Expression of Interest

Shortlisting of Architect Consultant for repair and renovation works of the Embassy of India, Abu Dhabi situated at Plot No.10, Sector W-59/02, Diplomatic Area, Off the Airport Road, Abu Dhabi, UAE, for the Government of India. Applications are invited from reputed Architect Consultants who wish to be considered for appointment as Consultant for the above work. Architect Consultant should have valid registration with the Professional Architects Council/designated Government authority in the United Arab Emirates and ten years post registration experience in providing comprehensive Architectural renovation and improvement of urban form. The detailed scope of work, terms and conditions are mentioned in tender documents which is available on the official website of the Embassy of India, Abu Dhabi at www.indembassyuae.org and on https//eprocure.gov.in/epublish/app. The EOI response, with all enclosures, including the entire submission in PDF format on a flash drive, to be submitted at Embassy of India, Abu Dhabi on or before 14:00 hrs on 15 Feb., 2018. Late submissions will be summarily rejected. The technical bid shall be opened on the same day at 15:00 hrs.

Section - I Request for Proposal (RFP)

Building Renovation Project

Instruction to Bidders (Architect Consultants) & Eligibility Criteria

1. Architect Consultants should submit their credentials along with the price bid

in separate envelopes. They should have provided architectural consultancy and supervision for similar works. They should give details of qualified and experienced personnel in their office and project team. They should provide details of previous experience in similar works for buildings, list of completed projects of similar nature, client references, etc.

2. Architect Consultants may visit the site and examine the layout plan available with Mission by prior appointment.

3. Architect Consultants will be selected by a Committee formed for the project in

Embassy of India, Abu Dhabi. The Committee would examine and evaluate the bids received based on scope of work, good credentials, technical soundness of proposals and price bid.

4. Eligibility criteria must include similar work experience of renovation/improvement of buildings.

The bidder must be registered under the Companies Act and

should have all applicable/appropriate licenses in their own name.

(A copy of valid trade license to be enclosed with the technical

bid).

• The bidders should have a minimum of 10 years experience in the field as on 30.11.2017 and has done similar works of (i) one similar work of 80% value of cost estimates or (ii) two similar works of 60% value of cost estimates or (iii) three similar works of 40% value of cost estimates.

• The company should have a good financial standing Profit and loss

Statements duly certified by Chartered Accountant for a period of last

three years. • No loss has been incurred for more than two years out of last five years.

• The bidder should submit precise profile of its activities and operations in different areas and fields, Details of members and nationality of Management and ownership/ Partnerships and other companies in the corporate groups.

• Bidder may give information of details of work/ services done for various important clients recently.

• The bidder must have modern equipments, latest technical expertise for management of buildings and related facilities, as has been defined in ‘Scope of Work’.

5. They should submit their sealed bid in three envelopes placed in a large envelope superscribed with name of work “Consultancy for Renovation work at the Embassy of India, Abu Dhabi (Plot No.10, Sector W-59/02, Diplomatic Area, Off the Airport Road, Abu Dhabi. UAE).

Envelope A should contain EMD or Bid Securing Declaration as per format (Section VIII). Envelope A shall be opened first on due date and time. The Bid Securing Declaration will be checked. Envelope B of those bidders who submitted correct EMD/BSD will be opened immediately after checking of EMDs/BSDs.

Envelope B Should contain their credentials and acceptance of above terms and conditions of the tender. The bidders should enclose :

i. Copy of Certificate of registration.

ii. List of post registration work in last 10 years.

iii. List of Similar Consultancy work handled.

iv. Technical proposal.

v. List of manpower and their qualifications and experience.

This envelope should be superscribed “Technical bid”.

Envelope C Should contain the form of tender on which the bidder should quote the fixed price lumpsum amount for the Consultancy for scope of works as mentioned in the bid document. This envelope should be superscribed “Financial Bid”. 6. The credentials of all the bidders shall be evaluated first. A list of qualified

bidders shall be prepared before opening of financial bid. Qualified bidders shall be informed and shall be invited for opening of the financial bids at prescribed date and time by Mission.

7. The bidder would give Performance Security Deposit/Guarantee equal to 5% of initial projected cost estimate and later it shall be updated by bidder as per actual/estimated cost. The Performance Security shall be deposited before signing of contract Agreement.

8. Mission reserves the right to accept or reject any bid without giving any explanation to bidders.

Section – II

Tender Terms & Conditions for Consultancy of Renovation work at Embassy of India, Abu Dhabi.

A. Statement of Objective:

Embassy of India is located at Plot No.10, Sector W-59/02, Diplomatic Area, Off the Airport Road, Abu Dhabi. UAE. The property consists of two buildings of plinth area 3159m2 (Chancery) and 2429m2 (India House) on a total plot area of 5588m2. The Embassy of India proposes to undertake construction of additional rooms on the 1st floor, repair, renovation/improvement of the urban form, replacement and up-gradation of services in the auditorium in the Chancery building at the Embassy of India.

B. Scope of Works

I) Construction of additional rooms;

* Mission should see whether balance FAR and structural feasibility allow for the construction of rooms- if yes elaborate in scope of work. [Not to be typed] II) Renovation of auditorium including upgrading of sound & light systems; and

III) Renovation/remodelling of the urban form of the Chancery. In connection with the above scope of work, the following would be required:

1. Survey of the main building of the Embassy of India, Abu Dhabi, preparation of site plan, dimensional structural and architectural drawings based on site measurements and available drawings in hard copy and soft copy.

2. Preparation of survey and test report for the details of the structure, civil works, woodwork, fittings, fixtures, finishes in the Chancery building of the Embassy of India, Abu Dhabi with following items:

(i) Specification of the repair/renovation works including the method statement and the material specification and working drawings.

3. Preparation of specification for repair of brickwork and mortar including repair of

cracks, plastering and finishing, where repaired, painting of internal and external walls and ceilings of the main building, auxiliary buildings, stairs, basement areas, sidewalks, garden and boundary wall.

4. Design and preparation of architectural and structural drawing for utilising all

areas with required interior modification.

5. Preparation of drawings and specifications for repair and improvement the building facades of Chancery.

6. Preparation of drawings and specifications for replacement of heating and air

conditioning installations, connections, inlets, outlets etc. with items of standard, durable make, efficient design and easy use and maintenance.

7. All material specifications should be of standard, durable make, permissible in heritage buildings and should match the original retained finishes of the specific area. They should be easy to use, maintain and replace in future.

8. All new installation and connections for electrical, mechanical (heating and air

conditioning) and water supply, drainage, sewerage, water filtration etc. should be of standard, durable make, suitable efficient design, easy to use, maintain and replace in future.

9. The above scope is indicative in nature and not limiting or exhaustive in extent.

Consultant will list the defects and damages detected during survey and prepare a proposal for inclusion in consultation with Mission.

10. The consultant shall prepare tender documents as per the guidelines of the

Ministry/Government of India. The Consultant shall assist Embassy of India, Abu Dhabi in processing of tender and finalisation of contract. The selection of the Contractor shall be done through tendering. The entire scope of work will be executed through separate contract.

11. During the execution of work, Consultant shall supervise the work in respect of

quality, specifications and shall certify the running bills (RA Bills) and Final bill of the Contractor for payment by the Mission to the Contractor.

12. The responsibility of the Consultant shall be preparation of drawings,

specifications, approval of local authorities where required, preparation of tender documents, processing of tender, supervision of execution, certification of execution, processing of handing over and supervision of certification of defects during defects notification period after execution of work.

13. Any other works/activity which is required to complete the proposed work.

14. The Consultant shall, in consultation with the Mission, prepare a Time Schedule in

respect of the various services to be rendered. The Consultant shall also advise the Mission on the program of work i.e. PERT/CPM/Bar Charts of the services to be rendered by the contractor/s on the said project. While preparing the time schedule the Consultant would take all necessary precautions, so that there is no time and cost overrun of the project.

15. Inspect and identify defects prior to the expiry of Defect Liability Period, warranty

claim; advise corrective measures and get the rectification of all defects through concerned contractor/s thereof to full satisfaction of the Employer and issue a certificate of final Completion of work after rectifying all the defects to the satisfaction of the Mission.

C. Consultancy services required

Architect consultants with experience in construction, improvement and renovation of buildings are required for undertaking detailed survey to check the status of various parts of the premises, prepare drawings to indicate the location and type of defects/damages, propose design solutions for repair and/or replacement of the electrical, mechanical (heating and air conditioning), water supply, drainage, sewerage, insulation systems, improvement of finishes in

interior and exterior of the premises, improvement of urban form and functionality, specifications for material and methodology, tendering, supervision and site management.

D. Payment terms and conditions

The payment shall be made in following stages based on percentage of fixed price lump sum amount of Consultancy work. 1. 10% as Advance payment shall be granted against Bank Guarantee of equivalent

amount. 2. 20% payment shall be made on submission of survey and assessment report after

adjustment of Advance. 3. 10% payment shall be made on submission of detailed estimate of the work. 4. 10% payment shall be made on submission of tender documents. 5. 5% payment shall be made on approval of tender documents. 6. 5% payment shall be made on selection of Contractor. 7. 10% payment shall be made on 25% of the financial progress of the execution of

work. 8. 10% payment shall be made on 50% of the financial progress of the execution of

work. 9. 10% payment shall be made on 90% of the financial progress of the execution of

work. 10. 5% payment shall be made on the completion of the execution of work. 11. Balance payment shall be made on completion of defects notification period of the

work.

E. General terms and conditions

1. Consultant shall have his own transportation, office, computer and telephone facilities. Mission shall not pay or reimburse for any such requirements.

2. Consultant may appoint other sub consultants for specialized work at his own cost

and convenience. No payments will be reimbursed for them by Mission.

3. Consultant shall coordinate with Mission and Contractor for completion of the work.

4. Consultant shall obtain professional liability insurance or any other insurance for

his workmen and workmanship as may be required at his own cost.

5. The quoted price should include all taxes such as VAT, service tax, professional tax, etc.

6. Price escalation in rates due to any reason such as increase in prices of material,

equipment & labour, fuel (petrol, diesel, gas etc.) electricity & water, levy of new taxes, hike in any tax taxes, cess or due to delay in completion etc. shall not be applicable.

7. The consultant shall not be permitted to participate in bidding of this work i.e. Consultant cannot become contractor for this work.

Section-III

FORM OF TENDER

Name of work: Providing consultancy and supervision services for construction, repair, renovation works at the Embassy of India, Abu Dhabi complex (Plot No.10, Sector W-59/02, Diplomatic Area, Off the Airport Road, Abu Dhabi. UAE). Employer: Government of India/Embassy of India, Abu Dhabi. Address: Gentlemen, I/We, the undersigned, am/are willing to enter into a contract and complete the Consultancy work in full and in accordance with the drawings/specification/scope of work/assessment of work after site visit and to the employer’s entire satisfaction for the sum stated below. AMOUNT OF CONTRACT

Lumpsum Fixed Price Contract for the entire Consultancy Period and for the scope of work as mentioned in the tender document by the Employer. Local currency………………………………………………………………………………………………………………

…………………………………………………………………………………………………………………………………….. (AED) (Inclusive of VAT and all other taxes) I/We, agree that this Tender will remain valid for a period of 180 (One Hundred and Eighty) Days from the date of Opening of Tenders. NAME OF CONSULTANT :……………………………………………………………………………

SIGNATURE OF CONSULTANT :……………………………………………………………………………

ADDRESS :……………………………………………………………………………

………………………………………………………………………………………………………………………………………

DATE :.…………………………………………………………………………..

TELEPHONE/FAX NOS :……………………………………………………………………………

EMAIL ADDRESS :……………………………………………………………………………

Section-VIII

Bids Securing Declaration

I/we accept that if I/we withdraw or modify Bids during the

period of validity or if I/we are awarded the contract and I/we fail to

sign the contract, or to submit a performance security before the

deadline defined in the request for bids document, I/we will be

suspended for the period of time specified in the request for bids

document from being eligible to submit Bids for contracts with the

entity that invited the Bids.

Date ___________ Signatures______________

Part-I : Technical Bid

Bidder’s description format summary

Name of the Bidding Firm

Name of Partner(s) & Nationality

Name of the Authorized Signatory

Nationality

Passport No.

E Mail ID

Telephone No.

Fax No.

Year of Incorporation

Registration No.

Service tax no.

Registered Office & Address

Branch offices in (with address and Contact

details) if any

Total turnover in the last five financial

years

Total Staff Strength with Nationality of

Employee

Total Technical staff percentage

Nationality of Staff deputed for work

(in case of getting bid) (National of India

or friendly country)

Bidder information – More detailed information on the following aspect may be given in typed form.

• Business background

• How many years has your firm been in business? How many years under its present business name?

• Attach a current organizational chart and include the total number of employees in your firm in India, by various locations.

• Claims and Suits (Explain any “Yes” answers)

• Has your firm, its subsidiaries or its parent companies, ever filed for bankruptcy?

• Has your firm ever failed to complete work awarded to it?

• Are there any judgments, claims, arbitration proceedings or suits pending or outstanding against your firm or its officers?

• Has your firm filed any lawsuits or requested arbitration with regard to any contract(s) within the last five years?

• Financial Information

• Please provide copies of your firm’s audited financial statements(income statement, balance sheet, cash flow statements) for the last 3 years.

• How long has your company been providing the services outlined in this Tender? Please list contact names and phone number for three (3) companies with which you have entered into facilities/property management contracts, and include a brief description of the scope covered under each.

• Please list your top five (5) customers and indicate what % of your business they represent.

• Who are your bankers?

Part-II: Financial Bid

Embassy of India, AAA

REQUEST FOR PROPOSAL (TENDER)

Renovation

for

Embassy of India, Abu Dhabi

PART 2 – Financial Bid

To: Head of Chancery

Embassy of India Abu Dhabi

Phone No:

Dear Sir,

Sub: Financial Bid for renovation work of Embassy of India, Abu Dhabi

I/We are submitting tender for the repair / renovation work against Tender Notice No.Abu/ /862/1/2017 dated --.--.2018.

As part of the Bid, we hereby offer Figures................(In Words...............) for renovation work at Embassy of India, Abu Dhabi. The above is inclusive of all the applicable taxes; fees, as per regulations.

We have read these conditions carefully and will comply strictly. We agree to bind by this offer if we are selected as the preferred bidder.

If our bid is accepted, we commit to submit a Performance Security Deposit in accordance with the Bidding Documents.

We also declare that the Government of India or any other Government body has not declared us ineligible or blacklisted us on charges of engaging in corrupt, fraudulent, collusive or coercive practices or any failure/lapses of serious nature,

If any information or document submitted is found to be

false/incorrect, Consulate may cancel my/our Tender and can take any action as deemed fit including termination of the contract, for feature of all dues

including Earnest Money and blacklisting of my/our firm and all partners of the firm etc.

NOTE: All the above work will conform to City Municipality Norms.

The C.R. number of the company registered with City Chamber of Commerce is _____________.

For and on Behalf of: Signature (Authorized Signatory)

Designation: