extension manual.ichams

Don Mariano Marcos Memorial State University

South La Union Campus INSTITUTE OF COMMUNITY HEALTH AND ALLIED MEDICAL SCIENCES

Agoo, La Union, Philippines

EXTENSION MANUAL

2015

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DMMMSU ICHAMS EXTENSION MANUAL Published by: Don Mariano Marcos Memorial State University South La Union Campus Institute of Community Health and Allied Medical Sciences Agoo, La Union, Philippines First Year of Publication 2015 All rights reserved

No part of this manual may be reproduced in any form or by any means, except for brief quotations for a review, without the permission in writing from DMMMSU-ICHAMS. Extension Manual Committee Chairman Sheldy M. Mangaser, RN,MAN Vice Chairman Holly Lou M. Santos,RN,MAN Members ICHAMS Faculty Members Consultants Dr. Inocencio D. Mangaoang, Jr. Dr. Eligio B. Sacayanan Prof. Zenaida Advincula Prof. Ofelia O. Valdehueza

ICHAMS Extension Manual 2015

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EXTENSION MANUAL

2015

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DMMMSU Philosophy

Total human development with appropriate competencies.

DMMMSU Vision

A premier and globally competitive university.

DMMMSU Mission

Provides relevant quality instruction, research and extension.

DMMMSU Goal

To lead in transforming human resources into productive self

-reliant citizens and responsible leaders.

ICHAMS Goals 1. To produce quality graduates in the medical and health al-

lied fields.

2. To provide effective community health care services in the

field of medical and health allied courses.

3. To offer course relevant to the health needs and situation of

the times. 4. To reach out to the less privileged but deserving high school

graduates who cannot afford to enroll in the private

schools in the region.

Vision of DMMMSU Extension Office

The DMMSU Extension Office is a flagship arm in facili-

tating and accelerating the dissemination, utilization, and com-

mercialization of matured technologies needed by its various

clienteles to improve life in the province of La Union, in the re-

gion and in the country in general.

Mission of DMMMSU Extension Office

To provide assistance in the improvement of the quality

of life of target clienteles in its service areas through continuing

education, technology transfer, technical assistance, publication

and communication and monitoring and evaluation.


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Goal of DMMMSU Extension Office

A relevant, responsive and well-coordinated extension

and development programs/projects in all the operating units of the university and its various service areas.

Objectives of DMMMSU Extension Office

1. To collaborate and establish linkages with government

and private agencies engaged in extension activities in

pursuit of common goals and objectives; 2. To disseminate and equip the clientele with a needed

technology/information relevant to the improvement of

rural/urban living;

3. To coordinate and facilitate training programs and short

non-degree courses in agriculture, fisheries and other field disciplines in developing entrepreneurial skills for

income generation;

4. To undertake demonstration activities both outside and

inside of the University showcasing various appropriate

and responsive technologies;

5. To create awareness on the preservation of environmen-tal and natural resources; and

6. To inculcate proper values among stakeholders.

ICHAMS Research and Extension Objective

To generate and disseminate appropriate technologies and information in response to the needs of its clientele and

contribute to the welfare and development of communities

in the province in particular, and to the nation in general.

Strategies

1. Establish linkages with other agencies (international, national and local) for possible research and extension

project and program collaboration and for funding.

2. Develop and strengthen research and extension income

generating programs and project.

3. Adopt interdisciplinary approach in research and exten-sion program development and implementation.

4. Maximize possible resources for the development of the

unit.

5. Develop the unit’s work force through continuous capa-

bility building and reinforcements.


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FOREWORD

This Extension Manual is intended to

guide the ICHAMS faculty members, staff and

students in the conduct of extension activities.

Extensionists are requested to be guided

accordingly by the policies and procedures sug-

gested by this manual for consistency, orderliness

and uniformity of their extension works.


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CONTENTS

Page

Chapter

1 Introduction……………………………………………………. 9

2 Organizational Structure…………………………………... 10

3 The DMMMSU ICHAMS Extension Programs…………. 12

4 Community Organizing Participatory Action Research

(COPAR)………………………………………………………... 15

5 Planning, Monitoring and Evaluation of Extension

Projects……………………………………………………………

17

6 Publication……………………………………………………... 18

References…………………………………………………………. 19

Appendices

A COPAR Survey Form…………………………………………. 20

B Activity Evaluation Form……………………………………. 22

C Sample COPAR Statement of the Problem……………… 23

D Monitoring and Evaluation Form…………………………. 24

E Report Format for On-going Projects……………………. 25

F Work and Financial Plan for Ongoing Projects……… 26

G Work and Financial Plan for New Projects…………….. 27

H Annual Progress Report……………………………………. 28

I Terminal Report for Field Operation Services

Programs………………………………………………………..

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Chapter 1

INTRODUCTION

The Don Mariano Marcos Memorial State Univer-

sity (DMMMSU) was created under P.D. 1778. The

founding of this organization in 1981 yielded opportuni-

ties for the growth and development of people of the Ilocandia.

As a University, Republic Act No. 8292 mandates

the establishment and development of research and ex-

tension centers and to establish guidelines and proce-

dures for participative decision-making and transparen-cy within the institution. The provision of quality ser-

vices in research and extension as well as instruction

which are the three main functions of Higher Education

Institutions (HEIs) are the means in achieving

DMMMSU’s vision of becoming a premier and globally

competitive University, Since the 1980s, DMMMSU is one of the leading

Universities in providing extension activities in agricul-

ture and fisheries in Region 1 (Sapitula,et.al,2014). The

University strives to sustain this achievement and the

Extension Unit continuously improves other extension activities in line with the Extension Agenda. DMMMSU

conducts research and extension programs/projects in-

cluding transfer and/or application of technology/

knowledge to mobilize knowledge and technology to-

wards enhancing productivity, generating employment

and reducing poverty that greatly contribute to the at-tainment of the country’s development goals

(DMMMU,2014).

In the Institute of Community Health and Allied

Medical Sciences (ICHAMS) of the South La Union Cam-

pus (SLUC), the extension unit works hand in hand with the research office in generating and disseminating ap-

propriate technologies and information in response to

the needs of clienteles and contribute to the welfare and

development of communities in the province in particu-

lar, and to the nation in general.


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Chapter 2

ORGANIZATIONAL STRUCTURE

The University Research and Extension Office (UREO)

provide direction for the coordination of extension programs,

projects and activities. The UREO acts as a staff of the Uni-

versity President, through the Office of the Vice President for

Research and Extension (VPRE). It serves as the University’s planning, coordinating, supervising, monitoring and evalua-

tion office of extension activities. The director heads the

UREO, who is assisted by coordinators and backstopped by a

supportive staff .

At the campus level, the extension heads are directly accountable to their respective chancellors. The extension

head performs the following functions:

1. Coordinate extension programs/projects in the differ-

ent units of the campus;

2. Monitor the implementation of extension programs/activities and make recommendations to the Chancellor;

3. Consolidate extension project, report, and proposals for

submission to the chancellor;

4. Establish linkages with other agencies for fund sourcing;

and 5. Does other related activities as directed by the Chancel-

lor.

Each college/institute has also extension facilitators

who are under the direct supervision of institute director/

college dean. This set-up strengthens the base college/institute and center extension programs, projects and activi-

ties which are the front liners in the conduct of extension ac-

tivities. The extension facilitator performs the following func-

tions:

1. Coordinate extension programs/projects of the institute.

2. Monitor the implementation of extension programs/

activities and make recommendations to the Director;

3. Consolidate extension project, report, and proposals for

submission to the Campus Extension Head;

4. Establish linkages with other agencies. 5. Does other related activities as directed by the Institute

Director.

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Fig. 1. DMMMSU Extension Organizational Chart

BENJAMIN P. SAPITULA

President

ANTONIO E. MADRID

Director University Extension Office

Core Staff

ADRIANO T. ESGUERRA

Vice President, R & E

University

Program/

Policy Proposal

Committee

(UPPPC)

Secretary

Head,

Planning and Budget

Head, Training

and Publication/

Monitoring and


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INOCENCIO D. MANGAOANG JR.

Chancellor

OFELIA O. VALDEHUEZA

ICHAMS Director

SHELDY M. MANGASER

Extension Facilitator

SUBJECT MATTER SPECIALIST/

PROGRAM/ PROJECT LEADER

ZENAIDA B. ADVINCULA

Campus Extension Head

CORE STAFF

Fig. 2. DMMMSU- ICHAMS Extension Organizational Chart

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Chapter 3

THE DMMMSU-ICHAMS EXTENSION PROGRAMS

The Extension is an arm of R & D in promoting and

utilizing research outputs. The tail-end of the R & D pro-

cess is the actual use of mature technology which is done

through extension (DMMMSU,2014). DMMMSU has posi-

tively responded to both national and regional development thrust by formulating extension programs in line with the

Science and Technology Agenda for National Development

(STAND).

In ICHAMS, there are three areas of extension which

are training and communication, technical services and field operation services.

Training programs pertain to the non-degree and

non-credit courses offered by the institute and communica-

tion services include the dissemination of knowledge and

skills to particular client groups or community through

various channels such as individual/group teaching, use of Information and Communication Materials (pamphlets, bro-

chures, leaflets, posters etc.), internet dissemination and

the like. Faculty members also provides free enrichment

classes for alumni during weekends and holidays which

promotes continuous learning to graduates. The second are programs technical services which

are conducted outside the institution specifically Adopt-a-

Barangay and Adopt-an-Institution programs which re-

quires Memorandum of Agreement or Understanding be-

tween parties. Through the years, the institute has been

collaborating with communities whereby various projects are launched based from the identified and prioritized com-

munity needs and concerns. ICHAMS has linked with the

communities of Aguioas, Naguilian, La Union and Oya-oy,

Bacnotan, La Union as well as St. Benedict Foundation for

Children and Aging Inc. in Agoo, La Union. For the Adopt-a-Barangay Program, projects are

based on the results of the Community Organizing Partici-

patory Action Researches (COPAR) which are conducted ini-

tially by student and faculty researchers.


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The common projects implemented are on livelihood,

clean and green, maternal and child health improvement,

family planning, control of communicable and non-communicable diseases, dental health and community

development projects.

The third area are the field operation services

wherein extension workers provides support and assis-

tance to clienteles in need of immediate aid which does no

require a memorandum. Some of the activities imple-mented on this area are the conduct of Related Learning

Experience (RLE) in the community by student midwives

and nurses and clinical instructors such as home visits,

provision of first aid stations during sports, educational

and social events as well as rescue teams during disas-ters and the provision of assistance during medical, sur-

gical and dental missions, and the like. Environmental

management activities are also done such as cleaning af-

ter typhoons/disasters, clean and green activities in com-

munities and other community development activities.


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Chapter 4

THE COMMUNITY ORGANIZING PARTICIPATORY ACTION RESEARCH (COPAR)

In the institute, the conduct of Community Organiz-

ing Participatory Action Research (COPAR) provides a great

basis for the selection of communities for adoption as well

as the provision of extension services. The Human Resource Development Program III de-

scribes Community Organizing (CO) as a continuous and

sustained process of educating the people for them to de-

velop critical awareness of existing conditions and working

with them collectively to mobilize them to develop their ca-pabilities and readiness to respond on their immediate

needs toward the solution to their long-tem problems

(Jimenez,2008). On the other hand, Participatory Action

Research (PAR) is a research approach whereby a collabo-

rator exists between the researchers and study participants

in the research process and aims to promote people em-powerment through the process of constructing and using

knowledge (Polit and Beck, 2008). The combination of the

two process CO-PAR is the strategy used in the country in

the delivery of primary health care among the depressed

and underserved communities for them to become self-reliant (Jimenes, 2008).

The COPAR Process starts with the pre-entry phase

whereby community dialogues, site selection and collabora-

tion are done with Government and Non-government insti-

tutions. The next phase is the entry phase wherein com-

munity integration is implemented, core group is identified or formed, and action plans are made. After which, the

Research Phase is initiated. The steps of the research pro-

cess are carried out by the researchers and community.

The community diagnoses derived will become the

bases for developing and implementing community health interventions and strategies. The health status of the com-

munity is a result of various interacting elements such as

population, the physical and topographical characteristics,

socio-economic and cultural factors, heal and basic social

services and the power structure within the community

(Maglaya, 2005).

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It is important that the community diagnoses are present-

ed and validated by the community and both parties will

mutually prioritize the community needs and problems for action. This is the stage whereby ICHAMS extension-

ists usually comes in for the determination of community

adoption for long-term collaboration.

The fourth phase is Community Organization and

Capability Building Phase. In this stage, team building

and action-reflection-action (ARA) sessions are done. Af-ter organizing the community, the action phase is carried

out. The planned strategies for the prioritized community

problems are implemented jointly.

The last phase of the COPAR process is the suste-

nance and strengthening phase. Linkages are formalized and institutionalized. However, education and training of

community leaders continuous in order to sustain com-

munity empowerment and development.

As a Higher Education Institution offering commu-

nity health and medical allied programs, student and fac-

ulty members can provide extension programs by partici-pating in community-based health and development ser-

vices.

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Chapter 5

PLANNING, MONITORING AND EVALUATION OF EXTENSION PROJECTS

The institute extension facilitators and faculty exten-

sionists shall prepare their annual extension plan. This is

done through the conduct of an Annual Extension Planning

Workshop and during the Agency In-House Review (AIHR). Suggestions of the Technical Review Panel shall be incorpo-

rated by the proponents to finalize the proposal. Then, the

proponents shall submit the project proposal, technical

background and annual operational plan. The extension fa-

cilitator of the institute will consolidate the proposal and submit the work and financial plan of the institute. The ap-

proved Operational Plans of the institute are sent back by

the Office of the Vice-President for Research and Extension

(VPRE) with the approved budget which is released monthly

to each project. After approval is given by the University Ex-

tension Office, proponents can already implement the plans taking into consideration the ethical and responsible con-

duct of the extension activities.

Local monitoring of extension projects are done quar-

terly by the institute extension unit. Extensionists shall sub-

mit the monitoring/accomplishment report to the Campus Research Office. Moreover, the annual AIHR provides does

not only provide an avenue to present current extension

thrusts and presentation of extension proposals but also a

period of review and evaluation of extension project/program

by the technical review panel. The projects presented shall

be evaluated as to termination, suspension or continuation. Those projects that are terminated, or suspended for the

year shall be replaced with the new extension projects in ac-

cordance with pre-set extension priorities.

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Chapter 6

PUBLICATION

The University Extension Office publishes the

DMMMSU Extension Highlights bi-annually . Accepted papers

are previously unpublished and original articles on extension

concepts, activities and experiences advancing the knowledge

of agriculture and related sciences, socio-economic, trade and industry, education, etc as well as papers presented by

DMMMSU staff and faculty members invited as speakers of

symposia, conferences and trainings.

In ICHAMS, the Health Care Journal is published an-

nually whereby researchers and extensionists can submit full-length research and extension articles or notes aside from pa-

pers presented by faculty members invited as speakers in vari-

ous fora. The Editorial Staff shall examine and evaluate the

manuscript submitted for publication within a period of one

month. When revisions are needed, the paper shall be returned

to the author for appropriate modifications. Moreover, authors of the articles published in the Health Care Journal are solely

responsible for any fraction of the Laws on Intellectual Crea-

tion.

For University-financed development activity:

a. If the copyrightable work was made in the course of the offi-cial duties of the creator/s, the copyright shall belong in

joint ownership to the University and the creator/s.

b. If the work to be copyrighted is not produced or done during

official time of the development activity but was produced

with financial assistance from the University, the University

shall be reimbursed out of the royalty derived from the work subject

For collaborative extension works of the University and

an outside entity and the creator/s, the copyright shall belong

in joint ownership among the outside entity.


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REFERENCES

Don Mariano Marcos Memorial State University. (2014) Extension Manual

Institute of Community Health and Allied Medical Scienc-

es. (2014). Health Care Journal Issue 7.

Institute of Community Health and Allied Medical Scienc-es. (2014). Research and Extension Information Bulle-tin.

Jimenez,C. E. (2008). Community Organizing Participatory Action Research for Community Health Development. Quezon City. C & E Publishing, Inc.

Maglaya, A.S. (2005). Nursing Practice in the Community.

Marikina City. Argonauta Corporation

Polit, D.F & Beck, C.T. (2008). Nursing Research: Generat-ing and Assessing Evidence for Nursing Practice. Phil-

ippines. Lippincott Williams & Wilkins

Republic Act No. 8292

Sapitula,B,P, et.al (2014). DMMMSU Action Plans and Pro-grams in Research

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APPENDIX A

COPAR SURVEY FORM


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APPENDIX B

ACTIVITY EVALUATION FORM

Title of Seminar/ Training (Pamagat ng Seminar/Training): ___________________________________ Name (Optional) (Pangalang, Opsiyonal)__________________________________________Date(Petsa) Address (Tirahan):_____________________________________________________________________________________ To the participants. Congratulations for the sustained interest you showed all throughout the sessions we had. In this connection, we would like to have your feedback by honestly and objectively responding to this questionnaire in order to improve our future trainings/seminars. Also, we wish to gather some data for monitoring our activities. Good luck and rest assured that we will always be at your service. Evaluation Committee Sa mga kalahok, Salamat sa inyong pagdalo at pagsali sa lahat ng mga gawain ng ating seminar. Dahil dito, gusto naming malaman pa kung ano ang masasabi niyo para sa lalong ika-bubuti ng ating mga susunod pang seminar. Hinihiling namin na paki-sagot ng buong katapatan ang mga sumusunod na tanong. Layunin din naming na makakuha ng datos tungkol sa aming mga aktibidad. Mabuhay at kami po ay laging handang maglingkod sa inyo. Lupon ng Pagsusuri Direction. Indicate your response to each item below by checking the column of your choice. (Panuto: Piliin ang bilang at lagyan ng tsek ang bawat aytem ayon sa inyong gusto.) 5-Excellent (Pinakamagaling) 4-Very Good (Mas magaling) 3-Good (Magaling) 2-Fair (Katamtaman) 1-Poor (Mahina)

Please give comments/ suggestions on how trainings/seminars like this could be improved. (Magbigay ng kuro-kuro o payo para mapabuti an gating pagsasanay o seminar.) _____________________________________________________________________________________________ _____________________________________________________________________________________________ For future trainings/seminars, please indicate the topic, area, subject or discipline you are interested in. (Magbigay ng mga paksa na gusto mong salihan o talakayin sa mga susunod pang seminar.) _____________________________________________________________________________________________

5 4 3 2 1

1. Objectives of the seminar/training are attained. (Natamo ang mga layunin ng seminar.) 2. The topics are discussed thoroughly.(Naipaliwanag ng maayos at mahusay ang mga paksa.) 3. Learning materials for each topic are available. (Mayroong mga gamit sa pag-aaral tulad ng

4. Sponsors provide the needs of the participants. (Naibigay ng mga tagataguyod ang mga

kailangan ng mga kalahok.)

5. Venue is conducive to learning.(Kaiga-igaya ang lugar ng pag-aaral.)

6. Schedule of activities is observed well. (Nasunod ang mga takdang gawain.) 7. Schedule of each topic is enough. (May sapat na oras ang talakayan sa bawat paksa.) 8. Resource speakers show expertise in their assigned topic. (May kakayahan ang mga tagapag-

salita tungkol sa kanilang paksa.)

9. Others (please specify.) (Iba pang sangkap ng seminar, pakisulat.)


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APPENDIX C

SAMPLE COPAR STATEMENT OF

THE PROBLEM

The study aimed to identify the community prob-

lems of Barangay Pangpang, Bacnotan, La Union.

Specifically, the researchers sought to answer the

following questions:

1. What is the demographic profile of Barangay

Pangpang, Bacnotan, La Union in terms of

A. age

B. sex

C. civil status D. religion

E. educational attainment

F. sources of income?

2. What is the physical home characteristics of Baran-

gay Pangpang, Bacnotan, La Union in terms of

A. lot ownership B. status of occupancy

C. energy source

D. water supply

E. toilet facilities

F. drainage system?

3. What is the health status of Barangay Pangpang,

Bacnotan, La Union in terms of

A. immunization

B. family planning methods used

C. present health problems D. past health problems

E. health care facilities utilized?

4. What problems can be identified and prioritized

based from the results of the community?

5. What strategies can be formulated and implemented based from the results of the study?

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APPENDIX D

MONITORING AND EVALUATION FORM

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APPENDIX E

REPORT FORMAT FOR ON-GOING PROJECTS

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APPENDIX F

WORK & FINANCIAL PLAN FORM FOR

ONGOING PROJECTS

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APPENDIX G

WORK & FINANCIAL PLAN FORM FOR

NEW PROJECTS

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APPENDIX H

ANNUAL PROGRESS REPORT

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APPENDIX I

TERMINAL REPORT

FIELD OPERATION SERVICES PROGRAMS

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UNIVERSITY HYMN

Hail, beloved Alma Mater Don Mariano Marcos Memorial State University

Your honored name shall shine forever, Keep your glorious name resounding far and near, From thy portals we learn in skills unknown before

Our hearts and hands keep on craving for more. Oh! Hail beloved institution, never shall we stand forlorn

From you a new era is born, to keep life smoothly moving on. You are our inspiration in our quest for knowledge and wisdom

You fulfill a noble mission in instruction, research and extension You give the best solution in transforming our land into a great nation

And though the years may come and go, our love for you will grow Beloved University, we’re proud of you.

We are proud of you.

ICHAMS LOYALTY SONG

Music: Prof. Juanito G. Selga Lyrics: Prof Lourdes R. Selga

Above the din our voices rise

With dignity, with joy and pride We shout your name with strength and might

ICHAMS for you, we pledge to fight The light of health you spread to all

From lowly huts to famous halls Let people know you care and toil ICHAMS we hear your noble call.

The task ahead is brave and bold

You need to serve both young and old From near and far or rich and poor ICHAMS your name is cast in gold The days are full of radiant hopes

Of gleaming stars and fearless goals Move on ICHAMS we march with you The Lord is there to guide us through.

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ICHAMS Extension Manual

Address: Brgy.

Consolacion, Agoo, La Union, 2504 Philippines

Tel . No. (+6372) 710-0398

SHELDY M. MANGASER

Extension facilitator,ICHAMS

INOCENCIO MANGAOANG JR.

Chancellor ,SLUC ZENAIDA B. ADVINCULA

OFELIA VALDEHUEZA

Director, ICHAMS

BENJAMIN P. SAPITULA

President,DMMMSU

ADRIANO T. ESGUERRA

Vice President, R & E

ANTONIO E. MADRID

Director, Extension

At your service...

DMMMSU SLUC—ICHAMS

EXTENSION UNIT