exhibitor prospectus 2015 offshore technology...

2015 Offshore Technology Conference4–7 May :: Houston, Texas, USAwww.otcnet.org/go/exhibit2015

E X H I B I T O R P R O S P E C T U S

www.otcnet.org/go/exhibit2015 *Based on the OTC 2013 attendee and exhibitor surveys. **Based on OTC 2013 attendee and exhibitor registration data.

About OTCThe Offshore Technology Conference (OTC) is where energy professionals meet annually to exchange ideas and opinions to advance scientific and technical knowledge for offshore resources and environmental matters. OTC is the largest event in the world for the oil and gas industry featuring more than 2,700 exhibitors and 100,000-plus attendees from 120 countries.

Founded in 1969, OTC’s flagship conference is held annually in Houston. OTC has expanded technically and globally with the Arctic Technology Conference, OTC Brasil, and OTC Asia.

What Attendees and Exhibitors Think About OTC*

▶ 97% of attendees visited the exhibition and gave it an average rating of “Very Good”

▶ Attendees give the technical program an average rating of “Very Good”

▶ 94% of attendees are likely to recommend OTC to a colleague

▶ 95% of exhibitors probably or definitely will exhibit at OTC next year

The World Comes to OTC OTC is considered by many in the global oil & gas industry to be ‘the place’ to hear about global developments and activities within the industry.

From CEOs to royalty to U.S. governors and secretaries, the world comes to OTC to make critical decisions and share ideas to meet the world’s energy demands. OTC attracts the biggest names in the oil and gas industry.

The result is the opportunity for companies to develop business relationships and tap into emerging regions that are vital to offshore development. Even those who are new to the marketplace have seen that by participating in OTC, they obtain recognition necessary for their growth and visibility to thousands of industry professionals.

Primary Business**

Job Classification**

Manager32%

Other16%

Consultant7%

Executive22%

Staff Engineer/Scientist14%

University Student4%

Supervisor/Foreman3%

Geologist/Geophysicist1%

Professor/Academician1%

Equipment/Supplies20%

Service14%

Other13%

Engineering/Construction20%

Operating Company13%

Consulting Company8%

Contractor4%

Financial2%

Government/Library/Education2%

Geographic Breakdown**

U.S. Attendance

79%

International Attendance

21%

Participate in the offshore energy industry’s premier, global event!During four dynamic days in the OTC exhibition hall, your company can showcase its products and services to the world’s leading experts and decision-makers in the offshore energy industry.

As an exhibiting company at OTC, you can demonstrate your new technologies as you network with valued clients and make new business contacts.

Top International Countries (over 500 attendees)

Nigeria China United Kingdom

Mexico Canada Brazil

Norway Korea Netherlands

United Arab Emirates Germany Singapore

www.otcnet.org/go/exhibit2015

Exhibit at OTCNote: The following exhibit information is for companies that have not exhibited at OTC 2013 or 2014.

OTC Transforms Your SuccessBe a part of the offshore energy industry’s most influential event . Complete the Exhibit Space Agreement and send it in today.

Exhibit Space RatesReliant Center USD 36 per sq ft

Reliant Arena USD 32 per sq ft

Outdoor Pavilion (<75lbs psf) USD 36 per sq ft

Outdoor Cement (>75 psf) USD 22 per sq ft

Outdoor Asphalt (<75 psf) USD 15 per sq ft

Outdoor Covered (10x10) USD 19 per sq ft

Outdoor OTC Parkway 4-day Hospitality Lounges

20x20 Hospitality Lounge USD 22,200




Please refer to the enclosed Exhibit Space Agreement and floor plan.

New Exhibitors: How To ExhibitOnce your company has elected to participate in this prestigious event, follow these three easy steps:

▶ Review all exhibit information carefully.

▶ Select five preferred booth locations. (New companies will be assigned in Reliant Arena and the outdoor exhibits only.)

▶ Complete and return the Exhibit Space Agreement. A 25% deposit is due by 1 July 2014.

Exhibit Space Assignments ▶ OTC conducts space assignments based on the OTC Priority Number System and then on a first-come, first-served basis.

▶ New exhibitors may submit an Exhibit Space Agreement. Exhibit space will be assigned on a first-come, first served, space available basis after 27 May 2014.

▶ Exhibit space is assigned for the 2015 Offshore Technology Conference only.

Exhibitor Benefits and Support from OTC

Pre-show ▶ Unique promotional and advertising opportunities to help increase your company’s exposure and return on investment.

▶ Regular exhibitor newsletter keeping you informed of important deadlines and developments related to the event.

▶ A comprehensive Exhibitor Services Manual providing the tools you need for a successful exhibiting experience.

▶ An exceptional guest invite program offering personalized invitations to distribute to your clients and business associates.

▶ Complimentary company listing including logo and uploadable PDF brochures on the OTC mobile app.

▶ Targeted global marketing campaigns featuring highlights of the exhibition.

On-site ▶ Five complimentary exhibitor registrations per 100 square feet of booth space with discounted exhibitor registration rates beyond the complimentary allotment.

▶ Drayage, a complimentary service for OTC exhibitors which includes delivery of exhibit materials from dock to booth, empty crate storage and return after the event, and delivery of exhibit materials back to dock for carrier.

▶ More than 100,000 attendees, the largest attended offshore event in the world.

▶ Standard booth equipment: 8-ft.-high draped back wall, 3-ft.-high draped side rails, 7 x 44-in. company ID sign.

▶ Company listing in the conference program and the exhibition map available to all attendees.

Post-showCopy of the post-conference audience survey results and findings.

Dates to Remember1 July 2014 Deadline for 25% exhibit space deposit

5 November 2014 Deadline for International Mailer advertising insertion orders

12 November 2014 Deadline for International Mailer advertising materials

3 December 2014 Deadline for conference preview advertising insertion orders

10 December 2014 Deadline for conference preview advertising materials

5 January 2015 Deadline for Spotlight on New Technology application

19 January 2015 Deadline for balance due on exhibit space

4 March 2015 Deadline for conference program, map and Proceedings advertising insertion orders

11 March 2015 Deadline for conference program, map and Proceedings advertising materials

4–7 May 2015 OTC 2015

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On-Site Rebooking Instructions ▶ Review all exhibit information carefully.

▶ Read the Terms & Conditions on the Exhibit Space Agreement.

▶ Select five exhibit space choices based on the enclosed floor plan. (Those with lower priority numbers need to be realistic with the preferred choices you are considering.)

▶ Consult the space selection schedule and priority point list to determine your appointed time.

▶ View the updated OTC 2015 floor plan online before leaving for OTC 2014 to see how the selections of the top 350 priority exhibitors affected your choices.

▶ Complete the Exhibit Space Agreement and bring it with you at your appointed time to the Rebooking Lounge.

▶ Arrive 10–15 minutes early to submit your Exhibit Space Agreement and to review the current OTC 2015 floor plan for available space before making your final selection.

If you are unable to attend the Onsite Priority Exhibit Space Selection at your appointed time, you must submit your Exhibit Space Agreement by 18 April 2014 to OTC by fax at +1.866.491.7171 or email at [email protected].

OTC Show Management will act as your proxy to assign the best space available to your company during your appointed time. You must receive a confirmation that an Exhibit Space Agreement has been received by OTC Management to insure your proxy will be made.

Please do not submit an Exhibit Space Agreement before your appointed time slot if you will be rebooking on site.

If you miss your appointed time slot and have not submitted your Exhibit Space Agreement for OTC Show Management to serve as a proxy, you can still select space by coming to the Rebooking Lounge and checking with OTC staff. However, the selection of available space will diminish rapidly.

Attention OTC Priority ExhibitorsImportant information for OTC Priority ExhibitorsOTC companies with a priority rank of 1–681 will have the opportunity to participate in the advance or on-site exhibit space selection process. This process allows you to select and reserve your exhibit space for OTC 2015 before or while at OTC 2014.

Advance Priority Exhibit Space SelectionWho: Exhibitors with a Priority Rank of 1–350 When: 24–28 March 2014

Exhibitors with a priority rank of 1-350 must submit an Exhibit Space Agreement no later than 17 March 2014 to participate in the advance exhibit space selection process.

On 24 March 2014, OTC Show Management will begin calling exhibitors, in priority order, to pre-assign those with a priority rank of 1–350. This pre-assignment will help with companies whose space selection sometimes require redrawing of the floor plan during the selection process.

Please refer to the enclosed preliminary floor plan (subject to change). Once the selection process begins, the OTC 2015 floor plan will be updated in real-time at www.otcnet.org/go/exhibit2015. It is highly recommended that exhibitors refer to the floor plan online once rebooking begins, as the floor plan and booth configurations will change.

On-Site Priority Exhibit Space SelectionWho: Exhibitors with a Priority Rank of 351–681 When: 5–8 May 2014

Approximately two weeks prior to OTC 2014, the on-site space selection schedule will be posted on the OTC website at www.otcnet.org/go/exhibit2015. Exhibitors with a priority rank of 351–681 will receive a link to the on-site space selection schedule via email. This schedule will include your appointed time slot* for exhibit space selection. The schedule will also be distributed to your booth at OTC 2014.

Exhibit space selections will take place Monday, 5 May–Tuesday, 6 May in Reliant Center, room 200; and Wednesday, 7 May–Thursday, 8 May, in Reliant Arena, Stockman’s Club.

Post-Show Priority Exhibit Space Selection Who: Exhibitors with a Priority Rank of 682 and Higher When: 27 May–13 June 2014

Exhibitors with a priority rank of 682 and higher should submit an Exhibit Space Agreement and Designated Contact form by 17 May 2014. Please review the updated OTC 2015 floor plan at www.otcnet.org/go/exhibit2015 before making your five preferred booth selections on the Exhibit Space Agreement. It is highly recommended that exhibitors refer to the floor plan online once rebooking begins, as the floor plan and booth configurations will change.

Space will be assigned in priority order, and then by date of receipt of agreement for exhibitors with the same priority ranking. OTC Management will attempt to contact exhibitors whose selections are not available. If the attempt is unsuccessful, the best available exhibit space will be assigned.

All Exhibitors with Priority RankAfter all advance, on-site, and post-show priority time slots expire, space selection will be offered on a first-come, first-served basis regardless of priority rank or past participation. OTC 2015 exhibit space will not be assigned without a completed Exhibit Space Agreement. A 25% deposit will be due on 1 July 2014 to confirm exhibit space.

All exhibitors will have until 1 July 2014 to request a reduction in size or cancel their space with no penalty.

Join Us 5

Corporate Advantage ProgramWith an array of unique promotional opportunities before, during and after OTC, we can help you design the perfect program to enhance your company’s OTC experience. The OTC Corporate Advantage Program exposes attendees and businesses to your company and promotes your presence to the offshore community. This program includes a variety of promotional campaigns, sponsorship venues, and high-impact advertising opportunities.

For complete details, please review the included information or contact the OTC Sales Department at +1.972.952.9494.

Advertising1. Aisle SignsAisle signs are a simple and cost-effective way to broaden your company’s exposure across the exhibit halls. These signs are hung on every exhibition aisle in Reliant Center and Reliant Arena. Purchase a section that is near your booth, or purchase all of the sections for maximum exposure.

2. Carpet LogosAttendees do a lot of walking at OTC, and what better way to promote your company than to remind them about you as they walk! Carpet logos can be placed throughout Reliant Center and Reliant Arena anywhere except the main aisle.

Conference MapDrive traffic to your booth and create massive exposure for your company by advertising on 40,000 fold-out conference maps distributed to attendees on site.

3. Conference Map Booklet and Pocket FolderThe official OTC conference map booklet and pocket folder is a perfect place to highlight your company’s presence at OTC. The booklet contains the OTC exhibitors’ names and booth numbers; the booklet’s pocket folder contains the map.

Conference ProgramApproximately 40,000 conference programs are distributed on site to conference attendees providing detailed information on the technical sessions, special events, and exhibition. Participants often keep the programs after the conference to use as a reference tool. Full-, half- and quarter-page ads are available.

4. Conference Program Full Page Ad with Adhesive TabsThis advertising opportunity offers a way to help attendees reference important information in the OTC conference program. More than just an ad, attendees can peel off adhesive tabs from your full page ad to mark pages that are important to them. Your company logo or a specific marketing message can be printed on each of the 11 adhesive tabs and/or the imprint area underneath the tabs. You also receive another full page ad on the back side of the page. This ad will be printed by 3M, which is an industry leader in adhesive products

5. Conference Program Belly BandThe first information conference attendees will see when picking up their program is your company’s advertisement on the belly band wrapped around the outside. Don’t miss this exclusive opportunity to tell OTC attendees where your booth is located and what you have to offer.

6. Conference Program Exhibitor Listing BannersMake your company stand out with your company’s name, web address, and booth number on a one-inch color strip down the side of every page of the exhibitor listing in the OTC conference program.

7. Escalator Runners Because OTC activities take place on both levels of Reliant Center, four sets of escalators provide conference participants with access to the technical sessions on the second floor. As a sponsor of the escalator runners, your company receives recurring ads every 4 to 6 feet (depending on artwork) for approximately 80 feet of escalator space.

8. Exhibit Entrances At Reliant Center, five entrances lead conference participants from the lobby into the exhibition. At Reliant Arena, two entrances lead conference participants from the lobby into the exhibition. This is an ideal opportunity to promote your company on and off the exhibit floor and provides landmark recognition. As an exhibit entrance sponsor, your company receives three, four-sided column wraps and one 6’x10’ lobby banner.

9a-9b. Indoor and Outdoor BannersIndoor and outdoor banners are a great way to inform OTC attendees where your booth is located and what you are promoting before they even get inside the exhibit floor. With various sizes and locations available in and around the facilities, a banner will put your company first in mind as attendees begin their OTC experience.

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www.otcnet.org/go/exhibit2015

Advertising (continued)10. OTC Mobile AppPromote your company year-round on the OTC mobile app for iPhone, iPad, and Android. All exhibitors receive the Green Package at no charge, but you can enhance your visibility with a Splash ad, alerts, banner ads, and several other unique opportunities.

11. OTC Show Daily NewspaperThe Official OTC Show Daily Newspaper will have exclusive distribution points in Reliant Center, Reliant Arena, Pavilion, and official hotels. To ensure your message reaches OTC attendees, reserve your advertising space today. Space is limited and sells out quickly!

12. OTC-TVThis new sponsorship offers a number of specialized, highly efficient and cost-effective promotional video opportunities providing both an immediate and ongoing return on your investment. Screens will be placed in Reliant Center, Reliant Arena, and the OTC Parkway providing exposure throughout the venue with video sponsorships every hour.

13. Web Banner AdsPromote your company’s presence on the official OTC conference website before, during, and after the event. With over 160,000 impressions in April alone, attendees will be anticipating your company’s presence even before the conference. There are limited locations available so reserve your spot today!

1. Annual OTC Dinner This event brings greater recognition to our industry colleagues who have made outstanding achievements to the offshore energy industry while raising funds for a worthy cause. Sponsorships offered at multiple levels.

2. Cell Phone Charging StationsEntertain and educate attendees while they charge their cell phones. The charging stations, available in Reliant Center and Reliant Arena, contain two advertising components: an LCD screen capable of your company’s slideshow or video with sound; and a full front decal for branding.

3. Coffee Cups SleevesThis sponsorship gives you the chance to reach a large audience. Your personalized coffee cup sleeve will provide a creative way to get your name out, and keep people safe at the same time.

4. Conference BagsPromote your company to thousands of attendees each day of the conference! Conference bags are a valuable commodity and an essential resource for the attendee experience. The conference bags will be distributed at various registration counters to the first 8,000 or 10,000 attendees.

5. Conference Preview This sponsorship offers an excellent way to get your message out to a global audience prior to OTC. The OTC Conference Preview is mailed to approximately 100,000 past attendees and OTC sponsoring organizations’ members in North America. This sponsor receives a full page ad and their logo on the cover artwork of the mailer.

6. Exhibit LocatorsReach attendees as they plan their way around the OTC exhibits with the touchscreen Exhibit Locators. The interactive floor plan loads quickly offering a searchable exhibitor database with print-out capability.

7. Gobos in Reliant Center LobbyGobos are visual, motion-activated displays of a company’s logo, which are projected on the walls of Reliant Center. Exact locations to be determined.

8. International MailerThis sponsorship offers an excellent way to get your message out to a global audience prior to OTC. The OTC International Mailer is mailed to 50,000 international past attendees and OTC sponsoring organizations’ members. This sponsor receives a full page ad and their logo on the cover artwork of the mailer.

9. Internet StationsThe OTC Internet Station is a unique area on the first level of Reliant Center that allows conference participants to stay connected while attending OTC. As a sponsor, your company website is set as the default home page and screensaver. Exhibiting company provides the screensaver and URL.

10. LanyardsLanyards put your company’s name around the necks of thousands of attendees. OTC coordinates the on-site distribution of lanyards. As a sponsor, your company receives distribution of 10,000 lanyards with your company logo.

SponsorshipsSponsors who spend USD 25,000 or more in sponsorships and/or advertising are recognized in the website, preview, program, Proceedings, and on-site signage. The prior year’s sponsors will have the first opportunity to renew that particular sponsorship. Should a company not renew, the sponsorship will be available on a first-come, first-served basis. Sponsors must confirm and supply their logo by deadlines to receive the benefits.

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11. Rest & Relaxation StationsGive attendees a welcome rest while they learn more about your company. These Rest & Relaxation areas contain a mobile device charging station that includes your company’s logo, as well as a 10-second commercial on the video screen of each station.

12. Special Events in Reliant ArenaHelp encourage traffic in Reliant Arena and increase your brand awareness by supporting our special events. Morning coffee sponsorships are available each day, Monday–Thursday, and a Happy Hour sponsorship is available for 3 days, Monday–Wednesday.

13. The Next Wave ProgramThe Next Wave program is the perfect opportunity for your company to make its presence known to future leaders in the E&P industry. This exciting program is designed for E&P professionals under the age of 35 who are looking to expand and grow their role within the industry. Your company can choose to sponsor The Next Wave luncheon, The Next Wave reception, or become the exclusive sponsor by sponsoring The Next Wave program. Show your company’s commitment to the success of the future leaders of the oil and gas industry and become a sponsor.

14. Topical Breakfasts and LuncheonsOTC’s topical breakfasts and luncheons offers top executives from major IOCs, NOCs and independent operators. Presentations cover a wide variety of management, implementation, research, and technology-related issues. Select a breakfast or luncheon and reach an average of 200 dedicated professionals within your target market. As a sponsor, your company will receive your logo displayed on signage, 1 reserved table (seats 10), 40 guest card registrations, company logo tent card displayed at each table, and an area to display your promotional materials. With many breakfasts and luncheons taking place each day of the conference, you are sure to find the perfect one for your company to sponsor.

15. Wi-FiOTC offers its attendees the opportunity to connect to the internet with their own computers by purchasing daily or hourly Wi-Fi access in the common areas of Reliant Park. Your marketing profile and URL link will be displayed on four web pages while attendees and other event participants go through the process of setting up and/or using a wireless account in the facility. When your marketing profile is clicked, your website will open up a window to allow attendees to visit your site and view all content hosted on that server, even if they have not purchased wireless service.

InternatIonal maIler sponsored by Che vron

co m e to g e t h e r

2014 Offshore Technology Conference5-8 May • Reliant Park • Houston, Texas, USAwww.otcnet.org/2014

CONFERENCE PREVIEW sPONsOREd by ChEVRON

co m e to g e t h e r

2014 Offshore Technology Conference5-8 May • Reliant Park • Houston, Texas USAwww.otcnet.org/go/preview

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Put the Spotlight on Your New TechnologyThe Spotlight on New Technology program is designed specifically for OTC exhibitors to showcase their most recent, noteworthy technologies.

To be considered for the Spotlight on New Technology Program, technology must meet four criteria:

1. New and innovative

2. Proven

3. Broad industry appeal

4. Significant industry impact

Submit Your ApplicationIf your company is exhibiting at OTC and your technology merits the spotlight, prepare your application now.

• If your company is exhibiting at OTC and your technology merits the spotlight, prepare your application now.

• The deadline for applications is 5 January 2015.

• Applications and instructions for submitting your applications will be available online.

• To qualify, applications must be thoroughly completed and include the USD 2,500 entry fee.

• Entries are limited to two per exhibiting company.

• Entries must include a company logo, completed form, and high-resolution graphic of the technology.

• Companies will be notified in late February 2015.

Benefits of ParticipationCompanies chosen to receive the Spotlight on New Technology Award receive:

• Acknowledge in an OTC press release

• Advanced recognition on the OTC website

• Acknowledgement at an on-site awards event with press invited

• Recognition in a special four-color, multi-page section of the OTC conference program

• A special emblem of recognition for your company’s booth to designate selection

• Special signage at your booth on the exhibit floor

OTC Exhibit Sales Department

10777 Westheimer Road, Suite 1075Houston, Texas 77042 USA

222 Palisades Creek DriveRichardson, Texas 75080 USA

T: +1.972.952.9494F: +1.972.952.9397e: [email protected]

OTC Sales Contacts

Companies A–E Companies F–Pd Companies Pe–Z Assistant Director of Sales and Exhibits

Joan Payne Jason Plotkin Kirk Colligan Craig W. Moritz+1.972.952.9356 +1.713.457.6877 +1.972.952.9516 [email protected] [email protected] [email protected] [email protected]

Sponsoring Organizations

®

American Association of Petroleum Geologists

American Institute of Chemical Engineers

American Institute of Mining, Metallurgical, and Petroleum

Engineers

American Society of Civil Engineers

ASME International Petroleum Technology

Institute

Institute of Electrical and Electronics Engineers,

Oceanic Engineering Society

Marine Technology Society Society of Exploration Geophysicists

Society for Mining, Metallurgy, and Exploration

The Society of Naval Architects and Marine

Engineers

Society of Petroleum Engineers

The Minerals, Metals and Materials Society

Supporting Organizations

American Association of Drilling Engineers

American Petroleum Institute

Association of Energy Service Companies

ASTM International Center for Offshore Safety Independent Petroleum Association of America

Institute of Marine Engineering, Science and Technology

International Marine Contractors Association

International Society of Automation National Ocean Industries Association

Research Partnership to Secure Energy for America

Regional Sponsoring Organization

Brazilian Petroleum, Gas and Biofuels Institute

Endorsing Organizations

International Association of Drilling Contractors

Petroleum Equipment Suppliers Association

OTC Organizations

exhibitor prospectus 2015 offshore technology...

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