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Introduction to TIMSNT-Part 2

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This training presentation has been separated in to three parts to shorten the download time.

Part 2: Menu ItemsSchools and Students

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Table of Contents

Schools Menu Students Menu

Adding a School Student Layers

Enter Grades Student Database

Enter Belltimes Lost Screen/Window

Grade/Program Window Student Trips

Editing Grades/Programs Request

Clusters Creating Trips

Attendance Boundary Creating Trips and Request

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Examples

The screen shots, practices and exercises in this online training presentation were prepared with previous data from Johnston County and are merely a guide.

You can apply the instructions and use your own county data to practice the step-by-step process, but first perform a backup of your data.

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Schools Menu

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Schools Menu Tabular

Textual Approach – to work with an individual record in a window resembling a form

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Schools Menu

Grade/Prog – modify the grades and programs for a school. * You need at least one program validated for a grade to keep it active. * Edulog.nt automatically removes grades that do not have a validated program.School – copy the data from one school to another.

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Practice: Adding a School

Enter new school code

Click New

Enter school name

Enter address

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Entering Grades at New School

Grade/Program

Follow these steps to copy grades from another school

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Grade

Copy

Select school with similar grades OK OK OK

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Entering Bell Times at New School

Bell Times Copy Prog Select school to copy Select program to copy Replace Program Data OK Save Program Confirm

Follow these steps to copy program from another school

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Editing Bell Times

Once times are set, they are edited using Shift Times, not Bell Times

Select Time Select Bell Edit

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Grades/Program Window Rows are grades

Grades

Programs

Columns are programs

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Grades/Program Window

Note that the default program has no name

I don’t see any way to give it one

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Grades/Program Window

Three lists – Eligibility,

HazardValidity,

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Grades/Program Window

To move between lists, click the option

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The settings dropdown box will change accordingly

Grades/Program Window

Validity

Eligibility

Hazard

Set the type and click on the value next to the grade

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Grade/Program Validity

1 indicates that the program is active for that grade at that school and will affect transportation

0 or blank* indicates the program is inactive

* 0 when you change it, blank after you confirm

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Grade/Program Eligibility

Same as PTS-III/TIMS

An eligibility type refers to a collection of boundaries – attendance, walk, hazard - that define pickup policy.

Students in grade ‘x’ at school ‘a’ do or do not get transportation if they live at a certain location

Can vary by school/grade combination.

Affect transportation when you post boundaries as various types for a school and then assign students to stops based on eligibility

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Grade/Program Eligibility

We generally use same boundaries – attendance, walk, hazard – for all grades at a school, so we only use one eligibility type.

Most NC districts don’t assign based on eligibility, anyway.

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Grade/Program Hazards

Segments in geocode can have 4 hazard settings.

Each setting defines a group of segments posing similar levels of danger to students crossing them

Setting the hazard level for a grade keeps a student from being assigned to a stop they would have to cross the street to access.

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Grade/Program Hazards

The 4 levels are not incremental. They refer to discrete sets of segments.

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Grade/Program Hazards

A possible scheme: The most hazardous segments – example, 4

lane limited access highways – would be given hazard levels 1 through 4.

The next most hazardous set would be 1 through 3, etc.

The default program would be:

Grades 9-12 level 4, Grades 6-8 level 3, Grades 3-5 level 2, Grades PK-02 level 1.

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Editing Grades

You can … Create new grades Change grades at a school Copy set of grades from one school to

another Add set to current list Replace current grades with copied set

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Editing Programs

Same functions available for programs as grades

Create new programs

Add/Remove single programs

Copy set of programs from one school to another

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Editing Grades and Programs

Additions/deletions of grades and programs affect all three panes

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Editing Programs and Grades

Copy grades and programs simultaneously from one school to another usingSchool

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Copying Program Settings for Validity, Eligibility, Hazard

Effective only in active list – Validity, Eligibility, Hazard

Copy _Column – copies one program’s settings for all grades to another program

Copy_Row – copies all program settings for one grade to another grade

- Scrolls left/right through programs in pane

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Copying Program Settings for Validity, Eligibility, Hazard

Tip: When using Copy_Column,

the Copy from Program and To Program

list boxes are empty.

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Copying Program Settings for Validity, Eligibility, Hazard

When you drop them, the first entry is blank. That is the default program and is selectable.

Default program

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Rename a School Click the Rename buttonWarning! Do not rename the school without doing a full backup first

Enter the New Code and ConfirmWarning! Do you want to continue? Answer Yes or No

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Edit School Location

Click the Relocate buttonWarning! Do not change location without doing a full backup firstEnter the New Location address and ConfirmWarning! Do you want to continue?

Answer Yes or No

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Schools MenuClusters

A set of schools grouped together to streamline the process of

transporting students. Clusters have names.

Example: PMH for Piedmont Middle and High Not limited to three characters.

A cluster stop number consists of the cluster name and a sequence number Example: PMH.001

Cluster stops are created exactly like regular stops.

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Schools Menu Attendance

Boundary The entire area serviced by one or more schools.

Post and unpost boundaries in edulog.nt.

Use to determine student transportation eligibility.

1. Select grade2. Select location

3. Find School

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Schools MenuLocate the closest stop to a particular

student

1. Highlight school

2. Click Find Closest Stops for School

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Students Menu

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Students Menu

Display Graphical approach Used to work with groups of students,

stops, or runs on the map display using Graphical

Shows layers on map display Tabular

Textual approach Used to work with individual records in a

table

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Accessing Data

Students can be shown in Display, Graphical, and Tabular modes

These data records can be accessed by: ID ( or name in the case of students) Range by text Group by area All for a school By Worklist (to be covered a little later)

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In Graphical (students) You can-

Assign Deassign Deassign by service Show Passenger List Digitize Students

NOTE: When using Graphical-Student must be displayed before all of these functions are available

You can also complete these functions in Tabular.

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Working with Students

Student Layers

Student Database

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Student Layers

A group of students displayed graphically is a layer.

Student layers appear in the legend as assigned,partially assigned, or unassigned- depending on whethertrips have been assigned to a stop.

To display a student: Go to Students > Display and the “Student Edit Selection” Dialog Box appears Type the last name “Smith” and press Tab key Click Find Click on student “Amanda Smith” and click OK

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To display a group of students:

Go to Students > Display and the “Student Edit Selection” Dialog Box appears. Click on student “Aaron Smith” and while holding mouse key, drag down to student “Alexander Smith”.

Click OK

Student Layers

Whenever changes are made to student (or stop, run, or route) records, the screen can only be updated to reflect the changes by closing and reopening EdulogNT.

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Student Database

To open existing student files:

Double-click on the individual students name. In this example we will select “Adam Smith”

To access, go to Students > Tabular.

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To enter a new student:

Type “Gibson” in last name field. Press Tab key to enter first name field, type “Mel” Click New. Enter School Code “308”, grade “KI”, For location fields - (two methods)1. Click on mouse button and click the point on the map

corresponding to the address. The address will automatically copy to the Location box.2. Type in address manually.Click Copy to copy Location to Residence Address (Res Addr)

Student Database

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Special Ed Fields Special Ed check box on main student

data screen activates the Special Needs button

NOTE: This button is also available on the Other Fields screen

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Other Fields

This is where your “page” data fields reside

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Hint: If you lose your screen

Open “Other Fields” Click anywhere on the map area Your Student Data screen

disappears <ctrl> tab to bring the window you

want back to the front

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Student Trips

From Student Data Entry Form Dialogue Box, click Trips.

Here you will enter all the trips required for that students complete weekly transportation- including “regular” (to/from school) trips, extracurricular, and other special trips.

Click on the “Trips” box and the box title changes to “Request.”

What is a trip? What is a request?

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Trips Trip – one portion of a student’s daily travel Consists of travel between any origin and

destination Change of origin or destination requires another

trip

Examples: home to school in the morning is one trip. School to daycare in the afternoon is another trip

Each trip has a frequency of use. Example: home to school on MWF is one trip,

Grandma’s to school on TTh is another trip.

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More About Trips

Everyone gets two default trips Home to School School to Home

Other trips Transfers Stops in different locations Additional trips during the day Travel at different times on different

days

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The Trips Screen

Adding more data items to the student trip window

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Old (PTS III) AM:Home to School PM: School to Home

Trip 1: Home to School Trip 2: School to Home Trip 3: Home to YMCA Trip 4: YMCA to Home

vs. New (EdulogNT)

Difference?

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Transfers In the new system, transfers are

handled as a series of trips.

Home

Xfer Pt.

SchoolTrip 1

Trip 2

Home

Xfer Pt.

SchoolTrip 4

Trip 3

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Frequency

Each trip has a frequency of use indicating the days of the week that the trip is needed.

Trip Desc M T W U FTrip 1 Home to Sch X X X XTrip 2 Sch to Home X X X XTrip 3 Home to YMCA XTrip 4 YMCA to Home X

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Trips Form a Request

A set of trips constitutes a “request”

Trip DescTrip 1 Home to SchTrip 2 Sch to HomeTrip 3 Home to YMCATrip 4 YMCA to Home

Request

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A request is a group of trips for one student

One student can have multiple requests.

Logically, all “regular” (to/from school) trips can be grouped in one request. Midday and extra trips can be combined in another request.

Request

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Creating Trips

From Student Data Entry Form Dialogue Box, click Trips.

A request begins automatically with two default trips- home to school and school to home.

Edit the home to school trip first by highlighting the trip record and clicking Edit.

Select desired Trip Access (corner, curb, or door) and Click OK. link from trip to stop service

How To. . .

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Creating Trips

Complete Trip Data Entry Form by selecting frequency. (Default will be Monday through Friday)

Click Confirm when finished. Returns to display of student trips.

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Creating Trips and Requests

Add additional trips to the default request as desired.

To create a new trip, make sure Trips are activated and not Requests, then click Create and complete Student Transportation Information and Trip Data Entry Form.

To create a new request, click the Trips box to activate the Request mode. Click Create, then follow the trip creating procedure to create trips in this new request.

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Students

Student Edit

Relocating Students

Creating New Trips

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Student Edit: Relocating Students

A student can be relocated in the tabular mode - not in the display mode.

Go to Students-Tabular.

Click on new location and copy to residence address field.

Confirm changes to student record.

Assigned trips become unassigned.

Trips for new address can be assigned in tabular or display mode.

To assign in display mode: load students layer go to Graphical-

Assign

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Practice - Student Relocation

Student, Brooks Hudson, moved from 94 Norris Lane to 225 J R Lee Road.

Make sure students layer is loaded.

Change Brooks’ address. Reload the students layer to

reflect the change. Now, assign his trips in the

graphical mode.

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Student Trips

Assigning trips to stops (schedule trips) and stop service will be covered more in Part 3.

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Introduction to TIMSNT-Part 2

This concludes Part 2 of the training session.

Please do one of the following:

Try the example with your county data.

Adding A School

Go back to the web page and proceed with Part 3 – Runs, Driver Directions, Stops, Routes and Options.

Go back and review areas that interest you.

Exit the presentation.