executive session – 6:00 p.m. b. real estate negotiations...

EXECUTIVE SESSION – 6:00 P.M. A. Personnel

B. Real Estate Negotiations

AGENDA REGULAR MEETING OF THE BOARD OF DIRECTORS

AUGUST 8, 2017 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA

1. MEETING CALLED TO ORDER. 2. AWARDS AND PRESENTATIONS. 3. OPENING OF MEETING TO ELECTORS OR TAXPAYERS WHO WISH TO BE

HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THE BOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of the meeting)

4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. Actions, July 11, 2017 – Regular Meeting B. Minutes, July 11, 2017 – Regular Meeting C. Minutes, July 25, 2017 – Policy Briefing Meeting 5. COMMUNICATIONS. 6. REPORTS. A. Manager’s Report B. Other Reports 7. PRESENTATION OF BID WAIVER REQUESTS. 8. PUBLIC HEARINGS (formally advertised). * A. Appropriations to Special Projects as follows: 1. Senior, Adult and Family Services – Security Deposit Assistance ................. $15,000 to be financed by a grant from Manchester Interfaith Social Action Committee for the revolving security deposit assistance fund.

2. Increase to Older Americans Act Funds (Benefits Counseling) ........................ $2,000 to be financed by a grant from North Central Area Agency on Aging to provide benefits counseling to senior residents for the grant period

10/01/16-09/30/17, for a total appropriation of $5,000. 3. Preschool Development Grant (7/1/17 to 6/30/18) ........................................ $906,800 to be financed by a grant from the State Office of Early Childhood to provide free preschool to children that are 4 years old before January 1, 2017 and are part of families at or below 200% the federal poverty level. 4. Increase to Manchester Early Learning Center – Preschool and School Age Programs (7/1/2014 to 6/30/18) ............................ $21,035 for child care slots to be financed by additional funding from the State Office of Early Childhood for a total appropriation of $1,763,595. 5. School Readiness Quality Enhancement Grant FY 17/18 (funded for 7/1/17 to 9/30/17 only) ..................................................................... $971 to be financed by a grant from the State Office of Early Childhood to provide programs and support to home day care providers and stay at home parents and the children in their care. 6. School Readiness Grant 17/18 (funded for 7/1/17 to 9/30/17 only) ............... $93,702 to be financed by a grant from the State Department of Education to support school readiness slots at Manchester Early Learning Center. 7. Planning Department – Parks Planning Intern ................................................... $3,500 to be financed by a grant from the Connecticut Chapter of the American Planning Association to pay an intern to assist with the creation of a Center Springs Park master plan.

Board of Directors August 8, 2017 Agenda

8. Police Donations Revenue Account – Youth Services Program .......................... $500 to be funded by a donation from First Korean Presbyterian Church which is gratefully acknowledged and accepted. 9. State Asset Forfeiture Account .......................................................................... $2,537 for continuing narcotics investigations, equipment, and/or training to be financed by proceeds from narcotics investigations.

* B. Approval of an amendment to the Town of Manchester's Supplemental Pension Ordinance, Section 70-20, to provide for an increase of 1% in the monthly pension benefit being paid to retirees, effective July 1, 2017. A copy of the proposed amendment may be seen in the Town Clerk's office during regular business hours.

* C. Approval of the request by the Registrars of Voters for the temporary relocation of the polling place for District 4 (Waddell School) for the 2017 Municipal Election. * D. Acceptance of $67,903 from Connecticut Interlocal Risk Management Agency (CIRMA) to be appropriated for building security. 9. CONSENT CALENDAR. 10. ACTION ON ITEMS OF PUBLIC HEARING. 11. UNFINISHED BUSINESS.

1. Appointment of a member to the Building Committee with a term expiring November 2019 to fill the vacancy left by Richard Cormier (D).

2. Appointment of a member to the Redevelopment Agency with a term expiring November 2020 to fill the vacancy left by Richard Cormier (D). 12. NEW BUSINESS. * A. Appropriation to Special Projects (under $500) as follows:

1. Manchester Animal Control .................................................................................... $40 to be financed by a donation from Mark Melmer which is gratefully acknowledged and accepted.

B. Discussion: Charter Required Establishment of Town Clerk’s Salary for four year period (January 9, 2018 – January 11, 2022). C. Discussion: Interim uses – Broad Street.

13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR FUTURE AGENDA OR OF GENERAL CONCERN. 14. ADJOURNMENT.

CONSENT CALENDAR: Items marked by an * which are not subsequently removed from the consent calendar by a Director are approved under item #9 of this Agenda.

ACTIONS REGULAR MEETING OF THE BOARD OF DIRECTORS

JULY 11, 2017 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA

PRESENT: Mayor Moran, Deputy Mayor Hackett, Secretary Kissmann, Directors Devanney, Eckbreth, Galligan, Gates, Jones and Nye

ALSO: General Manager Shanley, Town Attorney Ryan Barry and Dede Moore,

Director of Administrative Services. EXECUTIVE SESSION: The Board went into Executive Session at 6:00 p.m. to discuss Personnel and adjourned at 6:50 p.m. Present were Mayor Moran, Deputy Mayor Hackett, Secretary Kissmann, Directors Devanney, Eckbreth, Galligan, Gates, Jones and Nye, and General Manager Shanley. Dede Moore, Director of Administrative Services, was asked to join the executive session at 6:30 p.m. and left at 6:35 p.m. No votes were taken. 1. MEETING CALLED TO ORDER. The meeting was called to order at 7:00 p.m. All in attendance participated in the Pledge of

Allegiance to the Flag, led by Mayor Moran. 4. ADOPTION OF MINUTES OF PREVIOUS MEETING. # 175-17 A. Actions, June 6, 2017 – Regular Meeting Jones/Nye Nine Voted in Favor # 176-17 B. Minutes, June 6, 2017 – Regular Meeting Galligan/Hackett Nine Voted in Favor # 177-17 C. Minutes, June 20, 2017 – Special Meeting Nye/Jones Eight Voted in Favor (Director Devanney abstained) # 178-17 D. Minutes, June 27, 2017 – Policy Briefing Meeting Galligan/Devanney Seven Voted in Favor (Directors Jones and Nye abstained) # 179-17 ADOPTED – Motion to remove item 8H from the table. 8H. Approval of an ordinance regulating the trimming or removal of trees on private property by public utility companies. A copy of the ordinance may be seen in the Town Clerk's Office during normal business hours. [Tabled from meeting of June 6, 2017] Nye/Galligan Nine Voted in Favor

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Board of Directors July 11, 2017 Actions Page 2 9. CONSENT CALENDAR (Item 8F and 8H added) # 180-17 8A. Appropriations to Special Projects as follows: 1. Recreation Department Special Activities Fund ................................................ $1,500 to be funded by a donation from the Manchester Art Association to install murals at Charter Oak Park toward the restoration which is gratefully acknowledged and accepted. 2. Cruisin’ on Main Street Subcommittee ........................................................... $12,209 for distribution to 2017 mini-grant applicants.

3. Special Grants – Flu Supplies ............................................................................ $1,978 to be financed by reimbursement for returned flu vaccine purchased in FY17.

4. Police Donations Revenue Account – Youth Services Program .......................... $500 to be funded by donations from Kerrianne Quigley and Linda and David Kingsbury which are gratefully acknowledged and accepted. 5. Manchester Animal Control ............................................................................... $1,000

to be financed by a donation from North Eastern Connecticut Animal Rescue from the recent rabies clinic which is gratefully acknowledged and accepted.

6. Library Donation Trust Fund Account ............................................................. $6,000 to be financed by a donation to supplement the READy for Grade Summer Program which is gratefully acknowledged and accepted. 7. Library Donation Trust Fund Account ................................................................ $798 to be financed by a donations to purchase books, programs and materials which are gratefully acknowledged and accepted.

8. Automated Trash Collection Account (LR728) ............................................. $860,000 to be financed by a transfer from Sanitation Fund undesignated fund balance for the cost of planned replacement of automated trash carts.

9. Memorial Tree Program ..................................................................................... $1,370 to be financed by donations which are gratefully acknowledged and accepted. 10. Fire Capital Reserves ....................................................................................$85,000

for HVAC upgrades and Records Management System software, to be funded by a transfer from Fire fund balance.

# 181-17 B. Appropriations to Education Special Projects as follows: 1. Increase to YWCA Partnership - FY 16-18 ................................................................ $25,000 to be financed by a grant from the Hartford Foundation for Public Giving for the YWCA Hartford Region to purchase the educational services of Manchester Adult Ed and Continuing Education. 2. Increase to MRA Out-of-Town Tuition (FY 16/17) ...................................... $263,791 to be financed by projected increase in tuition, bringing the total appropriation to $1,363,791. # 182-17 C. Appropriation to Capital Improvement Reserve as follows: 1. Buckland Street at Buckland Hills Drive Improvements ............................... $836,250 for traffic signal replacement and safety improvements to be funded by a state grant under the Local Accident Reduction Program. # 183-17 D. Appropriation to Whiton Library Improvements – Capital Outlay ....................... $30,300 to replace the exterior sign and purchase furniture and technology improvements to be funded by Whiton Library Fund. # 184-17 E. 1. Adoption of the Community Development Block Grant Annual Action Plan for Year 27 (October 1, 2017 - September 30, 2018). 2. Appropriation to Community Development Block Grant Program Year 27 (October 1, 2017 - September 30, 2018) ......................................... $529,074

Board of Directors July 11, 2017 Actions Page 3 # 185-17 F. Resolution to appropriate $2,400,000 to capital accounts for the 2017-2018 fiscal year budget for the purpose of paying the costs of Water Distribution System and Sewer System Improvements and authorize the issuance of temporary notes in an amount not to exceed $2,400,000, or so much as may be necessary after deducting grants to be received for the projects. # 186-17 H. Approval of an ordinance regulating the trimming or removal of trees on private property by public utility companies. A copy of the ordinance may be seen in the Town Clerk's Office during normal business hours. [Tabled from meeting of June 6, 2017] # 187-17 12A. Appropriation to Special Projects (under $500) as follows: 1. Hockanum River Linear Park Special Grant Account .......................................... $350 to be funded by donations in memory of Doug Smith which are gratefully acknowledged and accepted. 2. Manchester, CT HOPE Initiative ............................................................................ $92

to be financed by donations from Rosemary Senyk to honor Patty Kanute ($50) and Dylan Ward and Muhammad Ahmad ($42) which are gratefully acknowledged and accepted.

3. Police Donations Revenue Account - Manchester Police Explorer Post ................ $15 to be funded by dues. # 188-17 B. Acceptance of resignation of Ed Peterson (D) from the Building Committee with a term

expiring November 2018. # 189-17 D. Acceptance of resignation of Richard Cormier (D) from the Building Committee with a

term expiring November 2019. # 190-17 F. Acceptance of resignation of Richard Cormier (D) from the Redevelopment Agency with a term expiring November 2020. Galligan/Gates Nine Voted in Favor 10. ACTION ON ITEMS OF PUBLIC HEARING. # 191-17 8G. Resolution to appropriate $13,000,000 to capital accounts for the 2017-2018 fiscal year

budget for the purpose of paying the costs of reconstruction and repair of various town roads, roadside elements and sidewalks, repairs and improvements to town and school parking lots, repairs to Union Pond Dam and the dredging of and improvements to Center Springs Pond, and authorize the issuance of general obligation bonds of the

town or notes in anticipation of such bonds in an amount not to exceed $13,000,000 to finance said appropriation. Galligan/Nye Eight Voted in Favor (Vice Chair Hackett abstained)

11. UNFINISHED BUSINESS. A. Appointment of a member to the Building Committee with a term expiring November 2017 to fill the vacancy left by A. R. Meek (R). # 192-17 APPOINTED – Motion to appoint Les Stewart, 46 Woodstock Drive to the Building

Committee with a term expiring November 2017 to fill the vacancy left by A.R. Meek (R). Eckbreth/Nye Nine Voted in Favor

Board of Directors July 11, 2017 Actions Page 4 12. NEW BUSINESS. C. Appointment of a member to the Building Committee with a term expiring November 2018 to fill the vacancy left by Ed Peterson (D). # 193-17 APPOINTED – Motion to appoint Lisa O’Neill, 109 Autumn Street, to the Building

Committee with a term expiring November 2018 to fill the vacancy left by Ed Peterson (D).

Gates/Galligan Nine Voted in Favor # 194-17 E. TABLED - Appointment of a member to the Building Committee with a term expiring

November 2019 to fill the vacancy left by Richard Cormier (D).

Gates/Eckbreth Nine Voted in Favor # 195-17 G. TABLED - Appointment of a member to the Redevelopment Agency with a term

expiring November 2020 to fill the vacancy left by Richard Cormier (D). Gates/Eckbreth Nine Voted in Favor

14. ADJOURNMENT.

# 196-17 The meeting was adjourned until the August 8, 2017 Regular Meeting of the Board of Directors at 7:00 p.m. at the Lincoln Center Hearing Room. Galligan/Hackett Nine Voted in Favor Adjournment: 8:50 p.m. lgl APPROVED: ATTEST: ___________________________________ Secretary, Manchester Board of Directors

MINUTES REGULAR MEETING OF THE BOARD OF DIRECTORS

JULY 11, 2017 – 7:00 P.M. LINCOLN CENTER HEARING ROOM

ONE MEETING AGENDA

PRESENT: Mayor Moran, Deputy Mayor Hackett, Secretary Kissmann, Directors Devanney, Eckbreth, Galligan, Gates, Jones and Nye

ALSO: General Manager Scott Shanley, Town Attorney Ryan Barry and Director of Administrative Services, Dede Moore.

EXECUTIVE SESSION: The Board went into Executive Session at 6:00 p.m. to discuss Personnel and adjourned at 6:50 p.m. Present were Mayor Moran, Deputy Mayor Hackett, Secretary Kissmann, Directors Devanney, Eckbreth, Galligan, Gates, Jones and Nye, and General Manager Shanley. Dede Moore, Director of Administrative Services, was asked to join the executive session at 6:30 p.m. and left at 6:35 p.m. No votes were taken.

1. MEETING CALLED TO ORDER.

The meeting was called to order at 7:00 p.m. All in attendance participated in the Pledge ofAllegiance to the Flag, led by Mayor Moran.

2. AWARDS AND PRESENTATIONS.

A. Manchester Fire – Rescue – EMS – Governor’s Award

Mayor Moran asked Secretary Kissmann, as former Assistant Deputy Chief and Fire Marshall, to join him at the podium to present the CT EMS Governor’s Award to Fire Chief Dave Billings. This award was established to recognize and commend an EMS organization, whether career or volunteer in structure, that has enhanced the understanding and support of the EMS System through their public service, community education and contributions to their town. At the State Capitol on Monday, May 22, 2017 the award was presented to Manchester Fire-Rescue-EMS for their high performing and highly respected EMS service in Connecticut. Mayor Moran congratulated Chief Billings and all the members of the fire department on this prestigious award. He is very proud of the daily work of our Fire Departments.

Chief Billings stated he was very pleased and proud to accept this award. The citizens of Manchester are provided with superior EMS services, made possible by the support of the Board of Directors and General Manager. It is also made possible under the watchful eye of Battalion Chief Josh Beaulieu, EMS Director, and certainly by the fine men and women who deliver excellent service to our community every day. Thank you all.

3. OPENING OF THE MEETING TO ELECTORS OR TAXPAYERS WHO WISHTO BE HEARD ON ANY SUBJECT WITHIN THE JURISDICTION OF THEBOARD OF DIRECTORS. (Sign-up sheet available 15 minutes prior to the start of themeeting)

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Board of Directors July 11, 2017 Actions Page 2

Tom Stringfellow, 183 Hillstown Road, congratulated the Fire Department on this prestigious award. He then talked about the car thefts in town and indicated thieves can now override security systems. He wondered if MCC has a safety list for students and visitors. He stated MCC now has a food pantry and clothing closet for their students and faculty in need. There was a recent article in Reader’s Digest written by Retired General Colin Powell and his wife, Alma, “Plead to America’s Adults”, regarding the importance of adults in a young person’s life. In September CPTV will air a Ken Burns’ documentary on the Vietnam War. Charles Crocini, 15 Frances Drive, would like to see a change in the current water main ordinance, for non-profits. The current ordinance calls for separate water mains to be brought in from the street rather than having a separate meter put in for irrigation systems. He is asking that non-profits be allowed to tap off their existing water main and not have to bring in a separate main from the street, to allow them to use their irrigation system. Water consumption is augmented by the cost of the sewer system costs. Last year, St. James’ water bill was over $6K. He would like the Board of Directors to consider a change to the ordinance for non-profits, to allow separate meters be placed on the existing mains.

4. ADOPTION OF MINUTES OF PREVIOUS MEETING. A. Actions, June 6, 2017 – Regular Meeting Jones/Nye Nine Voted in Favor B. Minutes, June 6, 2017 – Regular Meeting Galligan/Hackett Nine Voted in Favor C. Minutes, June 20, 2017 – Special Meeting Attorney Barry noted that he was also present at the June 20, 2017 Special Meeting though his name was not noted in the minutes. Nye/Jones Eight Voted in Favor (Director Devanney abstained) D. Minutes, June 27, 2017 – Policy Briefing Meeting Galligan/Devanney Seven Voted in Favor (Directors Jones and Nye abstained) 5. COMMUNICATIONS. Mayor Moran noted this year is MARC Inc.’s 65th anniversary, and in honor of this

MARC plans to perform 65 acts of kindness throughout the year. Yesterday, some of the individuals served by MARC washed a fire apparatus and a police cruiser. Mike Robinson, known as the “voice of MARC”, was named Honorary Mayor for the day. Mike said he loves this community and will keep Manchester safe for the day, which he did a great job at. It was a special day for Mike Robinson and an equally special day for Manchester. A segment was taped by Better Connecticut which will air in the near future. Mayor Moran asked for a public round of applause for Mike. This was a community event that we can all be proud of.

Board of Directors July 11, 2017 Actions Page 3 6. REPORTS

A. Manager’s Report

1. Motor Vehicle Break-ins Update General Manager Shanley stated there was a request for an update regarding motor vehicle break-ins in town, which will be presented by Chief Marc Montminy and Captain Chris Davis. Chief Montminy indicated their presentation will provide information on car thefts, thefts from motor vehicles and theft of automotive parts, three different crimes according to the FBI. Captain Davis stated thefts from motor vehicles, often called “car shopping”, is a crime typically committed by juvenile age individuals. He noted most vehicles that are “broken into” are not locked. The unlocked vehicles are searched for items of value such as cash, cell phones, GPS devices, etc. Many times these cases are not reported to the police, so it is difficult to get an accurate number. Many times it is one or two groups that victimize many different neighborhoods. The reported cases are analyzed on a monthly basis, looking for patterns. This type of crime is very difficult to preplan or deploy resources to because it is so sporadic. Best enforcement efforts are with the officer on patrol who sees suspicious activity or when a call is received from a citizen. Chief Montminy stated the map on the presentation indicates what neighborhoods are hit hardest by these crimes, and include Squire Village and Pine Street Apartments. Car thefts are up 35% compared to this time last year. The Manchester Police Department was able to identify a 17-year old individual who was part of a group of youths stealing vehicles in Connecticut and Massachusetts. Manchester police officers and detectives called a meeting together with other towns victimized by this group of car thieves and helped track down and arrest the thieves. Captain Davis explained that during the first few months of 2017 there was a spike of tire and rim thefts. Theft from motor vehicles and car thefts are often intertwined if the thief discovers a spare key in the vehicle. The theft of tires and rims is typically not done by juvenile offenders but is a more professional operation. In the first few months of 2017, there was a spike of tire and rim thefts throughout the region and the state, and in March there were 9 vehicles victimized, but it has trailed off since then. Most of this activity occurred in apartment complexes and car dealerships. The Manchester Police Department has worked with property management to improve security and surveillance, and did some meet and greets with apartment residents. He then talked about social media concerns with an increase in the posting of crime information on social media. This can be good to help educate people about what’s going on but this information is not always accurate and is not always reported to the police. Posting this information can give the public a false sense that crime is out of control. A small percentage of individuals are committing the majority of our crime, which can be misleading. The Manchester Police Department will continue to analyze vehicle crime data on a monthly basis to try to detect crime patterns and deploy resources in an efficient manner to combat these crimes.


General Manager Shanley reminded the public that posting these incidences on social media does not constitute reporting it to the Manchester Police Department. Chief Montminy indicated that cash stolen out of an unlocked vehicle often goes unnoticed, and unreported. Stolen items include expensive sunglasses, GPS devices and cash. They may get one report for every 10 vehicles that thieves go into. Director Nye stated that in her case one of her neighbors saw her car dome light on and noted the thieves had some type of remote device used to unlock her car. She asked if that is seen often. Chief Montminy stated they have not seen any suspects with high tech remote devices to unlock cars. On occasion they have seen filed down keys for certain vehicle models. It has become known in the criminal element that in certain vehicle models if the key is filed down it will open every model of that vehicle. When searching a suspect, the police look to see what type of keys they have on them. Mayor Moran thanked Captain Davis for his efforts and the great job he does on social media sites. Director Jones asked if the Police Department makes a referral to the Youth Services Bureau or other town resources for families, in addition to a referral to juvenile court. Captain Davis indicated that first time juvenile offenders are referred to the Youth Services Bureau. After the first offense, they are referred to the court for adjudication. Vice Chair Hackett appreciates the Police Department following social media pages to look for trends. She asked if there is anything specific citizens can do to make the information more valuable to the Police Department. She also asked how to recap this information for the citizens. She emphasized locking vehicles, reporting concerns and keeping your house lit at night. Captain Davis filters through the information presented on social media in search of valuable information. He emphasized that residents should report the information to the police department. He recommended residents lock vehicles, use alarms and be aware of their surroundings. Buckland Mall puts out reminder signs to lock cars and not leave valuables visible in vehicles. Chief Montminy stated they periodically put out public notices with reminders. Last year, the mall let the Manchester Police Department put informational flyers on cars where they noticed valuable items within the vehicle, reminding them to lock their vehicles and keep valuables out of sight. Manchester Police have also met with several of the larger property owners to get improved lighting and security in their parking areas. There are other initiatives being done behind the scenes. Mayor Moran indicated that someone got into his son’s car the night it was left on the road, whereas if it were in the driveway the flood light would have come on.

Director Eckbreth stated information sharing on social media can be helpful. Some people post about the advanced technology and cameras set up outside their homes which are available today at a reasonable price and provide very good images. It is important that we stay vigilant and protect our property.


Secretary Kissmann asked if car dealer thefts have decreased. Chief Montminy stated individuals who steal cars, or wheels and rims off cars, are often times doing it on a larger scale where someone sends them out looking for specific parts or cars. It’s a different type of criminal. It is cyclical in nature. An area will get hit, someone will get caught and then a different area will get hit. Since March, only 3 cars have been stolen in Manchester, but that could change quickly. Director Galligan asked if we had insight into this type of activity at MCC where there are a large number of cars. He asked how the meet and greets at the apartment complexes were received by the public and how well they were attended. Chief Montminy stated MCC has their own Police Department. Fewer issues are seen there because they have 24 hour security. Some of the bigger residential communities with large parking lots provide a huge opportunity because of the number of vehicles that are there. Captain Davis said some of the apartment complex meet and greets were better attended than others. This was the first step to try to break down some cultural barriers, to allow the public to get to know us as people and have them feel more comfortable in contacting the police should they need to. There were about 10-15 people at each meet and greet; hopefully that number will grow and it will have a positive impact. Vice Chair Hackett commended the Police Department for the swift action they took in reaching out to other towns to try to get all towns working together. That collaboration and cooperation is so important. Mayor Moran talked about the bigger issue of repeat offenders and asked what we are teaching our youth if they continue to get away with it. The victims often feel they did something wrong because they left their car doors unlocked. He thanked Captain Davis and Chief Montminy for their report and for their continued good work. 2. Connecticut’s New FDA Food Code General Manager Shanley indicated the State Legislature recently passed a new law which will require food service inspections to meet FDA requirements. Jeff Catlett, Director of Health, and Mary Roche-Cronin, Human Services Director, foresaw this and have been taking steps toward compliance with the new requirements. While annual food service inspections are not currently required, we should be very proud that in Manchester all food establishments are inspected every year. Mr. Catlett indicated the State Legislature adopted Senate Bill 901 which is the adoption of the FDA food code, a national food code. Connecticut food inspection regulations were implemented in 1982 and 35 years later there is very little change, whereas the FDA food code is updated every 2 years. Because the State is implementing this code, we will now receive changes every 2 years. Effective October 2017, the new code will be implemented with changes including the classification of restaurants and variances, with full code implementation in July of 2018. This will give us a year to prepare our staff and our restaurants for this change. The main difference is that the FDA code is a scientifically-based, evidence-based code.


Under the FDA food code, inspection frequency will decrease but the length of the visits will increase. The first inspections will be treated as more of an educational session rather than an inspection, to give each restaurant the opportunity to understand the changes. Differences in the FDA food code include temperatures, food preparation, and partial cooking and undercooking pork and poultry using special processes. All restaurants must have a certified food manager who will be required to renew their certification every 5 years. There is also a new inspection form, which is easier to understand and in electronic format. All our inspectors currently have tablets to do the inspections. The inspections will be more risk-factor focused, noting violations that directly lead to food-borne illness. Restaurants will be allowed to immediately correct any violations while the inspector is on-site. The advantages of the FDA food code adoption are uniformity in the industry, regular updates and standardized training, including on-line training for inspectors. Manchester has been very proactive in the implementation of the code. In 2013, we participated in the FDA voluntary retail food standards in a risk factor study and have started implementing changes. We incorporated the FDA food standards into our department performance measures since 2013. Since July of 2015, Mr. Catlett has been on the FDA Code Advisory Committee in Connecticut allowing for up-to-date information sharing and policy development. Earlier this year, Manchester volunteered to be a pilot test site for implementation of the FDA food code. Our inspectors will be some of the first in the State of Connecticut to be certified with the new food code. Manchester may be asked to be a training site as well. We will begin by providing town restaurants with required educational material within a few months. We also plan to hold public health training forums for owners and employees. We plan to make the transition as smooth as possible for our 300 food service establishments in Manchester. Director Gates is impressed that Manchester is so far ahead of the new standards. It is also good to hear that all our establishments have been inspected within the last year. The restaurants should be happy with the immediate corrective action allowed under the new code, so they will not have to be shut down until the problem is corrected. He asked if food vendors/trucks and school cafeterias are included in this new standard.

Mr. Catlett responded that food vendors/trucks are included and there is a separate section of the code that applies directly to food vendors. The new code also extends to our non-profit temporary events. Food vendors will be invited to the forums as well. School cafeterias, daycares and hospital food services are included and will actually be inspected more frequently under the new FDA code. When the inspectors go out, they will review the new FDA food code and what the changes are. Restaurants should be happy with the immediate correction allowed under the new code. Director Jones also complimented Manchester for being progressive on this. She asked if the public had access to the information found during inspections. Mr. Catlett stated all inspections are public record. A patron can call or stop by the Health Department to view the report. At this point, there is no central database to view this information, but the State of Connecticut is working to develop this. Mayor Moran recently came across a sign on the door of a restaurant indicating it had been shut down by the Health Department. It is important for the consumer to know why it was shut down.


Director Devanney has noted a significant difference between the Manchester Health Department and the health department in other towns with respect to the grocery business. The inspection walk-through is an active discussion and is very informative for the business. He asked what additional information would be noted on the new forms. Mr. Catlett stated the new form has “in or out of violation” boxes to check off and a box for “corrected on-site”, which will be a great tool for the inspectors. The public will be able to view all inspection documentation. Mayor Moran said often times the inspectors are viewed as the bad guy but are really trying to help the businesses. He asked how many inspectors are employed by the Town. Mr. Catlett responded there are two inspectors, who split the restaurants and are able to build a good rapport with the business owners. There is also a Chief Inspector who oversees the program and does plan review inspections. Secretary Kissmann stated the universal codes should be beneficial to the business owners, for when they are opening another business at a new location. For years, the food industry was missing standardized training so having this is certainly a positive move. Vice Chair Hackett appreciates the consultative approach that is taken. It is apparent that our Health Department wants all businesses to be successful. She asked if the training is statutorily required and asked if there are any changes that will benefit food allergy sufferers. Mr. Catlett and his staff wanted the establishments to get the information directly from the Health Department to ensure all businesses get the same information, which should make the program more successful. Food safety training is required and offered by national training centers. The training forums are not required but are recommended. They will also follow up with an informational packet during licensing with a link to the new code. The code discusses the 7 main food allergies, with some training required by restaurants during the inspections regarding this.

7. PRESENTATION OF BID WAIVER REQUESTS. There were none. 8. PUBLIC HEARINGS (formally advertised). 8A. Appropriations to Special Projects as follows: 1. Recreation Department Special Activities Fund ................................................ $1,500 to be funded by a donation from the Manchester Art Association to install murals at Charter Oak Park toward the restoration which is gratefully acknowledged and accepted. 2. Cruisin’ on Main Street Subcommittee ........................................................... $12,209 for distribution to 2017 mini-grant applicants.


4. Police Donations Revenue Account – Youth Services Program .......................... $500 to be funded by donations from Kerrianne Quigley and Linda and David Kingsbury which are gratefully acknowledged and accepted.

Board of Directors July 11, 2017 Actions Page 8 5. Manchester Animal Control ............................................................................... $1,000


6. Library Donation Trust Fund Account ............................................................. $6,000 to be financed by a donation to supplement the READy for Grade Summer Program which is gratefully acknowledged and accepted. 7. Library Donation Trust Fund Account ................................................................ $798 to be financed by a donation to purchase books, programs and materials which are gratefully acknowledged and accepted.


9. Memorial Tree Program ..................................................................................... $1,370 to be financed by donations which are gratefully acknowledged and accepted. 10. Fire Capital Reserves .......................................................................................$85,000

for HVAC upgrades and Records Management System software, to be funded by a transfer from the Fire fund balance. Mayor Moran asked for an explanation of Item 8A8. General Manager Shanley stated $860K is the amount that it will cost to replace all 14-year old 95 gallon tipper barrels for trash in town with new 65 gallon containers,

expected to take place in the Spring of 2018. We are setting aside the money now to lock in the price, as the price of these containers is driven by the price of oil which is currently favorable. The recycling containers will remain as they are.

He also explained that item 10 includes items in the capital budget for Fire this year.

Unlike the general fund where the capital budget is non-recurring where it rolls into the next year, this doesn’t happen in the Fire Fund. We are reappropriating the funds.

Mayor Moran opened the floor for public comment at this time. There being no

public comment, the Mayor opened the floor for Board Members’ comments. Director Gates asked for clarification on item 8A1, who is doing the murals at Charter

Oak Park, and when and where they are being placed. General Manager Shanley indicated there is currently one completed mural on the north

side of the racquetball court. There will also be a mural placed on the side of the old warming hut by the water pumping plant, one facing toward Charter Oak, and a mural on the side of the bathroom building facing the creek.

B. Appropriations to Education Special Projects as follows: 1. Increase to YWCA Partnership - FY 16-18 ................................................................ $25,000 to be financed by a grant from the Hartford Foundation for Public Giving for the YWCA Hartford Region to purchase the educational services of Manchester Adult Ed and Continuing Education. 2. Increase to MRA Out-of-Town Tuition (FY 16/17) ...................................... $263,791 to be financed by a projected increase in tuition, bringing the total appropriation to $1,363,791.

Board of Directors July 11, 2017 Actions Page 9 Mayor Moran opened the floor for public comment at this time. There being no

public comment, the Mayor opened the floor for Board Members’ comments. There being no comments, the Mayor closed the public hearing on the above item.

C. Appropriation to Capital Improvement Reserve as follows: 1. Buckland Street at Buckland Hills Drive Improvements ............................... $836,250 for traffic signal replacement and safety improvements to be funded by a state grant under the Local Accident Reduction Program. Mayor Moran opened the floor for public comment at this time. There being no


D. Appropriation to Whiton Library Improvements – Capital Outlay ....................... $30,300 to replace the exterior sign and purchase furniture and technology improvements to be funded by Whiton Library Fund. Mayor Moran opened the floor for public comment at this time. There being no


E. 1. Adoption of the Community Development Block Grant Annual Action Plan for Year 27 (October 1, 2017 - September 30, 2018). 2. Appropriation to Community Development Block Grant Program Year 27 (October 1, 2017 - September 30, 2018) ......................................... $529,074

General Manager Shanley explained that this is the last action of the Board, which adopts the actions that were amended at the last meeting. This is the Board members’ final vote on the year 2017.

Mayor Moran opened the floor for public comment at this time. There being no public comment, the Mayor opened the floor for Board Members’ comments. There being no comments, the Mayor closed the public hearing on the above item.

F. Resolution to appropriate $2,400,000 to capital accounts for the 2017-2018 fiscal year budget for the purpose of paying the costs of Water Distribution System and Sewer System Improvements and authorize the issuance of temporary notes in an amount not to exceed $2,400,000, or so much as may be necessary after deducting grants to be received for the projects.

General Manager Shanley stated that each year during the budget process the Board authorizes specific note projects and those projects, as approved, result in temporary notes. This authorizes follow through on that.

Mayor Moran opened the floor for public comment at this time. There being no


Board of Directors July 11, 2017 Actions Page 10 G. Resolution to appropriate $13,000,000 to capital accounts for the 2017-2018 fiscal year


town or notes in anticipation of such bonds in an amount not to exceed $13,000,000 to finance said appropriation.

General Manager Shanley explained this action would authorize a referendum question in November for $13M as amended by the Board of Directors at their last meeting, for repair of roads and sidewalks, an initial payment for Union Pond Dam and an additional payment for Center Springs Pond. Explanatory text will be sent to the Secretary of State’s office at the beginning of September for inclusion on the November ballot. Jeff LaMalva, Town Engineer, is here to answer any questions about these projects.

Mayor Moran opened the floor for public comment at this time. There being no public comment, the Mayor opened the floor for Board Members’ comments. There being no comments, the Mayor closed the public hearing on the above item.

H. Approval of an ordinance regulating the trimming or removal of trees on private property by public utility companies. A copy of the ordinance may be seen in the Town Clerk's office during normal business hours. [Tabled from meeting of June 6, 2017] ADOPTED – Motion to remove item 8H from the table. Nye/Galligan Nine Voted in Favor 9. CONSENT CALENDAR (Items 8F and 8H added) 8A. Appropriations to Special Projects as follows: 1. Recreation Department Special Activities Fund ................................................ $1,500 to be funded by a donation from the Manchester Art Association to install murals at Charter Oak Park toward the restoration which is gratefully acknowledged and accepted. 2. Cruisin’ on Main Street Subcommittee ........................................................... $12,209 for distribution to 2017 mini-grant applicants.


4. Police Donations Revenue Account – Youth Services Program .......................... $500 to be funded by donations from Kerrianne Quigley and Linda and David Kingsbury which are gratefully acknowledged and accepted. 5. Manchester Animal Control ............................................................................... $1,000


6. Library Donation Trust Fund Account ............................................................. $6,000 to be financed by a donation to supplement the READy for Grade Summer Program which is gratefully acknowledged and accepted. 7. Library Donation Trust Fund Account ................................................................ $798 to be financed by a donations to purchase books, programs and materials which are gratefully acknowledged and accepted.


Board of Directors July 11, 2017 Actions Page 11 9. Memorial Tree Program ..................................................................................... $1,370 to be financed by donations which are gratefully acknowledged and accepted. 10. Fire Capital Reserves ........................................................................................ $85,000

for HVAC upgrades and Records Management System software, to be funded by a transfer from Fire fund balance.

B. Appropriations to Education Special Projects as follows: 1. Increase to YWCA Partnership - FY 16-18 ................................................................ $25,000 to be financed by a grant from the Hartford Foundation for Public Giving for the YWCA Hartford Region to purchase the educational services of Manchester Adult Ed and Continuing Education. 2. Increase to MRA Out-of-Town Tuition (FY 16/17) ...................................... $263,791 to be financed by projected increase in tuition, bringing the total appropriation to $1,363,791. C. Appropriation to Capital Improvement Reserve as follows: 1. Buckland Street at Buckland Hills Drive Improvements ............................... $836,250 for traffic signal replacement and safety improvements to be funded by a state grant under the Local Accident Reduction Program. D. Appropriation to Whiton Library Improvements – Capital Outlay ....................... $30,300 to replace the exterior sign and purchase furniture and technology improvements to be funded by Whiton Library Fund. E. 1. Adoption of the Community Development Block Grant Annual Action Plan for Year 27 (October 1, 2017 - September 30, 2018). 2. Appropriation to Community Development Block Grant Program Year 27 (October 1, 2017 - September 30, 2018) ......................................... $529,074 F. Resolution to appropriate $2,400,000 to capital accounts for the 2017-2018 fiscal year budget for the purpose of paying the costs of Water Distribution System and Sewer System Improvements and authorize the issuance of temporary notes in an amount not to exceed $2,400,000, or so much as may be necessary after deducting grants to be received for the projects. H. Approval of an ordinance regulating the trimming or removal of trees on private property by public utility companies. A copy of the ordinance may be seen in the Town Clerk's Office during normal business hours. [Tabled from meeting of June 6, 2017] 12A. Appropriation to Special Projects (under $500) as follows: 1. Hockanum River Linear Park Special Grant Account .......................................... $350 to be funded by donations in memory of Doug Smith which are gratefully acknowledged and accepted. 2. Manchester, CT HOPE Initiative ............................................................................ $92

to be financed by donations from Rosemary Senyk to honor Patty Kanute ($50) and Dylan Ward and Muhammad Ahmad ($42) which are gratefully acknowledged and accepted.

3. Police Donations Revenue Account - Manchester Police Explorer Post ................ $15 to be funded by dues. B. Acceptance of resignation of Ed Peterson (D) from the Building Committee with a term

expiring November 2018. D. Acceptance of resignation of Richard Cormier (D) from the Building Committee with a

term expiring November 2019. F. Acceptance of resignation of Richard Cormier (D) from the Redevelopment Agency with a term expiring November 2020. Galligan/Gates Nine Voted in Favor

Board of Directors July 11, 2017 Actions Page 12 10. ACTION ON ITEMS OF PUBLIC HEARING. 8G. Resolution to appropriate $13,000,000 to capital accounts for the 2017-2018 fiscal year


town or notes in anticipation of such bonds in an amount not to exceed $13,000,000 to finance said appropriation. Mayor Moran opened the floor for public comment at this time. There being no

public comment, the Mayor opened the floor for Board Members’ comments. Vice Chair Hackett indicated the list of roads to receive repair through this referendum has been in the works for some time and includes the road she resides on. Therefore, she would like to abstain from this vote. Mayor Moran stated the referendum amount was decreased from $18M to $13M. The roads and parking lots to be repaired on this referendum have been delayed many times before, so he is hoping to get this referendum passed.

There being no further comments, the Mayor closed the public hearing on the above item.

Galligan/Nye Eight Voted in Favor (Vice Chair Hackett abstained)

11. UNFINISHED BUSINESS. A. Appointment of a member to the Building Committee with a term expiring November 2017 to fill the vacancy left by A. R. Meek (R). APPOINTED – Motion to appoint Les Stewart (U), 46 Woodstock Drive to the Building

Committee with a term expiring November 2017 to fill the vacancy left by A.R. Meek (R). Eckbreth/Nye Nine Voted in Favor 12. NEW BUSINESS. C. Appointment of a member to the Building Committee with a term expiring November

2018 to fill the vacancy left by Ed Peterson (D). APPOINTED – Motion to appoint Lisa O’Neill (D), 109 Autumn Street, to the Building

Committee with a term expiring November 2018 to fill the vacancy left by Ed Peterson (D). Gates/Galligan Nine Voted in Favor E. TABLED - Appointment of a member to the Building Committee with a term expiring

November 2019 to fill the vacancy left by Richard Cormier (D).

Gates/Eckbreth Nine Voted in Favor

Board of Directors July 11, 2017 Actions Page 13 G. TABLED - Appointment of a member to the Redevelopment Agency with a term

expiring November 2020 to fill the vacancy left by Richard Cormier (D). Gates/Eckbreth Nine Voted in Favor 13. COMMENT AND DISCUSSION BY BOARD MEMBERS ON ITEMS FOR

FUTURE AGENDA OR OF GENERAL CONCERN. Director Nye noted she has seen vehicles other than police and fire vehicles with

transponders on them, to allow them to go through lights. She has received reports from some residents and has personally seen Greater Hartford Transit District buses travel through intersections at a high rate of speed at red lights. This is a grave danger. She doesn’t understand the need for buses to have transponders and would like to have someone look into this. She asked if we could pass an ordinance to disallow this.

Mayor Moran has received several complaints from residents about the lack of visibility

due to tall grass at exit ramps. He asked General Manager Shanley to look into both these issues.

He thanked the Fourth of July Committee for their hard work. He reminded residents that

the grand re-opening of Charter Oak Park will be held on July 26th at noon. He stated there are many Town-wide events throughout the summer, and recommended looking at the Town website for details.

14. ADJOURNMENT.

The meeting was adjourned until the August 8, 2017 Regular Meeting of the Board of Directors at 7:00 p.m. at the Lincoln Center Hearing Room.

Galligan/Hackett Nine Voted in Favor Adjournment: 8:50 p.m. lgl APPROVED: ATTEST: ___________________________________ Secretary, Manchester Board of Directors

BOARD OF DIRECTORS Policy Briefing Meeting

Tuesday, July 25, 2017

7:30 a.m.

Manchester Room Town Hall

41 Center Street Manchester, CT 06040

BOARD OF DIRECTORS PRESENT: Mayor Moran, Directors Devanney, Gates, Jones and Nye. ABSENT: Deputy Mayor Hackett, Secretary Kissmann, Directors Eckbreth and Galligan STAFF PRESENT: General Manager Scott Shanley, Dede Moore, Police Chief Marc Montminy, Gary Anderson, Jack McCoy, Mary Roche-Cronin and Tim O’Neil. ALSO PRESENT: Jesse Leavenworth (Hartford Courant) and Joseph O’Leary (Journal Inquirer)

AGENDA

1. Strategy to expand and broaden civic participation in Manchester Meeting adjourned at 8:38 a.m. APPROVED: ATTEST: ____________________________________ Secretary, Manchester Board of Directors

4.C

8.A.1

TO: Scott Shanley, General Manager: Town of Manchester Mary Roche Cronin, Director of Human Services: Town of Manchester FROM: Ed Paquette, Supervisor - Senior, Adult & Family Services SUBJECT: August, 2017 Agenda Item – Manchester Interfaith Social Action Committee grant DATE: July 3, 2017 Background Lower-income residents who are seeking housing face their greatest barrier in saving enough money to cover a security deposit. In 2012, Senior, Adult & Family Services (SAFS) initiated a pilot security deposit assistance program with a $4000 grant from the H. Louise Ruddell fund of the Hartford Foundation for Public Giving. The grant funds were used to provide security deposit assistance to Manchester residents who were homeless or facing homelessness. Recognizing the limited potential of $4000, SAFS stipulated that recipients pay back between 50%-75% of the assistance they receive thus allowing more households to benefit than would be true with a straight assistance program. Nine households were assisted before the original $4000 grant was exhausted. Recipients are screened by SAFS social workers to ensure that they will be able to financially maintain their newly acquired permanent housing. Eligibility is determined by the recipient’s income-to-rent ratio and past housing history. SAFS social workers provide follow-up case management services to recipients. Discussion/Analysis Since March 2013, the Manchester Interfaith Social Action Committee (MISAC) has awarded $30,000 to SAFS for the purpose of maintaining this security deposit and eviction prevention assistance program. SAFS has been able to leverage that amount into $46,000 in assistance due to our stipulation that recipients pay back a portion of the assistance received. In June 2017, MISAC awarded an additional $15,000 for the purpose of security deposit assistance and eviction prevention assistance. Since March 2013, 78 Manchester households comprising 87 adults and 74 children have received assistance through this program. Recipients have repaid 40% of the assistance received. Recipients’ housing status is monitored every year. More than 75% remain in stable housing after one year. Fifty-seven percent remain in stable housing after three years. Financial Impact There is no financial obligation or impact on the part of the Town of Manchester. Recommendation Appropriate the $15,000 MISAC grant for use as part of the SAFS revolving security deposit and eviction prevention assistance program. These funds should be deposited into SG209.

8.A.2 TO: Scott Shanley, General Manager: Town of Manchester Mary Roche-Cronin, Director: Human Services FROM: Ed Paquette, Supervisor - Senior, Adult & Family Services SUBJECT: Agenda Item – Older Americans Act grant funds (Benefits Counseling) DATE: July 5, 2017 Background In 2012, the Manchester Housing Authority reduced its Resident Services Coordinator program by 50%. As a result, Senior, Adult & Family Services (SAFS) provided benefits screenings, CHOICES Medicare counseling, and Renter’s Rebate and Energy Assistance application processing for a larger percentage of the more than 400 Manchester Housing Authority tenants. Discussion/Analysis Since 2013, Senior, Adult & Family Services (SAFS) has applied for and received Older Americans Act funding from the North Central Area Agency on Aging to provide additional screenings, benefits counseling and application processing to residents over the age of 60 who reside in Manchester Housing Authority units. SAFS was awarded continued funding of $5000 to provide these services during FY17. The Board of Directors previously appropriated $3000 of the $5000 grant at the June 6, 2017 meeting. $2000 remains to be appropriated. Financial Impact The terms of this funding require the Town of Manchester to commit $5000 as part of a grant match. The match is currently covered by the Town’s Senior, Adult & Family Services staffing budget. Consequently, there is no additional financial obligation or impact on the part of the Town of Manchester. Recommendation We recommend that the Board of Directors appropriate $2000 in Older Americans Act funds to SG260 to provide benefits counseling to Senior residents for the grant period 10/1/16-09/30/17.

8.A.3

TOWN OF MANCHESTER YOUTH SERVICE BUREAU

MEMO

TO: Scott Shanley General Manager

CC: Chris Silver Director, Leisure, Families, and Recreation FROM: Sharon Kozey Director, Manchester Youth Service Bureau RE: Preschool Development Grant DATE: July 6, 2017 Background The Town of Manchester, through the School Readiness Council, has been awarded year three of the four year Preschool Development Grant. The grant is funded by the federal government through the State of Connecticut Office of Early Childhood. The grant provides free preschool to children that are 4 years old before January 1, 2018 and are part of families that are at or below 200% the federal poverty level. Discussion The amount of the award is $906,800 for the contract period of 7/1/2017 to 6/30/2018. Three qualified school readiness partners have been identified to participate in providing services under this grant: Manchester Early Learning Center (MELC), Manchester Public Schools, and the YWCA Hartford Region: Nike Tykes. Financial Impact The general fund will not be impacted. Other Board Action Required None Recommendation I recommend that the Board of Directors approve the Preschool Development Grant award in the amount of $906,800.

8.A.4

Town of Manchester Human Services Department

Memorandum Date: July 13, 2017 To: Scott Shanley, General Manager From: Mary Roche Cronin, Director of Human Services Re: State Child Day Care Contract Background The Town of Manchester is the grantee for funds received from the State of Connecticut Office of Early Childhood (OEC) for a portion of the Manchester Early Leaning Center’s (MELC) Preschool and School Age Programs for Manchester Families. The CDC grant provides funds for full-time preschool, full-time school age and part-time school age care. Discussion The existing CDC contract has been amended to reflect a change from standard rates for school age care to Title I rates resulting in an increase in the total maximum amount payable for child care slots. This results in an increase of $21,034.80 for a total contract amount of $1,763,594.80 during the contract period of 7/1/2014 to 6/30/2018. Financial Impact This increase does not impact the general fund. Other Board Action None required. Recommendation I recommend that the Board of Directors appropriate the additional OEC funding in the amount of $21,034.80 for the Child Day Care contract.

TOWN OF MANCHESTER PLANNING DEPARTMENT

TO: Scott Shanley, General Manager CC: Gary Anderson, Director of Planning and Economic Development FROM: Kyle Shiel, Senior Planner DATE: July 17, 2017 RE: Addendum - Grant for parks planning intern The Planning Department recently applied for and was awarded a grant from the Connecticut Chapter of the American Planning Association (CCAPA) to pay an intern to assist Town staff with the creation of a Center Springs Park master plan. The award is for $3,500 and will be used to hire a graduate student in landscape architecture, urban planning/design or a related field. The intern will be paid as a vendor, with CCAPA paying the $3,500 over two disbursements. The Board of Directors will need to appropriate the initial $3,500 to commence the project and the Town will then be reimbursed by CCAPA upon completion. The grant agreement from CCAPA is attached. The first payment of the grant award will be mailed to the Town within 35 days of CCAPA receiving the signed grant agreement. The second and final payment will be provided to the Town upon successful completion of the final reporting requirements. Staff anticipates soliciting applications for the position and making a hiring decision by mid-August. The entire project, including final reporting requirements should be completed within approximately 12-15 weeks of hire. R:\Planning\Center Springs Park Master Plan\Intern\Memo to Scott - CCAPA grant.docx

8.A.7

TOWN OF MANCHESTER

REGISTRARS OF VOTERS 479 Main Street - Post Office Box 191

Manchester, CT 06045-0191 (860) 647-3025

James R. Stevenson Timothy H. Becker Democrat Republican

Waddell School Unavailable Election Day

The Board of Education Faculties Manager Peter Staye notified the Registrar of Voters office on

June 16th

that Waddell School will be unavailable as a polling place during November 2017 due to

ongoing construction.

Investigating Potential Temporary Polling Places

The Registrars and Deputy Registrars made site visits to Manchester High School, Illing Middle

School, and the Eight District Offices to consider these buildings as a temporary polling place with

the following criteria:

1) Proximity to Waddell School

2) Availability of Voter and Poll Worker Parking

3) Ease of traffic flow

Our study found that Illing would need parking for staff on Election Day and additional parking

would not be available for voters and poll workers. The Eighth District office parking was not

adequate to accommodate poll workers, District staff, and voters, and the traffic flow at the

intersection of Main and Hilliard would make a hazardous traffic situation.

Recommendation

The Registrar of Voters office is recommending the Manchester High School cafeteria as the best

temporary polling place to replace Waddell School on November 7, 2017, due to the parking that is

available on the Brookfield St. side. This parking lot is normally a student parking lot and will not

be used on Election Day due to school not being in session. It was determined that the 193 regular

parking spaces and five handicapped spaces would be more than adequate to handle voters from two

voting districts, assuming an average voter turnout of thirty percent during a Municipal election.

8.C

Location

Distance

from Waddell

Travel Time

Parking

Traffic flow

Interior space

Comments

MHS Cafeteria 1.2 mi 3 mins 193 S S District 2 would remain in gym.

Illing Cafeteria 1.3 mi

3 mins

151 S S Scheduled BOE in-service for school staff.

8th Utilities District

1.2 mi

3 mins

38 U S 6 district employees, 10 poll workers.

2017 Relocation of District 4(Waddell) polling place

S=Satisfactory U=Unsatisfactory

Sec. 9-169 The legislative body of any town, consolidated town and city or consolidated town and

borough may divide and, from time to time, redivide such municipality into voting districts. The

registrars of voters of any municipality taking such action shall provide a suitable polling place in each

district but, if the registrars fail to agree as to the location of any polling place or places, the legislative

body shall determine the location thereof. Polling places to be used in an election shall be determined at

least thirty-one days before such election, and such polling places shall not be changed within said

period of thirty-one days except that, if the municipal clerk and registrars of voters of a municipality

unanimously find that any such polling place within such municipality has been rendered unusable

within such period, they shall forthwith designate another polling place to be used in place of the one so

rendered unusable and shall give adequate notice that such polling place has been so changed

Sec. 9-168. Place of holding elections. In any town not divided into voting districts, the place of holding

elections may be determined by the legislative body of such town. In towns divided into voting districts

the place of holding elections shall be determined as provided in section 9-169 or any special act,

whichever applies. Except as provided in section 9-169a, state elections shall be held at the usual place

or places of holding elections in the town or the voting districts thereof, as the case may be, unless the

registrars of voters, in writing, have designated to the clerk of such town, at least thirty-one days before

any such state election, a different place or places for holding such election. Unless otherwise provided

by special act, the place of holding city or borough elections shall be determined by the legislative body

of such city or borough. Any provision of any charter or special act to the contrary notwithstanding, the

place or places of holding an election shall be determined at least thirty-one days prior to such election,

and such place or places shall not be changed within the period of thirty-one days prior to such election

except that, if the municipal clerk and registrars of voters of a municipality unanimously find that any

such polling place within such municipality has been rendered unusable within such period, they shall

forthwith designate another polling place to be used in place of the one so rendered unusable and shall

give adequate notice that such polling place has been so changed.

Sec. 9-168b. Designation of polling places in adjacent voting districts. When in the written opinion of the

registrars of any municipality, the lack of an existing convenient or suitable polling place within the lines

of a particular voting district necessitates the designation of a polling place in an adjacent district, such

registrars may designate a convenient and suitable polling place in a voting district adjacent thereto,

located as near as possible to the boundaries of the voting district for which designated. A separate

location from the existing polling place for such adjacent district shall be designated, except that a

separate room within such existing polling place may be designated. Such written opinion and

designation shall be filed with the municipal clerk not later than ninety days before a regular election, or

primary. Within ten days after such filing, the municipal clerk shall cause notice of such filing to be

published in the newspaper having the greatest circulation in the town. Such designation shall remain in

effect for future elections and primaries, until the registrars file a document with the municipal clerk

stating that the designation of such polling place in an adjacent district is no longer necessary.

CIRMA presents Members’ Equity Distribution check to the Town of Manchester and Manchester Board of Education

New Haven, July, 2017– The Connecticut Interlocal Risk Management Agency presented Mr. Scott Shanley, General Manager of the Town of Manchester, with a check for $67,903, their prorated share of CIRMA’s $5 Million Members’ Equity Distribution for 2017.

“This year’s Members’ Equity Distribution was the result of excellent operational performance, financial strength, and of the success of our members’ risk management efforts,” said David Demchak, President and CEO, CIRMA. “CIRMA’s mission is to help our members build stronger, safer communities to live, learn, and work in, and the Members’ Equity Distribution program plays a vital role in this effort,” he further noted. Barbara Henry, First Selectman of Roxbury and CIRMA Chairman of the Board, said, “The Board of Directors is pleased to be returning a share of its equity to its owners — CIRMA members. CIRMA has achieved its mission of delivering rate stability in support of our members’ need for budget stability.” The 2017 distribution is the sixth and largest distribution made in the seven years of the program. CIRMA began its Members’ Equity Distribution Program in 2011, and has distributed a total of $19.7 Million to its member municipalities, public schools, and local public agencies. For more information about CIRMA’s Members’ Equity Distribution Program, please visit www.CIRMA.org/distribution. About CIRMA CIRMA, owned and governed by its members, operates two risk-sharing pools: the Workers’ Compensation Pool and the Liability-Automobile-Property Pool. It also provides risk management services to self-insured municipalities and local public agencies. CIRMA is the municipal market leader in Connecticut. CIRMA’s membership includes over 85% of the state’s municipalities and has Premiums of over $96 Million, Members’ Equity of over $110 Million after the distribution, and Assets under Management of over $390 Million, unaudited. Connecticut Interlocal Risk Management Agency 900 Chapel Street New Haven, CT 06510 www.CIRMA.org Contact: David Demchak, President & Chief Executive Officer, CIRMA

8.D

12.A.1

12.A.2

Town of Manchester Department of

Customer Service & Information Center To: Scott Shanley, General Manager From: Doreen Petrozza, Customer Service & Information Center Manager Subject: Hockanum River Appropriation Date: 7-6-17 Background. The Customer Service & Information Center sells Hockanum River T-shirts and Sweatshirts on a year-round basis. Discussion/Analysis. Appropriation to Hockanum River Linear Park Fund: a total of $110.00 from the sale of Hockanum River T-shirts and Sweatshirts, and donations. Recommendations. Appropriation to Hockanum River Linear Park Fund: $110.00, to be used for trail maintenance to be financed by the sale of t-shirts and sweatshirts and donations at the Town's Customer Service & Information Center. This should be placed on the August 2017 Board of Director’s agenda for acceptance and appropriation.

executive session – 6:00 p.m. b. real estate negotiations...

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