EXPENDITURES

Topic 7.1

TERMINAL OBJECTIVES

20.0 COMPLETE and PROCESS all documentation required to transfer material afloat.

21.0 COMPLETE and PROCESS the documentation for Material-Turned-Into-Store (MTIS).

22.0 PROCESS surveys involving Navy property.

ENABLING OBJECTIVES

20.1 LIST the three categories of expenditures.

20.2 DETERMINE who has the authority and responsibility to transfer general stores material afloat.

20.3 DETERMINE what forms are used in transferring general stores material.

21.1 STATE the three most common reasons for

material turn‑in and the three restrictions that apply to granting credit for such material.

ENABLING OBJECTIVES

22.1 DETERMINE the purpose of a "survey" as it applies to Navy property.

22.2 DEFINE the terms Supply System Stocks and Property Book Material.

22.3 STATE how to process a Report of Survey (DD Form 200).

Issue

Transfer

Survey

Issue

Anything issued from your storeroom that must be accounted for.

TRANSFERS

Definition:

A transfer is the movement, including turn-in, of material from the custody and records of one ship to the custody and records of another ship or shore activity.

Transfers differ from other expenditures as follows:

–Transfers involve physical movement off ship.

–Issue involves movement within ship to end user.

–Survey is the procedure to expend unusable and un-repairable items from records and to document disposition.

–All three involve recording expenditure on supply dept. records.

OVERVIEW (Afloat Transfers)

Urgently needed material is often requested from and transferred to other ships.

Supply Officer is ultimately responsible.

Other Department Heads are not authorized to transfer material

MAMs can only be transferred with TYCOM approval.

PROCEDURE

Requesting ship initiates process.– Submits a standard 1250-1.

Screens other ships for the part.

Once located appropriate copies of 1250-1 is forwarded to transferring ship.

SUPPO of transferring ship approves request and an expenditure number is assigned.

Material is released.

Posted as an issue to electronic Stock Record Card

Transfer is not treated as demand or frequency of demand.

Circle quantity expended to insure it is excluded from computation of demand.

SUMMARIES Transfers between afloat units result in a charge to

the receiving ship if funded from different TYCOM.

Transfers must be reported on financial summaries.

"A" & "B" summaries are submitted by the transferring ship.

"A" is another, "B" is my brother. Transfers of APA material, regardless of TYCOM or

FYDP, are NOT chargeable and NOT summarized

OVERVIEW - (ASHORE TRANSFERS)

Turn-in of old system repair parts.

Deleted sole APL support.

Return of erroneous receipts and turn-in for repackaging and re-preservation.

Credit will be given to TYCOM , ship will not receive funds.

APA material not credited

Credit not given for material valued at less than $100.00

PROCEDURE

Material turn-in is documented on 1348-1.

Ensure material is properly identified and packaged. (Package should be clearly marked)

SURVEYS

Administrative expenditure of O/H balances of material not available due to loss, theft, destruction or damage.

Recorded on Report of Survey DD 200.

To document material expenditure as a result of loss or theft.

May be used when material is condemned due to damage or deterioration.

Two types of Navy property which require surveys:

– Property book material and supply system stock.

All DLR losses will be recorded on a survey document.

PURPOSE

PROCEDURE

First step

–Conduct causative research to determine loss or cause of damage.

–This is unofficial research prior to survey.

When determined that a survey is required, the Appointing Official (assigned by the Approving Official (CO)) will direct the Accountable/Responsible Officers to initiate a survey.

If evidence of negligence or abuse exists a Survey Officer will be appointed.

–Is not directly responsible or interested in the property being surveyed.

–Reports to Appointing Official and recommends financial liability of individual responsible.

SUMMARY

20.1 LIST the three categories of expenditures.

20.2 DETERMINE who has the authority and responsibility to transfer general stores material afloat.

20.3 DETERMINE what forms are used in transferring general stores material.

21.1 STATE the three most common reasons for

material turn‑in and the three restrictions that apply to granting credit for such material.

SUMMARY

22.1 DETERMINE the purpose of a "survey" as it applies to Navy property.

22.2 DEFINE the terms Supply System Stocks and Property Book Material.

22.3 STATE how to process a Report of Survey (DD Form 200).