exhibitor prospectus - lions clubs international...the lions international convention exhibitor’s...

EXHIBITOR PROSPECTUS

Contents LIONS CLUBS OVERVIEW .........................................................................2 CONVENTION OVERVIEW ........................................................................3 EXHIBITOR INFORMATION .....................................................................4-6 EXHIBITION VENUE ...................................................................................7 IMPORTANT CONTACTS.............................................................................8 ADVERTISING OPPORTUNITIES ...............................................................9 EXHIBITOR/ADVERTISING APPLICATION...........................................10-14 TERMS AND CONDITIONS..................................................................15-23 EXHIBITOR HOTEL RESERVATION FORM ...............................................25

Lions Clubs 99th International Convention

EXHIBITOR PROSPECTUS

LIONS CLUBS INTERNATIONAL Established in 1917 and headquartered in Oak Brook, IL, Lions Clubs International (LCI) is the world's largest service organization with over 1.35 million members in over 200 countries. Lions Clubs International is commonly recognized for its service to the blind and visually impaired, though our members volunteer their time to answer the many needs that challenge their communities and the world. For almost 100 years, wherever there is a need — at home or around the world - Lions are there to help. To learn more about LCI, visit our website at: www.lionsclubs.org.

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http://www.lionsclubs.org/


Lions Clubs Convention 2016 This is the association’s only event where all global members are invited to join together for five days of fellowship at the International Convention, which will be held in Fukuoka, Japan. Fukuoka is the capital city of Fukuoka Prefecture and is situated on the northern shore of the island of Kyushu in Japan. Ranked 10th as one of the world's most livable cities in the lifestyle magazine Monocle in 2014, Fukuoka was praised for its green spaces in a metropolitan setting. We expect a minimum of 20,000 Lions to attend this convention. Each year our registrants look forward to marching in the annual International Parade, participating in numerous educational seminars, voting on important association issues while enjoying the sights of an international city. The convention hall is at the Marine Messe Fukuoka. Plenaries and International Show will take place at the Fukuoka Yahuoku! Dome. Meetings and Seminars will take place at the nearby Fukuoka International Congress Center. The Exhibitor area is open daily and the traffic flow is steady throughout the week. Slow periods will occur during our International Parade on Saturday, June 25 and Opening Plenary Session on Sunday, June 26. Immediately following these events, exhibitors can expect crowds to return to the exhibit area. Our event is not a tradeshow – it is focused exclusively on LCI and our Lions members.

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FUKUOKA, JAPAN I Lions Clubs Convention 2016

Exhibitor Information The majority of the exhibit hall is dedicated to LCI. The focal point of our exhibit hall is our large Headquarters section that features each division of LCI. Here, Lions members can meet and discuss issues directly with key personnel. Other popular exhibit hall attractions include our complimentary Internet Café; the International Food Court; the Environmental Photo Contest competition highlighting the best entrants from around the world, and of course, the always-popular Exhibitors section. These are just a few of the exhibit hall attractions available to our attendees. Exhibitors who are unable to travel to Japan are welcome to participate in our “Virtual” Exhibit Hall. LCI will deliver our convention content digitally on the LCI 2016 Convention Smart USB. Exhibitors can now distribute a wide range of content, including high resolution images, movies, electronic brochures, and product catalogs and more in a cost effective manner. As all exhibitor contact information (address, phone, website, social media links, etc.) is included on the Presenter™, exhibitors have the opportunity to be contacted after the convention, even if the attendee never visited their booth or the exhibitor was unable to attend. We invite your company or organization to participate as an exhibitor or “virtual exhibitor” to market your products or share your programs and services with our global Lions members. Take advantage of the advertising options available to you. Place your company or organization’s message in the Convention program that is offered in multiplie languages to increase awareness of your brand. Best of all, you will have access to thousands of global Lions members in one market place! Don’t miss out on this opportunity - send in your application today! 4

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MARK YOUR CALENDAR: June 30-July 4, 2017 – Chicago, Illinois, USA June 29-July 3, 2018 – Las Vegas, Nevada, USA July 5-July 9, 2019 – Milan, Italy June 26-June 30, 2020 – Singapore

http://viridistor.com/PressReleases/2014/07-17-2014.html


Exhibitor Information The Lions International Convention Exhibitor’s area will be located in the Main Hall on the first floor. Space is limited so reserve your space soon before it sells out. A benefit of coming on board as one of our valued exhibitors before booths sell out or by March 4, 2016, will be your company or organization’s details listed in our convention program. The program is printed in several languages and is distributed to all attendees. We will include a brief description of your company/organization along with your website or e-mail address. Exhibitors purchasing a booth will also be included on the ViridiSTOR Presenter USB. EXHIBITOR COSTS: The price for a 3m x 3m exhibit booth varies based upon the exhibitor classification. LCI offers a discount for our valued repeat exhibitors. Please refer to the chart below as a guide:

BOOTH TYPE RETAIL EXHIBITORS TOTAL NOT-FOR-PROFIT/CHARITABLE ORGANIZATIONS TOTAL

INLINE 3m x 3m BOOTH $1500.00 USD $1000.00 USD

CORNER* 3m x 3m BOOTH $2000.00 USD $1500.00 USD

DOUBLE CORNER* 6m x 3m BOOTH $3500.00 USD $2500.00 USD

END CAP* 6m x 3m BOOTH $4000.00 USD $3000.00 USD

VIRTUAL EXHIBITOR** $400.00 USD $300.00 USD

* NOTE: Corner Booth, Double Corner & End Cap space is very limited, subject to availability and not guaranteed. ** NOTE: For exhibitors unable to travel to Japan to participate at the 99th annual convention. All rates are shown in US Dollars.

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CORNER BOOTH

INLINE BOOTH

END CAP BOOTH

DOUBLE CORNER BOOTH

EXHIBITOR FEE INCLUDES:

• 2.5m High Hard Wall with Visible Aluminium supports

• 2m Table (one per booth) • Side Chair (2 per booth) • Standard Wastebasket with Liner • Fascia Lettering • Halogen Spotlights • Electric Connection and Socket - 3kW includes

consumption • Booth Carpeting - color to be selected by LCI • Company or organization listing in the Official

Convention Program that is distributed to all convention attendees and translated into numerous languages. Each listing will include a description of up to 25 words. Your application must be received by March 4, 2016 to be included in the program.

• Your listing included on our ViridiSTOR Presenter USB.

EXHIBITOR TERMS AND CONDITIONS: • Refer to page 15 – please review thoroughly.

EXHIBITOR SCHEDULE AT A GLANCE:

Exhibitor Move-in Period: Thursday June 23, 2016 10:00 – 16:00

Convention Dates and Times: Friday June 24, 2016 10:00 – 17:00 Saturday June 25, 2016 10:00 – 17:00 Sunday June 26, 2016 10:00 – 17:00 Monday June 27, 2016 10:00 – 17:00 Tuesday June 28, 2016 07:30 – 10:30

Exhibitor Move-out Period: Tuesday June 28, 2016 10:31 – 17:00

NOTE: All times are subject to change – LCI will notify exhibitors of any schedule changes.

Refer to the Terms and Conditions on page 15 for further information. 6

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EXHIBITION VENUE: Marine Messe Fukuoka Website: www.marinemesse.or.jp/eng/

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http://www.marinemesse.or.jp/eng/

Important Contacts

LIONS CLUBS INTERNATIONAL EXHIBITOR COORDINATOR SCOT JACOBSON 1-630-468-6928 [email protected]

HOTEL RESERVATIONS [email protected]

GENERAL SERVICES CONTRACTOR

ISS, INC. SHOKO SUZUKI Convention Group Business Planning & Operations Mita MT Bldg. 8F, 3-13-12 Mita, Minato-ku, Tokyo, 108-0073 [email protected]

SHIPPING & FREIGHT HANDLING

TBD

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www.lionsclubs.org

http://[email protected]/

http://[email protected]/

mailto:[email protected]


Advertising Opportunities With a minimum attendance of 20,000 global Lions members, we invite you to participate as an Official Advertiser in our Official Convention Program. Take advantage of this unique opportunity to extend your marketing reach with our attendees.

Advertisement in the

Official Convention Program $500 - $1,300 USD Our Program, which is translated into several languages, is a must for all of our attendees and is often kept as a treasured keepsake and souvenir. Convention attendees can view our scheduled program of events, voting information, exhibitor descriptions and delegation activities to name just a few. Your advertisement will help guide attendees to your booth and increase your company/organization’s exposure to the thousands of worldwide Lions members onsite.

Advertising prices vary based upon the size of the ad and if the ad will be in 4-color, 2-color or black and white.

The number of color advertisements available is limited. Program cover advertisements are assigned on a first-come, first-serve basis. As a special thank you to our exhibitors, Lions Clubs International is offering Discounts up to 25% off for participating convention exhibitors, including our virtual exhibitors, who wish to advertise in our program.

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Exhibitor Application Page 1

ORGANIZATION INFORMATION Please print all information EXACTLY as it should appear on all promotional listings.

Name You Wish to Exhibit Under:

Company name for invoicing:

Address:

City: State:

Zip/Postal Code: Country:

Exhibit Contact: Phone:

E-Mail:

Web Address:

LIONS CLUBS INTERNATIONAL

Lions Clubs 99th International Convention

Exhibitor Application Page 2 YOUR EXHIBIT SPACE PURCHASE INCLUDES:

• 2.5m High Hard Wall with Visible Aluminium supports • 2m Table (one per booth) • Side Chair (2 per booth) • Standard Wastebasket with Liner • Fascia Lettering • Halogen Spotlights • Electric Connection and Socket - 3kW includes consumption • Booth Carpeting - color to be selected by LCI • Convention program listing if application is received by the printing deadline date of March 4, 2016. • Listing included on our ViridiSTOR Presenter USB.

Please review the important exhibitor Terms and Conditions on page 15.

Full payment is required with each application. Please note that booth fees are listed in US Dollars. Requests for exhibit space must be received by April 1, 2016. Applications received after March 4, 2016 will not be listed in our Official Convention Program due to printing deadlines. Our official general services contractor is ISS, INC. They will provide you with your electronic exhibitor kit that contains information on your booth decor, along with order forms for any additional electrical, telecom, audio-visual, decor and/or other services you may require.

PRODUCT/SERVICE LISTING IN THE OFFICIAL CONVENTION PROGRAM Please provide in 25 words or less, a description of your organization and any products or services you will be highlighting in the exhibit hall. Forms submitted will be subject to editing at the discretion of LCI. Your application must be received by March 4, 2016 to be included in the program.

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Exhibitor Application Page 3

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BOOTH RATE US DOLLARS RETAIL EXHIBITORS

NOT-FOR-PROFIT/CHARITABLE Organizations and those that

are showcasing Lions Humanitarian supported programs

PLEASE MAKE A SELECTION PRICE PRICE TOTAL

INLINE $1500.00 $1000.00

3m x 3m CORNER

$2000.00 $1500.00 3m x 3m

DOUBLE CORNER $3500.00 $2500.00

6m x 3m END CAP

$4000.00 $3000.00 6m x 3m

REPEAT EXHIBITOR’S APPRECIATION CREDIT (Subject to verification by LCI) - 50.00

VIRTUAL EXHIBITOR $400.00 $300.00

SUB TOTAL

CANCELLATION / BOOTH SIZE REDUCTION POLICY Liquidated damages will be charged per exhibit space to any exhibitor that cancels within the following time periods: TIME PERIOD LIQUIDATED DAMAGES Before May 31, 2016 Full Refund After May 31, 2016 No Refund

Exhibitor Advertising Application Page 4

PROGRAM ADVERTISING OPTIONS TYPE OF PROGRAM

ADVERTISEMENT SIZE STANDARD RATE (US DOLLARS)

2015 CONVENTION EXHIBITOR RATE

(US DOLLRS) TOTAL

4 COLOR FULL PAGE 3” x 7 ¼” $2000.00 $1750.00

2 COLOR FULL PAGE 3” x 7 ¼” $1500.00 $1250.00

BLACK & WHITE FULL PAGE 3” x 7 ¼” $1250.00 $1000.00

BLACK & WHITE HALF PAGE 3” x 3 ½” $1000.00 $750.00

SUB TOTAL

Please note that ads can be supplied as a PDF/X1a file. The PDF must contain all high-resolution cmyk images (300 dpi) and embedded fonts. Please ensure that the PDF ad is designed to fit the advertisement size indicated above. Questions? Contact Scot at 630-468-6928 or [email protected] Due to printing deadlines, ad requests must be received by March 4, 2016.

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Exhibitor/Advertising Application Page 5

PAYMENT INFORMATION: Payment is due with application • Check Payment in US Dollars is payable to LCI PAYMENT IS DUE WITH APPLICATION I MasterCard I Visa I Discover I Check Payable to LCI

Account Number: ______________________________ Expiration Date: ________________________ Name on Card: ________________________________________________________________________ Billing Address: ________________________________________________________________________ City: __________________________________________________ State: ________________________ Zip/Postal Code: ____________________________________ Country: ________________________ Authorized Signature: __________________________________________________________________ Authorized Amount: ____________________________________________________________________ AGREEMENT I agree to abide by the provisions of the Terms and Conditions governing the 99th Lions Clubs International Convention as well as the conditions to exhibit at the Marine Messe Fukuoka. Signature: ______________________________________________ Date: ________________________ BY SIGNING THIS AGREEMENT, YOU AGREE TO ALL TERMS AND CONDITIONS. THE TERMS AND CONDITIONS CAN BE FOUND STARTING ON PAGE 15 OF THIS DOCUMENT.

PLEASE KEEP A COPY OF THIS APPLICATION FOR YOUR FILES. PLEASE RETURN THE COMPLETED APPLICATION AND SIGNED AGREEMENT TO: SCOT JACOBSON Convention Coordinator Lions Clubs International 300 W. 22nd Street Oak Brook, IL 60523 USA Direct Line: 1-630-468-6928 • Fax: 1-630-706-9285 • [email protected]

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Terms And Conditions All interested exhibitors are required to complete and submit the enclosed exhibitor application to LCI. The application must include a description of the purpose of the exhibit and indicate specifically what products, services and promotions you plan to display at your booth. Items bearing the official Lions emblem/logo may not be sold unless your organization is an approved licensee of Lions Clubs International. If a non-licensee exhibitor is found selling items with the Lions emblem/logo, the booth will be shut down, the booth fee will be forfeited and any expenses incurred in the removal/storage of the booth and its contents will be at the sole expense of the Exhibitor. All assigned exhibition space must be staffed at all times during the exhibition schedule. Booths may not be dismantled until after 10:30 On Tuesday, June 28. All Exhibitors entering the exhibition halls are required to wear their Exhibitor’s Badge at all times, including during the set-up and tear down of the booth. At least one person representing the exhibiting company must speak English. By signing and submitting the exhibitor application, the Exhibitor agrees to observe and comply with all Host Country laws, statutes, ordinances, and all Terms and Conditions as stated herein. Failure to comply with applicable laws, terms and conditions may result in LCI or the MARINE MESSE removing the exhibitor and/or denying the exhibitor the opportunity to participate in future LCI-sponsored events. You may be required to provide background information to substantiate claims for any product or service. All exhibitors are required to pay for additional items for their booth beyond the amenities included in the standard booth package. LCI has negotiated for special discounted pricing with our official suppliers. Additional available items to order will be included in your exhibitor kit that you will receive from our General Services Contractor.


Terms And Conditions

BALLOONS Are not permitted.

BOOTH ASSIGNMENT Booth assignments are assigned on a first-come, first-served basis upon receipt of full payment.

LCI reserves the right to relocate space. Relocations will be made only if deemed necessary and upon notification to the exhibitor by LCI. No exhibitor shall assign, sublet or apportion the whole or any part of their space without the knowledge and consent of Scot Jacobson, Convention Coordinator, Lions Clubs International.

All exhibitors must wear their LCI issued exhibitor badge registered under the name of the exhibiting company. Exhibitors can pick up their badges at the Marine Messe’s Sponsor’s Room main lobby area to the right of the entrance during move-in on June 23. LCI will have a check-in area set up for exhibitors. Exhibitors will have access to the Exhibitors area for set-up of their booths on June 23 between 10:00-16:00. Access to exhibitor area will be granted only to those persons who have been registered and are wearing the approved identification badge. All exhibits and displays must be set up and ready for inspection before opening time at 10:00 on June 24, 2016.

Any exhibit or display that is not set up prior to the event start date and time may be removed and stored by Show Management at the sole expense of the Exhibitor.

Any materials left in exhibitor area following the official move out time will be discarded.

BOOTH CLEANING LCI is responsible for cleaning the common areas. The order form to clean your booth will be included in your exhibitor kit and will be at your expense.

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CANCELLATION POLICY Cancellation of exhibit space must be made in writing to Lions Clubs International. Exhibit booth fees will be refunded according to the following schedule:

Cancellations received in writing on or prior to May 31, 2016 Full refund of amount paid Cancellations received in writing after May 31, 2016 No refunds

DANGEROUS AND HAZARDOUS SUBSTANCES No propane, acetylene or other flammable or explosive materials are allowed.

DECORATIONS Signs, banners and decorations may not be affixed to the facility or suspended from any surfaces in the MARINE MESSE without prior review and approval. All items should be freestanding and may not obstruct exit doors,exit lights, fire alarm pull boxes, fire hose cabinets, fire extinguishers or facility signage. Suspension points do not include light fixtures, sprinkler heads, conduit, HVAC ducts, etc.

No pins, tacks or adhesives of any sort are permitted on any wall or door. No signs or banners may be placed on the exterior of the facility.

DELIVERIES Marine Messe Fukuoka cannot accept any freight deliveries or shipments for clients. We recommend shipping your goods through the contracted shipping/freight handling company for maximum efficiency. Shipping and freight handling information will be included in the exhibitor kit.

DISTRIBUTION OF FOOD SAMPLES Distribution of and sales of food and / or beverage items is prohibited without prior approval from LCI. Please contact Scot Jacobson at 1-630-468-6928 or e-mail [email protected] if you wish to offer food samples. Approved dispensed items are limited to products manufactured, processed or distributed by exhibiting firms. Marine Messe and LCI will not be held responsible for food sample safety.

DISTRIBUTION OF LITERATURE/PRODUCT Exhibitors are allowed to attract people to the booth. Exhibitors are not permitted to distribute information outside of the contracted booth area or in any other areas of the exhibit hall or conference areas without prior approval from LCI. Giveaways are appreciated and encouraged.

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DOMESTIC ANIMALS Animals or pets, with the exception of working dogs, are not permitted in the Center except as an approved exhibit, activity or performance requiring the use of animals. An animal authorization request form must be completed prior to the event.

ENDORSEMENT Unless otherwise authorized, LCI does not endorse or recommend the use of any specific commercial products or services. Therefore, the exhibitor may not state or imply, verbally or in printed literature, that its products are endorsed or recommended by Lions Clubs International except when applicable to state that it has received authorization to use a specific LCI trademark on certain products.

EXHIBITOR HOUSING LCI has a limited number of rooms available at the Nishitetsu Inn Grand Hotel to all approved exhibitors at a discounted group rate. The deadline to secure hotel reservations at the discounted group rate is by May 1, 2016. Hotel reservations must be made by LCI. Please refer to page 25 for the Exhibitor Hotel Registration form.

FIRE SAFETY All fire, safety and Marine Messe regulations must be strictly followed. Failure to comply with applicable laws and regulations will result in the booth being shut down, the booth fee will be forfeited and any expenses incurred in the removal/storage of the booth and its contents will be at the sole expense of the Exhibitor.

FREIGHT HANDLING Exhibitor move-in and move-out is not permitted through the main lobby with the exception of small hand carried freight only. Passenger elevators and escalators are not to be used for transporting freight or equipment from level to level. This includes hand dollies/handcarts and hand carrying boxes, chairs, tables, etc.

Any assistance from the facility and/or General Services Contractor to deliver and/or set-up any items will be subject to Material Handling Charges that are the responsibility of the Exhibitor. Detailed rate information will be included in the exhibitor kit.

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INSURANCE The exhibitor shall, at its own expense, obtain and keep in full force and effect during the entire duration of the convention, appropriate insurance coverage as is customary to maintain for its property, employees, agents, and exhibit programs, including sufficient general liability coverage for any bodily injury or property damage. The exhibitor acknowledges that LCI and Marine Messe do not maintain insurance covering the exhibitor’s property, employees, agents or exhibit programs and that it is the sole responsibility of the exhibitor to obtain appropriate insurance, including but not limited to, sufficient general liability, bodily injury, property damage, business interruption, fire and theft, and workers’ compensation insurance covering any such losses caused by or related to the exhibitor. The exhibitor assumes all risk of loss or damage of any kind, including but not limited to, any such loss or damage in excess of insurance coverage limits. LCI requires that an exhibitor furnish a certificate of insurance evidencing sufficient coverage.

EXHIBITOR INSURANCE REQUIREMENT: As an exhibitor, or “tenant” of exhibit space in the 99th Annual Lions Clubs International Convention, you are to submit an original Certificate of General Business Liability Insurance for your company, as evidence of such coverage being currently in effect. Deadline for Receipt of Certificate: May 30, 2016

Your insurance agent is the only one authorized to produce this certificate. Because the requirements for this certificate are unique to this event, a standard certificate is not acceptable. Please forward these instructions to your agent as soon as possible. Make sure they are aware of the deadline and the special requirements with regard to the event. The instructions below will give your agent all the information they will need to produce the certificate for you.

Important Notice: Failure on the part of the exhibitor to have a proper Certificate of Liability Insurance submitted by the above deadline will result in suspension of the exhibitor’s right to occupy space in the exhibit hall. Your company will be placed on a “Stop List” and you will not be allowed to move any exhibit materials into the exhibit hall. Suspension will be removed, and rights will be reinstated upon receipt of the proper certificate. There will be no exceptions made to this requirement.

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Terms And Conditions Agent’s Information and Guidelines Specific requirements include:

• Insured’s coverage must be in effect during the scheduled dates of the show. • Specifically: June 24–28, 2016

Liability Insurance must be in effect for not less than $1,000,000 per Occurrence / $2,000,000 Aggregate

The following additional insured are to be named: • Lions Clubs International (Producers of Show) • Marine Messe Fukuoka (Exhibition Facility)

Necessary elements of the required certificate: 1. Agent’s name, address and telephone 2. Name of the insured, D.B.A. if applicable, address and telephone 3. Name of the insurance carrier 4. Complete policy information — liability limits and policy effective dates 5. Additional insured named with respect to the policy holder’s participation in the 99th Annual Lions

Clubs International Convention 6. Certificate Holder:

Lions Clubs International 300 W. 22nd St. Oak Brook, IL. 60523

7. Thirty (30) day notice of policy cancellation required

Send the original certificate to: Lions Clubs International via FAX, EMAIL, or POST:

ATTN: SCOT JACOBSON Convention Coordinator Lions Clubs International 300 W. 22nd Street Oak Brook, IL 60523 USA EMAIL: [email protected] FAX: 1-630-706-9285

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MUSIC/VIDEOTAPE SOUND TRANSMISSION Exhibitor shall notify LCI in writing of its intentions to broadcast music/audio-visual sound transmission in its assigned booth space. Any music or other sound projection must be modified to avoid unnecessary distraction to other exhibitors.

NON-SMOKING POLICY Marine Messe is a non-smoking facility.

PROTECTION OF HALL Exhibitors agree to comply with all fire safety requirements and Marine Messe’s General Terms and conditions of Exhibition. Exhibitors may not tape, paste, thumbtack, or otherwise affix signs or posters to the walls and columns, or hang items from sprinkler pipes. Repair or removal of any marks will be done by Marine Messe staff with full liability and cost to the Exhibitor.

All personnel must be dressed appropriately at all times and confine their activities to their assigned booth space.

Booth set-up is subject to the approval of LCI, who reserves the right to order withdrawn from a display, any item(s) that, in its sole opinion; do not comply with these terms and conditions. LCI further reserves the right to reject at any time any exhibit, which, in its sole opinion, is reasonably objectionable to members, exhibitors, and others. No liability or damages of any nature against LCI, its officers, directors, employees, or agents shall be incurred because of such rejection.

SALE OF PRODUCTS/SERVICES All items for sale must be approved by LCI. Items bearing the official Lions emblem/logo and convention logo cannot be sold unless your organization is an approved licensee of Lions Clubs International. If a non-licensee exhibitor is found selling items with the Lions emblem/logo, the booth will be shut down, the booth fee will be forfeited and any expenses incurred in the removal/storage of the booth and its contents will be at the sole expense of the Exhibitor.

It is the sole responsibility of the Exhibitor to ensure the products and materials they will be exhibiting are lawfully brought into Japan and are used and displayed only in accordance with the terms and conditions governing the entry of the products and materials into Japan and the use of such materials in Japan.

Booths must be open to all club members. Exhibitors may not limit admission to any special group.



SECURITY LCI will provide security guards in the exhibit area during show hours, and will take reasonable precautions to safeguard exhibitors’ property. This does not guarantee or insure the exhibitor against loss. After show hours, exhibitors are encouraged to remove any valuable items from the exhibit area. LCI is not liable for any exhibitor’s property in its booth. Exhibitors desiring to carry insurance on their exhibits will place it at their own expense. Property destroyed or damaged by an exhibitor must be replaced in the original condition by the exhibitor or at the exhibitor’s expense.

TAX INFORMATION All exhibitors must comply with all tax, permit and/or license requirements. LCI will not be held liable for failure to conform. It is the individuals or company’s responsibility to comply with all Japanese customs laws and regulations, including applicable duty and tax requirements. NOTE: The following information is for general purposes only and is not a substitute for any government ordinance, ruling or regulation. International exhibitors with no Japanese offices or branches are exempt from paying GST (Goods and Service Tax). However if booth sales exceed JPY10M, international exhibitors will have to file and pay Japan Consumption Tax (JCT). We suggest you consult a tax accountant that specializes in Japanese tax law for specific questions.

TELECOM Phone, data lines and Internet connections must be ordered thru ISS, INC. and the telecom company. The order form will be included in the exhibitor kit.

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LIABILITY, INDEMNIFICATION & WARRANTIES By submitting and signing an application for exhibit space, the exhibitor expressly agrees that LCI and MARINE MESSE and their respective officers, directors, members, employees or agents, shall not be responsible for any loss or damage to goods or property of exhibitor or its employees or agents, and the exhibitor hereby releases the above-referenced parties from any and all claims. The exhibitor also agrees to indemnify and hold harmless each of the above-referenced parties against all claims, losses, damages, injuries, liabilities, suits, judgments, settlements, expenses, attorneys’ fees and costs that are incurred by, related to, caused by or otherwise arise out of the exhibitor’s installation, removal, maintenance, occupancy or use of exhibition premises or on account of any actions, negligent or otherwise, of the exhibitor, or its employees or agents. The exhibitor further releases the above-referenced parties from liability for any expense or any other damage incurred by the exhibitor if the convention is cancelled because of a strike, riot, act of God, terrorism, threats of terrorism, a local, state or federal government state of emergency, or any other cause beyond LCI’s or Marine Messe’s control.

The exhibitor warrants that it is fully authorized and licensed to use (a) the name and/or the portraits or pictures of persons, living or dead, or things; (b) any trademark, or copyrighted or otherwise private material; (c) any testimonials contained in any exhibit prepared by or on behalf of the exhibitor, and the exhibitor further warrants that such exhibit is not libelous, an invasion of privacy, violation of any right or publicity, or otherwise unlawful as to any third party. The exhibitor agrees to address all complaints, claims and causes of action, of any type of nature, with respect to any product or service offered by the exhibitor at the convention, and that LCI, including its affiliated and related entities, has no duty, obligation or responsibility to address in any manner any complaint, claim, or action that is in any way related to any product or service offered by the exhibitor at the convention.

The abbreviation "LCI" used in the terms and conditions shall mean The International Association

of Lions Clubs® and its officers, directors, employees, and agents duly acting for the association in the

management of the convention.


99th Lions Clubs International Convention Fukuoka, Japan

Official Schedule of Events (subject to change) Friday, June 24 – Tuesday, June 28, 2016

FRIDAY, JUNE 24

10:00 – 17:00 Exhibit Hall and Convention Services Center Fukuoka Marine Messe/Fukuoka International Congress Center(FMM/FICC)

14:00 – 17:00 Seminars Fukuoka Marine Messe/Fukuoka International Congress Center(FMM/FICC)

19:30 – 22:30 District Governors-elect Celebration Banquet Hilton Sea Hawk Hotel SATURDAY, JUNE 25 10:00 Step-off International Parade Parade Assembly Area (T.B.A.)

10:00 – 17:00 Exhibit Hall and Convention Services Center Fukuoka Marine Messe/Fukuoka

International Congress Center(FMM/FICC)

19:00 – 20:15 International Show Fukuoka Yahuoku! Dome (FYD) SUNDAY, JUNE 26 10:00 – 13:00 Opening Plenary Session

Presidential Address, Keynote Speaker, Flag Ceremony, International Parade Results

Fukuoka Yahuoku! Dome (FYD)



MONDAY, JUNE 27 10:00 – 12:30 Second Plenary Session

Memorial Service, Nominations for Second Vice President and International Directors



13:30 – 15:00 Melvin Jones Fellow Luncheon Fukuoka International Congress Center (FICC)


20:00 – 22:00 Past International Presidents / Past International Directors Banquet & District Governors / Past District Governors Banquet

Hilton Sea Hawk Hotel

TUESDAY, JUNE 28 07:30 – 10:30 Voting and Convention Services Center Fukuoka Marine Messe/Fukuoka

International Congress Center(FMM/FICC)

10:00 – 13:30 Final Plenary Session Installation of 2016-2017 International President, U.N. Flag Ceremony, Installation of 2016-2017 District Governors


19:00 – 21:00 International Officers Reception Hilton Sea Hawk Hotel

Lions Clubs International 300 W 22nd St

Oak Brook IL 60523-8842 USA www.lionsclubs.org


99th Annual Lions Clubs International Convention June 24 – June 28, 2016 • Fukuoka, Japan

Exhibitor Hotel Reservation Form Deadlines • May 1, 2016: Deadline to reserve a room. • May 15, 2016: Deadline to receive a refund for a hotel reservation cancellation. A. General Information. Please type or print. First Name ______________________________ Last Name ________________________________________

Exhibiting Company _________________________________________________________________________

Address ___________________________________________________ City ___________________________

State/Province________________________ Postal Code _______________________ Country ____________

Daytime Phone ____________________ E-mail __________________________________________________

I am a Lion and would like to register for the convention. Please send me a registration form. B. Hotel Room Request - U.S. $225.00 deposit required

- Only 1 room request per form / Only 1 deposit per form - Hotel deposit is NOT daily rate but guarantees your room

- Deposit will be credited to hotel bill Prefer a reservation in the NISHITETSU INN GRAND HOTEL (Official Exhibitor Hotel)

Prefer hotel based on: room rate of ____________________

specific hotel _________________________________________

Hotel Arrival Date _____________________________ Hotel Departure Date ________________________

Number of Guests in Room: __________ Number of Beds Needed � 1 � 2

Special Requirements: Non-smoking Wheelchair Accessible Other ____________________________ C. Payment • Full payment is required with this form (U.S. $225 deposit) • U.S. currency only � Check (made payable to Lions Clubs International)

� Visa � MasterCard � Discover

Your name as it appears on the card ____________________________________________________________

Card’s billing address (if different from above) _____________________________________________________

__________________________________________________________________________________________

Card Number

Exp. Date ____-____ Security code (3 digits) ___________

Signature __________________________________________________________________________________

Mail form and payment to: Lions Clubs International • Attn: Registration and Housing Department

300 West 22nd Street • Oak Brook, IL 60523-8842 USA Fax: (1-630) 571-1689 Email: [email protected]

(To avoid a duplicate charge, please do not mail original if faxed or emailed)

exhibitor prospectus - lions clubs international...the lions international convention exhibitor’s...

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