Exhibitor Prospectus

AISE2019 marks a new era in the 55 year history of ALMA International. After many years of holding our annual event prior to CES in January, AISE moves to June and prior to InfoComm. There are strategic reasons for this move:

• June is an easier travel time than immediately after New Year• Flights and accommodations generally less expensive in June versus holiday season• More accessible direct flights for our European Members to Orlando• InfoComm is a more closely aligned audience for crossover attendance and exhibiting• InfoComm is a cooperative partner in crossing over the two events• Over 16,000 of the 45,000 InfoComm attendees are directly audio industry related and potential

target AISE attendees• Orlando is a great vacation destination. Our host hotel literally overlooks Universal Studios. Bring the

family!• The DoubleTree facility is excellent and offers many opportunities to feature and promote exhibitors

to attendees and potential clients

Even though ALMA anticipates a marked increase in overall traffic at AISE2019, we are once again holding the line on Exhibitor and Attendee pricing. AISE has always been the best value in the trade show industry. That has never been more true than for AISE2019.

The information enclosed in this Prospectus is designed to supply pertinent information about AISE2019 and to help to prepare for a successful show. There are multiple no cost, and low cost ways to promote your participation at AISE. Be sure to take advantage of them. Please pay attention to deadline dates and Early Bird dates. Acting quickly is designed to save you money!

We are here to help you to get the most out of your participation in AISE2019. Call upon us at any time at 602-388-8669 or email to: aise@almaint.org

Thank-you for your consideration!

ALMA International is the only not-for-profit association of electroacoustic and audio professionals dedicated to advancing our industry through cutting edge education, networking, and by providing a dynamic environment that connects buyers and sellers. Our attendees exchange thoughts and ideas and make strategic connections, enhance the industry and promote innovation and business growth.

A Quick Overview of AISE2019

• AISE2019 takes place on Sunday/Monday June 9 & 10, 2019 at DoubleTree by Hilton at Universal in Orlando,Florida

• Exhibitor set up and Badge pickup is on Saturday, June 8 from 12 Noon to 5PM• Student/Attendee Reception at 5PM to 6PM on Saturday, June 8. All are welcome• President’s Dinner is at 6PM on June 8. No cost to attend. Everyone buys their own food and drink. All are

welcome to this popular and casual AISE kick-off networking event. • Exhibits are open from 9AM to 6PM on Sunday, June 9 and from 9AM to 5PM on Monday, June 10.• Booth breakdown is from 5PM to 8PM on June 10• Breakfast and lunch are served both days and are included for your paid exhibit staff• The Annual Banquet on Sunday evening is also included for your paid exhibit staff• All Exhibitors are invited to present a 20 minute Advertorial at AISE at no added cost. Abstracts must be• submitted no later than March 31, 2019 and are subject to availability. See “Call for Content” published separately

for more information.• All Exhibitors are invited to submit entries for the Product Showcase at no charge. These may be used to

spotlight new products or services and will be featured in ALMAgrams Newsletters and on sight signage.Submissions must be received no later than January 31, 2019.

• Standard Exhibit booth is 8’ x 10’ and includes pipe and drape, sign, 6’ table, 2 chairs, and waste basket. Powerand other needs may be arranged through LVE in the Exhibitors Manual.

• Larger booths are available as well as private rooms for meetings, demonstrations, or alternate to ExhibitorBooth. Call Barry at 602-388-8669 or email at barryvogel@almaint.org for a quote.

• Use your Promo Code! Every Exhibitor is issued a reusable ad slick that includes a Promo Code that may beused to invite customers and prospects to obtain an Exhibits Pass at NO CHARGE ($100 value). The more peoplethat you can bring to your booth, the more opportunities you have to sell!

• ALMA’s Education Initiative supplies a free All Access Pass to qualified Students as an opportunity to networkwith industry veterans and for potential employers to seek interns and employees. This program is doubling yearover year! Take advantage of this opportunity for exclusive access to the future drivers of our industry.

AISE2019 will be held at DoubleTree by Hilton Universal, 5780 Major Blvd, Orlando, Florida, 32819. 407-351-1000

Rate is $129 per night + tax. NO resort fee!

See our website at www.almaint.org for special promotional link and promo-code for the special rates

Deadline for special rates in April 30, 2019

Next door to Universal Studios. Near Disney World and Sea World. Near Orlando Convention Center (InfoComm)

A great place to do business and for a family vacation! Many amenities included in your room rate Hotel completely upgraded 3 years ago Big, beautiful rooms. Upgrades available Link to the hotel website here! Link to reservations here!

“Two days of Amazing” just keeps getting better!

Important Dates & Data

Early commitment for returning Exhibitors and Sustaining Members. Available through September 30, 2018. The floor layout is new in our new venue. Many high visibility options are available. Please see the layout on page 5 to select your Exhibit location (subject to prior selection). NO booth will be held unless accompanied by payment in full. Simply fill out the Exhibitor Registration at the back of this Prospectus, SAVE, and email to aise@almaint.org. Prime locations go early! Breakout sessions are positioned so attendees file passed Exhibitors all day long! Early commitment ends on September 30 when open registration opens.

General Exhibitor registration opens on October 1, 2018. Booths are first come, first served. No reservations without payment in full. Attendee registration opens on January 1, 2019. Our Exhibitor Map is updated weekly at www.almaint.org. Check online for available booth locations.

Content & Call for Papers. ALMA is committed to providing maximum quality content to our attendees and maximum promotion and exposure to our presenters. In order to assure that both goals are achieved, please submit abstracts for content by January 31, 2019 for priority consideration.

Seminars: 1 to 4 hours in length. Content must be timely and pertinent to the electro-acoustics and audio industry. Our priority is original material. Seminars are academic and may not promote a brand, product, company, or individual. Topics may be technical, business, or education oriented.

Papers: 20 minutes in length with the same general requirements as Seminars. These are often of technical content, but we welcome content related to business or education issues.

Advertorials: 20 minutes in length. These may be used to promote products, brands, individuals, or services. Included in exhibitor package, but subject to availability so book early!

Product Showcase: Each exhibitor may submit a product or service to be featured in pre-event advertising in Newsletters, and on our website. There is no added fee to participate in thee Product Showcase.

Special recognitions: Have you made a new hire? Promoted someone? Changed position or focus? AISE is happy to help to promote what is going on in your company during AISE2019. Just send details to barryvogel@almaint.org.

MAXIMUM EXPOSURE! MAXIMUM IMPACT!

EXHIBITOR PRICING & OFFERS

• AISE continues to deliver unmatched value, every exhibitor booth includes carpet, pipe and drape, a 6’table, 2 chairs, and waste basket.

• Booth price includes All Access Passes for two exhibitor staff who will also receive Breakfast and Lunchon both show days, plus the Gala Annual Banquet on Sunday evening. Additional exhibitor staff is $229per person to cover food costs.

• Electrical service, and other optional exhibitor services are available at added cost through theservice provider, Las Vegas Expo (LVE). ALMA is NOT involved in the exhibitor services aspect ofAISE. Exhibitors will receive an exhibitors kit from LVE in late April.

• All Access Pass includes access to all seminars, papers, advertorials, forums, and activities

Exhibitor hours will be from 9AM* to 6PM on Sunday and 9AM to 5PM on Monday. Lunch service for exhibitors opens at 11:30AM. Breakfast service begins at 8AM. Exhibitor set up is on Saturday, June 8 from 12 Noon to 5PM. Exhibitor breakdown is June 10 from 6PM to 8PM.

Key Points:

• Breakout activities are at the perimeter surrounding the Exhibits and Banquet area. Traffic will flowthrough Exhibits all day.

• Breakout schedules, traffic flow, every activity is designed to push traffic through Exhibits area.

• There will be strategic “pauses” in Breakouts and activities on the Exhibit floor to keep traffic rates up.

• Door prizes and special announcements on the Exhibits floor keep attendees engaged “where theaction is”!

• Increased areas for signage, displays, and PR opportunities are all designed to improve Exhibitorexposure and to maximize the return on investment

No trade event offers the value of AISE2019! Our private rooms are far less than the cost of a basic booth at most trade shows. And our attendees are a focused professional group to

maximize the effectiveness of your time! Get business done!

AISE2019 EXHIBITOR

GRID

ALMA Breakout Sessions

Breakout F

ALMA Breakout Sessions

Breakout C

C3 Available Space

ALMA Breakout Sessions

Breakout D

D3 Available Space

E3 Available Space

E2 Available Space

E1 Available Space

Op

po

rtun

ity Zon

e

Private rooms (C3, D3, E1, E2, E3) are priced as room only. No furnishings included. May be arranged with LVE if desired. Standard booths (#1 through #24) are 10’wide x 8’ deep. Premium booths (A, B, C, D) are 16’ wide by 10’ deep. Opportunity zone tables are a 6’ table and 2 chairs only, and there are restrictions upon who may buy them. Details within the Prospectus. All space is first come first served and not reserved until paid in full.

SPONSORSHIPS ARE ECONOMICAL WAYS

TO FOCUS ATTENTION ON YOU!

Symposium & Expo Event Sponsor $1,999

Program Sponsor 699

Breakfast Sponsor 799

Lunch Sponsor 999

Banquet Sponsor 1999

Banquet Wine Sponsor 999

Happy Hour Sponsor (Saturday) 799

Closing Cocktail Party Sponsor (Sunday) 699

Lanyard Sponsor 100

Door Prize Sponsorships (both days- cost of donations only*) 0

Custom Sponsorships available- Almost anything is possible

Contact Barry Vogel at +1.602.388.8669 or

aise@almaint.org for more information

You are cordially invited to the ALMA International

2019 Student/Educator and Attendee Reception

ALMA President Dan Foley And the ALMA Board of Directors

Invite you to join us for drinks and hors d’eurves On Saturday, June 8, 2019 from 5PM to 6:00PM

(Room location will be emailed prior to AISE2019)

What better way to kick off a busy two day AISE than a casual get together with friends, associates, and peers in a casual, relaxed atmosphere? There is no fee to attend. Snacks and soft drinks will be served at no cost and a cash bar will be available.

Then Join Us For The President’s Dinner!

Starting at 6:30PM at the Pompano’s Restaurant. There is no fee to attend. All attendees pay for their own food and drink. This is a great way to relax with

friends and prepare for a busy two days ahead!

Our pre-AISE gatherings are always well attended. You should be here too. Just check “yes” on your Exhibitor Registration Form.

Please join us. It is always a great time.

Exhibitor Registration for AISE2019

This is a fillable form that may be completed on your computer, SAVE when completed and return to: aise@almaint.org

Company Name

Primary Contact Name

Email Address

Mailing Address

Mailing Address

City State/Province

Zip/Postal Code Country

Phone Is this a mobile #?

Yes

No

Are you speaking at the conference?

Yes No Current ALMAMember?

Yes

No

Booth Size Requested 8' x 10'

8' x 20'

10' x 16' end

Private room

Opportunity Zone Table*Enterprise Zone Exhibit**

Booth # Requested

Exhibitor pricing includes meals and Banquet for 2 booth staff. List them below.

Name Name

Email Email

Phone Phone

Banquet Entree Chicken

Fish

Vegetarian

Banquet Entree Chicken

Fish

Vegetarian

Additional Exhibitor Staff @ $249 per person includes all meals as above and All Access to AISE events

List additional staff NAME, EMAIL, PHONE, and BANQUET ENTREE:

Attending Student Reception?

Yes

No

How many to attend The President's Dinner?

Total AISE2019 Investment

Method of Payment Credit Card Wire Transfer Business Check

Card number Exp. Date

Security Code Name on Card

Wire Transfer Information: CHASUS33XXX JP Morgan Chase 270 Park Ave New York, NY 10017 USA Routing: 122100024 Account: 205051870

Check Remittance Information: ALMA International 39962 W Thornberry Lane Maricopa, AZ 85138 USA

Comments or questions:

*Opportunity Zone Table is for Members Only, and restrictions apply. See page 6 for more details. **Enterprise Zone Exhibitors are not required to be ALMA Members in their 1st year only, and may not be previous booth exhibitors at AISE. Exhibitor prices are based upon one company or entity per booth or table. Multiple companies or entities may not occupy a single booth or table unless under a single ownership. Exhibitors agree to man exhibit booth at all times for the duration of show hours from 9AM to 6PM on Sunday, June 9, 2019 and from 9AM to 5PM on Monday, June 10, 2019. Unmanned booths will have signage removed and any items in the booth will be removed and discarded. ALMA International and AISE2019 is not responsible for any items left unattended in exhibit booths. Exhibitor fees are non-refundable within 60 days of the event. Refunds requested prior to 60 days will be assessed a 20% processing and venue fee. Exhibitors from outside the continental United States that may require special permits or documentation are responsible to supply said documentation. If ALMA staff is required to file forms or documents, the exhibitor shall be responsible for all fees attached as well as hourly labor by ALMA staff to process. ALMA International and AISE2019 is not responsible for freight handling in or out or in booth set up and equipment. Both are the responsibility of Las Vegas Expo (LVE) and can be contacted through the Exhibitor Manual which is issued approximately 60 days prior to AISE2019. AISE (ALMA International Symposium & Expo) is an international trade show dedicated to electroacoustic and audio professionals, students, educators, and related technologies. AISE is not open to the public and all Exhibitors and Attendees are vetted as best as ALMA Management can reasonably do. ALMA cannot be held responsible for those who gain entrance by misrepresenting themselves and/or their company. Indemnification. Exhibitor agrees to indemnify and hold harmless ALMA International, its officers, directors, employees and members from any and all liability to any person or persons for or by reason of any condition, defect or otherwise, of any apparatus, equipment or fixtures furnished by the exhibitor in connection with this exhibit. Exhibitor further agrees to hold harmless ALMA International, it officers, directors, employees and members from any and all liability to any person or persons for or by reason of any act or omission of said exhibitor, or any of his/her agents, servants or employees. Indemnity includes, but is not limited to, claims of copyright, trademark or patent infringement, unfair competition, and product liability. The exhibitor, upon returning this Exhibitor Registration Form along with making payment, expressly releases the foregoing named association and individuals from exhibits without assistance from these unions, provided they comply with the guidelines outlined in the Exhibitors Service Manual provided separately after registration. By submitting this registration and making payment, the Exhibitor agrees to the terms and conditions stated above.