exhibitors' information & order book -...

1 | OTM Mumbai 2017

Contents Page

A. Useful Show Information Venue Details, Opening Hours / Schedule, Show Secretariat / Organiser / 2 - 4 Organising team, Freight Forwarder, Booth Fabricators / Designers etc.

B. Important Information for the Show Venue 5 - 8

C. Record of Orders & Order Forms (Forms 1 to 6) 11 - 15

D. Awards Programme & Forms 16 - 20 (Forms 5A to 5E)

E. Final Checklist & Show Implementation 21

F. Exhibition Floor Plan & Venue Map / Direction 22 - 23

21, 22, 23 February 2017Bombay Convention & Exhibition Centre

Hall-1, Goregaon (East), Mumbai

Exhibitors' Information & Order Book

2 | OTM Mumbai 2017

A. THE EXHIBITION OTM - India's Biggest Travel Trade Show

A1. VENUEBombay Convention & Exhibition Centre, Hall 1Western Express Highway, Goregaon - East Mumbai - 400 063 Tel : (91) (22) 6645 0123 Fax : (91) (22) 6645 0101Location Map: www.nesco.in/locationmap.html

A2. DATE & TIMESchedule for 19th February, Sunday Registration & Booth set-up (Bare space) : 14:00 hrs - 20:00 hrs

Schedule for 20th February, MondayRegistration & Booth set-up (Built up booth) : 11:00 hrs - 20:00 hrsDeadline to complete Booth Construction : 20:00 hrs

Schedule for 21st February, Tuesday Registration & Booth set-up (Built up booth) : 08:00 hrs - 09:00 hrsDeadline to complete Decoration of booths : 09:00 hrs sharp Inauguration : 11:00 hrs Open for Travel Trade : 11:00 hrs - 18:00 hrs Onsite Appointment Scheduling Session : 12:35 hrs - 13:35 hrs

Schedule for 22nd February, Wednesday Onsite Appointment Scheduling Session : 09:30 hrs - 10:00 hrs Open for Travel Trade : 10:00 hrs - 18:00 hrs

Schedule for 23rd February, Thursday Open for Travel Trade : 10:00 hrs - 13:00 hrs Open for All : 13:00 hrs – 18:00 hrs Dismantling of booths and removal of exhibits : 18:00 hrs - 19:00 hrs

Two and half day of the show is strictly reserved for the travel trade, after which it is open to all. We request you to use the Trade Visitor cards only to invite your trade partners and not any general visitor.

Exclusive hours reserved for the travel trade and business visitors are:21st February (Tue), 11 am to 6 pm22nd February (Wed), 10 am to 6 pm23rd February (Thur), 10 am to 1 pm 23rd February (Thur), 1 pm to 6 pm (Open for all)

Participants will not be allowed to leave their stall before the official closing time everyday.

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A3. SHOW SECRETARIAT / ORGANISER Fairfest Media Limited Mumbai : 305, 3rd Floor, The Summit Business Bay, Near WEH Metro Station, Off Andheri Kurla Road Andheri (E), Mumbai 400 093 Tel : (91) (22) 4555 8555 Fax : (91) (22) 4555 8585 New Delhi : 216A/1 Gautam Nagar, Gulmohar Park, New Delhi 110 049 Tel : (91) (11) 2686 6874, 2686 6875 Fax : (91) (11) 2686 8073 Calcutta : 25 C/1 Belvedere Road, Alipur, Calcutta 700 027 Tel : (91) (33) 4028 4028 Fax : (91) (33) 2479 0019

E-mail : [email protected] URL : www.otm.co.in, www.fairfest.com

Organising Team Members at OTM Mumbai, Bombay Convention & Exhibition Centre, Hall 1:

Structures & Logistics: Mr. Shreyas Jain - 099309 48007 ([email protected]) Mr. Ramesh Chauhan - 099040 82304 ([email protected]) Mr. Kiran M - 098806 00946 ([email protected]) General Information & Assistance: Ms. Pratiksha Rajapure - 098691 55545 ([email protected]) Ms. Fatima D'Costa - 098677 56516 ([email protected]) Ms. Priya Das - 084207 17027 ([email protected]) Ms. Philomena D'Souza - 098675 36948 ([email protected]) Ms. Priyanka Mandal - 083348 39064 ([email protected]) Ms. Tania Das - 097485 84538 ([email protected]) Ms. Soumi Dasgupta - 098835 84241 ([email protected]) Ms. Pauline Dias - 098363 07525 ([email protected])

Accomodation / Transfers: Ms. Deepthi V. Murthy - 098043 54202 ([email protected]) Accounts: Mr. Sanjeev Kumar Gupta - 089817 79088 ([email protected]) Mr. Saurabh Kumar - 083360 47271 ([email protected]) Mr. Palash Mandal - 098366 40790 ([email protected])

Mr. Mahendra Kumar Agarwal - 093312 06426 ([email protected])

A4. RECOMMENDED AIR CARGO BLUE DART EXPRESS LTD Web : www.bluedart.com Toll Free No. : 18602331234

A5. RECOMMENDED SURFACE / AIR CARGO Gati Limited Web : www.gati.com Toll Free No. : 18602331234

4 | OTM Mumbai 2017

A6. CONTACT DETAILS OF LEADING BOOTH FABRICATORS / DESIGNERS

JMD DESIGN DESK PVT. LTD. 702, Ruby Crescent Business Boulevard, Ashok Nagar, Kandivali - East, Mumbai - 400101 Tel : +91 22 28850759 / 28852951 Mr. Rohit Saraogi, Director Mobile : (91) 9769914770 Email : [email protected] Web : www.designdesk.in

PAVILIONS & INTERIORS (I) PVT. LTD. Ashok Industries, M N Dsoza Compound, Kherani Road, Sakinaka, Andheri - East, Mumbai - 400072 Tel : +91 22 28521408 / 10 Mr. Kunal Mhatre, Asst. Manager Client Servicing, Mobile : (91) 9867018132 Email : [email protected] Website : www.pavilionsinteriors.com

PARAS ART STUDIO 25/7 'A' Block, Middle Circle, Connaught Place, New Delhi - 110001 Tel : +91 11 25844805 / 23327333 / 23327166 Mr. Nimit Soni, Business Head Mobile : (91) 9873882196 Email : [email protected] Website : www.parasartstudio.com

CACHET EVENTS AND DESIGN SOLUTIONS 301 – 302, Ashish Mahal, 1st Road, Near Khar Subway, Goliwar Road, Santacruz - East, Mumbai - 400052 Tel : +91 22 6534 6937 / 38 / 39 / 40 Email : [email protected] Ms. Pallavi Jayakar, Director Mobile : (91) 9819977397 Email : [email protected] Mr. Vinod Meher, Director Mobile : (91) 9819501441 Email : [email protected] Website : www.cachet.in

MEROFORM INDIA PVT LTD. 306, Acme Industrial Park, I B Patel Road, Goregoan - East, Mumbai - 400069 Tel : +91 22 66780432 Mr. Ravi Upadhyay, Manager Mobile : (91) 9821062214 Email : [email protected]

PICO SERVICES MUMBAI PVT. LTD. 507 KP AURUM, Marol Maroshi Road, Marol, Andheri - East, Mumbai - 400059 Tel- +91 22 42664036 Mr. Mandar Lalingkar, Associate Director Mobile : (91) 8450955903 Email : [email protected] Ms. Noveena Gandotra, General Manager Mobile : (91) 8450955904 Email : [email protected] Website : www.pico.com

SCONCE GLOBAL PVT. LTD. Unit 11, G. Floor, Tirupati Udyog, I. B. Patel Road, New W. E. Highway, Goregaon (E), Mumbai - 400 063. Tel- +91 22 26860371 Ms. Sakina Kamal, Regional Manager (Mumbai) Mobile : (91) 9820796008 Email : [email protected] Website : www.sconceindia.com Mr. Nitin Nayak Mobile : (91) 9820078738 Email : [email protected] / [email protected] Website : www.creativeconceptsmumbai.com

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B. IMPORTANT INFORMATION FOR THE SHOW VENUE

B1. CONSTRUCTION OF BOOTH / PAVILION - ALL CONSTRUCTION WORK MUST BE FINISHED BY 20:00 HRS ON 20th FEBRUARY, 2017

Exhibitors must ensure that all parts of their work are self supporting and secure.

Exhibitors who have ordered bare space may begin building their booths 14:00 hours on 19th February and all workshould be completed by 20:00 hours on 20th February.

Contractors / exhibitors are required to complete all their work within this deadline. The penalty charges are INR10,000/- per hour per booth / pavilion (20:00 hrs to 24:00 hrs only on 20th February, 2017)

B2. MOVE IN OF EXHIBITS

Exhibitors who have booked bare space and shell scheme may move in their exhibits from 11:00 hours on 20th February and all work should be completed by 9:00 hours on 21st February.

Exhibitors must arrange for an authorised representative to be present at the site to receive and position goods as the organiser is unable to accept delivery.

B3. DISMANTLING AND REMOVAL OF EXHIBITS - ALL EXHIBITS and/or DEBRIS MUST BE CLEARED BY 19:00 HRS ON 23rd FEBRUARY, 2017

Dismantling of booths is prohibited before 18:00 hours on 23rd February, 2017. Exhibits must be removed between18:00 hours and 19:00 hours.

Contractors / Exhibitors are required to clear their booth space of all their exhibits or debris before 19:00 hours on 23rdFebruary 2017, failing which a penalty charge of INR 10,000/- per hour per booth / pavilion will be levied.

Removal, delivery or replenishment of stock may only be carried out before the opening hours of the exhibition in the morning or after closing time in the evening. If the removal of any valuable item or display from the hall is necessary, exhibitors must obtain permission from the organiser.

B4. EXHIBITOR SOUND LEVEL

OTM maintains an 80 decibel sound level for all exhibitors. This level has been identified as being a safe level for trade

show demonstrations. To ensure a successful Trade Show for all exhibiting companies and their guests, Fairfest Media,

as Show Management, reserves the right to closely monitor sound usage and where necessary, restrict and possibly

eliminate the music and other audio demonstrations in an exhibitor's booth at its discretion. Show Management's actions

can include, but are not limited to, reviewing and adjusting all sound system and loud-speaker placements within an

exhibit, restricting sound levels within a booth, and restricting demonstrations within a booth.

B5. CAUTIONARY NOTE:

Please go through the following rules carefully.

Not adhering to the rules, will attract penalties (as per venue authority guidelines / organiser rules).

• Maximumpermissibleheightforfabricatedboothis14feetincludingtheplatformheightand

common wall should not exceed 8 feet height

• Approvalofboothdesign is required tobe taken fromorganiserbysubmitting thesameat least

15 days prior to the show.

•LastminutechangefrombuiltupboothtobarespacewillattractpenaltyofRs.2,000/-persqmtr

• Stallsconstructedincontraventionoftherulesornotasperapproveddrawingareliabletobe

dismantled, and in addition will attract penalties.

• Nowelding,cuttingthatmaybeflammable,sawingisNOTallowedinsidethehall

• Donotdrawextraelectricityloadwithoutwrittenapprovalfromtheorganisers

• Donotencroachinthepassagesinsidethehall(beyondyourboothperiphery)

• Noplasticbags

• Nostorageofmaterialsbehindtheoctonormpanels/booth

• Theemergencyexitshouldnotbeblockedinanyway

6 | OTM Mumbai 2017

Fire Precaution During The FairThough we have made adequate security arrangements this is to ensure the safety of you and your staff.

In case of fire 1) In case you discover fire or smoke remove anyone from danger only if safe to do so. 2) Sound fire alarm / look for fire extinguisher 3) Contact emergency services number – Control Room No. – 101/ 23085992/4 Fire Station: Dindoshi Fire Station : 91 022 2840 6729 4) Evacuate by going to the nearest safe area or exit

If you are on fire 1) Stop where you are 2) Drop to the floor or ground 3) Roll your body to smother fire

Fire prevention 1) Do not smoke 2) Keep pathways clear of obstruction, don’t block the exit area 3) Store flammable materials in an approved area

Important Brief For Security

Do’s •Foreign Visitors / Exhibitors entering the Exhibition Venues are requested to carry only Photocopies of their passport. •FollowSafety & Security Procedures. •Visitors / Exhibitors need to carry the valid Id Badge issued by the organisers for entering the Show Areas & need to display the same during the exhibition time. •Exhibitorsneedtokeeptheirvaluables in safe custody during the exhibition time. •Needtohaveaproper Exit Pass for taking out any Material / Equipment during the Exhibition Dates. •IncaseofEmergency use Exit gates. •Visitors / Exhibitors need to park their vehicles in designated areas by the organisers. •Keep your work area clean & tidy in accordance to safety regulations. •Usetrash skips for all waste & debris. •ObeytheSafety & Security Instructions from Management. •UseSecurityDeskincaseofanyhelp.

Dont’s •Foreign Visitors / Exhibitors are requested not to carry their Passport at Exhibition Area. •Do not enter the exhibition hall without the valid Id Badge issued by the organisers. •Smoking is prohibited in Exhibition Area. •No Material will be allowed out without valid Exit Pass. •Don’t carry any Explosive Items or any Restricted Weapons. •Never leave any of Items / Materials unsecured. •MaintaintheSpeed Limits of your Delivery vans & Cars while entering the Exhibition Area.

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ExtraRequisition

Electrical Contractor (Bare Space)

Mr. Ajay Yadav (91 75064 411580)/Mr. Bhushan

(91 75064 41577) Mr. Upadhyay (91 75064 41570)

Mr. Madhav (7506441588)

Structural Contractor (Booth)

Mr. Kunal Mhatre Overall site Incharge (91 9867018132)

Mr. Ketan Trivedi (91 9987191319)

Mr. Jigesh Thakkar (91 9890136309)

Electrical Contractor (Booth) Mr. Tony Varghese (91 9020079890)

Temporary Manpower (Blue Whale Academy) Ms Madhura S. (91 70454 97355)

Temporary Manpower (Pooja Events) Ms. Pooja Shilkar (91 75069 11325 / 92232 54615)

Potted Plants Mr. Pradeep Anand (91 98211 80300)

Florist+Bouquet Mr. Shiv (91 96649 18731)

Courier Services

First Flight (Domestic Destinations) Mr. Sunil Waingankar (91 98676 73853)

Mr. Vinod Singh (91 93213 22927)

TNT India Pvt. Ltd. Mr. Mithun Chakraborty (91 98203 78463)

Food (Dine-in/Delivery/Time : 30 - 45 mins)

McDonalds (The Hub, Nirlon Compound, Upper Ground Floor, Western Express Highway, Goregaon East)

91 22 6600 0666

Smokin' Joe's (Shop No 4, Yashodham Shopping Centre,Opposite Royal Challenge Restuarant, Gore gaon East , Mumbai, Maharashtra)- 35 mins

91 22 2849 2233

Balaji Pure Vegs (The Hub Mall, Ground Floor, Near Western Express Highway, IB Patel Road, Nirlon Compound, Shiv Shankar Nagar, Cama Industrial Estate, Goregaon East)-15-20 mins

91 22 2686 2111

KFC (Food Court, Oberoi Mall, Film City Road Goregaon East, Mumbai)

91 22 4238 5050

Travel Agency (Air Ticketing / Hotel Booking)

Nisarg Holidays (503, Topiwala Center, Topiwala Theater Compound, Off S. V. Road, Near Goregaon Rly Station, Goregaon (West) Mumbai, Maharashtra)

91 22 2875 8601

91 22 6572 0861

Vidya Tours And Travels (No. 175, Amizara Co-oper ative Housing Society, Road Number 11, Jawahar Nagar Goregaon West Mumbai, Maharashtra)

91 22 2874 6829

Transport

CALL TAXI SERVICE Easy Cabs : 91 22 4343 4343/ Meru Cabs : 91 22 4422 4422

Book My Cab : 91 22 6123 4567/ Tab Cab : 91 22 6363 6363

Hospitals

Life Line Medicare Hospital 022 2840 2506

HDL Life Care Plus Multi Speciality Hospital 022 2927 0400 Dr. Kulkarni Hospital & Intensive Care Unit 022 2839 3738

Ambulance (24x7 Ambulance available) Rahat Cardiac Ambulance (Mr. Zubeh Shaikh) 91 98206 62090 Kanchi Welfare Trust Ambulance Service 91 98197 47874/ 91 22 2849 4499

Police Station Control Room Number/ Goregaon Police Station Goregaon East 100/91 22 2686 1677

Fire Brigade

Control Room Number/Dindoshi Fire Station 100/91 022 2840 6729

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Badges and their significance

Seller:Participants exhibiting at OTM

International Hosted BuyerInternational buyers from travel

trade, hosted by OTM

Hosted Buyer BT / MICEVery important corporate buyers

focused on business travel and MICE purchases, hosted by OTM

Hosted Buyer Travel TradeVery Important travel trade,

buyers hosted by OTM

Hosted Buyer Wedding PlannerVery important wedding planners

hosted by OTM

Buyer – BT / MICEImportant qualified corporate buyers focused on business travel and MICE purchases partially hosted by OTM

Buyer Travel TradeImportant qualified buyers

from travel trade partially hosted by OTM

InviteeMay or may not be a buyer

Buyer – Wedding PlannerImportant wedding planners

partially hosted by OTM

May I Help You?They are your point of contact to

connect with the OTM staff

VisitorRegistered travel trade &

corporate visitors from pan India

MediaJournalists and bloggers

from pan India

ServiceVendors who would provide you with house keeping, structural

and electrical services

StaffOTM team member always available for your services

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Note:1. No nailing, stickers or painting allowed on alumunium frames.2. No nailing or painting allowed on panels.3. Double-sided tape, stickers, placed by Exhibitors on panels must be removed by Exhibitors at the end of the exhibition.4. Exhibitors can request for coloured panels at extra cost from the Official Contractor.

I. STANDARD SHELL SCHEME BOOTH INCLUDES

The Official Contractors will provide the following items for each shell scheme booth (3m x 2m) and (3m x 3m)

Fascia : Blue / Red background with Exhibitor’s name in English (max. 25 letters) using white cut out letterings.

Wall Panelling : Three side walls (white laminated panels) held by prefabricated aluminium system. In the case of corner booths it will be two side walls and two fascia boards.

Mini Booth Standard Booth (3m x 2m) (3m x 3m)

Furniture : a. One information counter a. One information counter b. Two chairs b. Two chairs c. One waste paper basket c. One waste paper basket

Lighting : Three Spot-lights Four Spot-lights

Power : 1 Power socket (5 Amp) 1 Power socket (5 Amp)

II. ADDITIONAL RENTAL FURNITURE & ELECTRICAL FITTINGS

In addition to items provided in the basic Standard Shell Scheme Booth, Exhibitors may require additional furniture/electrical items, which can be supplied on a rental basis by the Official Contractor. Please complete the attached form 2 and return to the Organiser by the deadline given.

PaymentAccording to general Terms & Conditions of participation balance payment due if any must be cleared at the earliest before taking possession of the booth.

WifiWifi will be available on paid basis at the venue on paid basis. It is advised to download as much data on the hard drive and carry your own wifi dongles/hotspots as the onsite wifi has limited bandwidth which is usually slow when there are excessive concurrent users.

STANDARD SHELL SCHEME BOOTH

3m x 2mMini Booth

3 m

2 m

Chair

Spot Light

Table

Plug Point

3m x 3mStandard Booth

3 m

3 m

Chair

Spot Light

Table

Plug Point

3m x 3mBooth Plan

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C. RECORD OF ORDERS

(Put a if submitted) Amount Last Date of Submission INR / USD

FORM 1 Registration of Outside Contractor 23.01.2017

FORM 2 Fascia Board / Furniture / Electrical 12.02.2017

FORM 3 Temporary Staff 12.02.2017

FORM 4 Preferred Customer Pass N A 21.01.2017

FORM 5 Award Forms N A 15.02.2017

Total payment committed :

Date : _________________________

Note : 1) Prices are quoted in Indian Rupees (INR), Current rate of USD 1 = INR 67 approx. (INR as per prevailing rate during order placement and execution day).

2) Exhibitors are advised to make payment to and deal directly with individual suppliers/contractors concerned.

3) This is for your record. Please retain it for future reference.


Fax or Mail To : Fairfest Media Ltd. 305, 3rd Floor, The Summit Business Bay Near WEH Metro Stn. Off Andheri Kurla Rd Andheri (E), Mumbai 400 093 Tel : (91)(22) 4555 8555 Fax : (91)(22) 4555 8585 E-mail : [email protected]

APPLICATION FOR OuTsIde CONTRACTOR - dAMAGe & PeRFORMANCe BONd

(Please fill in this form if you plan to engage your own contractor instead of the Official Contractor for any booth design, decoration or construction work.)

Exhibitor's Name Sq. mtr. booked

This upper portion of the application form should be completed by the contractor appointed by the individual Exhibitor, and must be accompanied by a demand draft (issued by the contractor) made payable to “Fairfest Media Ltd.” which will be held against possible damages to the Exhibition Hall, and/or the disposal of extra waste left on site after the event (if any).

BOOTH HEIGHT LIMIT : The maximum height of construction in Mumbai is 14 feet on open side (including platform height)and 8 feet height on common wall.

Damage & Performance Bond

(1) A Damage & Performance Bond of INR 25,000 for booths below 100sqm or INR 50,000 for booths above 100sqm must be paid in cash, cheque or by demand draft by the booth contractor to the Organisers when they register at the exhibition site for booth possession. This will be held against damages to the venue, and / or the disposal of booth construction waste left on-site after the event. Any breach of the organisers / venue’s regulations may also cause the deposit to be forfeited.

(2) It is the individual booth contractor’s responsibility to remove all packing and waste materials from the exhibition hall during both move-in and move-out. Garbage & waste materials from decoration work must not be discarded into the aisles & must be cleared. All material used must be removed during move-out and this must be done safely (no pushing over high pieces of booth, no smashing of glass panels etc). Failure to comply will result in the Damage & Performance Bond being totally forfeited.

(3) The Damage & Performance Bond will be refunded by showing the receipt after the exhibition subject to the clear-ance of the site by the contractors and no damage or garbage being recorded by the exhibition centre management and the organisers.

(4) Organisers reserve the right to deduct an actual and appropriate amount for damages to the hall structures / venue, made by the exhibitor or their design & handling agencies’ staff during build-up, show days and disman-tling time, from the Damage & Performance Bond paid by the exhibitor. This is to ensure all the rules & regulations are abided by and to cover any damage arising directly or indirectly from infringement. This is without prejudice to any additional claims the organisers may have on the exhibitor if the damages exceed the bond amount. Balance amount if any, will be returned if no damage is found.

On receipt of this Form and the deposit payment CONTRACTOR PASSES will be issued. Only holders of CONTRACTOR PASSES will be allowed access to the site.

Please supply CONTRACTOR PASSES : No. required :

The deposit will be refunded after the exhibition subject to the clearance of the site by the contractors and no damage being recorded.

Contractor's Name : _________________________________________________________________________

Address : _________________________________________________________________________________

Contact Person : ________________________ ________ Designation : _______________________________

Tel : _____________________________________________ Fax : ____________________________________

Signee’s Name : ______________________________________________________________________Exhibitor's signature / company stamp Date : __________________________________

N.B. : Electrical installations must be carried out by the Official Contractor only.

Approval of booth design is required to be taken from organisers by submitting the same 15 days before the show. Stalls constructed in contravention of the rules ( see point nos. B1 to B5 on page 4 / 5, specially the cautionarynote) or not as per approved drawing, are liable to be dismantled, and, in addition, will attract penalties.

Please make copy for your own reference

FORM 1

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For official use :Exhibitor :Recieved :

Deadline for Submission : 23 January 2017


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FORM 2 Deadline for Submission : 12 January 2017 Fax or Mail To : Fairfest Media Ltd. 305, 3rd Floor, The Summit Business Bay Near WEH Metro Stn. Off Andheri Kurla Rd Andheri (E), Mumbai 400 093 Tel : (91)(22) 4555 8555 Fax : (91)(22) 4555 8585 E-mail : [email protected]

ORdeR FORM / INVOICe (FASCIA BOARD / FURNITURE / ELECTRICAL)

FASCIA BOARD : Fascia Board as it should appear : (4" white sticker letterings on coloured fascia. A maximum of 25 English letterings).

English Letterings :

Item Unit Cost Extra Nos. Amount (Rs) required Round Table Cross Leg (Glass Top) 1,200.00# ________ _________System Counter (Table) 900.00# ________ _________Fibre Chair 300.00# ________ _________Side Rack (Lockable) 2,500.00# ________ _________VIP Sofa (2 Seater) 3,500.00# ________ _________Centre Table (Black Glass Top) 900.00# ________ _________Bar Stool (Adjustable Chrome leg with Cup) 900.00# ________ _________Brochure Rack 600.00# ________ _________

Spot Lights 400.00# ________ _________5A/15AMP Power Socket 400.00# ________ _________Metal Halide 1,500.00# ________ _________

Waste Basket 50.00# ________ _________

LCD TV (42") with stand 3600.00# ________ _________

Exhibitor : _______________________________________________________________________

Contact Person : ________________________________________________________________________

Address : _______________________________________________________________________________

___________________________________________________________________________________________

Tel : ______________________________________________________ Fax : _________________________

Signature : ______________________________________________________________________________

Note : All prices are current and subject to change without prior notice.* over & above those provided for each Standard Shell Scheme Booth on page 6# Service Tax & Educational Cess extra @ 15%#On spot requisitions will be serviced @ 25 % extra.Additional furniture will be provided on first come first serve basis and till stock last

Please make copy for your reference.

For official use :Exhibitor :Recieved :


For Official use :Exhibitor :Recieved :

FORM 3

Deadline for Submission : 12 January 2017 Fax or Mail To : Fairfest Media Ltd. 305, 3rd Floor, The Summit Business Bay Near WEH Metro Stn. Off Andheri Kurla Rd Andheri (E), Mumbai 400 093 Tel : (91)(22) 4555 8555 Fax : (91)(22) 4555 8585 E-mail : [email protected]

T e M P O R A R Y s T A F F

Temporary staff may be hired through a manpower agency on daily basis. If you are not requiring staff through the whole period, please indicate the dates that temporary staff will be needed.

We require :

Service : Information counter personnel

(a) Daily rate per person : Rs. 1600.00# onwards

(b) For the following dates (February 2017) 21 22 23 all 3 days

Put a :

(c) Number of persons required on the above dates :

(d) Total amount payable (@ Rs.1600.00# per person per day) : Rs.

# Service Tax & Educational Cess extra @ 15%

AUTHORISATION FROM HIRER/USER

Company Name : ___________________________________________________________________________________

Company Address : ______________________________________________________________________________________

Tel : __________________________________________ Fax : _______________________ __________________________

Name : ______________________________________________ Designation : _____________________________

Signature : _________________________________________________________ Date : _________________________

P l e a s e m a k e c o p y f o r y o u r r e f e r e n c e .

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YES! I want to maximise my booth traffic at OTM Mumbai with preferred Customer Passes

Quantity Requested * : _________________________ Date Ordered : __________________________

ShiP PaSSeS To :

Name : ________________________________________________________________________________

Company : ______________________________________________________________________________

Address : _______________________________________________________________________________

___________________________________________________________________________________________

Tel : ___________________________ Fax : __________________ E-mail : ___________________________

* You will automatically receive 50 passes. Show management must receive this completed order form to process your request for additional passes.

P R E F E R R E D C U S T O M E R P A S S

DeaDline : JanUaRY 21, 2017improve Your Response by Sending Free invitations to Your Most important Customers and Prospects !

For Official use :Exhibitor :Recieved :

FORM 4

Fax or Mail To : Fairfest Media Ltd. 305, 3rd Floor, The Summit Business Bay Near WEH Metro Stn. Off Andheri Kurla Rd Andheri (E), Mumbai 400 093 Tel : (91)(22) 4555 8555 Fax : (91)(22) 4555 8585 E-mail : [email protected]

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P l e a s e m a k e c o p y f o r y o u r r e f e r e n c e .

Distributing Preferred Customer Passes has proven to be one of the easiest, most effective methods of increasing booth traffic - yet many exhibitors simply do token mailings or even worse, don't use them at all! An effective Preferred Customer Pass campaign is the most important step to exceeding your goals at OTM. Research conducted by the Center for Exhibition Industry Research confirms that exhibitors who use Preferred Customer Passes attract better, more qualified traffic at their booths.


D. EXHIBITOR AWARD PROGRAMME

Deadline for submission is 7 days before the opening day.

Dear Participant :

Thank you for participating in OTM. This year’s event promises to be a resounding success due to your support!

Entry for all awards are on the following five pages. There is no entry fee but entry forms must be completed and received before 7 days from the opening date of the Exhibition. This is to ensure all entries receive proper consideration. Fax or mail the completed forms to Fairfest. Winners will be notified at the exhibition. All decisions made by the Judging Panel are final.

Award Categories (also see attached Entry Forms)

C1. BEST PRINT PROMOTIONAL MATERIAL (two categories : NTO or Tour Operator, Airline, Car Rental Company or Hotel) - judging committee will judge all categories of printed material including posters, leaflets, brochures, pamphlets etc. as part of overall print campaign. Consideration will be made for design concept/creativity as well as print quality. Promotional material must be submitted with completed entry form.

C2. MOST PROMISING NEW DESTINATION (two categories: India, International)—Candidates will provide brief description of new destination on entry form. Consideration will be made for construction of new facilities, offerings of surrounding local environment, and wealth of local features (entertainment or other).

C3. MOST INNOVATIVE PRODUCT - judged with respect to providing an overall educational service, whether educating visitors on an indigenous population/ cultural heritage or promotion of local environmental awareness.

C4. MOST EXCLUSIVE LEISURE PRODUCT - targeted to upscale clientele, where cost is no bounds. Judged with respect to comprehensiveness and uniqueness of overall package.

C5. BEST VALUE LEISURE PRODUCT - product should be comprehensive but maintain cost-effectiveness and be intriguing to general populance (not targeted to select upscale market).

We have in addition Stall Awards. These awards shall be judged on site. No entry forms are required in advance for these.

Thank you again for your time and participation. We look forward to see you at OTM

Fairfest Media Ltd.


AWARDS PROGRAMME

OTM Mumbai

BEST PRINT PROMOTIONAL MATERIAL AWARD

Details

Name of entrant : _____________________________________________________________________________

Designation : ___________________________________________________________________________

Name of company : ___________________________________________________________________________

Address : _____________________________________________________________________________________ ______________________________________________________________________________________________ Telephone : ___________________________________________ Fax : ___________________________________

Category (check one)

Govt.-Sector/NTO Private Sector Participant

Rules and Procedures

1. Please attach three copies of all print and promotional material you will use at OTM (including brochures, posters, leaflets, pamphlets, etc.)

2. Please attach seperate form on company letterhead which details target audience, objectives of print campaign, results or expected results.

3. Completed entry forms must be received before 7 days of the fair :

Awards Programme

Fairfest Media Ltd. Mumbai : 305, 3rd Floor, The Summit Business Bay Near WEH Metro Stn. Off Andheri Kurla Rd Andheri (E), Mumbai 400 093 Tel : (91)(22) 4555 8555 Fax : (91)(22) 4555 8585 E-mail : [email protected] URL : www.otm.co.in

4. All decisions made by Judging Panel are final.

FORM 5 ADeadline : 7 days before opening of fair


AWARDS PROGRAMME

OTM Mumbai

MOST PROMISING NEW DESTINATION AWARD

Details

N a m e o f e n t r a n t : ________________________________________________________________________

Designation : ___________________________________________________________________________

Name of company : ______________________________________________________________________

Address : _______________________________________________________________________________

_____________________________________________________________________________________________

Telephone : ____________________________________________ Fax : ___________________________

Region (check one)

India International


1. Please attach seperate form on company letterhead which gives brief description of new destination on entry form. Details should include: - description of new facilities constructed, offerings of surrounding locale / environment and wealth of local features(entertainment or other). - target market - statistics on tourism to the destination in recent years, as well as statistics on expected tourism to the region if available.

2. Completed entry forms must be recieved before 7 days of the fair :

Awards Programme



FORM 5 BDeadline : 7 days before opening of fair


AWARDS PROGRAMME

OTM Mumbai

MOST INNOVATIVE PRODUCT AWARD

Details

Name of ent rant : ____________________________________________________________________

Designation : ___________________________________________________________________________

Name of company : _______________________________________________________________________

Address : ______________________________________________________________________________

___________________________________________________________________________________________

Telephone : ___________________________________________ Fax : ______________________________


1. Please attach seperate form on company letterhead which gives brief description of your product and how it provides overall educational service, such as educating visitors on an indigenous population/cultural heritage or promotion of local environmental awareness. Details should include: - historical development of programme or project - source of funding for project or programme - target market - results achieved in increasing awareness of programme or project’s cause


Awards Programme



FORM 5 CDeadline : 7 days before opening of fair


AWARDS PROGRAMME

OTM Mumbai

MOST EXCLUSIVE LEISURE PRODUCT AWARD

Details

Name of entrant : _______________________________________________________________________

Designation : ___________________________________________________________________________

Name of company : ________________________________________________________________________

Address : ______________________________________________________________________________

____________________________________________________________________________________________

Telephone : ___________________________________________ Fax : ____________________________


1. Please attach seperate form on company letterhead which details: - brief description of product - target market (should be geared towards upscale, select market) - reasons why this product offers the most comprehensive or unique way to access destination Please also attach brochures, pamphlets, or other supporting documentation if available.


Awards Programme



FORM 5 dDeadline : 7 days before opening of fair


AWARDS PROGRAMME

OTM Mumbai

BEST VALUE LEISURE PRODUCT AWARD

Details

N a m e o f e n t r a n t : ________________________________________________________________________

Designation : ___________________________________________________________________________

Name of company : ______________________________________________________________________

Address : ________________________________________________________________________________

__________________________________________________________________________________________

Telephone : ________________________________________________ F a x : ________________________


1. Please attach seperate form on company letterhead which details: - brief description of product - cost of product to various markets (product should be targeted to large market) - reasons why this product is the best value of its kind

Please also attach brochures, pamphlets, or other supporting documentation if available.


Awards Programme



FORM 5 eDeadline : 7 days before opening of fair


FINAL CHECKLIST

Furniture ordered for exhibition booth and/or trade show contractor hired?

Hotel accommodation and travel bookings made?

Informational materials prepared for the general public?

Business cards printed?

How will the packaged material be brought to the booth?

Arrangement for temporary staff made?

What invoices are still outstanding?

SHOW IMPLEMENTATION

During OTM it is important that your stand personnel converse professionally with customers. These interactions must be documented properly to collect information for professional trade show follow-up.

1. Conversation with customers

• Every opportunity to make contact is priceless and must be converted to dialogue with a great deal of at-tention and willingness.

• Evenseeminglydisinterestedcustomerspresentawindowofopportunityforfruitfulcommunication.

• Understandthevisitor’sbusyscheduleandcompressyoursalespitchaccordingly.

• Leaveroomforthevisitorstoexplore,insteadofoverwhelmingthemwithattention.

• Recognise the interests of the visitor and build your conversation around it.

2. Documentation

Each conversation forms the basis for your trade show follow-up and hence must be documented by stand personnel whenever a visitor shows keen interest.

• Whenabusinesscardisavailabledonotaskforinformationalreadymentionedthere.

• Onlybegintakingnotesafterashortwarm-upphrase.

• Becauseyournotesarenotsecret,allowthepersonconcernedtoseewhatyouwrite down.

• Usecopiesoftheenclosed“ConversationRecord”forevaluatingsignificantcontacts.

3. Follow-up

In no later than 10 days after OTM, the following activities when efficiently handled directly influence the business decisions of important contacts:

• Thank-Youmailings

• Phonecallstoinitiatecontacts

• Businessproposals

• Liveuptothepromisesmade

We WIsH YoU sUCCess In tHe UPCoMInG eVents&

HoPe YoU FInD tHese GUIDeLInes UseFUL

YOUR OTM TEAM

F. FINAL CHECKLIST & SHOW IMPLEMENTATION


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* Fairfest Media Limited reserves right to amend the exhibition floor plan & is not responsible for any change due to unforeseen circumstances.

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8x2=

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9x2=189x

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6x2=

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3x2=

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4x2=

8

19x2=38

19x2=38

19x2=38

19x2=38

19x2=38

4x2=

8

3x2=

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6x2=

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4x2=

8

3x2=

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3x2=

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4x2=

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9x2=

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3x2=

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3x2=

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3x2=

6

3x2=

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6x2=

12

5x2=

10

6x2=

126x

2=12

3x3=

9

4x3=

12

6x3=

18

5x2=

10

3x3=

9

5x2=

10

3x2=

6

3x2=

6

3x2=

6

4x2=

8

3x2=

6

6x2=

12

3x2=

6

3x2=

6

4x2=

8

3x2=

6

6x2=

12

6x2=

12

3x3=

9

6x3=

18

4x3=

12

6x3=

18

3x3=

9

3x2=

6

6x2=

12

3x2=

6

6x2=

12

3x2=

6

6x2=

12

3x2=

6

6x2=

123x

2=6

3x2=

6

4x2=

8

3x2=

6

3x2=

6

3x2=

6

3x2=

6

3x2=

6

6x2=

12

4x2=

83x

2=6

3x2=

63x

2=6

3x2=

6

2x2=

4

2x2=

4

2x2=

4

3x2=

6

6x2=

12

3x3=

9

3x3=

9

3x3=

9

6x3=

18

5x3=

15

6x3=

18

4x3=

12

12x6

=726x

3=18

6x3=

18

3x3=

9

3x3=

9

6x3=

18

3x3=

9

3x3=

9

3x3=

9

3x3=

9

3x3=

9

3x3=

9

3x3=

9

6x3=

18

7x3=

21

8x3=

24

3x2=

6

6x2=

12

6x2=

12

3x2=

6

6x2=

12

6x2=

12

3x2=

63x

2=6

6x2=

12

3x2=

6

6x2=

12

6x2=

12

6x2=

12

6x2=

126x

2=12

14x2=28

14x2=28

11x2=22

14x2=28

14x2=28

14x2=28

3x2=

6

2x2=

4

4x2=

8

6x2=

12

3x2=

6

6x2=

12

6x2=

126x

4=24

6x2=

126x

2=12

3x2=

6

6x2=

12

3x2=

6

6x2=

12

3x2=

6

6x2=

12

3x2=

6

6x2=

12

3x3=

9

3x3=

9

6x3=

18

6x3=

18

4x3=

12

6x3=

18

3x2=

6

6x2=

12

6x2=

12

3x3=

93x

3=9

3x3=

9

3x3=

9

3x3=

9

3x3=

9

3x3=

9

6x3=

18

6x3=

186x

3=18

9x3=

27

6x3=

18

3x3=

9

6x6=

36

3x3=

9

6x3=

186x

3=18

3x3=

9

6x3=

18

3x3=

9

3x3=

9

6x3=

186x

3=18

6x3=

18

3x2=

63x

2=6

6x3=

18

3x3=

9

6x3=

183x

3=9

3x3=

93x

3=9

3x3=

9

6x3=

18

3x3=

9

3x3=

9

3x3=

9

3x3=

9

3x3=

9

3x3=

9

3x3=

93x

3=9

12x3

=36

6x3=

18

3x3=

9

3x3=

9

6x3=

18

6x3=

18

6x3=

18

4x3=

12

6x3=

186x

3=18

3x3=

9

3x3=

9

3x3=

9

3x3=

96x

3=18

3x3=

9

3x3=

9

6x3=

186x

3=18

10x3

=30

3x3=

9

3x3=

9

12x3

=36

9x3=

276x

3=18

6x3=

18


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