export processes, electronic customs integration and the importance of denied-party address...

Export Processes, Electronic Customs Integration and the Importance of Denied-Party Address Screening

ADVANCED

GLOBAL

TRADE

SOLUTIONS

© AEB GmbH

Steve PeirceSales Manager

AEB (International) Ltd., UK

Agenda

AEB (International) Ltd. – an introduction

Streamlining Export Processes

Electronic Customs Integration

Denied-Party Address Screening

Advanced Global Trade Solutions19 Apr 2023

19 Apr 2023 Advanced Global Trade Solutions

Companies of the P. M. BELZ Group

Headquarters in Stuttgart, main branch

office in Soest, further offices in Bremen,

Duesseldorf, Mainz and Munich

Subsidiaries in the United Kingdom and

Singapore

advanced global trade solutions

since 1979

Technical and administrative services for

AEB and AFI

Administration, Finance, Reporting and

Human Resources

Administration, Consultancy, Technology

since 1973

Standard software for communication

management, consultancy and services

in the area of SAP

Integrated solutions for document

management

DMS, EDI and SAP Solutions

since 1976

Professional, organizational and technical

consultancy in the areas of foreign trade,

export control and compliance

Operative support

Foreign Trade & Organizational Consultancy

since 2008


AEB Combines the Past and the Future

30 years of experience

Continuous, steady growth

320 employees working for the entire P. M. Belz Group

1998 1999 2000 2001 2002 2003

50

150

320

100

20062004 2005

200

2008

250

2007

AustriaBelgium

BrazilCanadaChina

Czech Rep.Dubai

FinlandFrance

GermanyHong Kong

HungaryIndia

IndonesiaIreland

ItalyJapan

MalaysiaMexico

NetherlandsNorwayPoland

PortugalSingapore

SpainSweden

SwitzerlandThailand

UKUSA


Installations and Offices

The areas marked red indicate those

countries in which AEB solutions are

installed.

19. Apr 2023 ASSIST4-Serie


Warehouse Management

Consolidation

Packing Stations

Freight Management

Auto-ID/RFID

SCM Planning& Control

ComplianceIT & Communication

Export Processing

Import Processing

This is where AEB will support you

Goods IssueCarrier Management

© Picture by IBM

Streamlining Export Processes


Streamlining Export Processes: Introduction

Most ERP systems focus on general business processes

Specialised functions and documents relating to export not

available in these systems

Paper-based processing inadequate in the modern business

environment

Value in introducing best-of-breed logistics systems to sit

alongside ERPs


What should Export Systems Provide?

Seamless integration with ERP via automated data downloads

Despatch, transportation, and Customs documentation to

national and international standards

Electronic messaging to Customs authorities, customers, etc.

Automated processes to aid data completion

Centralised recording of data

Provision of updates in case of regulatory changes

Single point of audit for Customs and regulatory bodies

Demonstrate best-practice for programmes such as AEO


Typical Process in an Export System

Import of data from Movex

Entry of additional information (e.g. forwarder) via drop-down

menus or automated through a rulebase

Preview and print of documentation

Automatic archiving of all documents for auditing purposes

Electronic declaration to Customs

Completion of further procedures (e.g. Intrastat on a monthly

basis)



Export Documents

Electronic Customs Integration


Trends in Electronic Customs Integration

Move towards increased electronic Customs reporting

Increased emphasis on risk management (e.g. AEO)

Exporters should look to bring declarations in-house

Each European member state operates different system

Difficult for companies operating internationally

Option for Single European Authorisation (SEA)

Export system should cater for declarations in multiple

countries and/or SEA

UK Customs export declaration is the National Export System

(NES)


National Export System (NES)

Replaces the original paper-based system

Introduced in the UK between 27 October 2002 and 31 July

2003

All Third Country exports from UK must be declared via this

system

Electronic declarations are processed through HM Customs’

CHIEF system


Principles of NESFull supplementary declaration (if pre-shipment advice was made originally)

Res

pons

e: p

erm

issi

on to

load

or

sele

ctio

n fo

r ex

amin

atio

n

(Goo

ds le

ave

the

(air

)por

t) N

otifi

catio

n

of d

epar

ture

Res

pons

e: a

ckno

wle

dgm

ent

Exporter Customs (CHIEF)

Air(port)

Pre-shipment advice or full declarationAcknowledgement (permission to proceed)

Advice of consignm

ent with U

CR

(goods despatched to the (air)port)

Not

ifica

tion

of a

rriv

al o

f goo

ds a

t air

(por

t)

Advice of departure to exporter


Business benefits of NES integration

Direct electronic communication with Customs

Eliminate the requirement to print paper Export Declarations

Reduction in manual re-keying of data

Improved accuracy of reporting

Reduced risk exposure

Reduced costs

No need to chase Proof of Export


Denied-party Address Screening


Why Screen Names & Addresses?

Increased emphasis on national & international security

Anti-terrorism legislation poses new challenges for

businesses

US suppliers, partners, and parent companies require checks

Demonstrate best-practice (e.g. for AEO)

Implications of non-compliance:

Fines and prison sentences

Negative publicity

Possible inclusion on denied-party list


Industry Challenges

90+ international lists

Specially Designated Nationals (SDN) currently over 400 pages

Requirement to check customers, end-users, partners,

suppliers, etc.

Provide repeatable processes and standard checks across

distributed organisations


US Sanctions Lists - SDN


US Sanctions Lists - DPL

ASMAT (APPLIED SYSTEMS METHODS AND TECHNOLOGY)

ROCHFORD, ESSEX, GB

AURA LTD.

39 RUSHDON RD., MILTON ERNEST; BEDFORD, GB

ANNEXFIELD, LTD. 152 BUDBROOKE RD., WARWICK, GB


Processes and Partners

AddressCheck

AddressCheck

BanksBanks

Listed Address?Listed

Address?

Repre-sentatives

Repre-sentatives

AgentsAgents

CustomersCustomers

For-warders

For-warders

ServiceProvidersService

Providers

SuppliersSuppliers

PersonnelPersonnel

PartnersPartners

Request

Purchase Order

Quotation

Delivery

Transport

Invoice

Customs Clearance

Availability ControlPicking

Production

Planning

BanksBanks

InterestedParty

InterestedParty

Repre-sentatives

Repre-sentatives

AgentsAgents

CustomersCustomers

For-warders

For-warders

Service ProvidersService

Providers

SuppliersSuppliers

PersonnelPersonnel

PartnersPartners

AddressesAddresses


Denied-Party Address Screening Solutions

Integration of publicly-available list data

Use of dedicated list suppliers

Storage of lists in central database

Automatic update of central database when changes are

available

Automatic screening of customers, partners, suppliers, etc.

against the central database of denied-parties

Screening logs for auditing & due diligence checks

Systems integration to provide invisible compliance checks


Typical System Integration

Systems

ASSIST4

Movex system

ERPany other systems

Restricted Party ListsLogs

Data serviceUpdate service

Master Engine

E-mail

Customer

Compliance Engine

Enquiry

open, standardized

Result

Open interfacesAddress Engine

Event Management


Denied-Party Address Screening - Benefits

Acting in compliance with the regulations despite complex and

dynamic requirements

Demonstration of best-practice necessary for programmes

such as AEO

Reduce risk of fines, penalties, and negative publicity

Avoid inclusion on denied-party lists

Process-oriented and automated background screening

Comprehensive compliance records for audit purposes


Contact Details

June 2009

WarehouseManagement

WarehouseManagement Transport

Management

TransportManagement Freight

Management

FreightManagement Customs

Management

CustomsManagement Monitoring

& Alerting

Monitoring& Alerting

ComplianceCompliance

Steve PeirceAEB (International) Ltd.

[email protected]

www.aeb-international.co.uk

Steve PeirceAEB (International) Ltd.

[email protected]

www.aeb-international.co.uk

export processes, electronic customs integration and the importance of denied-party address...

Documents

aeb solutions

sap solutions

areas of foreign trade

export control

15assist4serie slide

automated processes

agenda aeb international

communication management