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EXPORT FACILITATION MANUAL Practical Guide for Fish and Fishery Products Export

Cambodia Export Diversification and Expansion Program (CEDEP II):

Marine Fisheries Component

United Nations Industrial Development Organization

Fisheries Administration, Ministry of Agriculture, Forestry and Fisheries

January 2016

Cambodia Export Diversification and Expansion Program (CEDEP II)

Marine Fishery Component

Export Facilitation Manual

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Table of Content

List of Abbreviations

Chapter 1: Introduction to Trade Facilitation

1. What is Trade Facilitation?

2. Why it matters?

3. What it involves?

4. Export Facilitation Manual

Chapter 2: Export Procedure

1. Pre-Export Considerations

1.1. Sales Contract

1.2. Methods of Payment in Export Trade

1.3. Using International Incoterms

1.4. Preparing Shipping Documentations

1.5. Freight Forwarders and Customs Brokers

1.6. Packaging and Labelling

1.7. Export Tax

2. Export Documentation

2.1. Company Registration Certificate

2.2. Tax Registration Certificate

2.3. Exporting Permit

2.4. Transportation Permit

2.5. Health Certificate

2.6. Certificate of Origin

2.7. Customs Permit

2.8. Customs Valuation

2.9.CAMCONTROL’s Approval on Verification of Export Documents

3. Custom Declaration Procedures

4. Export Mean (Land, Sea and Air)

4.1. Exporting by Land

4.2. Exporting by Sea and River

4.3. Exporting by Air

Chapter 3: Requirements of the Importing Countries

1. Vietnam

2. China

3. Hong Kong

4. South Korea

5. Japan

6. Canada

7. European Union

8. Other Countries




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Chapter 4: Trade Related Institution

Appendixes: Samples and Forms of Export Documentations

References




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List of Abbreviations

Acronym Full title

APEC Asia-Pacific Economic Cooperation

APHIS Animal Plant Health Inspection Service

ASYCUDA Automated System for Customs Data

CBP Customs and Border Protection

CEDEP Cambodia Export Diversification and Expansion Program

CFR Cost and Freight

CIF Cost, Insurance and Freight

CIP Carriage and Insurance Paid

CO Certificate of Origin

CPT Carriage Paid To

DAALI Department of Agronomy and Agricultural Land Improvement

DAF Delivered at Frontier

DDP Delivered Duty Paid

DDU Delivered Duty Unpaid

DEQ Delivered Ex-Quay

DES Delivered Ex-Ship

ECE Economic Commission for Europe

EU European Union

EXW Ex-Works

FAS Free Alongside Ship

FCA Free Carrier

FDA Food and Drug Administration

FDI Foreign direct investment

FOB Free on Board

FSANZ Food Standards Australia New Zealand

FSIS Food Safety Inspection Service

FSMA Food Safety Modernization Act

HACCP Hazard Analysis and Critical Control Points

ICON Import Conditions Database

IFC International Finance Cooperation

IFIS Imported Food Inspection Scheme

ITC International Trade Center

MOU Memorandum of Understanding

MRP Multiple release permit

MAFF Ministry of Agriculture, Forestry and Fisheries

NMFS National Marine Fisheries Service's

OECD Organization for Economic Co-operation and Development

PAS Sihanoukville Autonomous Port

PPIA Phnom Penh International Airport

PREDICT Dynamic Import Compliance Targeting

SEZ Special Economic Zone

SMEs Small and Medium Enterprises

SSI Single Stop Inspection

http://www.fda.gov/Food/GuidanceRegulation/FSMA/default.htm

http://www.fda.gov/Food/GuidanceRegulation/HACCP/ucm2006764.htm

http://apps.daff.gov.au/icon32/asp/ex_querycontent.asp

http://www.agriculture.gov.au/import/food/inspection-compliance/inspection-scheme

http://www.fda.gov/AboutFDA/PartnershipsCollaborations/MemorandaofUnderstandingMOUs/DomesticMOUs/ucm201263.htm

http://www.nmfs.noaa.gov/

http://www.fda.gov/ForIndustry/ImportProgram/ucm172743.htm




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SPS Sanitary and Phytosanitary

SWI Single Window Inspection

UN/CEFACT United Nations Centre for Trade Facilitation and Electronic

Business

UNCTAD United Nations Conference on Trade and Development

UNIDO United Nations Industrial Development Organization

USDA The United States Department of Agriculture

USFWS U.S. Fish and Wildlife Service

WCO World Custom organization

WTO World Trade Organization




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Chapter 1: Trade Facilitation

Trade facilitation is increasingly recognized as the key to unlocking further gains from

international trade. While tariffs are no longer the main obstacle to trade following their

substantial reductions over the last 60 years, major nontariff barriers to trade have also

diminished in significance.

1. What is Trade Facilitation?

Procedures, regulations, and related documentation for international trade arise in

response to the need of governments and trade operators to monitor and control the

movement of goods, delivery of services, and related financial flows. This is necessary

to ensure compliance with each country’s particular requirements (e.g., health

requirements), to collect tariff revenues, and to observe regulations such as (i)

preventing the cross-border movement of illegal drugs, arms, protected species,

hazardous waste, and other controlled products; (ii) ensuring national security; and (iii)

collecting relevant information for statistical purposes.

However, trade procedures and documentation can sometimes be major impediments to

trade. The main objective of trade facilitation is to simplify the process and minimize

transaction costs in international trade, while maintaining effective levels of government

control.

There is no universal definition of trade facilitation. But since it focuses on the

transparent and efficient implementation of trade rules and regulations, it is often

referred to as the “plumbing of international trade.” In its narrowest sense, trade

facilitation may be defined as the systematic rationalization of customs procedures and

documents. In a broader sense, it covers all the measures that affect the movement of

goods between buyers and sellers, along the entire international supply chain. Questions

of what to include in behind-the-border trade costs are especially controversial.

A distinction is often made between costs of domestic trade and the extra costs of

international trade, although the difference may be hard to identify in practice.

International agencies and regional initiatives have adopted various definitions of trade

facilitation, emphasizing its different aspects. These different definitions, however, all

emphasize the need for coordination at the border (e.g., between customs, quarantine,

and other agencies, often referred to as “integrated border management”) and

coordination between the border countries’ exit and entry posts. The narrowest

definitions limit trade facilitation to customs and other border operations such as, in

practice, at-the-border measures.

For example, the WCO’s definition of trade facilitation is associated with its mission,

which is to enhance the efficiency and effectiveness of customs administration by

harmonizing and simplifying customs procedures. The definition by APEC also focuses




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on at the-order processes and procedures. These cover facilitation measures related to

preparation of customs and trade documents, customs clearance procedures, border

control, and release of goods.

2. Why it Matters?

The benefits of trade facilitation can be evaluated in terms of its effect on trade

transaction costs. Estimates of such costs vary significantly, and it is useful to

distinguish between direct and indirect costs. Direct costs include the cost of preparing

documentation, and complying with various customs and other regulations. These may

also include the cost of moving goods from factory to port, handling costs at the port,

finance and insurance, and international transport costs. Indirect costs include the

opportunity costs associated with time and delays in moving the goods from the buyer

to the seller.

Reduction in trade transaction costs, which is one of the expected benefits of trade

facilitation measures, does not fully capture the potential benefits associated with trade

facilitation. Trade facilitation is also expected to reduce uncertainties in trade

transactions and a more inclusive participation of the private sector in international

trade. Trade facilitation can bring significant benefits to both government and traders as

shown in

Table 1.1: Trade Facilitation Benefits Governments and Traders

Benefit to Government Benefit to Trader

Increased effectiveness of control methods

More efficient deployment of resources

Correct revenue yields

Improved trader compliance

Encouragement of foreign investment

Accelerated economic development

Lower costs and reduced delays

Faster customs clearance and release through

predictable official intervention

Simpler commercial framework for doing both

domestic and international trade

Enhanced competitiveness

Source: Economic Commission for Europe (ECE). 2002

In the medium to long term, trade facilitation may contribute to the following benefits:

(i) Improved trade competitiveness. The WTO, with its rules-based approach to trade

policy, has created a fair playing field. Tariff rates have been reduced and many

traditional nontariff barriers have been dismantled. Emerging economies cannot rely on

further tariff concessions alone to further develop their exports. They have to be

competitive to export. Thus, existing products must be improved, new products must be

developed, and new markets must be found.




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A national policy on trade facilitation is a key factor in the development of export

competitiveness. Inefficient trade-related procedures and processes can delay the

delivery of products to overseas markets. Such inefficiencies can affect the ability of

manufacturers and exporters to meet the needs of their overseas customers, and prevent

them from taking part in the growing number of regional and global production

networks.

(ii) Increased foreign direct investment (FDI). A significant share of FDI in developing

economies is in production facilities whose products are exported to other countries

rather than supplied in the domestic market. Many of these production facilities need to

source some of their inputs from overseas. As a result, foreign direct investors will pay

attention to a country’s ease and cost effectiveness of importing and exporting goods

and services before making an investment decision. A country that has committed itself

to facilitating trade will tend to secure more FDIs and become more integrated into

regional and global production networks.

(iii) Increased participation of SMEs in international trade. Most small and medium-

sized enterprises (SMEs)—often acknowledged as a major growth engine in both

emerging and developed economies—lack experience in international trade. SMEs that

attempt to get involved in direct imports or exports are often discouraged by complex

and nontransparent trade procedures. Streamlining and simplifying trade procedures can

facilitate SME participation in international trade. The efficiency brought about by the

computerization and automation of trade procedures, and the growing availability of

information technology (IT) services, will be particularly beneficial to exporting SMEs,

and will increase SMEs’ propensity to export.

(iv) Improved economic growth prospects. Overall, an efficient trading environment

will translate into more reliable services and lower production costs. Given an inclusive

development policy framework and appropriate income distribution policies, the

resulting increase in trade, investment, and economic activity will ensure a better

standard of living for all.

3. What it involves?

Practices of Trade facilitation involve five key areas:

(i) Publication and Administration of Trade Regulation which addresses the need for

timely publication of trade regulations and procedures and increased transparency in the

administration of trade transactions;

(ii) Trade Procedures and Documents which discusses simplification of trade

procedures and documents using relevant international instruments;




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(iii) Products standard and conformance which discusses trade facilitation issues arising

from increasing number of product standards and conformity assessment procedures;

(iv) Trade-Related Infrastructure which emphasizes the importance of increasing the

efficiency of trade-related infrastructure and services and

(v) Transit trade which tackles transit trade facilitation, a priority for many landlocked

developing countries and an important aspect of regional integration and inclusive

development.

4. Export Facilitation Manual

The fisheries sector of Cambodia plays an important role in the national economy

contributing significantly to employment and livelihoods of the poor, to food security

and to GDP. There are significant opportunity to further develop the sector through

increasing productivity, better management of resources, upgrading of the

infrastructure and strengthening the institutional climate.

Royal Government of Cambodia has recognized the need for improving the trade

sector competitiveness which is critical to growth, and, in turn, to the creation of new

and better jobs and income generation, in its Cambodia Trade Integration Strategy and

Trade SWAp Roadmap 2014-2018.

Cambodia’s access to international fish markets will continue to depend on the

country’s capacity to meet the regulatory requirements of importing countries. At the

moment, except for a few large processors that have access to investment, production,

SPS know-how, and market access information, the sector is mostly dominated by

small and medium processors with far more limited resources and know-how.

Export diversification on fish and fishery products have been considered as an

important contribution to the national economy. This Export Facilitation Manual has

been developed to provide practical information on trade facilitation, export procedure,

institutional support and importing requirements of the potential international markets.

The objectives of Export Facilitation Manual are as follows:

1. To generate more knowledge and understanding on trade facilitation

2. To provide practical guidance on export procedures and documentations for

exports of fish and fishery products

3. To provide information on importing requirements of key international

markets for fish and fishery products

4. To promote export diversification through increased exports of fish and fishery

products of Cambodia




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Chapter 2: Export Procedure

1. Pre-Export Considerations

At preparation stages, exporters of fish and fishery products should always give

consideration to the documents required and matters related to:

Sales contract

Methods of Payment in Export Trade

Using International Commerce Term

Preparing Shipping Documentation

Freight Forwarders and Customs Brokers

Packaging and Labeling

Export Taxes

1.1 The Sales Contract

When negotiating an international sales contract, the terms of sales is equally important

as important as the sales price. From origin to destination, the goods you are shipping

will likely involve several different parties and several modes of transportation. The

buyer and seller therefore need to be clear at each stage regarding who takes

responsibility and risk and who pays any associated charges and fees while the

merchandise is in transit.

Contract issues to consider:

When does the transfer of ownership/title take place?

What am I liable for?

Who pays for charges or taxes that arise during transit?

What if the shipment is lost or damaged?

To address these types of questions, exporters use standard international shipping terms

and have sales contracts that are as clear, precise and comprehensive as reasonably

possible. At a minimum, the terms and conditions of your sales contract should specify:

• Who is involved

(The parties to the contract)

• License and permit requirements

(Who is responsible for obtaining import or

export licenses and permits)

• What is being exported

(Details of the goods being

provided)

• Payment instructions and terms

(Purchase price of the goods and terms of

payment)




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• Ownership/Responsibility

(Where transfer of title to the

goods takes place)

• Warranty and guarantees

(Warranty and/or maintenance terms and

conditions)

• Contract details

(The contract’s validity

conditions)

• Insurance and taxes

(Who is responsible for paying insurance and

taxes)

• Cancellation terms

(What to do if the buyer defaults

or cancels)

• Timing

(The contract completion date)

Source: IFC, Handbook on Export Procedures, Practical Guides for Small and Medium Enterprises in

Cambodia, 2008.

The model contracts for small firms developed by ITC is available at: http://www.intracen.org/model-

contracts-for-small-firms/.

1.2 Method of Payments in Export Trade

The payment method is a crucial aspect when dealing with exports. There are five primary methods

of payment for international transactions. During or before contract negotiations, you should

consider which method in the figure is mutually desirable for you and your customer

Export Payment methods Risk Level

Cash in advance Most secure

Letters of credit Secure

Documentary collection -

Open Account Less secure

Consignment Least secure

Source: export.gov, trade finance guide.

Cash in advance: With cash-in-advance payment terms, an exporter can avoid credit risk

because payment is received before the ownership of the goods is transferred. For

international sales, wire transfers and credit cards are the most commonly used cash-in-

advance options available to exporters

Letters of Credit: Letters of credit (LCs) are one of the most secure instruments available

to international traders. An LC is a commitment by a bank on behalf of the buyer that

payment will be made to the exporter, provided that the terms and conditions stated in the

LC have been met, as verified through the presentation of all required documents. The

buyer establishes credit and pays his or her bank to render this service.

Documentary collection (D/C): D/C is a transaction whereby the exporter entrusts the

collection of the payment for a sale to its bank (remitting bank), which sends the

documents that its buyer needs to the importer’s bank (collecting bank), with instructions

http://www.intracen.org/model-contracts-for-small-firms/

http://www.intracen.org/model-contracts-for-small-firms/




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to release the documents to the buyer for payment. Funds are received from the importer

and remitted to the exporter through the banks involved in the collection in exchange for

those documents. D/Cs involve using a draft that requires the importer to pay the face

amount either at sight (document against payment) or on a specified date (document

against acceptance). The collection letter gives instructions that specify the documents

required for the transfer of title to the goods. Although banks do act as facilitators for their

clients, D/Cs offer no verification process and limited recourse in the event of non-

payment. D/Cs are generally less expensive than LCs.

Open Account: An open account transaction is a sale where the goods are shipped and

delivered before payment is due, which in international sales is typically in 30, 60 or 90

days. Obviously, this is one of the most advantageous options to the importer in terms of

cash flow and cost, but it is consequently one of the highest risk options for an exporter.

Consignment: it is a variation of open account in which payment is sent to the exporter

only after the goods have been sold by the foreign distributor to the end customer. An

international consignment transaction is based on a contractual arrangement in which the

foreign distributor receives, manages, and sells the goods for the exporter who retains title

to the goods until they are sold. Clearly, exporting on consignment is very risky as the

exporter is not guaranteed any payment and its goods are in a foreign country in the hands

of an independent distributor or agent.

Exporter would also need to discuss with commercial banks for various payment options.

1.3 Using International Commerce Term

Incoterms are standard definitions of terms used in international commerce, developed

by the International Chamber of Commerce (ICC). They make international trade easier,

ensure that sellers and buyers in different countries understand one another and can

minimize potential misunderstandings. Incoterms also clearly define when responsibility and

risk transfers from the seller to the buyer and who pays charges and when.




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Source: New Zealand Trade & Enterprise, https://www.nzte.govt.nz/en/.

CFR

Cost and Freight

Free on B

International carriage is paid by the seller. The exporter pays the costs of

the freight and transportation to get the goods to the named destination.

The risk of loss or damage is assumed by the buyer once the goods are

loaded at the port of departure.

CIF

Cost, Insurance and

Freight

International carriage is paid by the seller. The exporter pays for the costs

of the freight, insurance and miscellaneous charges from the point of

origin to destination.

CIP

Carriage and

Insurance Paid

International carriage is paid by the seller. The exporter pays for the

transportation costs and insurance to the named place or port of

destination. The term is used for air or ocean containerized shipments

CPT

Carriage Paid To

International carriage is paid by the seller. The exporter pays for the

transportation costs to the named place or port of destination. The term is

used for air or ocean containerized shipments.

DAF

Delivered at Frontier

The exporter assumes responsibility for delivering the goods to the named

place of destination by land. The buyer is responsible for unloading.

https://www.nzte.govt.nz/en/




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DDP

Delivered Duty Paid

The exporter assumes responsibility for delivering the goods, paying duty

and risk of damage or loss to the named place of destination. The buyer

pays for unloading.

DDU

Delivered Duty

Unpaid

The exporter assumes responsibility for delivering the goods and risk of

damage or loss to the named place of destination. The buyer is responsible

for paying duty, unloading and clearing import.

DEQ

Delivered Ex-Quay

The exporter assumes responsibility for delivering the goods to the buyer at

the named port of destination. The buyer is responsible for unloading and

clearing import. This term is used for ocean shipments only.

DES

Delivered Ex-Ship

The exporter makes the goods available to the buyer at the named port of

destination. The buyer is responsible for unloading. This term is used for

ocean shipment only.

EXW

Ex-Works

States the place where the shipment is available to the buyer. The seller is

not responsible for loading the goods. The buyer assumes all responsibility

for transportation.

FAS

Free Alongside Ship

International carriage is NOT paid by the seller. The exporter delivers the

goods to named ocean port of shipment and is responsible for the

unloading and wharf fees. The buyer is responsible for loading aboard the

vessel, ocean transportation, and the ocean cargo insurance.

FCA

Free Carrier

International carriage is NOT paid by the seller. The exporter is

responsible for delivering goods into the custody of the international

carrier or agent, not loaded. The risk of loss/ damage is transferred to the

buyer at this time.

FOB

Free on Board

International carriage is NOT paid by the seller. The exporter is responsible

for placing the goods on board the vessel at the port of shipment. The

buyer assumes responsibility for ocean transportation and insurance.


Cambodia, 2008.

1.4 Preparing Shipping Documentations

Fish exporters should become familiar with the shipping documents required for an export

sales transaction. These documents are essential for moving goods through the channels

of distribution, transferring possession and responsibility, clearing product through

customs and facilitating payment. Incomplete, missing or incorrectly filled out

paperwork delays the export process and adds costs to the exporter.




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The following is an overview and description of shipping documents typically used in

the export process.

Shipping documents prepared by you or your freight forwarder:

Airway Bill An Air Waybill is issued by an airline when goods are received for

transport. The waybill travels with the cargo.

Authorization

Letter

An Authorization Letter allows a freight forwarder or authorized agent to

export goods on the seller’s behalf.

Bill of Landing A Bill of Landing is a contract between the seller and the carrier,

typically prepared by the carrier or forwarder. The buyer usually needs an

original copy as proof of ownership to take possession of the goods.

Commercial

Invoice

A Commercial Invoice is essentially a bill for goods from the seller to the

buyer. The document is prepared by the exporter or freight forwarder and

provides information about the transaction including description of goods,

address of shipper and seller and delivery and payment terms. It is also

used as a basic document in determining the customs duty.

Insurance

Certificate

An Insurance Certificate is a document prepared by the exporter or freight

forwarder that provides evidence that insurance will cover the loss of or

damage to the goods during transit.

Packing List A Packing List is an itemized list describing the quantity and type of

merchandise in a shipment. It includes the type of package, such as a box,

crate, pallet, drum, carton or container and the dimensions and weight.

Customs officials will use this list to check the cargo and buyers will use

it to inventory merchandise received.


Cambodia, 2008.

1.5 Freight Forwarders and Customs Brokers

Freight Forwarders are service companies that handle all aspects of export shipping

for a fee. They act as the exporter’s agent and can improve delivery time and customer

service. Additional advantages of using a freight forwarder include:

Providing customized services for physical transportation of goods

Advising on rates and routing

Offering assistance with packing and documentation

Arranging consolidations or full container movements

Offering Customs clearance services

Providing quotes on insurance and freight




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Freight forwarders often do not own their own trucks but hire transport and contract

with local brokers as needed. In general, these companies provide quality services at

competitive prices.

Customs Brokers prepare customs documentation and clear goods through customs.

Customs brokers in Cambodia needs to be authorized by MEF in order to performance

customs brokerage tasks.

Choosing a Freight Forwarder or

Customs Broker

While the main function of freight

forwarders is to pick up, transport, and

deliver cargo and the main function of

customs brokers is to clear cargo through

customs, there is often significant overlap

in the services the two provide. Both tend

to be facilitators–a customs broker may

provide a freight forwarding service and a

freight forwarder may offer customs

brokering services.

The decision to use a customs broker or

freight forwarder will largely depend on

whether you think you have the expertise

and time to carry out the process yourself.

If you are new to exporting, consider using

a customs broker or freight forwarder for

your first few shipments. It can save time

and money and help you become familiar

and confident with the export process. It

should also alert you to any unofficial

processes and payments that might be

involved.

Exporter Hints

If you decide to use a freight forwarder or

a customs broker, you should:

Understand the essentials of the document

preparation needed.

Review the prepared documents

Talk with other exporters and learn

about their experiences

Compare service offered and

pricing of several candidates.

Find out about all fees that you

might have to pay.

Ask the freight forwarder/broker if

they have experience with handling

your type of export.


Cambodia, 2008.

1.6 Packaging and Labeling

Exporters of fish and fishery products must comply with country-specific packaging and

labelling regulations, and packaging and labelling requirements for transporting of

products.




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The requirements can vary from country to county. In addition, exported goods may be

transported using several of modes of transport before reaching final destinations,

packaging needs to be suitable for each mode of transport and withstand repeated

loading and uploading. Clear labelling helps to prevent goods becoming lost in transit or

delayed at customs clearance.

Exporter would consider the following points regarding packaging and labelling

requirements:

Product name and form (smoke or frozen fish)

Name and address of importer and manufacturer, and country of origin

Date of manufacture and date of expiry

Storage requirements

Translation of information into local languages of importing countries

Compositions and use of different packaging materials

Use of reusable or disposable packaging

Packaging requirements to suit various modes of transports

Various verification certificates for packaging and labelling

Freight forwarding company may offer packaging service and be able to advise on

suitable packaging.

1.7 Export Taxes

There are a number of products whose exports are subject to export taxes, including fish

and fishery products. Most of fish and fishery products are subject to 10% export tax. It

is advised that exporters of fish and fishery products consult with GDCE prior to

exports. Exporters can also check the tariff at: http://www.customs.gov.kh/publication-

and-resources/commodity-code-en/

http://www.customs.gov.kh/publication-and-resources/commodity-code-en/

http://www.customs.gov.kh/publication-and-resources/commodity-code-en/




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2. Export Documentation

The key documents for exports of fish and fishery products are as follows:

Company Registration

Tax Registration

Export Permit

Transportation Permit

Health Certificate

Certificate of Origin

Custom Permit

Customs Valuation

CAMCONTROL’s Verification on Export Documents

2.1. Company Registration Certificate

Exporter is required to register the company with Ministry of Commerce. Exporter

needs to register online Business Registration. However, Business Registration

Department located at the Ministry of Commerce still accepts the paper application

form and provide a service to register business Online on behalf of company. The

information about company registration is available at:

http://www.businessregistration.moc.gov.kh/

Exporter would need to choose the following forms of business:

Sole proprietorship

Partnership

Company or

Foreign company

The registration forms of each business, applicable fees, and information and documents

required for business registration are in appendixes.

After company registration is approved by MOC, exporter obtains the company

registration certificate. Company is also required to file the annual declaration of

company by providing updates of business operation.

http://www.businessregistration.moc.gov.kh/




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2.2. Tax Registration Certificate

Export company is obliged must go to register tax at Administration of Taxation within

15 working days after having registered company with Ministry of Commerce. The tax

application can be submitted either at Administration of Taxation or via E-registration

of the website of Administration of Taxation at: www.tax.gov.kh.

Company is required to complete the following registration forms:

Application Form For Tax Registration

Additional Bank Account Information

Additional Information For Shareholders

Conditions of Tax Registration

The chair of governing board or enterprise owner or organization director must come

to be photographed and have their fingerprint scanned and fill out the application

form as required by the Administration of Taxation and be accompanied by original

documents so that the tax officers in charge certify it as copied from the original one

or copied documents certified by the concerned ministry/institution as follows:

1. Registration documents issued by the Ministry of Commerce or relevant

ministry/institution

- Letter certifying the registration of the Ministry of Commerce or relevant

ministry/institution

- Company’s statute for legal entity

- Letter certifying the deposit of capital registered at the bank

2- Documents identifying the chair of governing board, governor and owner or

shareholder and manager

- Cambodian Identity Card or Passport

- Family book or family record book or letter certifying residing place issued by

competent authority

- Current photo, not over the past three months with its size: 35 x 45 millimeters (one

photo) of the chair of governing board, governor and owner or shareholder and

manager and specify the name of the owner of the photo, with signature to be

responsible for by the chair of governing board.

3- Documents certifying the office of the enterprise, business, enterprise branch and

warehouse

- Location ownership certificate or contract of leasing the business location

- Letter certifying the payment of immovable property tax or immovable property

information

4- Other documents

- Registration certificate of the Cambodian Investment Board or Special Economic

Zone Committee of the Council for the Development of Cambodia or

Municipal/Provincial Investment Sub-committee (for Qualified Investment Project)

http://www.tax.gov.kh/

https://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_W_V1_0.pdf

https://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_A_W_V1_0.pdf

https://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_B_W_V1_0.pdf




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Application Form For Tax Registration For Company Branch Or Warehouse (if

any)

Additional Information For Company Branch Or Warehouse (if any)

All registration forms are attached in appendixes.

E-registration would take from 1 to 7 working days for Administration of Taxation to

issue tax certificate and tax registration ID, while paper registration at Administration of

Taxation would take from 7 to 10 working days to issue tax certificate and tax ID. The

export company fulfill obligations of relevant taxes. Currently, E-registration allows

company to fill in the forms, then scan and send them to GDT. However, company will

need to bring original or certified copies of required documents as specified in

registration forms (in appendixes) to GDT.

Importantly, company will need to provide clear office address, email and telephone

numbers. GDT has notification system in place, which send email and SMS on tax

calendar or due dates to registered companies.

Company must pay 400,000 Riel (four hundred thousand Riel) for issuance of tax

certificate and tax registration ID.

2.3. Export Permit

After company and tax registration, exporter of fish and fish product request export

permits (licenses) from MAFF. The export permit is valid for one year.

Step to obtain export permit for fish and fish products

Step 1 Fill in Request Letter for Export Permit

Applicant prepare the request letter to export. Applicant can prepare

the request letter in its own format or can request example of request

letter from Department of Planning, Finance and International

Cooperation.

Step 2 Submit Request Letter for Export Permit

- Applicant or assigned representative submits a Request Letter to

Export and attach supporting documents to the Department of

Planning, Finance and International Cooperation of the Fishery

Administration. If applicant assigns representative, power of attorney

or authorization letter is required to include in the application.

- The supporting documents include: business registration certificates,

and tax registration certificate. The copies of business registration and

tax registration certificates are required to certify from competent

authorities.

- After receiving approval technical offices in Fishery Administration,

the Department of Planning, Finance and International Cooperation

will prepare the request for export permit to obtain the approval from

https://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_CB_W_V1_0.pdf

https://cambodia.tax.gov.kh/reg/includes/pdfforms/Regform_101_C_W_V1_0.pdf




20 | P a g e

the Ministry of Agriculture, Forestry and Fisheries.

- During the approval process, the applicant may be asked to provide

further information and documents for the completeness of the

application.

Step 3 Obtain export permit

- After receiving the request letter approval from the Fishery

Administration, Fishery Administration advises the applicant to collect

a copy of request approval letter. The copy of request approval letter

serves as export permit.

- The validity of export permit depends on the request from applicant,

but with maximum two years.

- No fee is presently charged for issuance of export permit.

2.4. Transportation Permit

After receiving the export permit from the Ministry of Agriculture, Forestry and

Fisheries, applicant must request transportation permit for each shipment.

Step 1 Fill in Request Letter for Transportation Permit

Applicant can obtain the sample of Request Letter from Department

of Planning, Finance and International Cooperation.

Step 2 Submit Request Letter for Export Transportation Permit

- Applicant or assigned representative submits a Request Letter for

Transportation Permit and attach supporting documents to the

Department of Planning, Finance and International Cooperation of

the Fishery Administration. If applicant assigns representative,

power of attorney or authorization letter is required to include in the

application.

- The supporting documents include: business registration

certificates, tax registration certificate, and export permit. The copies

of business registration and tax registration certificates are required

to certify from competent authorities.

- During the approval process, the applicant may be asked to provide

further information and documents for the completeness of the

application.

- The Transportation permit is issued by Fishery Administration.

Step 3 Collect Transportation Permit

- After approval, the applicant is advised to pay service fee and to

collect the transportation permit from Department of Planning,

Finance and International Cooperation.

- The service fee of issuance Transportation Permit is 40,000KHR.

- The process of issuance Transportation Permit takes three (03)




21 | P a g e

working days.

- The export transportation permit is valid for seven (07) days and

contains the details of product specification and quantity.

2.5. Health Certificate

Fish exporter may be required by importing countries and international buyers to

provide health certificate issued by Cambodian authority. Fish exporter can request

health certificate from Department of Fisheries Post-Harvest Technologies and Quality

Control (DPHT) by following the procedures as follows:

Step 1 Fill in Application of Health Certificate

Applicant can obtain the sample of application of health certificate

from Department of Fisheries Post-Harvest Technologies and

Quality Control (DPHT)

Step 2 Submit Application of Health Certificate

- Applicant or assigned representative submits an Application of

Health Certificate and attach supporting documents to Department of

Fisheries Post-Harvest Technologies and Quality Control (DPHT). If

applicant assigns representative, power of attorney or authorization

letter is required to include in the application.

- The supporting documents include:

a. Short curriculum of applicant with photos (2 copies)

b. Copies of Cambodian national ID (2 copies)

c. Export permit from Fishery Administration (2 copies)

d. Company registration (2 copies)

e. Packaging Lists (2 copies)

f. Invoices (2 copies)

g. Other relevant documents if required.

- During the process, the applicant may be asked to provide further

information and documents for the completeness of the application.

- After examination of the application, DPHT will proceed to the

next step or reject the application.

Step 3 Inspection and Sample Analysis

- After the submission of application is completed, officials of DPHT

will conduct inspection and take sample for laboratory testing.

- The choix of laboratory testing depends on the requirements of

importing countries or international buyers. If not indicated by

importing countries or international buyers, DPHT generally uses

Pasteur laboratory for testing. The exporter will bear fee of

laboratory testing.

- Officials of DPHT examine the results of laboratory sample testing

and inspection.




22 | P a g e

- If the results are satisfactory, DPHT issues the certificate,

otherwise DPHT will inform its rejection to applicant.

Step 4 Collect Certificate of Health

After certificate of health is approved, DPHT informs applicant to

pay service fee and collect the certificate.

- The service fee for health certificate is KHR 400,000

- It is currently advised that applicant submits the application for

health certificate at least 10 days prior to exports.

2.6. Certificate of Origin

Certificate of Origin (CO) is an official document used to certify the product originated,

wholly obtained, produced or manufactured in Cambodia. Fish exporter only asks for

CO if importing countries or international buyers require.

Forms of CO

MOC issues two type of CO: Preferential and Non-preferential

Non-Preferential Tariff CO Form N

Preferential Tariff CO

ASEAN-Australia-New Zealand Form AANZ

China Form AC

India Form AI

Korea Form AK

Japan Form AJ

General System of Preferences (LDC and LLDC) Form A

How to apply for CO

Exporters of fish and fishery products can ask CO applications from at the Export-

Import Department of MOC. The exporters follow the procedures of application for CO

as follows:

Export Means Required Documents and Procedures

Export by sea

Application form for CO submitted by the company

A copy of cheque proving the payment of administrative fee and

EMF, if it is required by any regulation

Invoice




23 | P a g e

Packing list

Bill of lading

Cambodia outward declaration

Certificate of quantities of exported fish and fishery products

issued by CAMCONTROL

Custom declaration by GDCE

Company’s relevant documents that can prove the origin of

products

Company’s letter of authorization of its representative

Export by air Application form for CO submitted by the company



Invoice

Packing list


After having exported the goods, the following documents must be

submitted further:

Airway Bill

Joint Inspection Report of the exported goods by GDCE and

CAMCONTROL


Export by truck

(land)

Application form for CO submitted by the company

Invoice

Packing list

Bill of lading



After having exported the goods, the following documents must be

submitted further:

Certificate of quantities of exported fish and fishery products

issued by CAMCONTROL

Custom declaration by GDCE



Company’s relevant documents that can prove the origin of

products




24 | P a g e

Source: Prakas No. 112MOC/SM2013 on Revision of Certificate of Origin Procedures, 2013.

Online CO Application

Exporter of fisher and fishery product can apply CO via online:

http://www.certificateoforigin.moc.gov.kh/. Currently, exporters can apply online for

the CO form A. MOC works gradually to move all forms of CO to automation system.

Exporter need register for user ID for applying CO online.

For the registration, exporters need to upload the following documents:

1. Company name and address

2. Business registration certificate

3. GSP registration certificate

4. List of exported goods

5. List of costs breakdown or reference documents to determine the origin of goods

6. Power of attorney or authorization letter to representative of company to sign on

CO forms

7. IDs or passports of authorized representative and owner of company, and one

photo (4x6) of each of them

8. Other supporting documents if required.

Then, exporter can apply CO online by following the workflow below:

http://www.certificateoforigin.moc.gov.kh/




25 | P a g e

Exporters of fish and fishery products are required to provide and submit the following

documents for applying CO online:

Required documents for applying online

CO (before exports of goods)

Submission of original documents (within

30 days after CO is issued

1. Invoice

2. Packing List

3. Officials’ report on production chain

and goods to be transported crossing land

borders to export by air in neighboring

counties.

1. Copy of CO form A

2. Invoices

3. Packing List

4. Transportation Permit

5. Certificate of Quantity issued by

CAMCONTROL

6. Customs declaration

7. Supporting document to determine the

origin of goods

8. Copy of export permit

Source: Prakas No. 298 on Procedures of Issuance of Certificate of Origin Form A

through Automation System, MOC, December 2015.

Exporter can follow the Exporter’s Operation Guide to apply CO online. The guide is

available at: http://www.certificateoforigin.moc.gov.kh/.

Fees for issuance of CO

Fish exporters need to pay for Export Management Fee (EMF) and public service and

administration fee.





26 | P a g e

CO Form Admin Fee Service Fee EMF Fee

Form N USD 30 USD 8 EMF

Form A USD 50 USD 8 EMF

Other Forms USD 50 USD 8 EMF

EMF is varied according to the products ad exception for exports of products that have

value under 6,000 Euro for European countries and under 800 USD for other countries.

Currently, EMF for export of seafood is 2000 KHR per ton. EMFs of other types of fish

and fishery will be determined when they are ready for exports.

Timeframe of issuance of CO

CO is issued within 11hours and 55 minutes (working days) from the time that

complete CO application is submitted to the department of export-import at MOC.

2.7. Custom Permit

Export of fish and fishery products need to request custom permit from GDCE for each

shipment. All exports of goods including fish and fishery products which are in the list

of prohibited and restricted goods in sub-decree 209 ANK.BK dated 31 December 2007

require custom permit prior to export.

Exporter of fish and fishery products applies for custom permit at Department of

Custom Procedure at GDCE by submitting:

1. Export permit and transportation permit from MAFF

2. Request letter attaching with the invoice, packing list, transportation documents,

authorization letters for representatives, and other documents as necessary.

There is no fee presently charged for the request of custom permit. It takes 1-2 working

days to process and to issue the custom permit after the completed and correct

documents are submitted.

2.8. Customs Valuation

The export of fish and fishery products are subject to export tax. The export tax is

generally 10%, but exporter is advised to verify the export tax rate for the particular fish

and fishery product to be exported.




27 | P a g e

For time saving, exporter can start to apply for custom valuation in parallel when

exporter applies for custom permit. Exporter can apply for custom valuation at one of

the following places:

1. Department of Planning, Technique and International Affair at GDCE

2. Customs Valuation Units at branches and local customs and excise offices

within decentralized framework. Currently, the customs valuation is

decentralized at the borders of Cambodia except Sihanouk Ville port customs

and excise branch and Phnom Penh International Airport.

The required documents to request for customs valuation are as follows:

1. Three copies of commercial invoices, packing lists and bill of lading

2. VAT certificate, patent, authorized letter, national ID or passport of the owner or

representatives.

3. Export permit and transportation permit

In some cases, competent custom officers may require additional supporting documents

such as:

1. Sales contract, purchase order, telegraph transfer (TT), public price chart and

other documents related to transaction or payment

2. Documents which specify the identity or details of specification of products.

2.9. CAMCONTROL’s Verification on Export Documents

Exporter of fish and fishery products also needs an approval on verification of export

document from general department of CAMCONTROL in Phnom Penh. Exporter can

draft letter of approval request by itself or obtain the letter sample from

CAMCONTROL. Exporter needs to provide the following documents:

Company registration certificate

Export license

Transportation permit

Health certificate

Other related documents

The approval process would take one day. Exporter pays US$15 for each time of

request for verification on export documents.




28 | P a g e

3. Custom Declaration Procedures in ASYCUDA

The ASYCUDA WORLD system has been implemented at 54 major customs branches

and offices, which covered almost 99% of Single Administrative Declaration (SAD).

3.1. ASYCUDA User Registration

Exporter is required to register the company in ASYCUDA system at GDCE and to

create user ID. Exporters need to provide company documents for user registration:

Business License from Ministry of Commerce

VAT certificate

The authorized user for SAD process:

Legal person or company with Value Added Tax certificate

Owner of the goods or representatives

Customs broker recognized by Customs

Legally authorized Employee of the company

3.2. Required Documents for Customs Declaration

The documents to be attached with SAD are as follows:

Invoice and Packing list

Transportation documents (Bill of lading/ Airway Bill/Truck bill)

If necessary

Manifests

Licenses

Permit

Certificate of Origin

Certificate of Insurance and

other related documents

1.3. Customs Declaration Procedures

ASYCUDA follows the processes in diagram of ASYCUDA below. The declaration in

ASYCUDAY is the web system and can be performed either in the declarant’s office,

custom branches at borders or anywhere which can connect to web system.




29 | P a g e

1: Preparation and Printing of Customs Declaration

The Customs Broker/Declarant inputs information of SAD directly into the ASYCUDA.

The computer checks and verifies the customs declaration with reference documents in

the system, and performs some examinations. The system will allow registration of

customs declaration when information is completed and valid. Registered customs

declarations can be cancelled with authorization from the GDCE. Only registered

customs declaration is considered legal document.

After registration, the Customs Broker/Declarant shall print and sign two (2) copies of

SAD attached with all required documents and summit to competent Customs officer.

The system will automatically inform the Customs Brokers /Declarant about the

situation of the customs declaration process.

2: Lodgement of the Customs Declaration

The customs officer in charge of face vetting examines hard copies of registered SAD

and attached documents with information in the system to ensure that the SAD is

properly filled, clear and legible and signed by the Customs Broker/Declarant, and all

required documents are submitted together with the hardcopy registered SAD.

The customs officer may reject any SAD which does not fulfil the above requirements.

3: SAD Processing Lanes:

http://www.customs.gov.kh/wp-content/uploads/2015/05/12.png




30 | P a g e

When the SAD is completely and satisfactorily checked, the customs officer assesses

the SAD by using the system. By using risk management criteria, the system will assign

the processing Lane for the Declaration as below:

RED Lane: The SAD must be scrutinized (checked against documents). Goods are

subject to physical inspection before re-routing the SAD to GREEN lane and

assessment by Customs.

YELLOW Lane: The SAD must be scrutinized (checked against the documents)

before re-routing to GREEN lane and assessment by Customs.

GREEN Lane: The SAD is automatically assessed and a clearance document issued.

The hardcopy SAD may be subject to post-clearance audit (PCA).

BLUE Lane: The SAD is provided the same treatment as for GREEN Lane and

with specific reasons subject to post-clearance audit.

If customs declaration is under Red and Yellow lane, Customs officer shall verifies the

selectivity criteria that caused the declaration to be set in these lanes. The system will

show special requirements such as requirement for import license, withdrawal of sample

and history of smuggling etc.

4: Query Desk:

If there are some errors in data entry or irregularities found during physical

examinations, SAD will be routed to the Customs Query Desk. Customs

Broker/Declarant will be notified that the SAD status has changed to “query” and the

reasons for the query.

Upon receiving the notification, Customs Broker/Declarant shall go to the Customs

Query Desk. If any amendments to SAD are required, Customs Officer in charge of

Query Desk will discuss with Broker/Declarant. If agreement is not reached, the

customs officer will prepare a report or record to GDCE for further action.

When the above action is fulfilled and agreement is reached, customs officer shall sign

on SAD and update the inspection act based on the results of inspection and settlement

at query desk or upon the decision of GDCE. Then SAD will be re-routed to GREEN.

5: Container Scanning

Container scanning is done independently of SAD processing. The system will be

available in the Scanning Office enabling the scanning officer to compare the goods

declared on the SAD with those found on the scanning image/scanning information.

Any irregularity found should be recorded in the Inspection Act Form by Customs.

6: Assessment Notice




31 | P a g e

When the SAD is assessed by the ASYCUDA, the system will inform the amount of

duties, taxes and fees to be paid. The notice of assessment will be used as a reference

document for payment of duties, taxes and fees.

7: Accounting

Duties, taxes and fees are paid in accordance with regulations in force. If payment is

made via the National Bank of Cambodia or other authorized financial institutions, the

receipt issued these institutes shall be submitted to Customs and the system will issues a

Customs receipt in return.

8: Release of Goods

After payment of duties, taxes and fees Customs will issue the Cargo Release Note,

which details the amount of duties, taxes and fees related to the declaration. This note is

used to authorize release of the cargo from customs.

9: Post Clearance Auditing (PCA)

SADs processed under blue and green lane are subject to post-clearance audit.




32 | P a g e

Tip: Responsibility of Customs Broker/Declarant in Customs Declaration

Customs Broker/Declarant shall perform the following responsibilities:

Declarant shall input data on Customs declaration including valuation note until

registration

When finish inputting data on Customs declaration, declarant shall verify and

then register Customs declaration if there is no mistake or after the correction of

mistake. After registration ASYCUDA will provide registration number and

date automatically.

Declarant shall print 2 copies of the registered Customs declaration and

valuation note (in case necessary) in A4 size paper (Note: Customs declaration

can be printed after registration).

Registered Customs declaration attached with necessary documents shall be

submitted to Customs officer in charge face vetting. Declarant shall sign on

Customs declaration in front of Customs officer.

In case Customs officer in charge face vetting does not accept Customs

declaration, declarant shall contact query desk official.

If there is official in charge of manifest, declarant shall bring the copy of

Customs declaration to Customs officer in charge of manifest in order to write

off goods in Customs declaration from manifest.

If scan is required, declarant shall bring the copy of Customs declaration to

Customs unit in charge of scanning the container.

If physical inspection is required, declarant shall contact chief examiner for

inspecting the cargo.

If additional information is need by Customs officer, declarant shall go to query

desk.

If payment is made via banking system, declarant shall provide bank receipt to

Customs officer in charge of accounting in order to certify the payment in

ASYCUDA.

If payment is made on cash/check, declarant shall provide cash/check to

Customs officer in charge of accounting in order to certify the payment in

ASYCUDA.

After payment of duties and taxes or in case goods are declared under advance

payment, declarant shall receive Customs receipt from cashier and then Customs

receipt on vehicle (if exist) and cargo release note of Chief of accounting.

Declarant shall take transportation note from Customs officer in charge of

warehouse or Customs area and then take the cargo out.

In case there is an approval and permission to totally or partially return duties

and taxes, declarant shall bring necessary documents include decision of the

competent authority, Customs declaration, Customs receipt, Bill…etc to

accountant and cashier in order to certify the return of duties and taxes in

ASYCUDA.




33 | P a g e

1.4. Public Services

Exporter or declarant pay the relevant public services as follows:

Descriptions Amount of

tax due

Service

fee

Processing

duration

(working

days)

Validity

Custom Processing Fee (CPF)

One container from 20 feet up 60,000 Riel 0 Riel 1-2 days

One custom clearance for

product stored outside a

container or inside a container

smaller than 20 feet

40,000 Riel 0 Riel 1-2 days

Container checking fee using TH-SCAN System

One container smaller than 40

feet

25 US

Dollar

0 Riel 1-2 days

One container from 40 feet up 32 Dollar 0 Riel 1-2 days

Provisional customs warehouse

license fee (per year)

20,000,000

Riel

0 Riel 1-2 days 1 year

Fee for storing goods in the

provisional customs warehouse

over due date (per day)

0.1% of the

customs

calculation

based

0 Riel Immediately Note (1)

Transiting fee-Fishery product

(per kilogram)

500 Riel 0 Riel Immediately

Sale of custom clearance form

(per number)

0 Riel 15000

Riel

Immediately

Sale of custom tax’s stamp (per

sheet)

0 Riel 100 Riel 1-2 days

Sale of transport or stock

authorization letter (per sheet)

0 Riel 500 Riel Immediately

Sale of seal in the container

(per piece)

0 Riel 8000 Riel 1-2 days

Note (1): Stored over 30 days at the airport and over 45 days outside the airport

Source: Prakas No. 1151 on Provision of Public Service of GDCE, MEF, 15 Sep. 2015.




34 | P a g e

2. Export Mean (Land, Sea and Air)

Before exporting by any mean, make you’re the exporters have the following four

Items:

No. Item Description

1 Shipping Documents

Prepare all the necessary documents for

exportation. This usually includes the Packing

List, Commercial Invoice and Authorization

Letter.

2 Company and Tax

Registration

Documentation

Proof of registration with the Ministry of

Commerce, such as registration certificate,

company’s VAT number or patent tax license,

demonstrating that the business is legitimate.

3 Ministerial permits or

certificates

Prepare export permits or certificate issued by

Cambodian authorities. This usually includes

export permit, transportation permit, health

certificate (if required), and certificate of origin.

4 Custom Permit and

Custom Valuation

CAMCONTROL’s

approval on verification

of export document

Exports of fish and fishery products need to

request custom permit and custom valuation

from GDCE in Phnom Penh.

Exporter also needs approval for verification of

export documents from CAMCONTROL.




35 | P a g e

4.3. Exporting by Land

4.3.1 Poi Pet Border

Poi Pet Border Export Process

The Poipet Border export process can be captured in THREE key steps. The

documentation and requirements are outlined below.

Step1: Customs Declaration

The processes of customs declaration at the Poi Pet border are as follows:

1. Exporter or authorized person shall request the permission of export at Poi Pet

customs and excise branch by attaching supporting documents such as invoice,

packing list, export permit, and authorization letter (if needed).

2. Custom and excise branch check the request and supporting documents and then

gives, in case no irregularity, permissions. The customs declaration process can take

place.

Poipet Hours of Operation

Border Gate:

People: 6:00-22:00 daily

Goods: 6:00 - 22:00 daily

CAMCONTROL: 24 hours daily

Customs and Excise: 24 hours daily

The Poipet-Aranyaprathetborder is situated in thenorthwest of Cambodia andis located in Ou Chrovdistrict of BanteayMeanchey province. In 1994the Poipet border crossingbecame an officialInternational BorderCheckpoint. Poipet is one offour districts that bordersThailand. The border gate isapproximately 50km fromthe provincial capital ofBanteay Meanchey andserves as the primary landcrossing for people andgoods moving betweenCambodia and Thailand.

Step 1: Custom Declaration

Step 2: Joint Inspection

Step 3. Exit Poi Pet Border




36 | P a g e

Customs Declaration Process

3. Exporter or declarant follows the custom declaration procedures in ASYCUDA and

pays relevant tax due and fee as described in the section 3.

4. For exports of fish and fishery products, exporter also need to attach approvals on

custom valuation and customs permit with other supporting documents for customs

declaration.


Joint Inspection conducted by Custom and Excise and CAMCONTROL officials can

take place once the Customs Declaration process has begun.

Joint Inspection Process:

1. Custom and CAMCONTROL officials review the following documents: invoice,

packing list, export permit, transportation permit, and authorization letter (if

needed). If a representative is handling the cargo for the exporter, he/she will need

to provide a photocopy of an ID card and two photographs. If possible, provide a

request or authorization letter to let officials know who will be clearing the cargo

and if they have power of attorney. This process would take quickly about 10-15

minutes on average. In case there is any irregularity, the physical inspection of

exported goods will be conducted.

2. Then, an Inspection Report is filled in and jointly signed by officials of Custom and

Excise and CAMCONTROL, and owner or representative of goods (sample of joint

inspection report in appendixes).

3. Next, the exporter or declarant will pay an inspection fee of KHR 2,5000 per ton at

the CAMCONTROL cashier.

4. Lastly, a Certificate of Quantity document is issued if needed.

Step 3: Exit Poi Pet Border

After the customs declaration and joint inspection process are complete, the exporter

can proceed to the border.

Exit Process

1. Go to the border and present the completed declaration form and supporting

documents to the Customs and Excise border officials.

2. The consignment is then allowed to pass through the Poi Pet border.




37 | P a g e

4.3.2 Bavet Border

Bavet Border Export Process

The Bavet Border export process is similar to that of Poi Pet. Favorably, if exported

goods are produced in SEZs nearby Bavet border, exporter would further benefit from

trade facilitation and facilities available in the zones.

The Bavet Border export process can be captured in THREE key steps. The


Bavet Hours of Operation

Border Gate:

People: 6:00-22:00 daily

Goods: 6:00-17:00 daily



The Bavet-Moc Baiborder is located in theprovince of Svay Rieng inthe southeast ofCambodia. Bavet is onefive districts that bordersVietnam. The Bavetborder gate isapproximately 50 kmfrom the provincial capitalof Svay Rieng and is theprimary land crossing forpeople and goods movingbetween Cambodia andVietnam. Bicycles,garments, and shoeproducts comprise a largepercentage of exportsthrough Bavet border asthese goods are producedin the nearby specialeconomic zone (SEZs).Currently, there are 10SEZs and four of them arein operation.

Step 1: Customs Declaration

Step 2: Joint Inspection Step 3: Exit Bavet Border




38 | P a g e


The processes of customs declaration at the Bavet border are as follows:

1. Exporter or authorized person shall request the permission of export at Bavet customs

and excise branch by attaching supporting documents such as invoice, packing list,

export permit and authorization letter (if needed).



place.




4. For exports of fish and fishery products, exporter or declarant also needs to attach

approvals on custom valuation and customs permit with other supporting documents for

customs declaration.






packing list, export permit, transportation permit, and authorization letter (if needed). If

a representative is handling the cargo for the exporter, he/she will need to provide a

photocopy of an ID card and two photographs. If possible, provide a request or

authorization letter to let officials know who will be clearing the cargo and if they have

power of attorney. This process would take quickly about 10-15 minutes. In case there

is any irregularity, the physical inspection of exported products will be conducted.


Excise branch and CAMCONTROL, and owner or representative of goods.

3. Next, the exporter or declarant will pay an inspection fee of KHR 2,5000 per ton at

the CAMCONTROL cashier.


Step 3: Exit Bavet Border

After the custom declaration and inspection processes are complete, the exporter can

proceed to the border.

Exit Process

1. Go to the border and present the completed declaration form and supporting

documents to the Customs and Excise border officials.

2. The consignment is then allowed to pass through the Bavet border.




39 | P a g e

4.4. Exporting by Sea and River

4.4.1 Port of Sihanoukville

Port of Sihanouk Ville Export Process

The Port of Sihanoukville export process can be captured in FOUR key steps. The



The processes of customs declaration at the Port Authority are as follows:

1. Exporter or authorized person shall request to customs and excise branch at PAS the

permission of export by attaching supporting documents such as invoice, packing list,

export permit and authorization letter (if needed).

Port of Sinhanoukville Hours of Operation

Port Authority: 24 hours daily



The SihanoukvilleAutonomous Port (PAS) isthe only deep sea port inCambodia. PAS is stateowned entrprise which isunder the directmanagement of theChairman & CEO andassistace of three DeputyDirectors General. Thecontainer terminal annualstorage capacity is370,000 TEUs. PASoffers: navigationalservice, handling service,storage and warehosingservices, special economiczone, and logisitic supplybase for offshore oilexploitation.



Step 3: PAS Port Authority

Step 4: Exit PAS Port Authority




40 | P a g e



place






declaration.






packing list, export permit, transportation permit, and authorization letter (if needed). If








3. Next, the shipper will pay an inspection fee of KHR 2,5000 per ton at the

CAMCONTROL cashier.


Step 3: PAS Port Authority

The shipper will also need to make arrangements with the PAS Port Authority to unload

and load cargo at the Port. The following steps can occur at any time after Customs has

approved the shipper’s request to export.

1. First, provide the PAS Port Authority official at the entry gate with either the

approved Customs Declaration (if available) or Joint Inspection Report (if

available), demonstrating that the shipper has authorization to export.

2. After all documents are checked, the truck is allowed into the port.

Step 4: Exit PAS Port Authority

In order for the PAS Authority to unload, move and store cargo in the container yard,

the exporter must first make all necessary payments to the PAS Port Authority.

Exit Process

1. First, present Delivery Order (DO) issued by CAMSAB to the PAS Business

Department which issues service invoice by automation system.




41 | P a g e

2. Next, pay loading and unloading (LoLo) fees, and storage fee (if any) to PAS

Accounting and Finance Department:

Container LOLO fee: $47 (20-feet container) or $67 (40-45-feet container), plus

VAT. If the same container is previously imported through PAS, LOLO fee: $24

20-feet container) or $19 (40-45- feet container) plus VAT.

Storage charge is free for the first 5 days. If exceeding 5 days, storage charge is

applied back from the day one of storage: $3/day (20-feet container) or $6/day

(40-45-feet container) plus VAT.

Stevedoring pricing: $57 (20-feet container) or $86 (40-45-feet container) plus

VAT. This fee is directly charged from the shipping line.

Then, Accounting and Finance Department issues a receipt after the necessary

payment is made.

3. The Port Authority Container Operation Department will then proceed with loading

and unloading container.

4. Last, the PAS Invoice (Stevedoring charge) will be sent to the Shipping Line. The

Shipping Line will work closely with the Port officials and make a “load list” for the

cargo. The goods will then be moved from the container yard to the ship for export.

4.4.2 Phnom Penh Autonomous Port

The Phnom Penh Autonomous Port export process

The Phnom Penh Autonomous Port export process can be captured in FOUR key steps.

Phnom Penh Autonomous Port

Port Authority: 24 hours daily



The Phnom Penh AutonomousPort (PPAP) is publically listedcompany with majority ofshares owned by thegovernment. The Port Authorityis independent and has its ownBoard of Directors andmanagment.

PPAP new container terminal inKien Svay district accomodate150,000 TEUs/year, andplanned to expand to 300,000TEUs/year after 2015, and500,000 TEUs/year after 2018.

PPAP offers: handling services,warehousing services, inlandcontainer depot, passenger andtourist terminal, and surveyingand dreging services.




42 | P a g e

Step 1: PPAP Port Authority

Before transporting goods to the Port, the exporter must receive approval from the

PPAP Port Authority. Exporters can receive approval and make arrangements several

days in advance.

Port Authority Approval Process

1. First, obtain a copy of Delivery Order (DO). The Delivery Order will be issued by

KAMSAB.

2. Next, bring the Port Authority for approval. Arrangements can then be made for the

cargo to be unloaded at the Port and later loaded on to the ship.

3. The fees for this service (LoLo fees) and storage charges will need to be paid. The

payment is made via bank account situated in the Port Authority. Then, exporter

need to bring the receipt of payment to the Port Authority cashier.

Container LOLO fee: $47 (20-feet container) or $71 (40-45-feet container), plus

VAT for general exported goods. For exports of agricultural products (including

fish and fishery products), LOLO fee: $36 (20-feet container) plus VAT.

Storage charge is free for the first 5 days. If exceeding 5 days, $3.5/additional

day (20-feet container) or $6.5/additional day (40-45-feet container) plus VAT.

For exports of agricultural products (including fish and fishery products),

storage charge for export is free for 18 days.

Stevedoring pricing (Terminal Handling Charges): $49 (20-feet container) or

$74 (40-45-feet container) plus VAT. This fee is directly charged from the

shipping line. The Port Authority will send the invoice and charge stevedoring

directly from the ship.

4. An invoice will then be issued. The invoice will need to be shown at the Port in

order for the container to be unloaded, stored and loaded onto the vessel.


After the cargo is allow to enter the Port Authority, exporter must follow the custom

declaration at custom and excise office at PPAP.

Step 1: PPAP Port Authority

Step 2: Customs Deckaration


Step 4: Exit PPAP




43 | P a g e





declaration.





1. Custom and CAMCONTROL officials review the following documents: Invoice,

Packing List, export permit, transportation permit, and authorization letter (if needed). If







Excise and CAMCONTROL, and owner or representative of goods.


CAMCONTROL cashier.


Step 4: Exit PPAP

Upon completion of the Customs and Excise and joint inspection process, go to the Port

Authority official at the port and arrange for the cargo to be loaded.

Exit Process

1. Present the Port Authority Invoice Receipt and arrange for the cargo to be loaded

from the Port to the ship.

2. The cargo will be loaded onto the vessel for export.




44 | P a g e

4.5 Exporting by Air

4.5.1 Phnom Penh International Airport (PPIA)

Phnom Penh International Airport Export Process

The Phnom Penh International Airport export process can be captured in FOUR key

steps. The documentation and requirements are outlined below.

Step 1: CAMS Permission

The PPIA export process begins with Cambodia Airport Management Services (CAMS)

located in the Cargo Terminal, adjacent to the airport. The Customs and Excise and

CAMCONTROL offices are also located inside the building.

CAMS Receiving Process

Hours of Operation

CAMS Operation: 05:00 - 01:00 daily



The Phnom Penh

International Airport is

located 10km from

downtown Phnom Penh on

Road # 4 (Russian Blvd).

The airport export process at

Sihanoukville and Siem

Reap, while slightly

different, should closely

match the process below.

PPIA cargo facilities

include mechanical

handling, air-conditioned

storage, refrigerated and

deep freeze storage, fresh

meat inspection, livestock

handling, security for

dangerous goods and very

large/heavy cargo.

Step 1: CAMS Permission



Step 4: Exits CAMS




45 | P a g e

1. To begin the export process, CAMS first needs to receive a copy of Airway Bill

document. The Airway Bill can be obtained directly from the airline or may be

provided by the shipping agent.

2. Next, move the cargo to the unloading dock. At this time a Shipper Declaration

Checklist (see specimen copy in appendix) will be filled out by CAMS staff and

signed off by the shipper. This document captures basic information about the

cargo, the number of pieces and weight (used to calculate gross weight) and declares

if the goods are dangerous or require special handling.

3. A Counting Report (see specimen copy in appendix) will then be completed by a

CAMS Official. This document is used to tally the goods being shipped and to

check that the labeling and packaging is appropriate for air transport.

4. Then Customs Declaration and joint inspection process can begin.


After the cargo has been received, exporter must follow the custom declaration at

custom and excise office at PPIA.





declaration.

3. In addition, exporter declarant also attach shipper checklist and counting report with

declaration documents






packing list, airway bill, export permit, transportation permit, and authorization letter (if

needed). If a representative is handling the cargo for the seller, he/she will need to

provide a photocopy of an ID card and two photographs. If possible, provide a request

or authorization letter to let officials know who will be clearing the cargo and if they

have power of attorney. This process would take about 10-15 minutes on average. In

case there is any irregularity, the physical inspection of exported products will be

conducted.




CAMCONTROL cashier.


Step 4: Exits CAMS

After receiving approval from Customs and Excise, the exporter can begin the exit

process at the CAMS Administrative Office.




46 | P a g e

Exit Process

1. First, complete an Export Cargo Acceptance Form. The following supporting

documents need to be provided: airway bill, shipper declaration checklist, counting

report, customs declaration and any additional supporting documentation for exporting

special cargo such as live fishery products

2. Next, bring the completed Export Cargo Form to the cashier and pay the warehouse

handling charges. Payment is based on the cargo’s gross weight and if special handling

was needed.

For the first 3 days, from date of cargo arrival at warehouse including national

holidays, $0.04 per kg

For additional days, $0.04 per kg

Fractions of 50 kg will be charged as 50 kg

100% surcharges is applied if the cargo requires cold storage or the exported

product is live fish or fishery products

All payments are subject to 10% VAT.

3. Lastly, cargo is moved by CAMS into export storage and prepared for flight. Then,

CAMS follow instructions received from the airline. The goods will then be moved to

the aircraft for export.




47 | P a g e

Chapter 3: Requirements of the importing countries

The summaries of requirements of importing countries are based on the compilation of

legal and SPS requirements of fishery products of potential importing countries which

has been prepared under the Project “Standards Assessment” for the Marine Fishery

Component of the Export Diversification and Expansion Program (CEDEP II),

implemented by UNIDO.

The content of such compilation has the objective to support and provide guidance for

the target two main outcomes of the Marine Fisheries Product component:

#1 - The needs of the marine fisheries product export sector are better

understood, the sector is better structured, the policy dialogue with the

Government is enhanced, and the enabling business environment is

improved;

#2 - A group of marine fisheries processors have become export-ready

and are increasing their export business including to new markets;

This compilation is however limited to the existing information made available by each

Official source of the selected importing countries, identified in each section of the

document. In complement it was also used the information made available from the

Canadian Food Inspection Agency by each exporting jurisdiction. Other exporting

country conditions may be found at CFIA at:

http://www.inspection.gc.ca/food/fish-and-seafood/exports/by-

jurisdiction/eng/1304197334656/1304197442121

This document was prepared acknowledging that the Kingdom of Cambodia does not

have any Import/Export Bilateral Agreement on Fish Products with any other country

and has not been listed in the EU country list for authorized establishments to export to

the European Market.

The document is therefore a guide for comprehensive understanding of the legal and

SPS requirements of fishery products necessary for exporting to the set of countries here

by identified.

http://www.inspection.gc.ca/food/fish-and-seafood/exports/by-jurisdiction/eng/1304197334656/1304197442121





48 | P a g e

1. VIETNAM

Competent Authority: National Agro-Forestry-Fisheries Quality Assurance

Department (NAFIQAD)

1. Bilateral dispositions and Summary of import requirements

A formal Bilateral Agreement signed between the exporting country and

Vietnam is advisable for ease of the exports. Most exporting countries to

Vietnam have signed a Bilateral Agreement covering this purpose,

facilitating the food safety controls and guarantees of the exported products.

Nevertheless the following requirements are applied:

a) Establishment need to be registered and approved in terms of having

implemented HACCP System (usually it is considered acceptable a

lower level of HACCP compliance in comparison with EU approved

establishments, when establishments are graded in terms of compliance

performance)

b) Processors must be on the Approved List of Cambodian FFP FBOs for

Export to Vietnam as maintained on the website of Vietnam's National

Agro-Forestry-Fisheries Quality Assurance Department (NAFIQAD).

c) Products are exported with specific Health Certificate;

Scope: the entire marine animals for human consumption, except

amphibians and reptiles sea.

Summary of Vietnamese applicable Legislation:

• Circular No. 25/2010 / TT-BNNPTNT (8 April 2010) Guidelines on food

hygiene and safety on the import of foodstuffs of animal origin.

• Circular No. 51/2010 / TT-BNNPTNT (8 September 2010) Changes /

amendments to Circular No. 25/2010 / TT-BNNPTNT and Circular

06/2010 / TT-BNNPTNT.

These are available at:

http://www.nafiqad.gov.vn/b-legal-documents

2. Procedure for the Food Hygiene and Safety Inspection to Exporting

Countries

a) The National Agro-Forestry-Fisheries Quality Assurance Department

(NAFIQAD) is the contact point in Vietnam for the export of fishery

products into Vietnam.

http://www.nafiqad.gov.vn/?set_language=en&cl=en

It is in particular the contact point:

http://www.nafiqad.gov.vn/copy_of_list-company/fish-and-fishery-products-1/

http://www.nafiqad.gov.vn/copy_of_list-company/fish-and-fishery-products-1/







49 | P a g e

- to receive Registration documents from Competent Authorities of

exporting countries relating FHS conditions of FBOs registering to

export to Vietnam;

- communicate to adopt annual inspection plan with Competent

Authorities of exporting countries and submit the Minister for

establishment of inspection mission to exporting countries;

- to publish lists of FBOs approved to export products of animal

origin to Vietnam; to suspend FBOs to export to Vietnam;

- communicate notifications on noncompliance cases, request to

investigate non-compliance causes and establish corrective actions

to Competent Authorities of exporting countries;

- to build up Pre-mission questionnaires for Competent Authorities of

exporting countries;

- to set up and carry out inspection plans and programs to exporting

countries to access their FHS control system and FBOs of products

of animal origin.

b) Submission of application for exporting to Vietnam.

Competent authorities of exporting countries provide the National Agro-

Forestry Fisheries Quality Assurance Department of Vietnam with the

required registration documents, including:

- List of food business operators registering to export products to Vietnam

- Information on FHS control system and competencies of FHS Competent

Authorities of exporting countries

- Summary on FHS conditions of the food business operator

For all requested documents, forms are available in the appendixes of

Circular No. 25/2010, downloadable at: http://www.nafiqad.gov.vn/b-legal-

documents

c) Within 30 working days of receipt of completed registration document, the

National Agro-Forestry-Fisheries Quality Assurance Department, together

with the Department of Animal Health verify registration document, inform

Competent Authorities of the exporting country of the verification result

and inspection plan to the exporting country if necessary.

d) Inspection items:

1. Legal system on food hygiene and safety control;

2. Competencies of FHS Competent Authorities of exporting countries;

3. FHS conditions of FBOs registering to export to Vietnam.

e) Type of inspection:

1. Initial inspection to assess exporting countries’ FHS control system

and their FBOs’ hygiene conditions for approval.






50 | P a g e

2. Follow-up inspection to check the on-going performance of FHS

control system by exporting countries and of FHS conditions by

approved FBOs.

f) Inspection reports and communication on list of FBOs approved for export

to Vietnam:

1. When on-site inspection to the exporting country is considered

unnecessary, the National Agro-Forestry-Fisheries Quality

Assurance Department publishes the result of registration document

checks, together with its list of FBO approved for export to

Vietnam.

2. When on-site inspection to the exporting countries is considered

necessary, within 30 working days after the inspection, the National

Agro-Forestry-Fisheries Quality Assurance Department publishes

the on-site inspection report, its list of FBOs approved for export to

Vietnam.

When inspection result is not satisfactory, the National Agro-

Forestry-Fisheries Quality Assurance Department informs

Competent Authorities of exporting countries of the non-

compliance.

3. In case of request for additional FBOs approved to export to

Vietnam, the Competent Authority of the exporting country submits

additional registration document.

As the result of document check and/or on-site inspection to the

exporting country, additional FBOs shall be approved to export to

Vietnam or not.

g) Inspection of products at the border. Products will be subject to inspection

and random sampling for testing. Criteria are set out in the National

Legislation.

h) Actions in case of Non-compliance.

1. Non-compliant Products.

Depending on the seriousness of non-compliance, appropriate

actions shall be applied to products: being re-dispatched or

destroyed.

Competent Authority of the exporting country shall be required to

investigate cause of non-compliance and apply corrective actions.

2. Non-compliant FBOs.

Import suspension from non-compliant FBOs shall be applied to the

FBOs where the result of follow-up inspection shows that the

FBO’s food hygiene conditions have not fully met Vietnamese

regulations.




51 | P a g e

The import suspension shall be lifted providing that the result of

later follow-up inspection reflects the FBO’s compliance with

Vietnamese regulations on food hygiene and safety.

3. Non-compliant Exporting Country.

Import suspension shall be applied to an exporting country when the

result of follow-up inspection shows that the FHS control system of

the country has not fully met Vietnamese regulations.

The import suspension shall be lifted providing that the result of

later follow-up inspection reflects that the FHS control system of

the exporting country has fully met Vietnamese regulations.

i) Charges for inspections to exporting countries.

Inspections to exporting countries are covered by the State Budget.

Inspection and supervision to imported products placed on the market is

covered by the State Budget.




52 | P a g e

2. China

Last information update: August 28, 2014

Competent Authorities:

General Administration of Quality Supervision, Inspection and Quarantine

(AQSIQ)

Certification and Accreditation Administration of the People's Republic of China

(CNCA).

1. Bilateral dispositions and summary of import requirements

A formal Bilateral Agreement signed between the exporting country and China

is advisable for ease of the exports. Most exporting countries to China have

signed a Bilateral Agreement covering this purpose, facilitating the food safety

controls and guarantees of the exported products. Nevertheless the following

requirements are applied.

a. Establishment must be registered (has a registration number), not

necessary based on product specifications

b. Establishment unit has HACCP implemented (usually it is considered

acceptable a lower level of HACCP compliance in comparison with EU

approved establishments, when establishments are graded in terms of

compliance performance).

c. Products are exported with specific Health Certificate; (Imposition of

appropriate regulatory models includes new HC - 135 June 25, 2012).

d. Products conform with

2. Establishment Registration and Listing

Except in the case of establishments that ship live product only, the fish

processing establishment's name must appear on the list of establishments of the

exporting country for exports to the People`s Republic of China. To be included

on this list: processing establishments and cold storage warehouses.

For any exports to the People’s Republic of China two separate registration

processes must be carried out in advance of exporting any fishery products to

this destination.

This involves separate registrations with two Chinese authorities as follows, the

General Administration of Quality Supervision, Inspection and Quarantine

(AQSIQ) and the Certification and Accreditation Administration of the People's

Republic of China (CNCA).

Registration with the AQSIQ must be carried out by the exporter / agent

themselves while registration with the CNCA can be carried out through the

exporting country Competent Authority.

Since the 1st of October 2012 China’s AQSIQ has introduced a system requiring

the registration with its Inspection and Quarantine Bureau of exporters of food




53 | P a g e

products to China. This registration process can be carried out online by the

relevant exporter/agent through their website: http://ire.eciq.cn

In case of registration through the exporting country Authority, information

required as part of this process includes exporter / agent’s name, address details,

contact details, relevant food category, Chinese trade partner details etc.

A separate registration process is required for fish and fishery products

processed at processing establishments or stored at cold storage warehouses to

be eligible for export to the People's Republic of China, as of the 1st of

May 2013.

These establishments and warehouses must be registered with the CNCA, and

subsequently appear on the List of the exporting country establishments

approved for export to the People's Republic of China as maintained by the

CNCA.

3. Certificate issuance

For fresh and frozen products including bivalve molluscan shellfish, the

certificate should include:

Under Section II. Origin of the fishery products, "Production place"

should be completed by identifying the appropriate Regional Area if

applicable.

For all wild caught fish, the name and registration number of one of the

fishing vessels used to harvest the fish as well as the FAO fishing area

must be provided on the certificate.

For all aquaculture fish, the name and address of one of the fish farms

where the fish were raised must be provided on the certificate.

Under Section II. Origin of the fishery products, "Name(s), registration

number(s) and address(es) of producing and processing enterprise(s),

factory vessel(s), cold store(s) or freezer vessel(s) registered by the

Cambodian Competent Authority for export to the People's Republic of

China," identifying all which are applicable (i.e. the processor and the

cold storage).

For live product, including live bivalve molluscan shellfish: Origin and Hygiene

Certificate for live fish intended for export for human consumption from Canada

to the People's Republic of China (CFIA/ACIA 5584).

For all live bivalve molluscs, under Section II. Origin of the fishery

products, the FAO fishing area and the harvest area must be provided in

the space under the heading "Fishing Region". For Cambodian harvest

areas, the harvest areas must be indicated as they appear on the List to be

done for designating the Cambodian bivalve harvest areas.

Under Section II. Origin of the fishery products, "Name(s), registration

number(s) and address(es) of producing and processing enterprise(s),

factory vessel(s), cold store(s) or freezer vessel(s) registered by the CA

http://ire.eciq.cn/




54 | P a g e

for export to the People's Republic of China," identify all which are

applicable.

4. Chemical Contaminants Tolerances and Guidelines

Maximum level of contaminants in fish products:

Lead: 0.5 ppm

Mercury: 1.0 ppm (for carnivores)

Mercury: 0.5 ppm (other fish)

Inorganic arsenic: 0.1 ppm for finfish / 0.5 ppm for all other fish

Cadmium: 0.1 ppm (finfish only)

Total PCB: 2.0 ppm (sum of PCB congeners #28, 52, 101, 118, 138, 153 and

180)

PCB 138: 0.5 ppm

PCB 153: 0.5 ppm

List of Tolerances and Guidelines for Therapeutants and Antibiotics

Item Products Standard

Chloramphenicol Aquaculture and wild caught

fresh water fish

None Detected

Crystal Violet (and

Leucocrystal violet)

Aquaculture and wild caught

fresh water fish

None Detected

Furazolidone Not specified None detected

Malachite Green (and

Leucomalachite green)

Aquaculture and wild caught

fresh water fish

None detected

Nitrofurans Aquaculture and wild caught

fresh water fish

None Detected

Quinolones Aquaculture and wild caught

fresh water fish

= 0.1 mg/kg

Stilbestrol Not specified None detected

Sulfonamide Aquaculture and wild caught

fresh water fish

= 0.1 mg/kg

Terramycin Not specified = 0.1mg/kg muscle

Uritrate (Oxolinic Acid) Eels = 0.3 mg/kg muscle

and skin




55 | P a g e

(1 mg/kg = 1 ppm)

5. Microbiological Criteria

Non official information available. However from the practice within other exporting

countries to China the following has been considered:

- Application of Codex Standards;

- Absence / negative testing of: E.coli (0157); Salmonella; Listeria

monocytogenes, Vibrio parahaemolyticus; Vibrio Cholerae.

6. Other Information

Further information on import requirements can be obtained from the General

Administration of Quality Supervision, Inspection and Quarantine of the People's

Republic of China. (http://english.aqsiq.gov.cn/)

Exporters should carefully discuss regulations and their application with Chinese

importers to ensure that their interpretation of the regulations is accurate.

http://english.aqsiq.gov.cn/







56 | P a g e

3. Hong Kong

Last information update: 2014-09-24

Competent Authority: Food and Environmental Hygiene Department

1. Certification Requirements

Products Cooked Prior to Consumption:

Certification of air-freighted shipments using a Certificate of Origin and

Hygiene will expedite customs clearance.

Products Destined for Raw Consumption (e.g., molluscan shellfish):

Certificate of Origin and Hygiene.

Live Crustacea (i.e., lobster and crabs): Shipments of live lobster must be

accompanied by a Statement of Inspection (for non-registered plants) or a

Certificate of Origin and Hygiene.

2. Hong Kong Acts and Regulations

Food Hygiene Code:

Food and Environmental Hygiene Department, Safe Food and Public Health

http://www.fehd.gov.hk/english/publications/code/code_index.htm

3. Tolerances or Guidelines

Environmental Contaminants - Maximum level permitted in applicable fish

products

Metal Applicable Fish Products Maximum level

permitted

(in ppm)

Antimony All fish products excluding molluscs and

crustaceans other than crab, oyster, prawn and

shrimp

1

Arsenic All fish products (excluding molluscs and

crustaceans) in solid form

6

Arsenic All fish products in liquid form 0.14

Arsenic All shellfish products (molluscs and

crustaceans) in solid form

10

Arsenic Marine mammals (seals) 1.4






57 | P a g e

Cadmium All fish products excluding molluscs and


shrimp

2

Cadmium Marine mammals (seals) 0.2

Chromium All fish products excluding molluscs and


shrimp

1

Lead All fish products in liquid form 1

Lead All fish products in solid form 6

Mercury All fish products 0.5

Tin All fish products 230

The following hormones are prohibited for use in all fish products: dienoestrol,

diethylstilboestrol, hexoestrol and oestradiol.

Fish products exported to Hong Kong cannot contain preservatives or

antioxidants unless specified in the following table.

Preservatives which are permitted in the following Fishery Products only

Fishery

Product

Preservative Maximum

level

permitted

Fish ball, fish

cake, and dried

shredded fish

Sorbic acid / Sodium sorbate / Potassium

sorbate / Calcium sorbate

Benzoic acid / Sodium benzoate / Potassium

Benzoate / Calcium benzoate

Methyl para-hydroxybenzoate

Ethyl para-hydroxybenzoate

Propyl para-hydroxybenzoate

1000 ppm

Fish sauce Sulphur dioxide / Sulphurous acid / Sodium

sulphite / Sodium hydrogen sulphite / Sodium

metabisulphite / Potassium sulphite / Potassium

metabisulphite / Calcium sulphite / Calcium

hydrogensulphite

350 ppm

Fish sauce Benzoic acid / Sodium benzoate / Potassium


800 ppm




58 | P a g e




Gelatin Sulphur dioxide / Sulphurous acid/ Sodium

sulphite/ Sodium hydrogen sulphite/ Sodium

metabisulphite / Potassium sulphite/ Potassium

metabisulphite/ Calcium sulphite/ Calcium

hydrogensulphite

1000 ppm

Gelatin

capsules

Sorbic acid / Sodium sorbate / Potassium sorbate /

Calcium sorbate

3000 ppm

Oyster sauce Benzoic acid / Sodium benzoate / Potassium





Sorbic acid / Sodium sorbate / Potassium

sorbate / Calcium sorbate

1000 ppm

Prawn, shrimp

and scampi

Sulphur dioxide / Sulphurous acid / Sodium

sulphite / Sodium hydrogen sulphite / Sodium

metabisulphite / Potassium sulphite / Potassium

metabisulphite / Calcium sulphite / Calcium

hydrogensulphite

200 ppm (in

the edible part)

Shrimp paste Benzoic acid / Sodium benzoate / Potassium





1000 ppm

4. Other Information

For further information please contact the importer/client in Hong Kong.

Further details on the restrictions concerning the sale of food containing

preservatives or antioxidants are available from the Hong Kong Food and

Environmental Hygiene Department

(http://www.gov.hk/en/residents/health/hosp/#/en/residents/health/foodsafe/ )

http://www.gov.hk/en/residents/health/hosp/#/en/residents/health/foodsafe/




68 | P a g e

4. South Korea

Competent Authority

- KFDA (Korea Food and Drug Administration) - Imported Agricultural Products,

Processed Foods, Food Additives, Utensils, Containers & Packages or Health

Functional Foods:

- NFIS (National Fisheries Products Quality Inspection Service) - Imported Marine

products (Fresh, chilled, frozen, salted, dehydrated, eviscerated marine produce which

can be recognized its characteristics)

1. Bilateral dispositions and summary of import requirements

A formal Bilateral Agreement signed between the exporting country and Korea is

advisable for ease of the exports. Most exporting countries to Korea have signed a

Bilateral Agreement covering this purpose, facilitating the food safety controls and

guarantees of the exported products. Nevertheless the following requirements are

applied.

a. Establishment must be registered (has a registration number), not necessary

based on product specifications;

b. Schedule for registration number within the following registration period:

the second week of March, June, October and December;

c. Establishment unit has HACCP implemented (usually it is considered

acceptable a lower level of HACCP compliance in comparison with EU

approved establishments, when establishments are graded in terms of

compliance performance).

d. Products are exported with specific Health Certificate;

e. Establishments are annually inspected by CA of Korea;

f. HACCP and sanitary program consistently implemented and in accordance

with the requirements laid down in Codex Code of Practice for Fish and

Fishery Products (CAC/RCP 52-2003).

See detailed description of import system into Korea in annex.

2. Tolerances or Guidelines

(Last information update: April 22, 2013)

Contaminant Levels by product type

Cadmium: 2.0 ppm - for molluscs

1.0 ppm - for crustaceans, except swimming blue crab

(Portunus trituberculata) with intestines

5.0 ppm - swimming blue crab (Portunus trituberculata)




2 | P a g e

with intestines

Copper 60.0 ppm

Zinc 40.0 ppm

Lead 1.0 ppm - for crustaceans, except swimming blue crab

(Portunus trituberculata) with intestines

2.0 ppm - swimming blue crab (Portunus

trituberculata) with intestines

0.3 ppm - all other products

Mercury 0.5 ppm - except for shark, tuna and grouper

Antibiotics are prohibited.

Food Additives Approved

Redfish: Sustane Emulsion T

Antioxidant composed of Butylated hydroxytoluene.

Frequency of sampling and testing

South Korea's new government regulations “Special Inspections on Imported

Fishery Products in 2014” imposes mandatory specific frequencies of sampling and

testing of fish products according to the substance / contaminant and the country of

provenience of the imported products, namely:

Nitrofuran

Chloramphenicol

Carbonmonoxide

Sulphurdioxide

Benzopyrene (smoked fish products)

Further information can be obtained from the Korean Food and Drug

Administration (http://www.mfds.go.kr/eng/index.do)

http://www.kfda.go.kr/

http://www.kfda.go.kr/

http://www.mfds.go.kr/eng/index.do




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5. Japan

Last update: June 18, 2013

Competent Authority: Ministry of Health, Labour and Welfare

A) Introduction

Exports to Japan rely specifically on the import procedures to be taken in Japan by the

importer. Food-related business operators including a person who intends to import foods that

have been manufactured, processed, etc., in another country are required to recognize that

they themselves bear primary responsibility for ensuring food safety, and to appropriately take

necessary measures to ensure food safety at each stage of the food supply process. Moreover,

under Article 3 paragraph 1 of the Food Sanitation Law (Law No. 233 of 1947;), they are also

required to take responsibility for obtaining necessary knowledge and techniques, ensuring the

safety of raw materials, practicing self-imposed examination and taking any other measures to

ensure the safety of imported foods, etc.

The Imported Foods Monitoring and Guidance Plan sets out basic matters for guidance

to importers based on these responsibilities, and promotes the practice of hygiene control.

However, owing to recent cases of chemical food poisoning, etc., it has now become

necessary to ensure and confirm the safety of imported processed foods in the exporting

country to a level equivalent to that within Japan, at all stages of the food supply process

including raw materials, manufacturing and processing, storage and transportation.

B) Summary of Requirements imposed to the Japanese importer

These requirements are important to understand in the sense they will therefore identify what

will be indirectly imposed also to the exporter.

1. Food is manufactured and processed in compliance with the laws and regulations of

the exporting country. In particular, when there is a system of registration of

manufactory, a system of permission for product exports, or other such system in the

exporting country, that these are properly observed.

2. That the standard of establishments, facilities and equipment of the manufactory is at

least equal to the standards concerning establishments, facilities and equipment

stipulated in related Japanese laws and ordinances, etc.

3. That the standard of hygiene control in manufactory is at least equal to the following

standards concerning hygiene control stipulated in related Japanese laws and

ordinances, etc. It should be noted that using methods of hygiene control based on

HACCP system is also effective, and the active introduction of these is recommended.

a. Hygiene control in the harvesting of fishery products

b. Hygiene control in food handling establishments, etc.

http://www.mhlw.go.jp/english/




4 | P a g e

c. Hygiene control by food handlers and others in food handling

establishments, etc.

d. Training for food handlers and others in food handling establishments,

etc.

Specific References:

- Guidelines on Management and Operation Standards to be Observed by Food-

Related Business Operators (Annex to Notice Shoku-an No. 0227012 of February

27th, 2004; hereinafter “Guidelines on Management and Operation Standards”)

(PDF:33KB)

- Procedure for Implementation of the Total Hygiene Controlled Manufacturing

Process Approval System (Annex to Notice Sei-ei No. 1634 of November 6th, 2000)

(Under translation)

- General Principles of Food Hygiene (CAC/RCP 1-1969, Rev. 4-2003)(PDF:115KB)

- Hazard Analysis and Critical Control Point (HACCP) System and Guidelines for its

Application (Annex to CAC/RCP 1-1969, Rev. 4-2003)(PDF:73KB)

4. Importers should confirm the following matters with manufacturers at the stage of

accepting raw materials.

4.1 That quality criteria including Specification and Standards based on Japanese Law

have been established for each raw material, and that it has been confirmed that each

delivery lot complies with these. Specifically, importers should aim to procure raw

materials for which the use of agricultural chemicals, veterinary drugs and other

production materials, etc., is clear from contracts or other documentation shared with

specific producers or vendors. Meanwhile, basic matters for confirmation in

accordance with the characteristics of raw materials are mainly those shown below.

a) Foods in general (universal matters)

That, when harvesting agricultural, livestock and fishery products to be used

as raw materials, measures are taken to prevent contamination by dirt or

wastewater, as well as measures to prevent contamination by agricultural

chemicals, veterinary drugs, feedstuffs, fertilizers, faecal and others, by

appropriately managing poisonous substances, wastes, etc.

That, when harvesting, storing and transporting agricultural, livestock and

fishery products to be used as raw materials, measures are taken to prevent

contamination by rodents, insects, chemicals, foreign matter, micro-

organisms, etc.

That additives for which there is no designation based on Japanese Law have

not been used.

That additives that do not comply with Specification and Utilization

Standards based on Japanese Law have not been used, and that the

appropriate amount have been used.

In the case of fresh vegetables, fish and shellfish, etc., that no colorants or

other additives that may mislead consumers in the determination of quality or

freshness are used.

http://www.mhlw.go.jp/english/topics/importedfoods/guideline/dl/08.pdf






5 | P a g e

That compositional standards, manufacturing and processing standards, and

other Specification and Standards based on Japanese Law have been met.

That sterilization or other processes using irradiation not permitted in

Specification and Standards based on Japanese Law have not been conducted.

That the formal names, composition, and other details of raw materials and

additives used are clearly notified.

That drug substances specified in Pharmaceutical Affairs Law have not been

included (Law No. 145 of 1960).

That the history of food use, etc. in the exporting country is available.

b) Fishery products and products processed from them

That measures are taken to prevent contamination by Vibrio

parahaemolyticus and other pathogenic micro-organisms.

That shellfish are caught in seas in which shellfish poisoning is appropriately

monitored.

That species of blowfish are those whose import is permitted.

That measures are taken, through identification of fish species, to prevent

contamination by other species of blowfish.

That measures are taken to confirm the sea area subject to catches and,

through proper identification of fish species, to prevent contamination by

poisonous fish.

That the use of veterinary drugs and feed additives has been confirmed.

That maximum residue limits for veterinary drugs and feed additives based

on Japanese Law have been met.

That the matters listed in above have been confirmed by regular tests, inspections, etc

c) No raw materials should be accepted if it is known to contain parasites,

pathogenic micro-organisms, poisonous substances, decomposed matter,

deteriorated matter or foreign matter which would not be eradicated or

removed to an acceptable level by normal processing, cooking, etc.

4.2 When the monitoring results carried out by an administrative organ or other body in

the exporting country are available, importers should confirm the results, but should

also import samples and confirm said results by means of tests and inspections inside

Japan whenever necessary.

4.3 That each raw material has been subjected to appropriate lot management

5. Importers should confirm the following matters with manufacturers at the stages of

manufacturing and processing products.

5.1 That a system of control has been arranged to ensure that food can be manufactured

and processed under a hygienic condition. As measures for preventing contamination

by poisonous or harmful substances, in particular, that the following matters are

thoroughly observed.

a. Hygiene control of establishments, facilities and equipment, etc.

b. Measures against rodents and insects




6 | P a g e

c. Handling of wastes and waste water

d. Handling of foods, etc.

e. Management of water used, etc.

f. Hygiene control of food handlers

5.2 That persons responsible for food hygiene have been appointed to each food handling

establishments or each division.

5.3 That it has been confirmed, through regular tests and inspections, that final products

comply with Specification and Standards based on the Japanese Law. Importers

should also confirm this, whenever necessary, via tests and inspections by a official

laboratory in the exporting country, or inside Japan.

6. Importers should confirm the following matters with manufacturers at the stages of

storage, transportation and distribution of products.

6.1 That products are handled hygienically during storage, transportation and

distribution, and that the following matters are thoroughly applied as measures to

prevent contamination by poisonous or harmful substances.

a. That measures are taken to prevent contamination of food through appropriate

handling of insecticides, etc.

b. That vehicles, haulage containers and others used for transporting foods are not

those which could contaminate the foods, containers or packaging. Also, that

their structure makes them easy to wash and disinfect, and that they are always

kept in a clean condition.

c. That, when foods and loads other than foods are mixed, if necessary, the food

is put in appropriate containers and separated from the other loads to prevent

contamination.

d. That foods are controled during transportation in such a way as to avoide

contamination by dirt, toxic gases.

e. That, when vehicle or haulage container once used for transporting different

commodities of food or loads other than foods is re-used, the vehicle or

container is washed effectively and disinfected as needed.

f. That appropriate lot management has been carried out, and that any

abnormalities in volume and packaging condition, etc., are confirmed as the

situation demands.

6.2 Besides the matters listed in (6.1) above, that the following matters have been

confirmed.

a. That appropriate temperature control is carried out to prevent the occurrence of

safety hazards owing to the reproduction of micro-organisms.

b. That there is no decomposition or deterioration caused by accidents or

inappropriate temperature control, etc.

c. That, when preservation standards based on the Japanese Law have been

stipulated for foods, these have been observed.




7 | P a g e

d. That salt-cured and other foods, etc., have not been stored outdoors for long

periods.

e. That establishments are managed so that outsiders cannot access them without

permission.

C) Information on Tolerances and Guidelines

(PSP) toxin in the Live Lobster hepatopancreas and Lobster Products, Oysters and

other Bivalves meets Japan's standard of 80 µg/100 g.

Total mercury - 0.4 ppm (does not apply to tuna or sturgeon, fish oils, gelatin or other

fish by-products)

Methyl mercury - 0.3 ppm (does not apply to tuna or sturgeon, fish oils, gelatin or

other fish by-products)

PCB - 0.5 ppm (does not apply to fish oils, gelatin or other fish by-products)

Further information can be obtained from the Japan Authority: Ministry of Health, Labour

and Welfare. http://www.mhlw.go.jp/english/

D) Specific PSP Product Control Measures for Lobster

Intent - Exporters ship lobsters that will satisfy the importing country's requirements.

Requirements

1. The plan must provide a full description of the type of lobsters that are being

exported :

the primary method of preservation (eg., fresh/live, frozen, canned), the

form (eg., live, whole, meat, tomalley) and any other secondary

processing (cooked);

the origin of lobsters that specifies as a minimum, the date of harvest and

the Lobster Fishing Area (LFA) designated by the Department of

Fisheries and Oceans; and

the identity of the establishment(s) where the lobsters were stored,

processed, and packaged with confirmation that the establishment(s)

operated with a Quality Management Program Plan or equivalent in

compliance with the Fish Inspection Regulations.

2. The plan must provide a full description of the controls for incoming live

lobsters to ensure that they were harvested, handled and transported to the

establishment under sanitary conditions (according to appropriate sanitary

Schedules).

3. The plan must describe the process to control each lot before shipping to

verify that it will meet the importing country´s standard for PSP.

This control must include testing to check lobsters for the presence or absence

of PSP. Testing may be performed by the exporter or by a third party. The

testing procedures must clearly specify what is being tested, how it is being







8 | P a g e

tested, at what frequency, and by whom. The frequency must be sufficient to

control shipments to satisfy the importing country´s PSP standard.

The procedures to test lobsters should consider factors, such as, but not

limited to:

the size of the LFA and variations in the occurrence of PSP throughout

the LFA;

historical knowledge and other sources of information about the

occurrence of PSP in lobsters from the LFA;

migration patters;

changing conditions that would indicate an increased probability in the

occurrence of PSP in a LFA or portion of the LFA; and

the capacity to segregate lobsters from different parts of the LFA.

Exporters may wish to consider arrangements with other parties to enhance

their knowledge about PSP and lobsters as part of their efforts for continuous

improvement of their testing procedures.

Exporters may supplement product testing with additional controls. Examples

may include, but are not limited to, checking:

documents regarding the origin of incoming lobsters to verify that they

are complete and accurate; or

quantities and description of incoming lobsters to verify that they

correspond to accompanying documents.

The objective of this control is to provide exporters with the means to

continuously gather and review information about the levels of PSP in lobsters

in order to prevent the shipment of lobsters with unacceptable levels of PSP.

E) Non-partner State Rules

JAPAN 24 HOURS ADVANCE FILING RULES (AFR) – NEW RULE JAPAN

CUSTOM The Regulation "Japan 24 hours advance filling" has effect from March 1, 2014. It

consists of the following requirements:

• The document should be sent to Japan Customs 24 hours before the ship departed from

the Port of Loading (POL)

• Description obligatory on the Bill of Loading (BL) which is in "Advance Filing Rule"

is as follows: nomor telpon; kode pos pengirim dan penerima

1. name; complete address; telephone number; zip code sender and receiver

2. Product code - Minimal consists of 6-digit codes (HS6 codes) per cargo

3. The type and number of packaging

4. size




9 | P a g e

5. number seal

6. For delivery of goods with a wide range of commodities, shall be specified by

commodity

7. A maximum of 100 containers per BL

8. The exact description of the cargo - general information not allowed




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6. Canada

Competent Authority: Canadian Food Inspection Agency (CFIA)

A) Bilateral dispositions and summary of import requirements

Fish and fish products imported into Canada are inspected to prevent the marketing of

unsafe or unwholesome or mislabelled products. Inspection effort is directed at foreign

processors which have demonstrated a history of poor compliance with Canadian

standards. On the other hand, inspection effort is reduced through the establishment of

Memoranda of Understanding (MOUs) or Mutual Recognition Agreements (MRAs)

with other countries having reliable inspection systems.

A formal Bilateral Agreement signed between the exporting country and Canada is

therefore advisable for ease of the exports. Most exporting countries to Canada have

signed a Bilateral Agreement covering this purpose, facilitating the food safety

controls and guarantees of the exported products. The following requirements are

applied to the exporting country:

• Exporting Establisment is required to have HACCP implemented programme

(usually it is considered acceptable a lower level of HACCP compliance in

comparison with EU approved establishments, when establishments are graded in

terms of compliance performance).

• Exported Products are required to have issuance of Health Certificate for Exports

to Canada

• Establishments will be subject to a certain testing plan to be implemented by the

Competent Authority of the exporting Country and/or by Canadian Authority. The

sampling frequency will vary depending on the establishment has undergone prior

registration for exporting to Canada and been approved. Example: For Indonesia it

is applied a 5% testing plam, while for non-registered establishments it is applied

15% testing.

B) Overview of Canadian Fish Import Program Policy

1. Purpose

The purpose of the fish import program policy is to define the intent and objectives

of the Fish Inspection Act and Regulations and the approach taken by the Canadian

Food Inspection Agency (CFIA) to enforce the applicable regulations as they relate

to the importation of fish and seafood products into Canada.

2. Authority

This regulatory policy is issued under the authorities of the Fish Inspection Act and

the Fish Inspection Regulations.




11 | P a g e

The Canadian Food Inspection Agency is responsible for enforcing the food safety

policies and standards that Health Canada sets.

http://www.hc-sc.gc.ca/fn-an/securit/index-eng.php

http://www.inspection.gc.ca/eng/1297964599443/1297965645317

3. Scope

This policy applies to all individuals or corporations importing fish and seafood

products into Canada for commercial purposes as food for human consumption. This

policy applies to the CFIA and its authorized representatives or agents, who are

involved in the administration and enforcement of the Fish Inspection Act and

the Fish Inspection Regulations.

4. Policy Statement

The objective of the Fish Inspection Act and Regulations is to provide reasonable

assurances that fish and seafood products imported into Canada for commercial

purposes as food for human consumption are safe and meet regulatory requirements.

To achieve this, the CFIA is committed to a fair, open, transparent and consistent

regulatory approach in the development, implementation and continuous

improvements of a Canadian Fish Import Program.

5. Policy Requirements

5.1 Licensed importers are responsible for ensuring that they import fish and seafood

products that meet all applicable regulatory requirements, including the regulations

made under the authority of the Fish Inspection Act, the Food and Drugs Act,

the Consumer Packaging and Labelling Act and the Canadian Food Inspection

Agency Act.

5.2 The CFIA verifies compliance to Canadian regulatory requirements and works

with the competent authorities of Canada's major trading partners to provide

reasonable assurances that imported products are safe and meet regulatory

requirements.

5.3 The Canadian Fish Import Program incorporates a risk-based approach and

provides importers with flexibility to demonstrate product compliance.

C) Product Inspection

Product inspections are conducted in accordance to the procedures set out in the Fish

Products Inspection Manual, Chapter 2 (http://www.inspection.gc.ca/food/fish-and-

seafood/manuals/fish-products-inspection-

manual/eng/1352139208050/1352145864299 ). Products subject to inspection

undergo an initial inspection for the test(s) which have been identified. The lot is

sampled for testing in accordance to the procedures which apply for the tests being

conducted. Test results are assessed against Canadian standards and guidelines. If the

test result(s) do not meet Canadian standards, the lot is rejected and cannot be sold or

http://www.hc-sc.gc.ca/fn-an/securit/index-eng.php

http://www.inspection.gc.ca/eng/1297964599443/1297965645317

http://www.inspection.gc.ca/food/fish-and-seafood/manuals/fish-products-inspection-manual/eng/1352139208050/1352145864299






12 | P a g e

distributed in Canada. The lot can undergo a re-inspection for the tests which failed

provided that the product does not have in or upon it any poisonous or harmful

substance.

In Annex 1 it is shown the full procedure and identification of the standards as well as

the links to have access to each.

D) Annual Sampling Plan and basic testing parameters

Available at: http://www.inspection.gc.ca/food/fish-and-seafood/imports/product-

inspection/eng/1360343085758/1360343335938?chap=4#s1c4

The CFIA develops a risk based annual product sampling plan for assessing the

compliance of fish products considered to be "good order" product. The sampling plan

sets out the type and number of tests to be conducted on an annual basis for the

assessment of imported lots which are not listed on the MIL.

The following schematic provides an overview of the process for the development and

adjustment of the annual product sampling plan.

Description for Schematic - Annual Sampling Plan

The annual sampling plan targets are based on an overall sampling target of 5% of the

estimated annual lots imported by Basic importers and is developed based on an

annual review of following information:

imported fish product risk profiles;

product inspection coverage;

product inspection results;

information acquired through environmental scanning activities; and

program priorities

Based on the results of the annual review assessment, the target sampling frequencies

for the specific species and product risk groups are developed for the upcoming fiscal

year.

The CFIA conducts semi-annual reviews of the product inspection results and makes

adjustments to the annual sampling plan as necessary.

Mandatory Inspection List (MIL)

The MIL, which is maintained by the CFIA, is a list of imported fish products which

have failed inspection. Subsequent imports of the same risk group from the same

producer, as identified on the MIL, are required to undergo testing for the specific

test/analysis indicated on the MIL.

http://www.inspection.gc.ca/food/fish-and-seafood/imports/product-inspection/eng/1360343085758/1360343335938?chap=4#s1c4

http://www.inspection.gc.ca/food/fish-and-seafood/imports/product-inspection/eng/1360343085758/1360343335938?chap=4#s1c4

http://www.inspection.gc.ca/prev-prev/DAM/DAM-food-aliments/STAGING/images-images/fispoi_imp_product_inspection_image4131_1360356407312_eng.jpg




13 | P a g e

Addition of Product to the Mandatory Inspection List

When a lot of imported fish product is inspected and the results of a test indicates that

the product does not meet Canadian standards, the fish product and the producer are

added to the Mandatory Inspection List for each test that does not meet regulatory

standard.

Description for Schematic - Import Product Inspection Process

The MIL commonly listed tests

The tests performed are either linked to species risk or to product processing risk. The

following table provides examples of the common tests and test group names that are

linked to the MIL.

Tests Related to Species Risk

Environmental

Contaminants

Polychlorinated biphenyls (PCBs), Dioxin-like PCBs,

Dioxins, Furans, Pesticides, Mercury, other heavy metals

Marine Toxins PSP, DSP, ASP, Ciguatoxin

Drug

Residues/

Therapeutants

Amphenicols, Tetracyclines, Sulfonamides, Quinolones,

Fluoroquinolones, Nitrofurans, Triphenylmethane dyes,

Avermectins, Macrolides

Spoilage

indicator

Histamine

Other Species

Test

n/a

Tests Related to Product / Processing Risk

Safety

Parameters

salt content, pH, water activity (aw), moisture content

Food

Additives

Borates, Sulphites, Phosphates etc.




14 | P a g e

Food

Pathogens

E. coli, Listeria monocytogenes, Staphylococcus

aureus, Salmonella spp., Vibrio spp.

Other

Product

Tests

Sensory, net content determination, label1 electrophoresis

species identification

Package Tests Container integrity; package integrity; can coding, sterility

Footnote 1

Label infractions which pose a Health and Safety risk are posted on the MIL.

All subsequent imports from the same product risk group and producer with

the same Brand Name will be inspected until there is acceptable label

correction made which applies to all subsequent imports. Label infractions of

a technical nature are dealt with at the importer level. The CFIA captures all

label infractions under an importer's record of compliance as a failure to meet

fish import licence requirements.




15 | P a g e

7. European Union (EU)

Directorate General for Health and Food Safety – European Commission

Food and Veterinary Office

1. Summary of Requirements

1.1. Sanitary Requirements

Three Basic Sanitary Requirements are necessary to be fulfilled:

1st Official Control, undertaken by formally established Competent

Authority of exporting country, should be equivalent to EU and recognition

shall be acquired by the EU through a Council Decision laying down: “Special

Conditions Governing Imports of Fishery and Aquaculture Products

Originating in …..” following an audit visit to the country by EU-DG Sanco.

2nd Industry Operators – Export Establishments, need to have an EU

Approval Number and be listed in EU list of approved establishments.

Approval is annually given in reference to their compliance (accomplishment

and performance of EU hygiene requirements) in particular in the

implementation of the HACCP System (and in practice fulfilling high level

performance).

https://webgate.ec.europa.eu/sanco/traces/output/non_eu_listsPerCountry_en.ht

m

3rd Products when exported require a Health Certificate (EU format). Only

EU Approved Establishments are eligible for exporting their products into EU

market. Every export consignment from individual establishments requires a

HC.

Requires:

A. Officially designated Competent Authority with appropriate legal powers and

capacity (resources, staff, equipment, organization) to fulfill effectively the task of

Official Control.

B. Existence of appropriate Legislation in the country to be equivalent to the

European Legislation, covering the hygiene matters of fishery products and the

organizational scheme for official controls.

C. Control procedures in place and effectively performed for establishment

approval, surveillance and monitoring.

D. Export Health Certification issuance organized in connection with outcomes

of the control system applied to operators.

E. Accredited laboratory testing capacity available and able to support the

surveillance and monitoring activities.

https://webgate.ec.europa.eu/sanco/traces/output/non_eu_listsPerCountry_en.htm

https://webgate.ec.europa.eu/sanco/traces/output/non_eu_listsPerCountry_en.htm




16 | P a g e

1.2. Non-Sanitary Requirements

Additionally, it is also essential to fulfill 2 requirements not related with

hygiene requirements:

Catch Certificate - related with protection of fish resources; Products when

exported require also a catch certification in reference to the measures for

preventing, deterring and eliminating illegal, unreported and unregulated

(IUU) fisheries.

Aquatic Animals Health guarantees, when applicable

2. Summary of applicable EU Legislation:

Legislation Reference Main Contents

Regulation (EC) No 178/2002 Principles and General requirements of food law,

(includes the provisions for Food Safety, Risk and

Traceability) and establishing the European Food

Safety Authority.

Regulation (EC) No 852/2004 General Hygiene requirements for foodstuffs.

Regulation (EC) No.853/2004 - Specific

hygiene requirements for foods derived of animals.

Regulation (EC) No 854/2004 Specific rules and criteria for official controls (for

inspection, surveillance, and certification of products

of animal origin for human consumption).

Regulation (EC) No 882/2004

Setting Surveillance System to verify compliance

(suitability + fulfillment) with food law and animal

health regulations and organizing Official Controls

and Competent Authority. (How to setup Official

Controls; How to setup the Competent Authority)

Regulation (EC) No 2406/96 Common marketing standards for fishery products

(Sensory criteria)

Directive 98/83/EC Quality of water for human consumption

Regulation (EC) No.

2073/2005

Microbiological criteria on foodstuffs

Regulation (EC) No.1881/2006 Maximum levels for certain contaminants on

foodstuffs

Regulation EC No. 1664/2006

amending

Regulation EC No. 2074/2005

regards implementing measures for certain products

of animal origin intended for human consumption

and repealing certain implementing measures.

Directive 2000/13/EC Product Labelling

Directive 98/72/EC Food additives (authorized and maximum levels).

Regulation (EC) No.37/2010 Pharmacologically active substances and their

classification, regarding maximum residue limits in

products (defining authorised and non authorised

substances and respective MRLs)

Directive 96/23/EC; Decision Sampling in aquaculture for testing contaminants




17 | P a g e

97/747

Regulation (EC) No.1005/2008 To prevent, deter and eliminate illegal, unreported

and unregulated (IUU) fishing.

3. Notes

The following information have been subject to information last update on

March 13, 2015.

Please note that the text information provided does not constitute an official

version of the EU legislation.

The requirements identified in the present document for fish and fishery products

does not cover the provisions for live bivalve molluscs, echinoderms, tunicates and

marine gastropods.

Further, it has been expressed by several exporters that member states may adopt

additional country specific requirements, in particular related with microbiological

testing, that are not addressed by EU legislation. Therefore all exporters should

confirm these product requirements before commencing full scale production for

export.

4. Importing Countries covered

The following countries are member states of the EU:

Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland,

France (including Guyana, Martinique, Guadeloupe and Réunion), Germany,

Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta,

Netherlands, Poland, Portugal, Romania, Slovakia, Slovenia, Spain (including

Andorra and Canary Islands), Sweden, and the United Kingdom.

While Norway and Iceland are not official EU Member States, they have

adopted EU requirements and fish exported to those countries are subject to the

same requirements. Products landed in either Norway or Iceland may proceed

to EU Member States without any additional import controls.

5. Labelling Requirements

The following applies to Labelling and Packaging Requirements for Fish and

Seafood Products, excluding live bivalve molluscs.

Inner packages and containers for all fishery products exported to the EU must be

labelled to indicate:

1. Establishment Approval Number;

2. Exporting Country name

This information must be in close proximity, easy to understand and marked in a

conspicuous place in such a way as to be easily visible, clearly legible and




18 | P a g e

indelible. The information must be placed so that it is not confused with the

product coding information. The approved Exporting Countries establishment

number and the Countries designation must be printed on all packaging materials

for all products exported to the EU, including wrappers, liners, or any other

material used to contain and protect products.

6. Export Certification Requirements

Each shipment must be accompanied by a single, original, fully

completed EU Health certificate. Certificates must be signed and stamped in ink

that is a different colour than the remaining text on the certificate. EU Health

certificates may only be issued for product processed or stored in establishments

that are listed on the relevant EU Approval List for the product being exported.

The name and number of the establishment where the fishery products were

processed for export to the EU must be recorded on the EU Health Certificate.

The information on the List of the Exporting Establishments Approved to Export

Fishery Products to the European Union must match the information about the

exporting establishment that is listed on the certificate and the product labels.

In annex 2 it is shown the Health Certificate full contents and description of the

information to be inserted.

Exporters should ensure that their products are accompanied by the proper EU

documentation prior to being exported from the dispatch country if transhipped via

another country.

The certificate must provide an accurate description of the identity of the approved

processor of the goods, the type of fish being shipped, the quantity of product

being shipped, and the final destination of the goods. The details of the product

description must indicate whether the product originated from an aquaculture

operation or is classified as a fishery product. The certificate must be completed in

an official language for the country where the shipment will be subject to import

controls.

The EU requires certification of any samples of fish and fish products destined for

human consumption.

The details of the product description must indicate whether the product originated

from an aquaculture operation or is classified as a fishery product. The fish health

attestations must be completed if fish originated from an aquaculture operation.

The certificate for fish and fishery products is different from the certificate for live

bivalve molluscs, echinoderms, tunicates and marine gastropods. The process to

complete these certificates is similar with a few exceptions.

7. Tolerances/Guidelines

These are fully presented in Annex 1.

https://webgate.ec.europa.eu/sanco/traces/output/non_eu_listsPerActivity_en.htm

https://webgate.ec.europa.eu/sanco/traces/output/CA/FFP_CA_en.pdf

https://webgate.ec.europa.eu/sanco/traces/output/CA/FFP_CA_en.pdf




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8. Fish Health and Aquaculture Fish

The EU has set certification requirements affecting the marketing of fishery

products harvested from aquaculture operations to prevent the introduction and

spread of diseases within its territories.

8.1. Fish and Fish Products intended for Human Consumption

Fish health requirements apply only if the fish are:

- of aquaculture origin;

- whole, uneviscerated fish;

- not packaged for retail.

If the fish in the consignment meet all three criteria, see annex 2 which shows the

Instructions for Part II.2 of Health Certificate for Imports of Fishery Products

Intended for Human Consumption related to fish health.

8.2. Fish and Fish Products not intended for Human Consumption

Live aquaculture and wild fish not intended for human consumption will require

Fish Health certificates. Requirements for these certificates are not included in

this document.

For more See Annex 2 - Part II of Certification

9. EU Traceability Requirements

The EU has established a system to prevent, deter and eliminate illegal, unreported

and unregulated (IUU) fishing. It is formally known as Regulation

(EC) No. 1005/2008. View the complete regulation at EU IUU regulation .

http://eur-

lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2008:286:0001:0032:EN:PDF

The EU IUU regulation will require exporting countries to provide the EU with a

Government-validated Catch Certificate attesting that fish and fish products

originate from non-IUU (legal) fisheries. Compliance with the EU regulation is

mandatory for anyone in the fishing industry who exports their products to the EU.

This means that it will be mandatory the existence of a Fisheries Certificate System

in the country.

The regulation will apply to catch landed after January 1, 2010 (i.e. not inventory

in holding that was caught prior to this date). It generally includes all marine

fishery products including live, fresh, chilled, frozen, prepared and preserved

product forms.

http://eur-lex.europa.eu/LexUriServ/LexUriServ.do?uri=OJ:L:2008:286:0001:0032:EN:PDF






20 | P a g e

All freshwater fisheries and aquaculture products are exempt from this

regulation, as well as some forms of mollusks such as scallops, mussels, oysters

and snails. Annex I of the Regulation (EC) No. 1005/2008 has the list of fishery

products excluded from the scope of implementation of the catch certificate.

In case of Fish Processed from Imported Raw Materials for Export to the EU

it will be applied a Foreign Catch Export Certificate to meet the Annex IV

requirements of the European Union's Illegal, Unreported and Unregulated (IUU)

catch regulation.

10. Guidance documents

Guidance document on the implementation of certain provisions of Regulation (EC)

No 852/2004 on the hygiene of foodstuffs:

http://ec.europa.eu/food/food/biosafety/hygienelegislation/guidance_doc_852-

2004_en.pdf

Guidance document on the implementation of certain provisions of Regulation (EC)

No 853/2004 on the hygiene of food of animal origin:

http://ec.europa.eu/food/food/biosafety/hygienelegislation/docs/guidance_doc_853-

2004_en.pdf

Guidance document on the implementation of procedures based on the HACCP

principles, and on the facilitation of the implementation of the HACCP principles in

certain food businesses:

http://ec.europa.eu/food/food/biosafety/hygienelegislation/guidance_doc_haccp_en.pdf

Guidance document on sanitary export requirements:

http://ec.europa.eu/food/safety/international_affairs/trade/docs/im_cond_fish_en.pdf

Guidance document on IUU catch certification requirements:

http://ec.europa.eu/fisheries/cfp/illegal_fishing/info/technical_note_en.pdf

http://www.seafish.org/media/Publications/SeafishInfoNote_Guidefor3rdCountryExpo

rters_201002.pdf

http://ec.europa.eu/food/food/biosafety/hygienelegislation/guidance_doc_852-2004_en.pdf

http://ec.europa.eu/food/food/biosafety/hygienelegislation/guidance_doc_852-2004_en.pdf

http://ec.europa.eu/food/food/biosafety/hygienelegislation/docs/guidance_doc_853-2004_en.pdf

http://ec.europa.eu/food/food/biosafety/hygienelegislation/docs/guidance_doc_853-2004_en.pdf

http://ec.europa.eu/food/food/biosafety/hygienelegislation/guidance_doc_haccp_en.pdf

http://ec.europa.eu/food/safety/international_affairs/trade/docs/im_cond_fish_en.pdf

http://ec.europa.eu/fisheries/cfp/illegal_fishing/info/technical_note_en.pdf

http://www.seafish.org/media/Publications/SeafishInfoNote_Guidefor3rdCountryExporters_201002.pdf

http://www.seafish.org/media/Publications/SeafishInfoNote_Guidefor3rdCountryExporters_201002.pdf




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8. Other Countries

For introducing other exporting country conditions and requirements it is suggested as

starting point to check the available information at the Canadian Food Inspection

Agency website in reference to the conditions by country:

http://www.inspection.gc.ca/food/fish-and-seafood/exports/by-

jurisdiction/eng/1304197334656/1304197442121






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Chapter 4: Trade Related Institutions

DEPARTMENT OF PLANNING, FINANCE AND INTERNATIONAL

COOPERATION, FISHERY ADMINISTRATION

Phone: (855) 23 215 470

Email: [email protected]

[email protected]

Address: No. 186, Norodom Boulevard, Sangkat Tonle Basac, Khan Chamcar Mon,

Phnom Penh, Cambodia

Website: www.fia.gov.kh

DEPARTMENT OF FISHERIES, POST-HAREST TECHNLOGIES AND

QUALITY CONTROL, FISHERY ADMINISTRATION

Phone: (855) 23 215 470


[email protected]

Address: No. 186, Norodom Boulevard, Sangkat Tonle Basac, Khan Chamcar Mon,

Phnom Penh, Cambodia

Website: www.fia.gov.kh

BUSINESS REGISTRATION DEPARTMENT, MINISTRY OF COMMERCE

Phone1: (855) 23 866 048

Phone 2: (855) 12 993 188


Address: Lot 19-61, MOC Road (113B Road), turn in from Russian Blvd, Phum Teuk

Thla, Sangkat Teuk Thla, Khan Sen Sok, Phnom Penh, Kingdom of Cambodia.

Website: www.moc.gov.kh

EXPORT-IMPORT DEPARTMENT, MINISTRY OF COMMERCE

Phone: (855) 12 838 909




Website: http://ico.moc.gov.kh

TRADE PROMOTION GENERAL DIRECTORATE, MINISTRY OF COMMERCE

Phone: (855) 12 313 333




Website: http://tpd.gov.kh

CAMBODIA IMPORT EXPORT INSPECTION AND FRAUD REPRESSION

DIRECTORATE-GENERAL (CAMCONTROL), MINISTRY OF COMMERCE

mailto:[email protected]


http://www.moc.gov.kh/


http://ico.moc.gov.kh/


http://tpd.gov.kh/




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Phone1: (855) 12 553 375, (855) 88 836 1016


Address: building no. 55, Street 144, Sangkat Phsar Kandal I, Khan Daun Penh, Phnom

Penh, Cambodia.

Website: http://www.camcontrol.gov.kh

GENERAL DEPARTMENT OF TAXATION

Phone: (855) 23 886 708


Address: Corner Russian Federation & Mao Tsetong Blvd. Sangkat Toek La ak I, Khan

Tuol Kork, Phnom Penh, Kingdom of Cambodia.

Website: www.tax.gov.kh

GENERAL DEPARTMENT OF CUSTOMS AND EXCISE OF CAMBODIA

Phone: (855) 23 214 065

Fax: (855) 23 214 065


Address: No. 6-8, Preah Norodom Blvd., Sangkat Phsar Thmei III, Khan Daun Penh,

Phnom Penh, Cambodia.

Website: www.customs.gov.kh

CAMBODIA PEST CONTROL SERVICE

Phone: (855) 12 943434

(855) 89 818126

Fax: (855) 23 21 6655


Address: #216H, Street Preah Trasak Paem (63), Sangkat Beung Keng Kong 1, Khan

Chamkamorn, Phnom Penh, Cambodia

Website: www.campestcontrol.com

INSTITU PASTEUR DU CAMBODGE

Phone: (855) 23 426 009


Address: No. 5, Monivong Boulevard, 12201 Phnom Penh, Kingdom of Cambodia.

Website: www.pasteur-kh.org

INDUSTRIAL LABORATORY CENTER OF CAMBODIA (ILCC), MINISTRY OF

INDUSTRY AND HANDICRAFT

Phone: (855) 11 877 319


Address: National Road No. 5, Phum Boeng Chhouk, Sangkat Km. No. 6, Russey Keo

District, Phnom Penh, Cambodia.

Website: www.mih.gov.kh


http://www.camcontrol.gov.kh/

http://www.customs.gov.kh/

http://www.campestcontrol.com/


http://www.pasteur-kh.org/

http://www.mih.gov.kh/




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LABORATORY DEPARTMENT, CAMCONTROL, MINISTRY OF COMMERCE

Phone: (855) 11 884 067


Address: Building no. 55, Street 144, Sangkat Phsar Kandal I, Khan Daun Penh, Phnom

Penh, Cambodia.

Website: www.camcontrol.gov.kh

CAMBOIDA AIRPORT MANAGEMENT SERVICES

Phone: (855) 23 890 520, (855) 23 890 890

Fax: (855) 23 890 254


Address: Phnom Penh International Airport, National Road No.4, Phnom Penh,

Cambodia.

Website: www.cambodia-airports.aero

PHNOM PENH AUTONOMUS PORT

Phone: (855) 23 427 802

Email: [email protected], [email protected]

Address: Kandal Leu Village, Banteay Dek Commune, Kien Svay District, Kandal

Province, Cambodia.

Website: www.ppap.com.kh

SIHANOUKVILLE AUTONOMUS PORT

Phone: (855) 34 933 416

Email: [email protected], [email protected]

Address: Sangkat No.3, Sihanoukville City, Preah Sihanouk Province, Cambodia.

Website: www.pas.gov.kh


http://www.cambodia-airports.aero/



http://www.ppap.com.kh/





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Dourng Kakada and Sok Hach (2007). Preferential Rule of Origin: Case Study of Cambodia.

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US Commercial Service (2014). Doing Business in Cambodia. 2014 Country Commercial

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Appendixes: Samples and Forms of Export Documentations