Multidimensional interventions

in Election Management in Hooghly

Presented by

Smt. Manmeet Nanda, IAS,

District Election Officer & District Magistrate,

Hooghly

Process simplification in Polling station

Cost effective Model Polling Stations in collaboration with PSUs

Expenditure Monitoring and Election accounts maintenance through web-based applicationSystematic Voters’ Education & Electoral Participation Programme

Effective Complaint Management System as a force multiplier

Process simplification for PB/EDC

Introduction of Transport Grid for welfare of Polling Personnel

No. of Sub- Divisions : 04

No. of Blocks : 18

No. of Municipalities : 13

No. of Police Stations : 23

No. of Gram Panchayats : 207

Total Area : 3149 Sq. KM

No of Parliamentary Constituencies

03

No of Assembly Constituencies

18

Total Elector 41,15,445

Total Male Electors 21,32,126

Total Female Electors 19,83,286

Total Other Electors 33

Elector Population Ratio 0.69

Gender Ratio 931

Total no of Polling stations 5150

Total Sectors 412

ELECTORAL DETAILSHooghly : At a glance

1. SPECIAL BOOKLET

2. PERFORATED

BOOKLET

Sl. No.Venue of starting

Starting time

Route via.Destinatio

n

Approx. Arrival time

Phone no. of O/C Transport

& others

1Arambagh D.C.

(Jublee-Park-Math)

6.00 A.M

Arambagh Bus Stand, Muthadanga. Mayapur,

Kable,Champadanga,Tarakeshwar D.C(Bus-Stand),Basdevpur More.

Haripal D.C.(Gurdayal High

School)7-30 am 9474198129

2Damodarpur

(Goghat)6.00AM

Ballydewangunj, Mission More, Shyambati, Kalipur, Arambagh Bus

Stand, Trakeswar Bus Stand

Tarakeswar Bus Stand.

10.00 A.M 9475802819

3. “TRANS GRID” – A BOOKLET FOR POLLING PERSONNEL

An effective transport facility for the Polling Personnel (PP) i.e. to and from the DC/RC on the date of Poll. It is a compilation of transportation routes, boarding points and alighting points. Minimized chaos and ensured timely presence of PP at all DCs/RCs. It was also uploaded on the district website.TRANSPORT GRID FOR MOVEMENT OF POLLING PESONNEL ON P-1

DAY AND POLL DAY

TIME SCHEDULE OF BUSES ON P-1 DAY FOR POLLING PERSONNEL OF 29-ARAMBAGH P.C

Preparation of home AC wise PB /EDC register. Preparation of deployment AC wise PB / EDC register. Preparation of compiled PB / EDC register. Auto generation of ED Certificate. Handing over PB / EDC to the Polling Personnel at training hall. Providing opportunity to caste their votes at PB facilitation centers at each training venue.

4. PROCESS SIMPLIFICATIO FOR PB / EDC THROUGH SOFTWARE APPLICATION

5. MODEL POLLING STATION

OUTCOME Encouraged women Polling Personnel who performed the Polling Personnel duty for the first time. Provided quality service to voters. Motivated the voters to participate in ‘Celebration of Democracy’. Involvement of PSUs under CSR. Making the overall experience of casting one’s vote a memorable & happy event.

114 model PS completely manned by female Polling Personnel for the first time

in the state were set up within the District in

collaboration with Public Sector Undertakings and

Banks

6. SVEEP INTERVENTION

Live Phone-in-Call Show (SAMADHAN) : Direct communication with electors through local cable channel. Live Phone-in-Call show held on 2 days : 01.04.14 and 17.04.14.

Chhitthi Ayee Hain : An appeal through post card to missing electors with family linkage.

Live Rock Band Performance : Live performances organized at prominent locations to generate awareness amongst youth.

Live Phone-in-Call show on 17.04.2014

Puppet Show

Road Show

Drawing Competition

Kite Show

Tableau

FEW SNAPSHOTS

Drawing

7. COMPLAINT MONITORING & REDRESSAL MECHANISM

CONTROL ROOM ON THE DAY OF POLL

I. Special control room for complaint monitoring with 6 TV sets, telephone lines, FAX lines and a dedicated team was put in place to directly address the complaints aired on TV channels.

II. 23 nos. of complaint were aired on TV channels out of which 13 were found to be false .

III. Appreciation mails were sent to channels for which complaints were found to be true.

Two parallel systems – one for Complaints Requiring Action and another for Complaints Seeking Information were designed. 530 complaints were redressed during pre-election 2014. Complaints received from political parties used as inputs for criticality assessment and deployment of forces at PSs. Response time to any complaint has a direct co-relation to the confidence of a complainant. We ensured the shortest response time to all complaints. (our minimum response time was 20 mins.).

8. “DEO EXPENDITURE MONITORING SYSTEM” (e-DEMS)

OUTCOME• It was user friendly.• It was accurate &

economical.• It reduced the compilation

burden.• It helped in monitoring.• During inspection it was also

very useful to candidates and political parties.

Web based software Developed by

NIC, Hooghly to enable its users to

make entries and update easy monitoring prepare report returns for

Election Expenditure Monitoring efficiently.

OUR ACHIEVEMENTS

1 2910

915

920

925

930

935

918

931

PRE SRER- 2014

Gender Ratio

0.6450.65

0.6550.66

0.6650.67

0.6750.68

0.6850.69 0.660

0000000000

04

0.6900000000000

01

EP- Ratio

PRE SRER- 2014POST SRER-

2014

80.6

80.8

81

81.2

81.4

81.6

81.8

82

82.2

82.4

81.17

82.24

2009

2014

Voter Turnout Report

POST SRER- 2014

Introduced Special Booklet & Perforated Booklet

Polling Station exclusively manned by female PP (114 nos.)

Introduced e-DEMS software for Expenditure Monitoring

Involvement of youth in SVEEP activities.

Bengali short film : Ke ELo BLO specially developed for training of BLO’s, ERO’s, AERO’s

Involved Public Sector undertakings (PSUs) in the Poll process on poll day

Introduced Transport Grid

Exclusive delivery mechanism of PB/EDC to avoid postal delay

INTRODUCED FIRST TIME IN HOOGHLY

Outstanding contributions and innovative measures towards making electoral rolls error free.

Photo electoral coverage.

Voters’ education resulting in greater enrollment of women and youth.

Capacity building of BLOs.

Improved complaint management system.

DISTRICT ELECTION OFFICER, HOOGHLY RECEIVED STATE AWARD, 2013 FOR BEST

ELECTORAL PRACTICES

Thank you