) and the re-structuring of ST workpackages and ST leadership (see V.1.2). Among all the
21
V Project management
workpackages of ELI-PP, the far most difficult and diverse is WP7B. Huge efforts had been made to keep it moving and working by both the WP Leader and the ST Leader. Among all the WPs, WP7C has succeeded the least. This may be due in large part because of the fact that the input data have not been received in due time from the partner WPs. Even though the lack of any reportable work might be disappointing. Coordination Action workpackages (WP8, WP9) Regarding deliverables, both WPs are in a timely manner. The only missing communication material among the planned ones is the quarterly printed newsletter, where the inactivity of some concerned beneficiaries cannot be balanced by the enthusiasm of the Management Team. There have been, however, public materials created which were not planned at all, like a few songs on ELI, goodies and T-shirts. These efforts helped ELI to gain a good visibility at both national and European levels. Site choice procedure and its implications Five countries have applied for hosting ELI. As the independent body of site choice evaluators established, all the five countries had strengths and weaknesses and no one overall satisfied fully the criteria. As a solution, the Steering Committee proposed to consider also integrated proposals under a common ERIC governance. It is likely that a few tasks have to be rearranged in Annex I of GA, initiated directly by the decision expected in October, 2009. The MT will be able to implement a detailed plan for the coming period only afterwards. It has to be emphasized, that in the current state of the selection procedure the scientific community has the unique opportunity of starting the construction phase much sooner than envisaged before. ELI – International outreach National research and development programs. Several countries have launched national programs in a range of ten million Euros to enhance national R & D activity related to ELI. The program of the Czech Republic is reaching the public announcement stage, while the German and Hungarian programs are in a phase of their governmental approval procedure. It is expected that other countries would also consider to initiate similar projects. International interest. There is a strong and emerging interest from countries outside the EU to contribute to the scientific program and even to the construction of ELI. Numerous letters of intent have been received, notably from the from the President of the Russian Academy of Sciences to the president of the Russian Federation and from the President of Romania. See Annex XII. V.5 Impact of deviations from the planned milestones and deliverables There are no major deviation from the planned deliverables and milestones. The major deviation is their absolute timing to time zero (T0). Although no fundamental corrections are necessary, but it is foreseeable that the entire project may apply for lengthening of the original deadline of 31.10.2010 by a few months.
22
V Project management
V.6 Changes in the legal status of beneficiaries There was no change in the legal status of the beneficiaries. It has to be mentioned, however, that on 1st January, 2009, a new institute Institut de Lumiere Extreme (ILE) was established within the beneficiary CNRS. Part of the Management Team (the Coordinator, Project Manager, Deputy Project Manager and the Administrative Network leader) were kept employed by ILE after 1.1.2009.
23
V Project management
V.7 Development of the Project website www.eli-laser.euThe first version of the project website was created already when the ELI-PP proposal was submitted. Since then it has been considerably enlarged and improved. Now it provides information on the aim of ELI-PP, on its organization including management and provides basic description on the laser as well as the five major scientific pillars addressed. The news section provides the ELI community as well as the interested colleagues and civilians with most recent information on achievements and meetings, while the Calendar section is kept updated with all events related to ELI.
www.eli-hungary.hu/dochandlingIn order to store and disseminate the documents as efficiently as possible, we have implemented a document handling and storing tool. It is easy to upload, download and share files among the registrated participants.
24
VI Explanation of the use of resources
VI EXPLANATION OF THE USE OF RESOURCES VI.1 EC Fund
Work Package Item description Amount Explanations1,2,3,4A,4B,5,6,7A7B,7C,8,9
Personnel costs 232 017,02 Salary for DC (9 months), DPM (7 months), CAL/WP5leader (12 months) and permanent
7B Personnel costs 19 785,18 1PHD (7 months)
1, 9 Subcontracting Communication 42 498,21 Maintenance of the web site, printing of brochure, projet "VES Ville Européeenne des Sciences"
7C Subcontracting 32 009,76 Ground properties measurments1,2,3,4A,4B,5,6,7A,7B,7C,8,9
Kick off, purchase VES, travelling 117 473,02 Travelling :WPs meeting, management meeting (EB, PAC, SC), communication in Europe an in the world on ELI, industrial day
Remaining costs - 443 783,19
PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 1 - CNRS FOR THE PERIOD 1.11.2007-30.4.2009
TOTAL DIRECT COSTS AS CLAIMED ON FORM C
Work Package Item description Amount Explanations1,4,5,7,8,9
Personnel costs140 201,80 Salaries for 1 scientific coordinator, 1 researcher, 1 Person (50%) for Management,
Support and Coordination tasks3,4,6,7
Subcontracting119 858,60 Analyseof differet governance models, Safety and radio-prototection,comparing different
technologies5,7,8 9 Major cost item 'travel, ' 11 062,22 Costs for meetings and work shops, travel costs
Remaining costs 0271 122,62
PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 2 - MPQ FOR THE PERIOD 1.11.2007-30.4.2009
TOTAL DIRECT COSTS AS CLAIMED ON FORM C
Work Package Item description Amount ExplanationsWP: 1-9 Personnel costs 67 603 € Salaries for 9 scientists
Subcontracting 0Remaining costs 24768,4 € Travel expenses for WPs meetings, PaC, SC meetings
92371,4 €
PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR FOR THE PERIOD 1.11.2007-30.4.2009
TOTAL DIRECT COSTS AS CLAIMED ON FORM C
3 - I.N.F.L.P.R.
Work Package Item description Amount Explanations
6, 7C, 8 Personnel costs € 58 914,17 salaries for 3 qualified technicians at LNF, salary for 1 researcher at Milan group, salaries for2 people at INFN Communication Department
Subcontracting € - 1, 7C Travel € 4 050,18 1 Management meeting in Paris and 1 conference in Japan
Remaining costs € 62 964,35
PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 4 - INFN FOR THE PERIOD 1.11.2007-30.4.2009
TOTAL DIRECT COSTS AS CLAIMED ON FORM C
Work Package Item description Amount Explanations2, 3, 4a, 4b, 5, 7b Personnel costs 45 531,78 Salaries
Subcontracting 0,002, 3, 4a, 4b, 5, 7b TRAVEL 25 481,902, 3, 4a, 4b, 5, 7b OTHER 2 071,73 Meeting costs, consumables etc
Remaining costs73 085,41
PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 05 - FORTH FOR THE PERIOD 1.11.2007-30.4.2009
TOTAL DIRECT COSTS AS CLAIMED ON FORM C
25
VI Explanation of the use of resources
Work Package Item description Amount Explanations1,6,7 ,8, Personnel costs 43103,52 Staff costs to support all work packages in project.. 7 Subcontracting 39339,1 Participation in WP7, Uni Strathclyde, Queens Uni Belfast, Uni York.. 1,6,7,8 Remaining costs 20109 Travel & subsistence for management of project & support activities.
102551,62
PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 6 - STFC FOR THE PERIOD 1.11.2007-30.4.2009
TOTAL DIRECT COSTS AS CLAIMED ON FORM C
Work Package Item description Amount Explanations1, 2, 3, 4a, 4b, 5, 6, 7a,7b, 7c, 8
Personnel costs 102 853,56 € Salaries of 1 scientific coordinator, 3 researchers, 2 PhD students, 1 lab technician and 3 otherstechnicians
1, 2, 3, 4a, 4b, 5, 6, 7a,7b, 7c, 8, 9
Travelling Expenses 16 743,44 € Travelling Expenses connected with WPs meetings
1, 6, 7a, 7b, 7c Travelling Expenses 12 531,27 € Travelling Expenses connected with participation in ELI conferences, workshops and other meetings8, 9 Direct Costs 2 203,90 € Printing of brochures7a, 7b Direct Costs 12 965,40 € Opto - mechanical Components and Mechanics6, 7 Direct Costs 1 962,52 € ELI building design study
149 260,09 €
PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 07 - PALS FOR THE PERIOD 1.11.2007-30.4.2009
TOTAL DIRECT COSTS AS CLAIMED ON FORM C
Work Package Item description Amount ExplanationsPersonnel costs 25,206.14 € Salaries of one postdoctoral student and one lab technician for 9 months eachSubcontracting 0
3,4,6,7 travel 3,097.79 € travel to ELI meetings11 Coordination 4537 organization of the WP3 meeting at Salamaca
Remaining costs 56,584.83 € essentially cost of personnel of the University of SalamancaTOTAL DIRECT COSTS AS CLAIMED ON FORM C 89425.76
PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS 8 - USAL FOR THE PERIOD 1.11.2007-30.4.2009
Work Package Item description Amount Explanations4B, 7, 8, 9 Personnel costs 42 483,98 € Salaries of 12 members of ELI-BG team, 1 PhD student, and 2 lab technicianno Subcontracting 01, 2, 3, 4B, 7, 8, 9 Major cost item 15 549,16 € Travelling expences (21 trips total, to ELI-related events)
Remaining costs 0TOTAL DIRECT COSTS AS CLAIMED ON FORM C 58 033,14 €
PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 9 - SU FOR THE PERIOD 1.11.2007-30.4.2009
Work Package Item description Amount Explanations
2, 3, 4A, 7A, 7B, 7C, 8, 9 Personnel costs 38 893 € Salaries and per diems for 11persons among them senior researchers, visiting scholars,PhD holders and WP leaders
7A Subcontracting 24 600 € Research contract in connection to WP=A-3 on dispersion management1, 2, 3, 4A, 7A, 7B, 7C, 8, 9
Remaining costs 23 364 €Travelling, training, consumables
86 857 €
RSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR BENEFICIARY 11 RISSPO FOR THE PERIOD 1.11.2007-30.4.2
TOTAL DIRECT COSTS AS CLAIMED ON FORM C
Work Package Item description Amount Explanations4a, 4b, 6, 7a, 8 Personnel costs 18 481 € Salaries of 5 PhD's and 1 PhD student for roughly 1 month each1, 4a, 4b, 6, 7a, 7c, 8 Travel costs 10 792 € Travel expenses of 6 persons
29 273 €
PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 12 - VU FOR THE PERIOD 1.11.2007-30.4.2009
TOTAL DIRECT COSTS AS CLAIMED ON FORM C
26
VI Explanation of the use of resources
Work Package Item description Amount ExplanationsWP3, WP4, WP7B, WP7C Personel costs 6976.11 Salaries of 5 researchers and one technician for 12 monthsWP3, WP4, WP7B, WP7C Other direct costs 5333.34 Travel costs for the ELI meetings
12309.45
PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 13 - MUT-IOE FOR THE PERIOD 1.11.2007-30.4.2009
TOTAL DIRECT COSTS AS CLAIMED ON FORM C
Work Package Item description Amount Explanations7C, 4B, 9 Personnel costs 51 166,09 Salaries of 3 postdoctoral students (total months 21) and of two researchers (tiotal months 6)1, 2, 4B, 7B Traveling 5 653,38 Kick-off meeting and Partecipant Council, Steering Committee, Workshops
56 819,47
PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 14-CNR-INFM FOR THE PERIOD 1.11.2007-30.4.2009
TOTAL DIRECT COSTS AS CLAIMED ON FORM C
Work Package Item description Amount Explanations4, 7, 9 Personnel costs 65931.06 Salaries of 1 postdoc, 2 phd students (partially) and a Senior Scientist
Remaining costs 5337.0571268.11
PERSONNEL, SUBCONTRACTING AND OTHER MAJOR COST ITEMS FOR 15- UPM FOR THE PERIOD 1.11.2007-30.4.2009
TOTAL DIRECT COSTS AS CLAIMED ON FORM C VI.2 In kind contributions Since the major parts of the project, especially the technical and scientific contents are expected to be funded by national Funding Agencies, herewith the graphs are presented on the measure of in kind contribution per beneficiary. Here 100% means that the in kind contribution until the half time of the project equals to the half of the estimated indicative figures described on page 74 of Annex I. Equipment The total in kind contribution estimated previously by the half term of the report is: 28.80 M€ The reported in kind contribution by the half term of the report is: 8.67 M€
0.0%
50.0%
100.0%
150.0%
200.0%
250.0%
300.0%
1 - C
NRS
2 - M
PQ
3 - IN
FLPR
4 - IN
FN
5 - FORTH
6- STFC
7 - P
ALS
8 - U
SAL9 -
SU
10 - I
ST
11 - R
ISSPO
12 - V
U
13 - I
OE
14 - C
NR
15 - U
PMTOTAL
In kind EQUIPMENT contribution of the beneficiaries
Reported / Forecast estimation in percentage
27
VI Explanation of the use of resources
Consumables The total in kind contribution estimated previously by the half term of the report is: 3.3 M€ The reported in kind contribution by the half term of the report is: 2.42 M€
0.0%
50.0%
100.0%
150.0%
200.0%
250.0%
300.0%
1 - C
NRS
2 - M
PQ
3 - IN
FLPR
4 - IN
FN
5 - FORTH
6- STFC
7 - P
ALS
8 - U
SAL9 -
SU
10 - I
ST
11 - R
ISSPO
12 - V
U
13 - I
OE
14 - C
NR
15 - U
PMTOTAL
In kind CONSUMABLES contribution of the beneficiaries
Reported / Forecast estimation in percentage Person month (PM) The total in kind contribution estimated previously by the half term of the report is: 1817 PM The reported in kind contribution by the half term of the report is: 1362 PM
0.0%
50.0%
100.0%
150.0%
200.0%
250.0%
300.0%
350.0%
400.0%
1 - C
NRS
2 - M
PQ
3 - IN
FLPR
4 - IN
FN
5 - FORTH
6- STFC
7 - P
ALS
8 - U
SAL9 -
SU
10 - I
ST
11 - R
ISSPO
12 - V
U
13 - I
OE
14 - C
NR
15 - U
PMTOTAL
In kind PERSON MONTH contribution of the beneficiaries Reported / Forecast estimation in percentage
One can conclude, that the previously estimated amount of in kind contribution proved almost right for most of the beneficiaries, except for the equipment. The possible reason for the latter is that the investments related to the Apollon project, one of the ELI proto-types, at the beneficiary CNRS has been delayed. In general MuT-IoE volunteers at a much higher level as expected previously.
28
VII Financial statements - Form Cs
VII FINANCIAL STATEMENTS – FORM C The collection of the scanned copies of each duly signed certificate on the financial statements (Form C) are found in Annex XIII. The signed originals are sent in parallel by post.
29
VII Financial statements - Form Cs
VIII CERTIFICATES Lists of Certificates which are due for this period, in accordance with Article II.4.4 of the Grant Agreement, are the following. The collection of the scanned copies of each duly signed certificates are found in Annex XIV. The signed originals are sent in parallel by post.
Beneficiary Organization
short nameCertificate on the
financial statements provided?
yes / no
Any useful comment, in particular if a certificate is not provided
1 CNRS Yes 2 MPG No Expenditure threshold has not reached yet. 3 INFLPR No Total support is below threshold. 4 INFN No Total support is below threshold. 5 FORTH No Expenditure threshold has not reached yet. 6 STFC No Expenditure threshold has not reached yet. 7 IoP-PALS No Total support is below threshold. 8 USAL No Total support is below threshold. 9 SU No Total support is below threshold. 10 IST No Expenditure threshold has not reached yet. 11 RISSPO No Total support is below threshold. 12 VU No Total support is below threshold. 13 MUT-IoE No Total support is below threshold. 14 CNR No Total support is below threshold. 15 UPM No Total support is below threshold. Beneficiary Organization
short nameCertificate on the
methodology provided?
yes / no
Any useful comment, in particular if a certificate is not provided
1 CNRS No 2 MPG No 3 INFLPR No 4 INFN No 5 FORTH No 6 STFC No 7 IoP-PALS No 8 USAL No 9 SU No 10 IST Yes 11 RISSPO No 12 VU No 13 MUT-IoE No 14 CNR No 15 UPM No
30
IX Publications and patents
IX PUBLICATIONS AND PATENTS During the first term of the project, altogether 188 papers have been published in peer reviewed international journals and 6 patents have been submitted (all of them pending). The large majority of the scientific and technical results behind the publications and patents have been supported by national funding agencies, hence they are regarded as a direct manifestation of in kind contributions.
05
101520253035404550
CNRSMPQ
INFLP
RIN
FN
FORTHSTFC
IoP-P
ALSUSAL SU IST
RISSPO VU
MUT-IOE
CNR-INFM
UPM
Publication activities of the beneficiaries
0
1
2
3
4
CNRSMPQ
INFLP
RIN
FN
FORTHSTFC
IoP-P
ALSUSAL SU IST
RISSPO VU
MUT-IOE
CNR-INFM
UPM
Patenting activities of the beneficiaries
From the graphs we can conclude, that the beneficiaries publication and patenting activity are very uneven, especially in comparison to their EC fund. In the case of the lead beneficiary CNRS, however, one has to take into account that the cost of the overall management of the project is included in its EC funds.
31
X National communication events
X NATIONAL AND LOCAL COMMUNICATION EVENTS The national communication events, by definition which are aiming at the scientific and general public of the given country mostly on the national language, are an essential part of the ELI-PP communication. One cannot overestimate its importance, since the future funding willingness of a country depends strongly on the present visibility of the ELI project at the national level.
0
5
10
15
20
25
CNRSMPQ
INFLP
RIN
FN
FORTHSTFC
IoP-P
ALSUSAL SU IST
RISSPO VU
MUT-IOE
CNR-INFM
UPM
MeetingsNewspapers etc.
National communication activities of the beneficiaries
From the number of reported events per beneficiary one can immediately conclude that ELI was basically communicated only in those countries who are bidding for ELI site (CNRS - France, INFLPR-Romania, STFC-UK, IoP-PALS-Czech republic and RISSPO-Hungary). The increase of communication activity in all the other countries shows also a common interest in order to collect sufficient funding and societal support for the next phase!
32