expense category detail expense estimate approved by gsab ... · the purpose of this travel is to...

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Actual Expenses for Attendance at the ThinkGrad Conference, 1-3 August in Winnipeg, MB The following are the expenses incurred by the attendance of Zhihong Pan, GSA Vice-President External at the ThinkGrad conference, 1-3 August, 2018 in Winnipeg, MB. Actual receipts are on file with the Financial Manager and will be retained for seven years for audit purposes. The GSA uses the U of A Policies and Procedures On-Line (UAPPOL) Travel Expense Procedure, Appendix A: Schedule of Allowable Travel Expenses as the basis for its travel expenses. The purpose of this travel is to attend ThinkGrad in Winnipeg, MB. A report on this meeting was previously provided and it is held at the GSA office. Expense Category Detail Expense Estimate Approved by GSAB 18 July 2018 Expense Actual Transportation Flights, Edmonton to Winnipeg ($460 x 1 person) Taxi to/from hotel ($50 each way) $460.00 $100.00 $475.91 $37.57 Accommodation Hotel ($130 per night x 4 nights x 1 person + 18.25% tax $614.90 $251.88 Meals Estimate based on standard $60/day per diem ($60/day for 4 days x 1 person) $240.00 $51.86 Conference Registration $125 per person plus $100 per organization $225.00 $150.00 15% Contingency of Total To allow for reasonable, unanticipated over expenditure $245.98 Total $1,885.98 $967.22

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Page 1: Expense Category Detail Expense Estimate Approved by GSAB ... · The purpose of this travel is to attend ThinkGrad in Winnipeg, MB. A report on this meeting was previously provided

ActualExpensesforAttendanceattheThinkGradConference,1-3AugustinWinnipeg,MB

ThefollowingaretheexpensesincurredbytheattendanceofZhihongPan,GSAVice-PresidentExternalattheThinkGradconference,1-3August,2018inWinnipeg,MB.ActualreceiptsareonfilewiththeFinancialManagerandwillberetainedforsevenyearsforauditpurposes.TheGSAusestheUofAPoliciesandProceduresOn-Line(UAPPOL)TravelExpenseProcedure,AppendixA:ScheduleofAllowableTravelExpensesasthebasisforitstravelexpenses.ThepurposeofthistravelistoattendThinkGradinWinnipeg,MB.AreportonthismeetingwaspreviouslyprovidedanditisheldattheGSAoffice.

ExpenseCategory Detail

ExpenseEstimateApprovedbyGSAB

18July2018

ExpenseActual

Transportation

Flights,EdmontontoWinnipeg($460x1person)Taxito/fromhotel($50eachway)

$460.00

$100.00

$475.91

$37.57 Accommodation Hotel($130pernightx4nightsx1person+

18.25%tax$614.90 $251.88

Meals Estimatebasedonstandard$60/dayperdiem

($60/dayfor4daysx1person)$240.00 $51.86

ConferenceRegistration $125perpersonplus$100perorganization $225.00 $150.00 15%ContingencyofTotal Toallowforreasonable,unanticipatedover

expenditure$245.98

Total $1,885.98 $967.22

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