executive office budget...fy15 proposed ceb -- page ii-1 executive office the executive office...

Executive Office

Budget

FY15 Proposed CEB -- page II-1

EXECUTIVE OFFICE

The Executive Office provides executive management and guides the implementation of MWRA policies established by the Board of Directors. It is responsible for developing and implementing specific goals and programs to achieve MWRA's primary mission of providing reliable and efficient water and sewer services, improving water quality, and for creating a framework within which all divisions can operate effectively. The Executive Office oversees a centralized MWRA-wide security program to preserve and protect MWRA facilities, systems and employees. The Executive Office has direct oversight of the Office of Emergency Preparedness, Internal Audit, Public Affairs, and the Affirmative Action and Compliance Unit (AACU) Departments. FY15 Goals: Ensure delivery of reliable and cost-effective water and sewer services to customer communities.

Ensure that water supply and wastewater collection and treatment preserve public health and protect natural

resources.

Provide overall management of the agency and ensure adherence to all applicable policies and regulations. Continue to aggressively pursue renewable and sustainable energy resources to reduce the environmental

impacts of daily operations, increase energy efficiencies and reduce overall operating costs. Manage communication and garner support from key constituents for MWRA programs.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 483,283$ 534,191$ 542,963$ 559,132$ 16,169$ 3.0%OVERTIME - - - - - - MAINTENANCE - - - - - - TRAINING & MEETINGS 695 - 900 900 - 0.0%PROFESSIONAL SERVICES 142,888 145,098 160,696 161,506 810 0.5%OTHER MATERIALS 1,187 5,105 3,585 4,085 500 13.9%OTHER SERVICES 439,109 455,588 469,973 506,082 36,109 7.7%TOTAL 1,067,162$ 1,139,982$ 1,178,117$ 1,231,705$ 53,588$ 4.5%

DEPARTMENTFY12Actual

FY13Actual

FY14Budget

FY15Proposed

EXECUTIVE OFFICE / BOARD OF DIRECTORS

489,399$ 542,799$ 551,812$ 568,457$ 16,645$ 3.0%

ADVISORY BOARD / OTHER COMMITTEES

577,763 597,183 626,305 663,248 36,943 5.9%

TOTAL 1,067,162$ 1,139,982$ 1,178,117$ 1,231,705$ 53,588$ 4.5%

FY15 Proposed Current Expense BudgetEXECUTIVE DIVISION

ChangeFY14 to PFY15

FY15 Proposed Current Expense BudgetEXECUTIVE DIVISION by Department

ChangeFY14 to PFY15


The Executive Office budget supports the Executive Director's Office, the Board of Directors, the MWRA Advisory Board, and two Advisory Committees. The Board of Directors formulates policies to guide MWRA actions and is responsible for major policy and fiscal decision-making. The MWRA Advisory Board was established by the Enabling Act to serve as “watchdog” for MWRA’s customer communities. The Advisory Board makes recommendations to MWRA on annual expense budgets and capital improvement programs. In addition, the Advisory Board reviews and comments on MWRA reports, holds hearings on related matters, and makes recommendations to the Governor and the Legislature. The other advisory committees supported by this budget are the Water Supply Citizens' Advisory Committee and the Wastewater Advisory Committee. The Executive Office budget accounts for less than 1% of the MWRA FY15 Final Direct Expense Budget. Budget Highlights: The FY15 Proposed Budget is $1.2 million, an increase of $54,000 or 4.5% from the FY14 Budget. $559,000 for Wages and Salaries, an increase of $16,000 or 3.0% as compared to the FY14 Budget mainly

due to projected cost of living adjustments. The proposed budget includes funding for five positions. $162,000 for Professional Services, level funded with the FY14 Budget. This budget funds the Water Supply

Citizens’ Advisory Committee (WSCAC) and the Wastewater Advisory Committee (WAC) budgets. $506,000 for Other Services, an increase of $36,000 or 7.7% from the FY14 Budget mainly due to projected

increases in the MWRA Advisory Board operating expenses which include wages and salaries, space rental, and general administrative office expenses.


OFFICE OF EMERGENCY PREPAREDNESS

The Office of Emergency Preparedness (OEP) was created in November 2005 to consolidate Authority-wide security and emergency response functions. It is responsible for oversight of the MWRA’s security and emergency response plans, policies, and procedures; implementation and training for the Emergency Response Plan; and management, training, and outfitting of the Emergency Service Unit (ESU), which will respond to any intentional or accidental contamination of the water supply. The Director of Emergency Planning and Preparedness reports directly to the Executive Director. FY15 Goals: Develop and implement policies and programs to provide security, critical infrastructure protection, and

emergency planning for the MWRA’s water and wastewater systems. Equip, train, and command the Emergency Service Unit (ESU). Develop and exercise emergency plans and procedures. Manage and direct contract security guard and security maintenance contracts. FY15 Initiatives: Continue to enhance Emergency Response Plans for all water and wastewater facilities. Update Emergency

Action Plans (EAPs) as needed, including Dam EAPs and spill control EAPs. Continue the process of ensuring that new construction and rehabilitation of facilities includes an

integrated security and surveillance system improvement component. Continue task order security enhancement designs for selected water and wastewater critical sites, fencing installation, and other facility hardening initiatives. Continue planning for updating the security monitoring system to replace obsolete equipment.

Implement notification drills, tabletop exercises, and field training exercises (including at least one major field

drill). Continue the community emergency response training program and tabletop exercise series for critical service areas with community staff.

Continue to transition security system communications technology to the new standard.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 357,479$ 390,132$ 425,859$ 433,455$ 7,596$ 1.8%OVERTIME - 12 - - - - MAINTENANCE 235,838 399,123 358,500 375,000 16,500 4.6%TRAINING & MEETINGS 2,117 1,652 - - - - PROFESSIONAL SERVICES 1,476,020 1,587,698 1,908,295 1,708,295 (200,000) -10.5%OTHER MATERIALS 50,343 31,311 35,535 35,535 - 0.0%OTHER SERVICES 21,000 10,774 122,100 124,040 1,940 1.6%TOTAL 2,142,797$ 2,420,702$ 2,850,289$ 2,676,325$ (173,964)$ -6.1%

FY15 Proposed Current Expense BudgetOFFICE OF EMERGENCY PREPAREDNESS

ChangeFY14 to PFY15


FY14 Mid-Year Accomplishments: Continued to update spill control Emergency Action Plans for water and wastewater facilities subject to spill

regulations. Provided refresher training to all operations staff on spill control procedures. Completed Dam Emergency Action Plans for Western Section dams with detailed inundation mapping. The

Metro facilities are currently in the procurement process for consultant selection. Completed a total of 44 training events or drills so far in FY14. Completed deployment of new digital transmission vehicle, base, and handheld radios to support DCR’s

planned transition from analog equipment to digital equipment. Received the final payment for a Department of Homeland Security (DHS) grant of $252,000 for

implementation of hardening improvements from the 2010 DHS Regional Resiliency review and completed procurement of related items.

Continued the process of ensuring that new construction and rehabilitation of facilities include an

integrated security and surveillance system improvement component. Continued to provide an emergency response training program and a tabletop exercise series for critical service

areas for MWRA community staff. Procured a new Guard Services contract. Budget Highlights: The FY15 Proposed Budget is $2.7 million, a decrease of $174,000 or 6.1% from the FY14 Budget. $433,000 for Wages and Salaries, an increase of $8,000 or 1.8% from the FY14 Budget is mainly due to

projected cost of living adjustments. The budget includes funding for five positions. $375,000 for Ongoing Maintenance, an increase of $17,000 or 4.6% from the FY14 Budget mainly due to

increases for the new Intrusion Alarm and Semi-Annual monitoring service contracts and additional sites to be covered. This budget includes funding of $241,000 to cover the MWRA-wide security systems preventative maintenance and repair service, $105,000 for MWRA-wide Security systems maintenance materials and equipment, including cameras, intrusion detection, card readers, and $29,000 for the intrusion alarm annual and semi-annual monitoring services contracts.

$1.7 million for Professional Services, a decrease of $200,000 or 10.5% from the FY14 Budget primarily due

to the elimination of FY14 one-time Dam EAP Updating Services cost. The proposed budget includes $607,000 for security services for the DITP facility, $567,000 for the Chelsea facility, $348,000 for the Carroll Water Treatment Plant, $40,000 for Charlestown Navy Yard (CNY) facility, $87,000 for the Account Manager, and $59,000 for the Roving guard.

$36,000 for Other Materials is level funded from the FY14 Budget. This budget mainly funds purchase of

Health and Safety materials for the ESU Team. $124,000 for Other Services, an increase of $2,000 or 1.6% from the FY14 Budget due to an increase in

annual licensing cost for two-way radios with Department of Conservation and Recreation (DCR). This budget also includes funding for mandatory monthly testing and inspection of the Self-Contained Breathing Apparatus (SCBA).


AFFIRMATIVE ACTION and COMPLIANCE

The Affirmative Action and Compliance Unit (AACU) develops, administers, and monitors compliance of Affirmative Action Plan programs and policies by ensuring equal opportunity and non-discrimination in employment and equitable access of Minority Business Enterprises (MBE), Women Business Enterprises (WBE), and Disadvantaged Business Enterprises (DBE) in Authority procurement activities. FY15 Goals: Assist divisions and departments in the implementation of MWRA’s affirmative action program and promote

MWRA’s policy of non-discrimination for all persons in or recruited into its work force. Maintain adequate internal audit and reporting systems to monitor MWRA’s accomplishments of goal

attainment in identified underutilized job groups for female and minority representation. Communicate to managers and supervisors MWRA's commitment to its equal opportunity policies and

affirmative action programs. Assist the Human Resources department in the coordination and oversight of all external/internal recruitment

and selection activities including interviewing, hiring, transfers, and promotions of protected class candidates. Provide for the equitable participation of minority/women and disadvantaged-owned businesses in procurement

opportunities, ensure that minorities and women are represented in the labor force on construction contracts, and coordinate with other public entities regarding state and federal requirements.

Assist divisions and departments in the understanding and implementation of MBE/WBE/DBE program

policies and practices and monitor and report on contractor compliance and expenditures. FY15 Initiatives:

Conduct a comprehensive self-identification outreach program for applicants and employees who are covered veterans.

FY14 Mid-Year Accomplishments: Provided management guidance and participated in 33 position(s) selection committee interviews, sourced

eighteen (18) outreach contacts, and referred 13 qualified candidates to Human Resources for underutilized positions.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 548,888$ 513,749$ 575,001$ 574,277$ (724)$ -0.1%OVERTIME - - - - - - TRAINING & MEETINGS 1,620 0 2,000 2,000 - 0.0%OTHER MATERIALS 1,260 1,393 1,510 1,854 344 22.8%OTHER SERVICES 580 309 632 620 (12) -1.9%TOTAL 552,348$ 515,451$ 579,143$ 578,751$ (392)$ -0.1%

FY15 Proposed Current Expense BudgetAFFIRMATIVE ACTION & COMPLIANCE UNIT

ChangeFY14 to PFY15


Conducted oversight of 73 construction and professional projects including 9 site visits and one compliance audit to ensure contractor compliance with the MWRA’s MBE/WBE/DBE Program. All MBE/WBE targets have been achieved except, WBE Professional Services.

Budget Highlights: The FY15 Proposed Budget is $579,000, level funded with the FY14 Budget.

$574,000 for Wages and Salaries, level funded with the FY14 Budget. The proposed budget includes funding

for seven positions.


INTERNAL AUDIT

The Internal Audit Department monitors the efficiency and integrity of MWRA operations by auditing financial and program operations; reviewing compliance with accounting and management control systems, laws, and regulations; and coordinates the formulation and revisions to MWRA policies and procedures. Internal Audit also monitors MWRA contracts through its contract audit program, including approval of provisional consultant indirect cost rates and subsequent audit of consultant billings; performs labor burden reviews, construction change orders and claim audits, and vendor and other contract audits. FY15 Goals: Encourage more economical and efficient operations, adhere to sound management procedures, and use

controls designed to safeguard MWRA assets. Assure that automated and supporting manual management information systems have secure data control

environments and to provide accurate and useful management information. Assure that contractors and consultants doing business with MWRA have adequate accounting and billing

systems to provide current, complete, and accurate cost and price information and project invoicing. FY14 Mid-Year Accomplishments: Identified $323,000 in savings related to: management advisory services, consultant audits, construction labor

burden reviews, the early termination of two janitorial services contracts, and a Charlestown Navy Yard lease operating cost adjustment.

Issued final audit reports on a follow-up review of Fleet Services activities, and reviews of the Wastewater

Advisory Committee ((WAC) and Water Supply Citizens Advisory Committee (WSCAC). Issued five incurred cost audits, one preliminary consultant and four preliminary construction reviews, and several contract reviews.

Provided management advisory and data analysis services for management initiatives dealing with the HEEC

cross-harbor cable and the New England Fertilizer Company contract for operating the Pellet Plant. Budget Highlights: The FY15 Proposed Budget is $712,000, an increase of $31,000 or 4.5% from the FY14 Budget. $702,000 for Wages and Salaries, an increase of $31,000 or 4.6% from the FY14 Budget primarily due to

projected cost of living adjustments. The proposed budget includes funding for eight positions.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 632,155$ 651,971$ 671,181$ 701,955$ 30,774$ 4.6%OVERTIME - 11 - - - - MAINTENANCE 5 - - - - - TRAINING & MEETINGS 5,065 4,596 7,238 7,238 - 0.0%PROFESSIONAL SERVICES - - - - - - OTHER MATERIALS 1,394 1,764 2,020 2,020 - 0.0%OTHER SERVICES 1,306 1,100 1,062 1,062 - 0.0%TOTAL 639,925$ 659,442$ 681,501$ 712,275$ 30,774$ 4.5%

FY15 Proposed Current Expense BudgetINTERNAL AUDIT

ChangeFY14 to PFY15


PUBLIC AFFAIRS

The Public Affairs Department is the institutional link to all MWRA constituencies. The department works for passage of legislation necessary to carry out MWRA’s mission, monitors legislation, responds to inquiries by elected and appointed officials, and pursues funding from the state legislature for MWRA projects. The Community Relations Section deals directly with cities and towns in the service area, responds to inquiries about MWRA, proactively incorporates community concerns into MWRA project work, coordinates outreach and education initiatives to highlight MWRA programs, and provides technical expertise for specific projects and initiatives. Community Relations staff also work in conjunction with Planning and Coordination Department staff to ensure compliance with state and local regulations and restrictions. The Environmental Review and Compliance Section is responsible for directing Authority-wide MEPA environmental review to ensure that MWRA facilities are protected and private development projects do not negatively impact MWRA facilities. The section is the lead to implement the Public Access Aqueduct Program, a program approved by the Board in April 2012, that authorizes public access along MWRA emergency back-up Aqueducts located in 14 cities and towns in the MetroWest area. The Communications Section manages media relations, issues press releases and responds to information requests, oversees the design and distribution of MWRA publications, manages the web site, and provides design, editorial, and graphics services for other sections of MWRA. In addition, the Education Section is responsible for curriculum development, teacher training workshops, as well as providing school education materials on water quality, water conservation, wastewater topics, and environmental issues. Both sections are lead by the Special Assistant to the Executive Director, located in the Executive Office. FY15 Goals:

Enhance overall public understanding of MWRA’s mission, goals, and benefits to the public through extensive outreach and effective communication.

Monitor and analyze legislation and regulations that affect the Authority and formulate appropriate

responses as applicable.

Continue to coordinate the review of projects filed with Massachusetts Environmental Protection Agency (MEPA), and submit timely MEPA responses to ensure that Authority owned infrastructure is protected.

Gain public support for MWRA programs and projects while responding to the needs and concerns of

elected and appointed public officials.

Provide support to MWRA staff to ensure that MWRA projects meet regulatory requirements, and provide

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 1,036,558$ 1,085,187$ 1,133,107$ 1,050,525$ (82,582)$ -7.3%OVERTIME - - - - - - TRAINING & MEETINGS (463) 4,410 3,365 3,365 - 0.0%PROFESSIONAL SERVICES 1,050 3,187 1,050 1,050 - 0.0%OTHER MATERIALS 22,391 25,505 21,625 21,625 - 0.0%OTHER SERVICES 41,861 33,815 48,967 48,487 (480) -1.0%TOTAL 1,101,397$ 1,152,104$ 1,208,114$ 1,125,052$ (83,062)$ -6.9%

FY15 Proposed Current Expense BudgetPUBLIC AFFAIRS

ChangeFY14 to PFY15


input to regulatory agencies in order to ensure MWRA interests are recognized during the development of regulations.

Maintain and update MWRA’s Community Contact Database. This Community Contacts tracking

application is used to notify MWRA’s communities of any operational issues or emergencies affecting them or surrounding communities.

Continue to provide accurate and timely information to the public through the MWRA’s website and the media, including social media like Twitter and Flickr.

Continue to circulate Annual Water Quality Report to every household within the MWRA service area.

FY15 Initiatives: Ongoing Advocacy – Commonwealth Rate Relief MWRA’s highest legislative priority continues to focus on the need for a more robust “Commonwealth Rate Relief Package” to help offset anticipated rate increases over the next several years. The current FY15 House Budget includes $1M for Sewer Rate Relief. Staff will continue to monitor the budget process as it moves to the Senate and subsequent Conference Committee this spring and summer. SB2013: An Act Improving Drinking Water and Wastewater Infrastructure In January 2013, Senate President Therese Murray committed to address the ongoing critical need for financial assistance for drinking and wastewater infrastructure. SB2013 (originally SB1880) is an attempt to address these issues. Provisions of the bill include: (subject to appropriation) a 1:1 match to help interested communities pay the MWRA entrance fee; (subject to appropriation) a reimbursement of up to $13.8M of I/I interest free grants and loans provided by MWRA; and additional financial assistance, including principal forgiveness, for projects connecting a local or regional governmental unit to the MWRA system. The Executive Director has testified and written in support of the above provisions and more; and Public Affairs, in concert with the MWRA Advisory Board and A&F, have actively participated in the broader advocacy effort undertaken by the Water Infrastructure Alliance. FY 14 Mid-Year Accomplishments: The Massachusetts Legislature began its two-year session in January 2013. The second annual session began in January 2014. The following bills of importance to MWRA passed during the first half of the legislative session: Chapter 113 of the Acts of 2013 – SB1837 : An Act authorizing the Division of Capital Asset Management and Maintenance to grant an easement upon land of the commonwealth located in the Town of Ware to the Massachusetts Water Resources Authority. Passage of this bill (Article 97) formalized MWRA easement rights granted by the Metropolitan District Commission decades ago for land associated with MWRA’s existing Ware Disinfection Facility that serves the Authority’s Chicopee Valley Aqueduct (CVA) communities of Chicopee, Wilbraham and portions of South Hadley.

Chapter 52 of the Acts of 2013 – HB3570: An Act authorizing the Massachusetts Water Resources Authority to dispose of real property located in the City of Quincy and to grant an easement upon real property of the Massachusetts Water Resources Authority located in the City of Quincy. Passage of this bill approved a mutually agreed upon exchange of property and various easements in Quincy between MWRA and March Fourth LLC, enabling the more efficient operation of the Fore River Railroad by MWRA.


Chapter 38 of the Acts of 2013 – An Act making appropriations for the fiscal year for the maintenance of the Departments, Boards, Commissions, Institutions and certain activities of the Commonwealth for interest, sinking fund and serial bond requirements and for certain permanent improvements. Section 199 (a) authorized the Commissioner of Capital Asset Management and Maintenance, in consultation with MWRA, to convey to the Massachusetts Port Authority a parcel of land in East Boston for the Greenway Connector. Budget Highlights: The FY15 Proposed Budget is $1.1 million, a decrease of $83,000 or 6.9% from the FY14 Budget. $1.1 million for Wages and Salaries, a decrease of $83,000 or 7.3% from the FY14 Budget. The proposed

budget includes funding for 12 positions, one position less than funded in FY14.

$22,000 for Other Materials is level funded from the FY14 Budget.

$49,000 for Other Services, primarily level funded with the FY14 Budget. This budget supports the printing of printing needs of the department, including the Annual Report.

Operations Division

Budget

FY15 Proposed CEB -- page III-1

OPERATIONS DIVISION

The Operations Division provides wastewater and water system services including operations, maintenance, and treatment; environmental monitoring and laboratory testing and analyses; and engineering, construction, planning, and administration. The Operations Division’s departments are described below: The Wastewater Treatment Department is 41% of the division’s budget. The department operates and maintains the Deer Island Treatment Plant (DITP), Clinton Wastewater Treatment Plant, and Residuals Processing Facility (pelletization plant) at Fore River Staging Area (FRSA). The Field Operations Department (FOD) is 44% of the division’s budget. The department manages the wastewater pretreatment, water treatment, and wastewater and water distribution functions, including the Carroll Water Treatment Plant (CWTP). This department is responsible for operating, maintaining, and metering both systems. The Planning and Coordination Department is 1% of the division’s budget. The department provides planning, advocacy, and decision support services on policy, public health, regulatory, and operations matters regarding MWRA’s potable and wastewater systems.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 69,926,817$ 70,614,655$ 73,963,890$ 75,724,251$ 1,760,361$ 2.4%OVERTIME 3,046,845 3,473,493 3,522,621 3,558,196 35,575 1.0%FRINGE BENEFITS 54,278 58,593 61,135 61,270 135 0.2%CHEMICALS 9,271,529 10,139,257 10,671,224 10,667,110 (4,114) 0.0%UTILITIES 22,666,107 22,960,065 22,653,178 23,248,916 595,738 2.6%MAINTENANCE 23,609,567 23,407,709 23,913,315 24,031,753 118,438 0.5%TRAINING & MEETINGS 84,048 107,585 122,900 140,000 17,100 13.9%PROFESSIONAL SERVICES 2,135,541 2,160,077 2,723,673 2,964,535 240,862 8.8%OTHER MATERIALS 4,478,030 5,766,978 4,699,047 4,537,977 (161,070) -3.4%OTHER SERVICES 19,437,631 18,629,541 18,511,526 18,770,604 259,078 1.4%TOTAL 154,710,393$ 157,317,953$ 160,842,509$ 163,704,612$ 2,862,103$ 1.8%


FY13Actual

FY14Budget

FY15Proposed

OPERATIONS ADMINISTRATION 2,880,946$ 3,749,219$ 3,450,501$ 4,167,501$ 717,000$ 20.8%WASTEWATER TREATMENT 64,934,920 65,225,078 65,820,137 67,225,433 1,405,296 2.1%FIELD OPERATIONS 69,117,281 70,781,717 72,090,881 72,857,736 766,855 1.1%LABORATORY SERVICES 5,312,800 5,563,606 6,057,337 6,157,426 100,089 1.7%ENQUAD 2,860,161 2,660,834 3,000,790 2,978,834 (21,956) -0.7%ENGINEERING & CONSTRUCTION 7,569,131 7,273,287 8,283,008 8,072,880 (210,128) -2.5%PLANNING DEPARTMENT 2,035,154 2,064,211 2,139,855 2,244,802 104,947 4.9%TOTAL 154,710,393$ 157,317,952$ 160,842,509$ 163,704,612$ 2,862,103$ 1.8%

FY15 Proposed Current Expense BudgetOPERATIONS DIVISION

ChangeFY14 to PFY15

FY15 Proposed Current Expense BudgetOPERATIONS DIVISION by Department

ChangeFY14 to PFY15


The Engineering and Construction Department is 5% of the division’s budget. This department provides the following services to support the maintenance, repair, and rehabilitation of the wastewater and water systems: in-house engineering, consultant management, drafting, surveying, construction management, and other technical assistance. The department also oversees implementation of the Combined Sewer Overflow (CSO) plan.

The Environmental Quality Department (EnQuad) is 2% of the division’s budget. This department manages and reports on the monitoring of Boston Harbor and Massachusetts Bay water quality. The department also oversees MWRA's compliance with its National Pollutant Discharge Elimination System (NPDES) permits.

The Laboratory Services Department is 4% of the division’s budget. This department supports various client groups in the Operations Division, the Department of Conservation and Recreation (DCR), and the MWRA member communities; providing field sampling, laboratory testing, and reporting services. Most of the testing is required to meet the strict guidelines of regulatory programs and permits including the Safe Drinking Water Act (SDWA) and MWRA’s NPDES permits.

The Operations Administration Department is 3% of the division’s budget. This department provides oversight and general management support in the areas of finance, contract administration, and personnel. The Operations Administration Department budget also includes funds for MWRA vehicle purchases and division-wide memberships. FY15 Goals:

Plan, develop, implement, and operate efficient, reliable, and economical water treatment/delivery and wastewater transport/treatment systems.

Ensure compliance with state and federal drinking water quality and wastewater discharge regulations including the Safe Drinking Water Act (SDWA), the Clean Water Act, and National Pollutant Discharge Elimination System (NPDES) permits.

Plan and implement rehabilitation of existing facilities and construction of new facilities including pipelines, pump stations, storage facilities, and treatment facilities on schedules that allow for sufficient system capacity and performance.

Dispose of wastewater treatment by-products in a cost-effective and environmentally sound manner.

FY15 Initiatives:

Operations, Energy, and New Facilities Start-ups: Continue to identify, assess, and implement initiatives to reduce energy demand and increase energy self-

generation in MWRA’s system, including the projects noted in MWRA’s Memorandum of Understanding with NSTAR. Pursue grant-funding and cost-sharing arrangements to defray costs of implementing these initiatives.

Self-generate ~28% of the Deer Island Treatment Plant’s (DITP) required power through optimization of power generation assets, including the wind turbines and the Steam Turbine Generation (STG) back pressure system.

Continue start-up of new ultraviolet disinfection treatment process for MWRA’s potable water system at the Carroll Water Treatment Plant and Quabbin Disinfection Facility.

Identify and implement strategies for workforce succession in preparation for expected retirement of many MWRA employees in the upcoming five to ten years.


Engineering & Construction: Notice to Proceed for numerous contracts including the following major projects:

o Water System

- Long-Term Redundancy Wachusett Aqueduct Construction - Weston Aqueduct Supply Mains – Sect 36/W11/S9 – All Valve - NHS Revere & Malden Pipe – Sect 53 Connections Design CA/RI

o Wastewater System - Facility Asset Protection Alewife Brook Pump Station Rehab – Construction - DITP Asset Protection Sodium Hypo Pipe Replacement - Construction - DITP Asset Protection Winthrop Terminal Facility VFD Replacement - Construction - Facility Asset Protection Cottage Farm Design/CA/RI - Facility Asset Protection Chelsea Screenhouse Upgrades - Facility Asset Protection Caruso Pump Station Improvements – Construction - DITP Asset Protection Cryogenic Plant – Equipment Replace – Design - DITP Asset Protection Future Misc. VFD Replacements – Design - Facility Asset Protection Prison Point Design/CA/RI

Substantially complete numerous CIP design and construction phases including the following: o Water System

- Spot Pond Storage Facility Design/ Build - Metro West Tunnel Hultman Interconnection– Final Design/CA/I - Metro West Tunnel Hultman Interconnection – RI Services - Quabbin Water Treatment Plant UVWTP - Construction - Carroll Water Treatment Plant CWTP Ultraviolet Disinfection – Des/ESDC/R

o Wastewater System - CSO Program Brookline Sewer Separation Design/CS/RI - Facility Asset Protection NI Electricity & Grit/Screens Conveyance - Construction - DITP Asset Protection Centrifuge Backdrive Replacement - DITP Asset Protection Cryo Chiller Replacement - DITP Asset Protection Digester Sludge Pump Replacement Construction - DITP Asset Protection TPP Boiler Control Replacement

Maintenance: Optimize staff resources, overtime, service contracts, and as-needed design contracts to complete routine and

major maintenance projects.

Continue work on numerous major projects at Deer Island including facility repainting and coating repairs; Zurn boiler maintenance and repairs; electrical system maintenance; motor overhauls; HVAC units replacement; gas compressor actuator valve rebuilds; and critical equipment maintenance.

Work on numerous projects in Field Operations including meter inspection and repairs; facility repainting and coating repairs; manhole rehabilitation; heating system conversion at Framingham Pump Station; invasives control in the water reservoirs; dam inspections and tree clearing; and water tank inspections.


Environmental:

Plan for implementation of requirements of the new National Pollutant Discharge Elimination System (NPDES) Permits for DITP (assume new permit is issued as of January 2015) and Clinton Wastewater Treatment Plant (assume new permit in effect for all of FY15).

Continue work on other harbor and outfall monitoring initiatives including: calculating revised thresholds, working with the Department of Conservation and Recreation to implement appropriate beach management practices in South Boston, and improving instrumentation on National Oceanic and Atmospheric Administration’s (NOAA’s) weather buoy.

Review and revise the TRAC permit fee structure.

Plan for the new round of NPDES-required Local Limit testing in TRAC to reassess industrial discharge limits and commence the work after the Environmental Protection Agency (EPA) issues the new NPDES permits.

Conduct invasive species removal and monitoring at water reservoirs.

Implement and optimize changes in fluoride dosing in the water system to comply with revised regulations.

FY14 Mid-Year Accomplishments:

Operations, Energy, and New Facilities Start-ups: Procured multi-year electricity supply contracts with two vendors for MWRA facilities.

Assisted the Procurement Department with the procurement of contracts to supply and deliver chemicals for the water and wastewater system facilities. Chemicals procured included sodium hypochlorite, hydrofluosilicic acid, liquid oxygen, sodium hydroxide, sodium bisulfite, and polymer.

Received revenue for energy generated at numerous facilities including the following: hydroelectric $509,000 from Oakdale Station, $124,000 from Cosgrove Station, and $19,000 from the Loring Road Pump Station; wind of $149,000 from turbine located at the DeLauri Pump Station; and solar of $56,000 from Carroll Water Treatment Plant.

Continue to leverage MWRA’s self-generation assets and participation in the competitive energy market to offset operating costs. The combined impact of participation in the Independent System Operators of New England (ISO-NE) load response program and the non-rate revenue from the sale of Renewable Portfolio Standards Program (RPS) credits resulted in $1.4 million in revenue for the first six months of FY14. Deer Island also self-generated ~22% of the plant’s total required power during that period.

Processed 100 average tons per day of sludge at the Pelletization Plant and disposed of 2,832 tons of grit and screenings through a contracted vendor

Maintenance:

The Operations Division spent $10.9 million thru December on maintenance of which $5.0 million was for materials and $5.9 million was for services.

Procured and implemented numerous contracts for maintenance services, including for the following; DITP thermal and hydro-power plant, DITP wind turbine, janitorial services, electrical system monitoring, instrumentation monitoring and repair, boiler and water heating services, fire protection sprinkler system maintenance, continuous emission monitoring system equipment, and elevators.


Procured and implemented numerous contracts for maintenance projects including: manhole frames and covers replacement, emergency repair of metropolitan sewer section 155 siphon, installation of energy efficient LED extension lighting at the Southborough facility, and installation of insulation on water pipes at several water pump stations.

Completed numerous maintenance projects including excavation and repair of several water pipeline leaks;

modifications to a pump at the Squantum Pump Station; repair of the sewer line at the Gillis Pump Station; and repair of the radiator in Nut Island’s generator.

In the water system, exercised 399 and replaced 7 mainline valves, and exercised 227 and replaced 8 blow-off

valves.

In the wastewater system, inspected 12.05 miles and cleaned 10 miles of MWRA pipeline. Also inspected 299 structures and rehabilitated 82 manholes.

Engineering, Construction, and Planning:

Notice to Proceed for numerous contracts including the following major projects:

o Water System - Weston Aqueduct Supply Mains WASM3 – MEPA/ Design/ CA/ RI

o Wastewater System - DITP Asset Prot. – Scum Skimmer Replacement

- Facility Asset Protection PP/CF Engine Pumps Gearbox - Facility Asset Protection NI Electric & Grit/Sreenings Conveyance

Substantially completed numerous projects including the following:

o Water System - Weston Aqueduct Supply Mains Watertown Sect Rehab - Quabbin Transmission System – Oakdale Phase 1A Electrical – Construction

o Wastewater System - DITP Asset Protection – Expansion Joint Repair – Construction 2 - DITP Asset Protection – Primary & Secondary Clarifier Rehab - Design - DITP Asset Protection – Clarifier W3H Flush System - CSO Program Brookline Sewer Separation Construction

Environmental:

The TRAC Department completed the following Environmental Protection Agency (EPA)-required work for significant industrial users: 111 inspections, 142 monitoring events, and 306 sampling of connections. This department also issued or renewed 233 permits to Significant Industrial Users (SIUs) and non-SIUs.

The TRAC Department submitted the Industrial Pretreatment Program Annual Report to the EPA for FY13 in October 2013.

The TRAC Department continued work on the review of local limits at the Clinton Wastewater Treatment Plant as required under the NPDES permit renewal process.

At DITP, treated 99.7% of flow through secondary and met secondary permit limits at all times. Operated DITP without any NPDES Permit violations during the first six months of FY14.


EnQuad carried out permit-required environmental monitoring of Boston Harbor and Massachusetts Bay water column, sediments, fish and shellfish and CSO receiving water quality. The department finalized six technical reports, made monitoring results available on its website, and sent reports to government regulators, the Outfall Monitoring Science Advisory Panel and interested members of the public.

Met all water quality and treatment standards for giardia in the drinking water system during the first six months of FY14. Also, maximum turbidity results at Quabbin and Wachusett were within DEP standards.

During the first six months of FY14, the Department of Laboratory Services performed 136,360 tests including

the annual Lead and Copper Rule testing and Massachusetts Bay water column testing for the Harbor and Outfall Monitoring program.

Budget Highlights:

The FY15 Proposed Budget is $163.7 million, which is $2.9 million or 1.8%, more than the FY14 Budget.

Line items that increase from the FY14 Budget include:

o The FY15 Proposed Budget of $75.7 million for Wages and Salaries is an increase of $1.8 million or 2.4 % from the FY14 Budget, primarily due to projected cost of living adjustments increases; three more funded positions in FY15 than in FY14; and increase in stand-by pay. The FY15 Proposed Budget funds 936 filled positions on average during the year versus 933 funded in FY14. The budget also includes $803,000 for Stand-by Pay to ensure staffing availability and response during emergencies, $239,000 for Interns to assist with peak workload and special initiatives, and $203,000 for Temporary Employees.

o The FY15 Proposed Budget of $23.2 million for Utilities includes $16.6 million for electricity, $3.8 million

for diesel fuel, $2.1 million for water, and $526,000 for natural gas. The increase of $596,000 or 2.6% from the FY14 Budget is primarily due to projected price changes for electricity based on market trends; additional diesel fuel purchases at DITP based on inventory projections for FY14; and increases in MWRA’s water wholesale prices at DITP. The utility budget by department is $13.6 million for Deer Island Treatment Plant, $5.1 million for Wastewater Operations, $3.7 million for Water Operations, $549,000 for the Chelsea Office facilities, and $229,000 for the Clinton Wastewater Treatment Plant.

o The FY15 Proposed Budget for Other Services is $18.8 million, including $14.0 million for sludge pelletization; $1.9 million for space leases and rentals, including the Chelsea facility; $852,000 for grit and screenings removal and disposal; $607,000 for telephones; $416,000 for police details; and $321,000 for memberships, dues, and subscriptions. The FY15 Proposed Budget is $259,000 or 1.4% more than the FY14 Budget primarily due to increases for contractual inflation for sludge pelletization services; base rent and property tax increases for the Chelsea facility lease; and dues for numerous membership organizations.

o The FY15 Proposed Budget for Professional Services is $3.0 million, including $1.5 million for lab and testing services; $910,000 for engineering services; and $494,000 for other services. Major items in the budget include $1.5 million for Harbor and Outfall Monitoring; $375,000 for as-needed engineering services to support CEB-funded projects; $250,000 for the FY15 portion of the DI Local Limits study as required by the new NPDES permit; $155,000 for outsourced testing by the Central Laboratory; $150,000 for MWRA’s FY15 contribution to the Mystic River Modeling project; and $140,000 for analysis and inspection of MWRA’s dams. The FY15 Proposed Budget is $241,000 or 8.8% more than the FY14 Budget primarily to the addition of funds for the Local Limits and Mystic River Modeling projects.

o The FY15 Proposed Budget for Maintenance is $24.0 million, a net increase of $118,000 or 0.5% from the

FY14 Budget primarily due to changes in project priorities from year to year. The FY15 Proposed Budget


includes $12.4 million for services and $11.6 million for materials. By maintenance area, the largest categories of spending for materials and services include $10.9 million for plant and machinery; $5.0 million for building and grounds; $2.7 million for electrical; $2.6 million for specialized equipment, $1.5 million for pipeline; and $1.1 million for HVAC systems. The budget also funds special initiatives such as energy conservation projects in the Field Operations Department facilities; invasive plant control in the water reservoirs; and easement clearing on MWRA’s aqueducts.

o The FY15 Proposed Budget of $3.6 million for Overtime is a net increase of $36,000 or 1.0% from the FY14 Budget primarily due to the inclusion of overtime for NPDES-related sampling at the Carroll Water Treatment Plant. The FY15 Proposed Budget is sized based on multi-year spending patterns. The components of the budget include $1.8 million for emergencies and wet weather staffing; $959,000 for operational coverage; and $790,000 for planned maintenance and other initiatives that must be completed at night or on weekends. The budget continues to incorporate reductions in overtime for coverage due to changes in staffing requirements and it also reflects managements’ successful efforts to date to control spending for non-emergency overtime.

o The FY15 Proposed Budget of $140,000 for Training and Meetings covers specialized training, attendance at industry conferences, and site visits to other plants. The FY15 Proposed Budget funds training for topics such as spill response and boom deployment; UV treatment; spill prevention and control; belt laser alignment; and cyber security. The FY15 Proposed Budget is $17,000 or 13.9% higher than the FY14 Budget primarily due to the inclusion of training funds for spill response, prevention, and control.

Line items that decrease from FY14 Budget include:

o The FY15 Proposed Budget of $4.5 million for Other Materials includes $1.7 million for Vehicle Replacements; $803,000 for Lab and Testing Supplies; $500,000 for Vehicle Expenses (gas, tolls); $388,000 for Health and Safety Supplies; $382,000 for Equipment and Furniture; and $321,000 for Work Clothes. The decrease of $161,000 or 3.4% from the FY14 Budget is primarily due to less funding in FY15 than in FY14 for furniture and carpet replacement at the Chelsea office facility.

o The FY15 Proposed Budget of $10.7 million for Chemicals includes $6.3 million for disinfection and treatment in the water system and $4.4 million for disinfection, treatment, and odor control in the wastewater system. The budget includes $3.7 million for soda ash; $2.4 million for sodium hypochlorite; $884,000 for ferric chloride; $756,000 for sodium bisulfite; $612,000 for liquid oxygen; and $541,000 for hydrofluosilicic acid. The FY15 Proposed Budget is $4,000 less than the FY14 Budget due to the net effect of price and usage decreases based on recent trends, contracts, and market projections; offset by an increase of $650,000 for chemicals at DITP for enterococcus treatment as expected to be required by the new NPDES permit.


OPERATIONS ADMINISTRATION

The Operations Administration Department is comprised of the Office of the Chief Operating Officer; the Office of the Deputy Chief Operating Officer of Program, Policy and Planning; and division-level support staff. The department’s primary goal is to oversee, manage, and implement MWRA policies and procedures pertaining to the following functions: administration, labor relations, finance, contract administration, and general management.

Budget Highlights:

The FY15 Proposed Budget is $4.2 million, an increase of $717,000 or 20.8% from the FY14 Budget. $2.0 million for Wages and Salaries, an increase of $489,000 or 32.3% from the FY14 Budget mainly due to

projected cost of living adjustments and removal of FY14 division-wide vacancy adjustment equivalent to 7 positions.

$4,700 for Training & Meetings, a decrease of $500 or 9.6% from the FY14 Budget. $205,000 for Professional Services, an increase of $175,000 or 583.3%, from the FY14 Budget. The increase

is primarily associated with a potential MWRA contribution to the Mystic River Watershed Association for a multi-year water quality modeling project. The overall project is estimated at $400,000, with $150,000 spending projection in FY15. This project is contingent upon funding participation of other parties and Board approval. Additionally, this line item covers energy consulting services to support procurements and evaluation of projects.

$1.7 million for Other Materials, which is level funded with the FY14 Budget. Funding in this line item is mostly for the replacement of older vehicles in MWRA’s fleet. At an average cost of $30k -$35k per vehicle, the budget supports replacement of 48-56 vehicles which is approximately 10%-11% of the active fleet.

$252,000 for Other Services, an increase of $54,000 or 27.0%, from the FY14 Budget. The budget contains

Authority-wide memberships including the Water Research Foundation (WRF; formerly AWWARF), National Association of Clean Water Agencies (NACWA), Association of Metropolitan Water Agencies (AMWA), American Water works Association (AWWA), and the Boston Harbor Association (BHA) marine debris program. The funding change is due to a $10,000 increase to NACWA dues; a new $10,000 membership with the Mystic River Watershed Association; and a $30,000 increase to MWRA’s partial contribution to a WRF membership, bringing the total contribution to $120,000.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 1,905,682$ 1,915,020$ 1,514,411$ 2,003,358$ 488,947$ 32.3%OVERTIME 101 - - - - - FRINGE BENEFITS - - - - - - MAINTENANCE (342) - - - - - TRAINING & MEETINGS 6,812 1,010 5,200 4,700 (500) -9.6%PROFESSIONAL SERVICES 9,740 166,309 30,000 205,000 175,000 583.3%OTHER MATERIALS 761,665 1,450,596 1,702,251 1,702,251 - 0.0%OTHER SERVICES 197,288 216,284 198,639 252,192 53,553 27.0%TOTAL 2,880,946$ 3,749,219$ 3,450,501$ 4,167,501$ 717,000$ 20.8%

FY15 Proposed Current Expense BudgetOPERATIONS ADMINISTRATION

ChangeFY14 to PFY15


WASTEWATER TREATMENT

The Deer Island Treatment Plant, the Residuals Management Program, and the Clinton Treatment Plant comprise the Wastewater Treatment Department. Together, the budgets for these programs represent 41.0% of the Operations Division’s FY15 Proposed Budget and 30.8% of MWRA’s FY15 Proposed Direct Expense Budget. Incoming wastewater from MWRA customer communities is piped to several headworks facilities where large objects are screened out before the influent is transmitted to Deer Island Treatment Plant through underground tunnels. At Deer Island, wastewater from the north system is pumped through chambers that remove grit and detritus for disposal in an off-island landfill. South system flows undergo preliminary treatment at the Nut Island headworks and are then pumped directly into the primary treatment facility, bypassing the grit removal chambers. The primary treatment facility consists of stacked clarifiers where scum rises to the top and the sludge settles to the bottom. Secondary reactors and clarifiers remove organic matter through biological and gravity treatment. Primary and secondary sludge and scum are thickened, anaerobically digested, and further thickened to reduce the volume of sludge before it is pumped through the Braintree-Weymouth tunnel to MWRA's Residuals Processing Facility at Fore River Staging Area (FRSA). Methane, a byproduct of anaerobic digestion, is used to fuel the plant's boilers, which produce steam to provide heat and generate electricity.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 17,557,331$ 17,825,908$ 18,733,595$ 18,845,173$ 111,578$ 0.6%OVERTIME 764,150 866,545 1,064,133 1,069,708 5,575 0.5%FRINGE BENEFITS 15,150 16,082 15,330 16,375 1,045 6.8%CHEMICALS 2,773,772 3,397,825 3,481,960 4,011,700 529,740 15.2%UTILITIES 13,537,848 13,673,883 13,206,619 13,814,857 608,238 4.6%MAINTENANCE 13,672,935 13,774,495 13,453,528 13,578,288 124,760 0.9%TRAINING & MEETINGS 5,439 7,907 13,500 14,900 1,400 10.4%PROFESSIONAL SERVICES 111,911 76,076 173,200 208,200 35,000 20.2%OTHER MATERIALS 525,659 541,990 558,640 518,600 (40,040) -7.2%OTHER SERVICES 15,970,725 15,044,367 15,119,632 15,147,632 28,000 0.2%TOTAL 64,934,920$ 65,225,078$ 65,820,137$ 67,225,433$ 1,405,296$ 2.1%

FACILITYFY12Actual

FY13Actual

FY14Budget

FY15Proposed

DEER ISLAND 46,886,553$ 47,795,290$ 48,614,548$ 49,816,958$ 1,202,410$ 2.5%RESIDUALS 16,531,865 15,906,759 15,574,057 15,730,843 156,786 1.0%CLINTON 1,516,502 1,523,029 1,631,532 1,677,632 46,100 2.8%TOTAL 64,934,920$ 65,225,078$ 65,820,137$ 67,225,433$ 1,405,296$ 2.1%

FY15 Proposed Current Expense BudgetWASTEWATER TREATMENT by Facility

ChangeFY14 to PFY15

FY15 Proposed Current Expense BudgetWASTEWATER TREATMENT

ChangeFY14 to PFY15


DEER ISLAND TREATMENT PLANT

Program Description and Goals:

The Deer Island Treatment Plant budget accounts for 30% of the Operations Division’s FY15 Proposed Budget. DITP has a peak primary treatment capacity of 1.27 billion gallons per day (bgd) and peak secondary treatment capacity of 700 million gallons per day (mgd).

Wastewater "influent" from MWRA customer communities arrives at the plant through four underground tunnels. Pumps then lift the influent 80 to 150 feet, depending on the tunnel, to the head of the plant.

North system flows pass through grit channels and bar screens at the headworks that remove grit and screenings for disposal in an off-island landfill. South system flows are pre-treated for grit at Nut Island and the Braintree-Weymouth Intermediate Pump Station. Flow is routed to primary treatment clarifiers, which remove about half of the pollutants brought to the plant in typical wastewater (removes 50-60% of total suspended solids and up to 50% of pathogens and toxic contaminants). In the clarifiers, gravity separates sludge and scum from the wastewater.

In secondary treatment, reactors and clarifiers remove non-settleable solids through biological and gravity treatment. The biological process is a pure oxygen-activated sludge system, using microorganisms to consume organic matter that remain in the wastewater flow. Secondary treatment raises the level of pollution removal to over 85%. Approximately 130 tons of pure oxygen is manufactured each day at Deer Island's cryogenic facility to support the biological treatment process.

Sludge from primary and scum from both primary and secondary treatment are thickened in gravity thickeners. Sludge from secondary treatment is thickened in centrifuges. Polymer is used in the secondary sludge thickening process to increase its efficiency. Digestion occurs in the egg-shaped anaerobic digesters at the Deer Island Treatment Plant. There are a total of 12 digesters, each 90 feet in diameter and approximately 140 feet tall (128 ft liquid level). Microorganisms naturally present in the sludge work to break sludge and scum down into methane gas, carbon dioxide, solid organic byproducts, and water. Digestion significantly reduces sludge quantity. The methane gas produced in the digesters is used in the plant's on-site power generating facility to save operating costs by reducing consumption of fuel oil for heating and purchased energy. Digested sludge is pumped through the Nut Island inter-island tunnel and Braintree-Weymouth extension tunnel directly to the MWRA’s Pelletizing Facility at Fore River, where it is further processed into a fertilizer product.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 16,822,253$ 17,105,459$ 17,947,200$ 18,100,096$ 152,896$ 0.9%OVERTIME 717,421 809,580 1,011,633 1,011,708 75 0.0%FRINGE BENEFITS 14,465 15,300 14,330 15,374 1,044 7.3%CHEMICALS 2,559,694 3,107,477 3,190,008 3,629,955 439,947 13.8%UTILITIES 13,270,049 13,452,849 12,966,045 13,585,695 619,650 4.8%MAINTENANCE 12,504,338 12,567,714 12,577,742 12,673,665 95,923 0.8%TRAINING & MEETINGS 5,439 7,907 9,800 11,200 1,400 14.3%PROFESSIONAL SERVICES 110,273 74,510 170,500 170,500 - 0.0%OTHER MATERIALS 385,968 382,007 409,900 370,600 (39,300) -9.6%OTHER SERVICES 496,653 272,487 317,390 248,165 (69,225) -21.8%TOTAL 46,886,553$ 47,795,290$ 48,614,548$ 49,816,958$ 1,202,410$ 2.5%

FY15 Proposed Current Expense BudgetDEER ISLAND TREATMENT PLANT

ChangeFY14 to PFY15


Organizational Structure: The Deer Island Plant has six major functional areas: Operations, Thermal Power Plant, Process Control, Maintenance, Capital Engineering, and Operations and Maintenance (O&M) Support. Operations staff manages the day-to-day operation of plant processing units, performs minor preventative

maintenance activities, and oversees plant functions 24 hours per day, seven days per week. Thermal Power Plant staff manages and operates the Deer Island generation and thermal systems. Power Plant

personnel provide 24 hour operation of the high-pressure, high temperature steam power plant. This facility is capable of producing up to 70 megawatts of emergency electrical power.

Process Control manages and maintains the following programs in support of plant operations; real-time

process instrumentation and control system (PICS), operational data system (OMS), plant performance monitoring and reporting programs, and regulatory compliance programs including all plant permits, water quality, and air quality. The Process Control Unit provides the technical expertise for plant unit operations and routinely performs process optimization studies to help increase performance and reduce operating costs.

Maintenance performs preventive and predictive maintenance and corrective repairs on all equipment, utilizing

a computerized maintenance management system (CMMS) to coordinate scheduling with Operations. Staff has developed the Reliability Centered Maintenance (RCM) program, which has improved plant performance by applying maintenance resources where they are most effective. RCM analyzes the operating systems with the objective of ensuring critical functions operate as required. Implementation of a preventive maintenance program using RCM helps reduce the cost of maintaining the plant and improves the efficiency by anticipating when maintenance will be required. An on-island warehouse, managed by Procurement Department staff, ensures there is adequate stock for maintenance repairs and plant operations.

Capital Engineering provides technical support services for both the Operations and Maintenance Units. Staff

is responsible for all aspects of plant engineering including developing, procuring, and implementing all service contracts, consultant designs, and capital improvement projects at Deer Island. This group also manages the on-island Technical Information Center, which provides services to the Deer Island Treatment Plant (DITP) community and external constituents, and ensures quick access to plant drawings and technical information for operational and maintenance needs.

O&M Support Section is responsible for supporting the business needs of the plant. The Administration and

Finance Unit provides financial and administrative support to meet daily operational needs of the plant. The Safety/Security Unit is responsible for ensuring a safe and healthful work environment for employees and minimizing MWRA’s exposure to liability and property loss or damage.

The Deer Island Director’s Office provides overall policy direction and support in the areas of public access and community agreements. Operating Assumptions Deer Island’s FY15 Proposed Budget assumes treatment of an average flow of 359 mgd based on twelve years of historical data. The projected quantity of digested sludge to be pumped to FRSA (TSS basis) is 104 TPD. This is based on data from the seven years after the discontinuation of the DSL centrifuges and the start-up of the Braintree-Weymouth tunnel. It also accounts for recent improvements to digestion rates as a result of equipment modifications and the estimated impact of the pilot co-digestion project.


Deer Island’s FY15 Proposed Budget accounts for the impact of self-generation of electricity from the steam turbine generators, combustion turbine generators, hydroelectric generators, wind turbine generators, and photovoltaic panels. In total, these assets will provide approximately 28% of the total energy requirements. Deer Island continues to comply with the conditions of the current National Pollutant Discharge Elimination System (NPDES) Permit which expired in FY06. Given the uncertainty regarding the timing of the permit renewal from the Environmental Protection Agency (EPA), Deer Island’s FY15 Proposed Budget only assumes a new permit will be in effect for the last six months of FY15. When the new permit is issued, it is anticipated that Deer Island’s treatment process will be required to kill enterococcus in addition to fecal coliform to comply with the new regulations. Budget Highlights:

The FY15 Proposed Budget is $49.8 million, an increase of $1.2 million or 2.5%, from the FY14 Budget.

$18.1 million for Wages and Salaries, an increase of $153,000 or 0.9%, over the FY14 Budget primarily due to projected cost of living adjustments. The FY15 Proposed Budget funds on average 230 filled permanent positions and is equal to the same number funded in the FY14 Budget. The FY15 Proposed Budget also includes $194,000 for stand-by pay to support operational and maintenance needs primarily during storms and emergencies, $60,000 for interns and $56,000 for one contract employee.

$1.0 million for Overtime, which is level funded with the FY14 Budget. The FY15 Proposed Budget is based on historical trends and supports overtime required for operational coverage, critical maintenance projects, and regulatory requirements (i.e. inspections).

$3.6 million for Chemicals, an increase of $440,000 or 13.8%, from the FY14 Budget. The FY15 Proposed Budget reflects management’s expectation that a new NPDES permit will only be in effect for the last six month of FY15. The budget includes $1.2 million for sodium hypochlorite, $808,000 for ferric chloride, $302,000 for polymer, $314,000 for activated carbon, and $529,000 for sodium bisulfite. The increase from FY14 to FY15 is primarily due to the inclusion of six months impact of a NPDES Permit, offset by a projected net decrease in chemical prices.

$13.6 million for Utilities, an increase of $620,000 or 4.8% from the FY14 Budget mainly due to a higher projected electricity pricing and increased diesel fuel volume. The FY15 Proposed Budget includes $10.1 million for electricity, $1.9 million for diesel fuel, and $1.6 million for water. The FY15 Proposed Budget reflects the average of three years of actual data for power usage and self-generation. The FY15 Proposed Budget also reflects revised self-generation estimates for the new back pressure steam turbine generator (STG), based on FY13 actual output.

$12.7 million for Maintenance, an increase of $96,000 or 0.8%, from the FY14 Budget. The FY15 Proposed Budget includes $5.9 million for materials and $6.8 million for services. Of the total, $7.8 million or 61% is for plant and machinery services and materials, $2.0 million is for electrical system maintenance, and $1.7 million is for building and grounds work.

$171,000 for Professional Services, which is level funded with the FY14 Budget. The budget includes $105,000 for as-needed engineering services to support priority maintenance projects in FY15, $50,000 for a permit-required, annual beach nourishment study, and $16,000 for lab and testing and analysis.

$371,000 for Other Materials, a decrease of $39,000 or 9.6% from the FY14 Budget. The FY15 Proposed Budget includes $126,000 for health and safety materials, $98,000 for work clothes, and $68,000 for vehicles expenses (tolls, mileage, and gas).

$248,000 for Other Services, a decrease of $69,000 or 21.8% from the FY14 Budget. The FY15 Proposed Budget includes $74,000 for permit fees, $62,000 for hazardous safety services, $36,000 for telephones, $34,000 for membership dues and subscriptions, $16,000 for printing, and $15,000 for freight charges.


RESIDUALS MANAGEMENT

Program Description and Goals: The Residuals Management Program manages the processing and disposal of approximately 101-110 dry tons per day (on average per year) total suspended solids (TSS) of sludge from the anaerobic digestion process at Deer Island Treatment Plant, as well as the disposal of grit and screenings from all MWRA facilities. MWRA seeks to dispose of all sludge and grit and screenings in a reliable, economical, and environmentally sensitive manner. MWRA contracts with the New England Fertilizer Company (NEFCo) to operate the sludge processing facility,

and to market and distribute sludge products. A 15-year contract with NEFCo became effective March 1, 2001 and will expire on December 31, 2015. Liquid sludge from Deer Island is pumped through the Braintree-Weymouth cross-harbor tunnel to the Fore River processing facility where it is dewatered, dried, and shipped by either rail or truck for use as fertilizer or to other appropriate disposal. MWRA is committed to the beneficial reuse of biosolids to the greatest extent practicable.

A recently completed third-party independent condition assessment of the NEFCo facility noted that the facility

was in excellent condition and recommended only minor modifications to several control system devices.

The proposed budget is based on 104 tons per day (TPD based on TSS), consistent with historical actual annual tonnage since the start-up of the Braintree-Weymouth tunnel through FY13, discounted to reflect recent improvements in digestion as a result of equipment modifications.

Grit and screenings (minor residuals) from MWRA's headworks and certain pump stations are collected and disposed of in landfills. MWRA contracts with a third party operator for this service. Minor residuals are by-products of wastewater pre-treatment and primary/secondary treatment processes and include grit, screenings, and scum screenings.

Budget Highlights: The FY15 Proposed Budget is $15.7 million, an increase of $157,000 or 1.0%, from the FY14 Budget. $120,000 for Wages and Salaries, an increase of $3,000 or 2.5%, as compared with the FY14 Budget mainly

due to projected cost of living adjustments. This line item funds one position. This department also receives on-going management oversight and staff support from other departments of the MWRA including Deer Island, Treasury, Audit, and Operations Administration.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 113,188$ 116,333$ 116,915$ 119,866$ 2,951$ 2.5%OVERTIME - - - - - - FRINGE BENEFITS - - - - - - UTILITIES - - - - - - MAINTENANCE 965,977 1,021,639 673,847 698,083 24,236 3.6%TRAINING & MEETINGS - - 3,400 3,400 - 0.0%PROFESSIONAL SERVICES - - 1,000 36,000 35,000 3500.0%OTHER MATERIALS - 12,079 100 100 - 0.0%OTHER SERVICES 15,452,700 14,756,708 14,778,795 14,873,394 94,599 0.6%TOTAL 16,531,865$ 15,906,759$ 15,574,057$ 15,730,843$ 156,786$ 1.0%

FY15 Proposed Current Expense BudgetRESIDUALS MANAGEMENT PROGRAM

ChangeFY14 to PFY15


$698,000 for Maintenance, an increase of $24,000 or 3.6%, from the FY14 Budget. The funding supports the capital repair, replacement, and improvement component of the NEFCo contract, which includes a specific level per year adjusted to account for inflation. The change from FY14 to FY15 is due to differences in the base amount in each calendar year as included in the approved, contractual maintenance schedule established at the time of the contract award. The FY15 Proposed Budget also reflects adjustments for current inflation indices.

$36,000 for Professional Services to cover the cost of biannual, permit-required, stack testing. $14.9 million for Other Services, an increase of $95,000 or 0.6% from the FY14 Budget. The FY15 Proposed

Budget primarily funds the Sludge Pelletization portion of the NEFCo contract. The FY15 Budget includes $14.0 million for sludge, a $164,000 increase as compared to the FY14 Budget due to an increase in the projected inflation rates for natural gas, labor, and materials; offset by a decrease to the inflation estimate for electricity based on current indices. Projected tonnage remains the same at 104 TPD. In addition, this line item also covers Grit and Screenings disposal of $852,000, which is $51,000 less than the FY14 Budget due to lower scum quantity estimates based on actual experience during DI’s clarifier modification project.


CLINTON WASTEWATER TREATMENT PLANT

Program Description and Goals:

The Clinton Wastewater Treatment Program provides advanced sewage treatment services to the Town of Clinton and the Lancaster Sewer District. MWRA assumed formal operational responsibility for the Clinton plant in 1987. Since then MWRA has designed and constructed new primary, secondary, and advanced treatment facilities which incorporated rehabilitated portions of the existing plant with new construction. The new facilities, designed to meet all current and projected National Pollutant Discharge Elimination System (NPDES) discharge standards, were completed in 1992.

The plant provides secondary treatment using an activated sludge process in combination with advanced nutrient removal and dechlorination. The major facilities include a headworks, primary settling tanks, digesters, sludge processes, trickling filters, aeration tanks, secondary tanks, and a chemical addition building. The plant discharges its effluent into the South Nashua River in accordance with the discharge limits of the facility's NPDES permit which limits effluent flow to 3.01 mgd. The plant has a potential peak flow rate of 12 mgd and a 6 mgd peak 24 hour rate. Residual materials are pressed and transported to an MWRA-owned landfill for disposal. Staff also performs regular monitoring of the landfill site.

The FY15 Proposed Budget reflects the second full year of operation of the Clinton aeration system efficiency improvements and redundant pumping at the influent and intermediate lift stations. These improvements were completed in calendar year 2013. Staff commenced the projects based on a consultant study that recommended installing fine bubble diffusers in three of the six secondary aeration tanks and removing the existing mechanical mixers to obtain a better oxygen transfer rate while reducing electricity consumption. In FY12, the project scope was expanded to include the installation of four permanent submersible auxiliary pumps to increase pumping capacity during high flow conditions in the plant and also the installation of SCADA to control the system, collect and store data, and visually monitor the processes. Further, the new submersible pumps are energy efficient and will significantly reduce the plant’s energy consumption (approximate savings of $35,000 per year). National Grid allotted a grant for $177,000 for this work. The FY15 Proposed Budget also assumes a full year of the new NPDES permit which affects chemical usage. Chemical usage has also changed due to better mixing and oxygen transfers as a result of the improvements in aeration tanks. This requires a significant increase in Soda Ash, for higher alkalinity, to counteract the biological activity caused by the oxygen.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 621,889$ 604,116$ 669,480$ 625,211$ (44,269)$ -6.6%OVERTIME 46,728 56,965 52,500 58,000 5,500 10.5%FRINGE BENEFITS 685 782 1,000 1,000 - 0.0%CHEMICALS 214,078 290,347 291,951 381,745 89,794 30.8%UTILITIES 267,800 221,034 240,574 229,163 (11,411) -4.7%MAINTENANCE 202,620 185,143 201,940 206,540 4,600 2.3%TRAINING & MEETINGS - - 300 300 - 0.0%PROFESSIONAL SERVICES 1,638 1,566 1,700 1,700 - 0.0%OTHER MATERIALS 139,691 147,904 148,640 147,900 (740) -0.5%OTHER SERVICES 21,373 15,172 23,447 26,073 2,626 11.2%TOTAL 1,516,502$ 1,523,029$ 1,631,532$ 1,677,632$ 46,100$ 2.8%

FY15 Proposed Current Expense BudgetCLINTON WASTEWATER TREATMENT PROGRAM

ChangeFY14 to PFY15


Budget Highlights: The FY15 Proposed Budget is $1.7 million, an increase of $46,000 or 2.8% from the FY14 Budget. $625,000 for Wages and Salaries, a decrease of $44,000, or 6.6 % from the FY14 Budget. The FY15 Proposed

Budget funds seven positions , one less than in the FY14 Budget, and one part-time contract clerical position offset by projected cost of living adjustments. Wages and Salaries represent 37.2% of the total FY15 Proposed Budget.

$58,000 for Overtime, an increase of $6,000 or 10.5% from the FY14 Budget. Overtime is used for critical

maintenance work and to meet the 24 hour, 7 day per week emergency coverage requirement. The FY15 Proposed Budget also includes incremental OT to cover the operational impacts of planned construction projects.

$382,000 for Chemicals, an increase of $90,000 or 30.8% from the FY14 Budget. Chemicals are used for sludge processing, disposal and wastewater treatment. The FY15 Proposed Budget assumes the new NPDES permit will be in effect for the full year. The chemical budget increase is due to expected higher use of Ferric Chloride and Soda Ash. Soda Ash usage estimates are based on trends through FY14. The budget for this chemical increases by $91,000 from the FY14 Budget due to the improvement in the aeration system which causes better mixing and oxygen transfer, resulting in higher alkalinity and thus more treatment. Ferric Chloride usage increases by 5.0% from the FY14 Budget due to the NPDES permit which will be in effect for the entire year. Chemicals represent 22.7% of the budget.

$229,000 for Utilities, a decrease of $11,000 or 4.7% from the FY14 Budget. The FY15 Proposed Budget includes $155,000 for electricity, $58,000 for #2 Fuel Oil, and $17,000 for water. The change from FY14 is primarily due to lower usage for electricity based on recent trends and operational improvements. Utilities represent 13.7% of the FY15 Proposed Budget.

$207,000 for Maintenance, an increase of $5,000 or 2.3% increase from the FY14 Budget. The FY15 Proposed Budget includes $72,000 for major projects based on the most current rolling priority list. The remainder of the budget is for routine materials and services such as grounds keeping and snow removal; electrical repairs; and plumbing. Maintenance represents 12.3% of the FY15 Proposed Budget.

$148,000 for Other Materials, essentially level funded with the FY14 Budget. The FY15 Proposed Budget for Other Materials includes $136,000 for clean fill for the landfill operations and $12,000 for office supplies, health and safety materials, work clothing, and vehicle expenses.

$26,000 for Other Services, an increase of $3,000 or 11.2% from the FY14 Budget. The FY15 Proposed

Budget funds permit fees, telephones, railroad easements, and rental of a construction trailer.


FIELD OPERATIONS

The primary goal of the Field Operations Department (FOD) is to provide high quality, uninterrupted water delivery and wastewater collection services to MWRA communities. The department is responsible for the treatment, transmission, and distribution of water from the Quabbin and Wachusett reservoirs to community water systems. It also manages the collection, transport, and screening of wastewater flow from MWRA communities to the Deer Island Treatment Plant as well as MWRA’s industrial pretreatment, permitting, and monitoring program. FOD consists of six operating units: Toxic Reduction and Control, Wastewater Operations, Metropolitan Maintenance, Water Operations and Maintenance, Operations Support, and Administration. The Toxic Reduction and Control (TRAC) Department operates a multi-faceted program to minimize and control the inflow of hazardous or toxic materials into the MWRA sewer system. TRAC operates MWRA’s Environmental Protection Agency (EPA) approved Industrial Pretreatment Program and is responsible for all associated activities which include conducting inspections (approximately 700 annually), issuing permits (300 annually), conducting sampling (more than 2,000 events annually), and carrying out enforcement activities (approximately 400 annually). The program tracks more than 1,400 permitted facilities and 4,000 gas/oil separators. TRAC uses a software application to manage an extensive amount of industrial data on analytical test results, compliance status, and facility sampling and permitting requirements. Wastewater Operations operates MWRA’s wastewater transport facilities, including four continuously staffed Headworks facilities; 12 fully automated pumping stations; and seven Combined Sewer Overflow (CSO) facilities which are similarly unstaffed. FY13 was the first full-year of operation of the South Boston CSO facilities. The wastewater system is monitored and controlled from the operations control center (OCC) in MWRA’s Chelsea facility.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 35,927,958$ 36,361,523$ 37,921,216$ 38,912,151$ 990,935$ 2.6%OVERTIME 2,102,678 2,460,544 2,335,282 2,365,282 30,000 1.3%FRINGE BENEFITS 38,114 41,658 44,105 43,196 (909) -2.1%CHEMICALS 6,497,757 6,741,432 7,189,265 6,655,410 (533,855) -7.4%UTILITIES 9,111,793 9,263,150 9,426,655 9,411,841 (14,814) -0.2%MAINTENANCE 9,743,801 9,374,057 10,135,603 10,167,812 32,209 0.3%TRAINING & MEETINGS 62,671 83,335 86,800 94,000 7,200 8.3%PROFESSIONAL SERVICES 507,936 556,814 683,500 915,000 231,500 33.9%OTHER MATERIALS 2,022,728 2,708,894 1,258,830 1,124,886 (133,944) -10.6%OTHER SERVICES 3,101,845 3,190,310 3,009,625 3,168,158 158,533 5.3%TOTAL 69,117,281$ 70,781,717$ 72,090,881$ 72,857,736$ 766,855$ 1.1%

PROGRAMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

TOXIC REDUCTION & CONTROL 3,524,789$ 3,344,029$ 3,500,740$ 3,941,081$ 440,341$ 12.6%WASTEWATER OPERATIONS 11,877,271 12,223,167 12,530,698 12,460,064 (70,634) -0.6%WATER OPERATIONS & MAINT 25,685,781 26,424,382 27,762,546 27,940,465 177,919 0.6%METRO MAINTENANCE 14,586,284 13,354,827 13,996,658 14,154,352 157,694 1.1%OPERATIONS SUPPORT 8,201,808 8,599,003 8,960,713 9,104,442 143,729 1.6%FOD ADMIN 5,241,348 6,836,309 5,339,526 5,257,332 (82,194) -1.5%TOTAL 69,117,281$ 70,781,717$ 72,090,881$ 72,857,736$ 766,855$ 1.1%

FY15 Proposed Current Expense BudgetFIELD OPERATIONS by Program

ChangeFY14 to PFY15

FY15 Proposed Current Expense BudgetFIELD OPERATIONS

ChangeFY14 to PFY15


Water Operations and Maintenance is responsible for the treatment and delivery of approximately 195 million gallons per day (three year average mgd) of water from the Quabbin and Wachusett reservoirs to the community water systems. The water system encompasses a service area from Chicopee in the western part of the state to Lynnfield, Wakefield, Marblehead, Norwood and Canton in the metropolitan area. This unit operates and maintains MWRA’s western waterworks facilities, including the Carroll Water Treatment Plant, the MetroWest Tunnel, the Ware Water Treatment Plant, the Cosgrove Intake Facility, the Norumbega Reservoir, and the covered storage facilities. There are two operations centers that provide for monitoring and control of the water system on a 24-hour per day basis. The Metropolitan Operations and Control Center (OCC) is located at MWRA’s Chelsea facility and the Western Operations Center is located at the Carroll Water Treatment Plant. Metropolitan Maintenance is responsible for the maintenance of MWRA’s wastewater and water systems and facilities within the Route 128 area. Staff maintains pipelines, valves, interceptors, pumps, facility equipment, buildings, and grounds. Metropolitan Maintenance staff maintains a waterworks network of approximately 300 miles of water mains, 4,955 valves, 18 miles of deep rock tunnels, twelve pump stations, eight tunnel shafts, twelve distribution storage tanks, and a wastewater network of 240 miles of wastewater interceptors and appurtenances, twelve pump stations, four headworks, and six CSO facilities. In addition, this unit performs TV inspections of the wastewater interceptor system and leak detection. Operations Support provides technical support to the Field Operations Department (FOD) in the areas of engineering, quality assurance, data management, metering, and monitoring. Engineering staff coordinate all engineering issues related to the operation of the water and wastewater systems. The Quality Assurance Unit monitors water treatment effectiveness, identifies treatment issues, and develops recommendations for water treatment improvements. Data management activities include performance reporting on water quality, development and maintenance of water quality treatment and optimization models, and tracking and analyzing chemical and hydraulic flow data. The Metering and Monitoring unit maintains 179 revenue water meters, 26 master water meters, 187 revenue wastewater meters, and 35 other wastewater monitoring sites. This unit collects meter data for operational and revenue generating purposes from the water and wastewater systems. It is also responsible for the maintenance of the water and wastewater Supervisory Control and Data Acquisition (SCADA) systems. FOD Administration provides financial, administrative, planning, and policy oversight functions for the entire Field Operations Department. Budget Highlights: The FY15 Proposed Budget is $72.9 million, an increase of $767,000 or 1.1% from the FY14 Budget. $38.9 million for Wages and Salaries, an increase of $991,000 or 2.6%, from the FY14 Budget mainly due to

projected cost of living adjustment increases and increased funding for the intern program. The Wages and Salaries line item accounts for 53% of the FY15 Proposed Budget and funds 503 positions, one more than budgeted in FY14. Of the remaining budget, $550,000 is for stand-by pay to ensure support for operational and maintenance needs during wet weather and emergencies and $112,000 is for interns to provide support in several areas including Operations Engineering, SCADA, and TRAC.

$2.4 million for Overtime, an increase of $30,000 or 1.3%, from the FY14 Budget due to higher emergency

overtime in western water system operations and SCADA as well as an increase in NPDES related overtime in TRAC. The budget includes $1.2 million for emergency related overtime; $609,000 for operational coverage needs, and $584,000 for planned overtime covering scheduled maintenance and training.


$6.6 million for Chemicals, of which $6.3 million is for water treatment and $371,000 is for wastewater treatment. The FY15 Proposed Budget is $534,000 or 7.4% lower than the FY14 Budget due to a $221,000 decrease in Hydrofluosilicic Acid in anticipation of Federally recommended dose changes; $134,000 decrease in Sodium Bisulfite based on lower use at Carroll Water Treatment Plant due to UV treatment start-up and actual historical use at Wastewater CSOs; a $114,000 decrease in Liquid Oxygen due to expected lower pricing and in anticipation of reduced usage after start-up of UV disinfection; $97,000 decrease in Framingham Extension Relief Sewer chemicals (Bioxide and Nitrazyme) as a result of improvements by the Town of Framingham which have lowered the hydrogen sulfide levels in the system; and a $50,000 decrease in Aqua Ammonia due to contract pricing. Soda Ash increases by $96,000 principally due to an increase in the contractual price.

$9.4 million for Utilities, a decrease of $15,000 or 0.2%, from the FY14 Budget. The FY15 Proposed Budget includes $6.4 million for electricity, $2.0 million for diesel fuel, $526,000 for natural gas, and $483,000 for water. The decrease is a result of a volume decrease of $102,000 in natural gas due to delayed conversion of Chelsea Headworks from diesel to natural gas; a total decrease of $67,000 in electricity due to a combination of operational changes and use of three year averages; and a $10,000 decrease in propane which is primarily price driven. These decreases are offset by the net effect of a decrease $139,000 for projected lower prices, offset by a volume increase of $275,000 primarily due to the delayed fuel conversion at Chelsea Headworks referenced above; $136,000 increase in diesel fuel costs; and $29,000 increase in water.

$10.2 million for Maintenance, an increase of $32,000 or 0.3%, from the FY14 Budget. The FY15 Proposed Budget includes $4.1 million in day-to-day needs, $3.5 million for services, $2.0 million in major projects, and $557,000 for energy initiatives. Some of the major projects planned for FY15 include:

Invasives Control - Stillwater Basin $210,000 Painting Contract East and West $200,000 Roofing Contract East and West $200,000 Manhole Rehabilitation Contract $180,000 Tree Clearing at Dams -South Dike clearing at the toe $100,000 Spare Rotating Assembly for DeLauri Pump Station $80,000

$94,000 for Training and Meetings, an increase of $7,000 or 8.3%, from the FY14 Budget which covers training required for work duties, health and safety compliance, and job-related licensures and certifications.

$915,000 for Professional Services, an increase of $232,000 or 33.9%, from the FY14 Budget, primarily due to the inclusion of a metropolitan Boston Local Limit Study. The FY15 Proposed Budget includes $780,000 for engineering services, which is made up of $325,000 for as-needed engineering services to support CEB-funded maintenance projects; $250,000 for the local limits study; $140,000 for a multi-year dam safety contract; $50,000 for a leak detection survey of the water system; and $15,000 for evaluation of spill prevention, control, and countermeasure plans. Additionally, the Professional Services budget also includes $60,000 for an annual macrophyte survey at the reservoirs; $40,000 for energy audits at various facilities; and $30,000 for quality assurance services for macrophyte harvesting.

$1.1 million for Other Materials, a decrease of $134,000 or 10.6%, from the FY14 Budget. The FY15

Proposed Budget includes $390,000 for vehicle expenses for gas, mileage reimbursements, and tolls; $240,000 for health and safety supplies, $214,000 for work clothes; and $145,000 for lab and testing supplies.

$3.2 million for Other Services, an increase of $159,000 or 5.3%, from the FY14 Budget due to increases in

costs. The FY15 Proposed Budget includes $1.9 million for annual lease payments for the Chelsea office building; $551,000 for telephones, and $405,000 for police details.


LABORATORY SERVICES

The goal of the Department of Laboratory Services (DLS) is to provide high quality and responsive laboratory services to MWRA’s water and wastewater treatment programs, including the Department of Conservation and Recreation (DCR) and the MWRA member water and wastewater communities. This includes timely and cost-effective laboratory tests to meet the strict testing guidelines required by all regulatory programs and permits, including the Safe Drinking Water Act (SDWA), Clean Water Act, and National Pollutant Discharge Elimination System (NPDES) permits. The Department supports these functions at five locations: Chelsea, Southboro, Quabbin, the Central Laboratory at the Deer Island Treatment Plant (DITP), and the Clinton Wastewater Treatment Plant. Testing supports drinking water transmission and treatment processes, wastewater operations and process control at Deer Island and Clinton, NPDES compliance, Massachusetts Bay outfall monitoring, Toxic Reduction and Control (TRAC), and wastewater residuals. DLS also conducts the Boston Harbor monitoring program that involves regular sampling for nutrients, bacteria, and water quality parameters throughout Boston Harbor. Laboratory staff track and analyze results for submission to the Environmental Protection Agency (EPA) and the Massachusetts Department of Environmental Protection (MDEP). Most MWRA laboratory testing is done in-house. Certain highly specialized or low volume tests are outsourced, such as tests for dioxins and radioactivity. Budget Highlights: The FY15 Proposed Budget is $6.2 million, an increase of $100,000 or 1.7% from the FY14 Budget.

$4.6 million for Wages and Salaries, an increase of $101,000 or 2.3%, from the FY14 Budget. The FY15 Budget funds 55 positions, the same as in FY14. The increase from FY14 is due to projected cost of living adjustments and additional standby pay for the Mobile Lab. The FY15 Proposed Budget also includes $124,000 for up to four temporary employee positions to cover peak workload and to assist with testing for Harbor and Outfall Monitoring, Carroll Water Treatment Plant special projects, and summer beach monitoring.

$22,000 for Utilities, an increase of $2,000 or 11.6%, as compared with the FY14 Budget. This funding covers the purchase of gases and cryogenic liquids used for various laboratory instruments.

$286,000 for Maintenance, a decrease of $29,000 or 9.3%, from the FY14 Budget due to less expected spending in FY15 for Laboratory building modifications. The FY15 Proposed Budget includes $204,000 for equipment service contracts, $36,000 for harbor monitoring field equipment replacements, $30,000 for Heating Ventilation Air Conditioning (HVAC) services to annually maintain and certify the fume hoods, and $15,000 for laboratory modifications.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 3,983,943$ 4,113,753$ 4,466,765$ 4,567,714$ 100,949$ 2.3%OVERTIME 67,731 71,746 56,706 56,706 - 0.0%FRINGE BENEFITS 445 512 1,200 1,200 - 0.0%UTILITIES 16,464 23,032 19,903 22,217 2,314 11.6%MAINTENANCE 186,431 252,330 314,818 285,652 (29,166) -9.3%TRAINING & MEETINGS 773 141 2,000 2,000 - 0.0%PROFESSIONAL SERVICES 68,265 130,607 153,423 155,395 1,972 1.3%OTHER MATERIALS 921,303 889,095 965,556 985,556 20,000 2.1%OTHER SERVICES 67,445 82,390 76,966 80,986 4,020 5.2%TOTAL 5,312,800$ 5,563,606$ 6,057,337$ 6,157,426$ 100,089$ 1.7%

FY15 Proposed Current Expense BudgetLABORATORY SERVICES

ChangeFY14 to PFY15


$155,000 for Professional Services, which is level funded with the FY14 Budget. Funding in this line item supports laboratory and testing analysis services the department uses to contract out a variety of complex and/or low volume tests. Outside laboratories are used for emergencies, second opinions, capacity constraints, and unavailability of specialized equipment or economic justification. This budget also funds outside testing for the EPA-mandated unregulated contaminant monitoring rule 3 program (UCMR3) which is required for three years (FY14 to FY16).

$986,000 for Other Materials, an increase of $20,000 or 2.1%, from the FY14 Budget mainly due to the inclusion of additional supplies for the mobile laboratory. The FY15 Proposed Budget includes $649,000 for laboratory and testing supplies, $295,000 for replacement of obsolete or older equipment, and $42,000 for a variety of smaller items.

$81,000 for Other Services, an increase of $4,000 or 5.2%, from the FY14 Budget. The FY15 Proposed

Budget primarily covers boat rental service on an as-needed basis, boat dockage for two boats, removal of hazardous waste, and courier service for shipping samples between laboratories.


ENVIRONMENTAL QUALITY

The Environmental Quality Department (EnQuad) manages and reports on environmental findings that may be linked to MWRA operations and projects. EnQuad monitors sewage influent and effluent quality; monitors the water quality of Boston Harbor, its tributary rivers, and Massachusetts Bay; manages and enters data; and complies with the reporting requirements of MWRA's National Pollutant Discharge Elimination System permits. MWRA submits permit reports to state and federal regulators, the Outfall Monitoring Science Advisory Panel and its subcommittees, and several libraries; and, as required by the permits, EnQuad posts many of these reports on MWRA’s website, as well as a list of technical reports and other water quality information.

Budget Highlights:

The FY15 Proposed Budget is $3.0 million, a decrease of $22,000 or 0.7% from the FY14 Budget.

$1.5 million for Wages & Salaries, an increase of $45,000 or 3.1% from the FY14 Budget mainly due to projected cost of living adjustments. The budget funds 15 positions, level funded with the FY14 Budget.

$1.5 million for Professional Services, a decrease of $78,000 or 5.1% from the FY14 Budget primarily due to lower project management, overhead, and data management costs in monitoring contracts that started January 1, 2014. Of the total budget, $1.1 million is for laboratory testing and analysis in support of MWRA’s Harbor and Outfall Monitoring (HOM) Program and $400,000 covers the following contracts which, except for biotoxicity testing, are co-funded through cost-sharing arrangements:

o Biotoxicity testing for Deer Island and Clinton treatment plants, and Combined Sewer Overflow facilities o University of Maine’s buoy off Cape Ann, with instruments measuring algae and other water quality

indicators o Cape Cod Bay water quality monitoring o Bays Eutrophication Model.

The FY15 Proposed Budget continues to reflect the reduction in scope of HOM monitoring that began in CY2011 based on the favorable findings of nine years of monitoring data and regulatory approval. MWRA is saving approximately $800,000 per year in monitoring costs due to these changes. In addition, in FY13 MWRA was successful in achieving regulatory approval to discontinue the ambient monitoring plan requirement to measure floatables, for estimated savings of $40,000 per year.

$5,000 for Other Materials, a decrease of $10,000 or 68.6% from the FY14 Budget due to elimination of an FY14 one-time request for Equipment and Furniture needs.

$15,000 for Other Services, an increase of $11,000 or 268.0% from the FY14 Budget. Funding in this line item is mainly for professional membership and dues.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 1,465,986$ 1,422,607$ 1,446,560$ 1,491,960$ 45,400$ 3.1%OVERTIME 985 1,922 2,000 2,000 - 0.0%FRINGE BENEFITS - - - - - - MAINTENANCE (905) - - - - - TRAINING & MEETINGS 1,405 2,925 3,000 12,000 9,000 300.0%PROFESSIONAL SERVICES 1,369,550 1,221,137 1,530,450 1,452,840 (77,610) -5.1%OTHER MATERIALS 18,157 6,012 14,580 4,580 (10,000) -68.6%OTHER SERVICES 4,983 6,231 4,200 15,454 11,254 268.0%TOTAL 2,860,161$ 2,660,834$ 3,000,790$ 2,978,834$ (21,956)$ -0.7%

FY15 Proposed Current Expense BudgetENVIRONMENTAL QUALITY

ChangeFY14 to PFY15


ENGINEERING AND CONSTRUCTION

The Engineering and Construction Department (ECD) manages and coordinates the planning, design, and construction of system improvements that ensure a safe and adequate water supply and a reliable wastewater collection and treatment. Staff is organized into three units including Wastewater Engineering, Water Engineering, and Construction. The department provides in-house engineering, consultant management (during the facilities planning, environmental review, design, and engineering services during construction stages of capital projects), drafting, surveying, construction management, and other technical assistance required for the maintenance, repair, and rehabilitation of wastewater and waterworks systems. The Wastewater Engineering Unit manages all wastewater design and engineering projects including Combined Sewer Overflow (CSO) engineering activities. The unit also maintains the Design Information Services Center (DISC), which provides computer-aided design and drafting (CADD) services. The Water Engineering Unit manages all water design and engineering projects as well as specialized technical services in electrical, structural, mechanical, and civil engineering disciplines. The Construction Unit provides contract management and resident inspection on all MWRA water and wastewater construction and rehabilitation projects, with the exception of Deer Island Treatment Plant. Budget Highlights: The FY15 Proposed Budget is $8.1 million, a decrease of $210,000 or 2.5%, from the FY14 Budget. $7.9 million for Wages and Salaries, a decrease of $75,000 or 0.9%, from the FY14 Budget. Wages and

Salaries represent 97.9% of the FY15 Proposed Budget and includes funding for 81 positions, two positions fewer than included in the FY14 Budget.

$65,000 for Overtime, level funded with the FY14 Budget. Overtime covers resident inspection at construction

sites after regular work hours to ensure monitoring of construction projects. Overtime is also used for unplanned design or survey needs, attendance at evening public meetings, and meeting deadlines.

The Maintenance budget for specialized engineering copier services of $9,000 was moved from Maintenance

to Other Services to ensure consistency of account classification for this service within MWRA. $6,000 for Training & Meetings, level funded with the FY14 Budget. Training funds cover attendance at

conferences and technical seminars.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 7,290,274$ 7,120,388$ 7,982,392$ 7,907,185$ (75,207)$ -0.9%OVERTIME 111,200 72,736 64,500 64,500 - 0.0%FRINGE BENEFITS 569 341 500 500 - 0.0%MAINTENANCE 7,647 6,825 9,366 - (9,366) -100.0%TRAINING & MEETINGS 7,017 4,677 6,400 6,400 - 0.0%PROFESSIONAL SERVICES 65,112 7,503 150,000 25,000 (125,000) -83.3%OTHER MATERIALS 66,557 37,261 46,650 40,480 (6,170) -13.2%OTHER SERVICES 20,755 23,556 23,200 28,815 5,615 24.2%TOTAL 7,569,131$ 7,273,287$ 8,283,008$ 8,072,880$ (210,128)$ -2.5%

FY15 Proposd Current Expense BudgetENGINEERING AND CONSTRUCTION

ChangeFY14 to PFY15


$25,000 for Professional Services, which funds as-needed utility borings/test pit services to support CEB projects. This contract will help avoid situations where contractors have utility conflicts while working on MWRA construction projects. The decrease of $125,000 from the FY14 Budget for this line item is because the majority of the as-needed utility borings/test pit services contract will support capital projects so funding was moved to the CIP.

$41,000 for Other Materials, a decrease of $6,000 or 13.2% from the FY14 Budget primarily due to lower

historical spending for vehicle expenses. The budget covers vehicle expenses, office supplies, health and safety supplies, and survey equipment.

$29,000 for Other Services, an increase of $6,000 or 24.2%, from the FY14 Budget primarily due to the move

of specialized engineering copier services from Maintenance to Other Services to ensure consistency of account classification for this service within MWRA. Funding in this line items supports printing/duplicating, telephone expenses, specialized copier services, memberships and dues, and police details.


PLANNING DEPARTMENT

The Planning Department provides regulatory, public policy and public health advocacy for MWRA’s drinking water and wastewater programs. It provides decision support on planning, policy and operations matters, using a range of technical and analytical tools. Staff administers financial assistance programs to improve the infrastructure of member communities and to promote water conservation, and manages the wholesale meter data necessary for water and sewer billing. The Department integrates staff efforts and coordinates MWRA activities related to system and capital planning, infrastructure renewal, and watershed management (in conjunction with the Commonwealth’s Department of Conservation and Recreation; DCR); strategic business planning; agency-wide performance measurement; and industry research. The following functions comprise the Department’s primary responsibilities: Mapping, Modeling, and Data Analysis - Technical staff develops and maintains the Geographic Information Systems (GIS) for the water and wastewater systems, including integration of field and engineering records into GIS for access by planning, engineering, and operations staff. Provides demand analysis and forecasting of water and wastewater flows for master planning and system operations; models reservoir operations and performs drought forecasting and planning; evaluates system expansion requests; and develops and maintains water and wastewater system models in support of master planning, system operations, and optimization. Staff assists in developing agency wide summaries of energy and greenhouse gas emission efficiency improvements. System Planning and Renewal - Staff with expertise in engineering and planning is responsible for water and wastewater system master planning, infrastructure needs assessment, and capital project development. This work is done in coordination with staff across MWRA. Planning and Coordination staff reviews water and wastewater system expansion requests, water supply agreements, and emergency withdrawal requests. Staff also assists the Operations Division on project siting decisions; environmental reviews; and permitting, including assessing impacts on MWRA facilities from other agency projects. Staff also assists in the development of strategies for long-term emergency risk reduction and preparation for MWRA facilities and systems, for a range of hazards including climate change and sea level rise. Regulatory and Policy Matters - Staff work with various regulatory entities to advocate for cost-effective rule setting that protects the environment and promotes public health. Senior staff members actively work with industry associations and other groups with interests and agendas consistent with MWRA’s to advance water and wastewater regulations that make environmental and economic sense. Senior staff conducts strategic policy research on a broad range of topics. Staff also conducts public health research and reports on potable water quality through production of the annual Consumer Confidence Report (CCR). Staff also coordinates with DCR on watershed protection initiatives.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 1,795,643$ 1,855,456$ 1,898,950$ 1,996,710$ 97,760$ 5.1%OVERTIME - - - - - - FRINGE BENEFITS - - - - - - TRAINING & MEETINGS (69) 7,590 6,000 6,000 - 0.0%PROFESSIONAL SERVICES 3,028 1,631 3,100 3,100 - 0.0%OTHER MATERIALS 161,963 133,132 152,541 161,625 9,084 6.0%OTHER SERVICES 74,589 66,402 79,264 77,367 (1,897) -2.4%TOTAL 2,035,154$ 2,064,211$ 2,139,855$ 2,244,802$ 104,947$ 4.9%

FY15 Proposed Current Expense BudgetPLANNING AND COORDINATION

ChangeFY14 to PFY15


Community Support Program - Staff are responsible for the development, implementation, and reporting on inflow/infiltration (I/I) reduction policy; oversight of and reporting on MWRA leak detection and demand management programs; and reporting on the portions of MWRA's NPDES permit related to demand management and flow limitation activities. Staff administers community assistance programs including sewer inflow/infiltration financial and technical assistance, water pipeline rehabilitation financial assistance, water distribution systems technical assistance, water leak detection technical assistance, and water conservation programs. Budget Highlights: The FY15 Proposed Budget is $2.2 million, an increase of $105,000 or 5.0% from the FY14 Budget.

$2.0 million for Wages and Salaries, an increase of $98,000 or 5.1% from the FY14 Budget primarily due to

projected cost of living adjustments and additional funding for GIS intern support. The FY15 Proposed Budget includes funding for 21 positions.

$6,000 for Training and Meetings, which is level funded with the FY14 Budget and covers participation in training and conferences primarily focused on water quality regulations and geographic information systems (GIS).

$3,000 for Professional Services, which is level funded with the FY14 Budget and covers costs associated with the translation of the Consumer Confidence Report and also programming of the GIS user interface.

$162,000 for Other Materials, an increase of $9,000 or 6.0%, as compared with the FY14 Budget primarily due to anticipated postage increases. This line item includes funding of $129,000 for postage and mailing of the Consumer Confidence Report (CCR), $15,000 for water conservation kits, $15,000 for mapping supplies, $2,000 for office supplies, and $1,000 for vehicle expenses.

$77,000 for Other Services, a decrease of $2,000 or 2.4%, as compared with the FY14 Budget. The funding in this line item includes $58,000 for printing the Consumer Confidence Report and $18,000 for printing of water conservation and other informational brochures.

Law Division

Budget

FY15 Proposed CEB -- page IV-1

LAW DIVISION

The Law Division provides legal counsel to the Board of Directors, the Executive Director, and staff on compliance with federal and state laws, regulations, court cases, and administrative orders. Staff also handle and provide assistance with respect to litigation matters, real estate matters, labor/employment issues, procurement, and construction issues. The General Counsel interprets the MWRA Enabling Act and provides advice on conflict of interest and Code of Conduct issues. Division attorneys monitor the work of outside counsel when it is necessary to retain such services.

Law Division staff, though usually representing MWRA in a defensive posture, also work with Operations Division staff to effectuate cost recovery claims for design errors and omissions. In addition, the Law Division assists in the early resolution of contractor and vendor claims prior to litigation so as to resolve them as favorably and early as possible thereby reducing or eliminating litigation costs and interest payable upon such claims were they to be litigated.

FY15 Goals: Timely and cost effective resolution of legal disputes involving MWRA, through litigation or alternative means

of dispute resolution. High quality legal services to support the business and operational needs of MWRA in the areas of real estate,

labor and employment, regulatory compliance, litigation, construction, and business law. Advocacy of MWRA interests in new and developing regulatory issues. Continue to exhaust all opportunities to shift cost of legal representation to insurers and indemnitors and to

litigate insurance coverage disputes as they arise, all in the interest of cost savings.

Budget Highlights:

The FY15 Proposed Budget is $1.7 million, an increase of $45,000 or 2.7% as compared with the FY14 Budget.

$1.6 million for Wages and Salaries, an increase of $45,000 or 2.9% as compared with the FY14 Budget mainly due to projected cost of living adjustments. The budget funds 16 positions.

$121,000 for Professional Services, level funded with the FY14 Budget. Funding in the line item supports

projected need for outside legal services during FY15.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 1,556,666$ 1,541,984$ 1,547,618$ 1,593,073$ 45,455$ 2.9%OVERTIME 99 - - - - - TRAINING & MEETINGS 535 890 1,000 1,000 - 0.0%PROFESSIONAL SERVICES 110,886 60,014 121,000 121,000 - 0.0%OTHER MATERIALS 3,707 3,656 5,964 5,964 - 0.0%OTHER SERVICES 25,512 24,400 28,147 28,147 - 0.0%TOTAL 1,697,405$ 1,630,944$ 1,703,729$ 1,749,184$ 45,455$ 2.7%

FY15 Proposed Current Expense BudgetLAW DIVISION

ChangeFY14 to PFY15

FY15 Proposed CEB -- page IV-2

$28,000 for Other Services, level funded with the FY14 Budget. Funding in this line item supports legal database administrative fees and professional membership and dues for the legal staff.

Administration & Finance Division

Budget

FY15 Proposed CEB – page V-1

ADMINISTRATION AND FINANCE DIVISION

The Administration and Finance Division is responsible for managing the finance and support service functions of the Authority. The Administration and Finance (A&F) Division is comprised of eleven departments: Director’s Office; Rates and Budget; Treasury; Controller; Risk Management; Human Resources; Management Information Systems (MIS); Facilities Management; Fleet Services; Procurement; and Real Property and Environmental Management. The Administration and Finance Division performs a multitude of functions that support the daily operations and ensure the implementation of the Authority’s long term goals and strategies. The Administration and Finance Division ensures that a variety of fiscal management systems are in place to monitor and control the Current Expense Budget (CEB) and Capital Improvement Program (CIP).

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 15,345,968$ 15,326,937$ 16,014,665$ 16,147,402$ 132,737$ 0.8%OVERTIME 39,230 69,354 57,404 62,404 5,000 8.7%FRINGE BENEFITS 17,608,265 17,477,887 18,002,690 18,478,081 475,391 2.6%WORKERS' COMPENSATION 1,600,726 2,114,701 2,000,000 2,200,000 200,000 10.0%UTILITIES 100,731 97,516 107,410 101,773 (5,637) -5.2%MAINTENANCE 2,930,602 3,149,241 3,489,765 3,629,643 139,878 4.0%TRAINING & MEETINGS 90,611 201,465 193,514 206,516 13,002 6.7%PROFESSIONAL SERVICES 1,233,132 1,046,589 1,168,688 1,187,552 18,864 1.6%OTHER MATERIALS 955,387 1,119,318 1,200,183 1,277,168 76,985 6.4%OTHER SERVICES 3,018,817 3,167,800 3,096,293 3,152,547 56,254 1.8%TOTAL 42,923,469$ 43,770,808$ 45,330,612$ 46,443,086$ 1,112,474$ 2.5%


FY13Actual

FY14Budget

FY15Proposed

A & F DIR OFFICE 341,066$ 349,835$ 363,795$ 372,827$ 9,032$ 2.5%RATES & BUDGET 761,977 773,302 795,600 814,125 18,525 2.3%TREASURY 868,222 974,700 981,493 1,016,075 34,582 3.5%CONTROLLER 1,492,769 1,487,530 1,553,391 1,592,230 38,839 2.5%RISK MANAGEMENT 406,198 395,442 431,745 432,181 436 0.1%HUMAN RESOURCES 21,490,738 21,805,555 22,279,953 23,029,408 749,455 3.4%MIS 8,900,651 9,115,523 10,247,261 10,334,921 87,660 0.9%FACILITIES MANAGEMENT 2,370,827 2,395,648 2,162,670 2,203,854 41,184 1.9%FLEET SERVICES 1,824,489 1,929,142 2,035,813 2,066,650 30,837 1.5%PROCUREMENT 3,873,820 3,783,562 3,767,174 3,814,597 47,423 1.3%REAL PROPERTY / ENVIRONMENTAL MGMT 592,712 760,569 711,717 766,218 54,501 7.7%TOTAL 42,923,469$ 43,770,808$ 45,330,612$ 46,443,086$ 1,112,474$ 2.5%

FY15 Proposed Current Expense BudgetADMINISTRATION AND FINANCE

ChangeFY14 to PFY15

FY15 Proposed Current Expense BudgetADMINISTRATION AND FINANCE

ChangeFY14 to PFY15


FY15 Goals:

Manage and coordinate the Authority’s finance and support service functions. Continue to implement long-term strategies to ensure reasonable rate increases to MWRA’s communities. Manage MWRA’s debt portfolio to contribute to the achievement of sustainable and predictable rate increases.

Minimize MWRA’s exposure to financial loss stemming from contractor and vendor activities by reviewing

risk exposure and establishing contract insurance requirements and monitoring contractors for compliance.

Maintain effective relationships with the unions representing the MWRA workforce while protecting and enhancing management flexibility. Ensure that collective bargaining objectives are met, support MWRA initiatives by designing and implementing appropriate labor relations strategies, create an environment that fosters safety consciousness and productive work, maximize the number of early returns to work by employees who have incurred on-the-job injuries or illnesses, and aggressively manage the Workers’ Compensation Program to reduce costs.

Acquire the real property needed to complete MWRA's major capital projects in a timely and cost-effective

manner; manage the disposition of surplus real property in an efficient manner; and provide staff and others with current information regarding MWRA’s real property rights.

Improve the quality and presentation of budget documents and regularly required reports while working to

develop new reports that will aid the Authority’s Board of Directors, Management, and the MWRA Advisory Board.

FY15 Initiatives Continue assessment and evaluation of sustainable cost savings opportunities throughout the organization.

Develop options and recommendations to ensure predictable, sustainable, and reasonable assessments and

charges to our communities.

Manage the process for negotiating successor collective bargaining agreement with all five collective bargaining unions of the MWRA.

Continue the implementation of the Strategic IT Study.

Provide financial analysis as needed throughout the organization.

FY14 Mid-Year Accomplishments: Developed the FY15 Proposed Budget consistent with the FY14 planning estimates, for both the Current

Expense Budget and the Capital Improvement Program.

Maintained MWRA’s strong credit ratings, Aa1, AA+, AA+ from Moody’s, Standard & Poor’s and Fitch respectively. MWRA’s credit ratings from all three major agencies are only one ratings step below the highest rating of AAA. These high credit ratings enable MWRA to borrow at very advantageous interest rates helping to minimize debt service expenses.


Together with the Human Resources and Procurement departments, Treasury implemented a Prepaid Visa Card program for our employees to purchase required work pants and boots. The card works like a debit/charge card making the purchases easy for the employees and provides documentation for management. The Treasury procedures have been established, tested and documented.

Continued to work with the landlord to implement facility improvements as provided in our lease agreements

for CNY headquarters.

Developed specifications for 56 new replacement vehicles or pieces of equipment of which the majority of these units will utilize alternative fuel, consistent with the Authority’s goal of purchasing environmentally friendly products.

The Authority continues to fuel diesel powered vehicles/equipment with bio-diesel which has lead to the MWRA in being rated as one of the largest bio-fuel users by the Massachusetts Alternative Fuel Coalition (MAFC).

Continued implementation of Automated Vehicle Locator (AVL) Tracking System in MWRA vehicles.

Successfully negotiated changes to the clothing allowance program and implemented a clothing allowance

debit card program coordinated and administered by Human Resources.

Completed a variety of technical training to MWRA employees including Confined Space Entry, Wind Turbine Tower Climbing Safety, Spill Containment, Practical Project Management, Signal Person Training and OSHA 8-Hour Annual Refresher training.

Completed and collected the required acknowledgement of the State Ethics Commission’s Summary of the Conflict of Interest Law from all employees.

Competitively bid CY13 Renewable Energy Portfolio Standard certificates which resulted in FY14 revenues of

$1,122,595 from forward marketing of CY13 (Class I and Solar) Renewable Portfolio Standards (RPS) certificates . In addition, received FY14 revenues of $10,150 (Class II) RPS certificates.

Awarded the following major contracts in FY14 to date: Harbor and Outfall Monitoring; DITP Pipe Supports for Sludge Pipelines; DITP Roofing Replacement; Clinton WTP Phosphorus Reduction Design; DITP Replacement of Scum Skimmers; Storm Pump Gear Box and Diesel Engine Upgrade; Webster Avenue Pipe Replacement Design; Hatchery Pipeline and Hydroelectric Design; Pilot Program for Organic Digestion at DITP; Security Guard Services, and Dam Safety Consulting Services.

Advertised or received bids/proposals/statements for the following: Rehabilitation of Anaerobic digesters at Clinton Treatment Plant; Section 111 Southern Extra High Redundancy Pipeline Design; DITP HVAC Replacement Design; Financial Advisor Services; Dam EAP Planning; and DITP Valve and Piping Replacement.

Recycled 12.85 tons of paper, 186.35 tons of scrap metal (includes stainless steel and aluminum) and 2,980 pounds of brass and copper, generating $51,616 in revenues.


ADMINISTRATION AND FINANCE DIVISION DIRECTOR’S OFFICE

The Administration and Finance (A&F) Division Director's Office oversees a multitude of functions that support the daily operations and ensure the implementation of the Authority’s long-term goals and strategies.

The Director’s Office is responsible for the centralized financial functions of rates development, revenue collection, budgeting, capital financing, debt and investment management, accounting, payroll processing, and risk management as well as the support functions of procurement, human resources, management information systems, fleet services, facilities management, and real property and environmental management. Additionally, the Director’s Office ensures that transactions comply with all rules, regulations, Authority policies and procedures, and contract terms. The Director’s Office manages the development and implementation of policies to uphold the efficient utilization of resources and control of all monies. The Director's Office provides advice and analysis to the Executive Director and the Board of Directors on all administrative and financial issues.

The division’s continuing challenge in FY14 will be maintaining an agency-wide focus on balancing the competing needs to minimize rate increases while ensuring the provision of critical MWRA services. FY15 Goals: Manage and coordinate the Authority’s finance and support service functions. Guide and coordinate division activities to support MWRA’s goals and objectives. Continuously improve processes and performance for greater efficiency. Develop and implement long-term strategies to ensure reasonable rate increases to MWRA’s communities. Budget Highlights: The FY15 Proposed Budget is $373,000, an increase of $9,000 or 2.5% as compared to the FY14 Budget. $363,000 for Wages and Salaries, an increase of $6,000 or 1.8% as compared to the FY14 Budget mainly due

to projected contractual increases. The FY15 Proposed Budget funds three positions.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 333,417$ 337,251$ 356,202$ 362,527$ 6,325$ 1.8%TRAINING & MEETINGS 2,214 4,352 2,093 4,000 1,907 91.1%OTHER MATERIALS 4,352 7,597 4,200 5,100 900 21.4%OTHER SERVICES 1,083 635 1,300 1,200 (100) -7.7%TOTAL 341,066$ 349,835$ 363,795$ 372,827$ 9,032$ 2.5%

FY15 Proposed Current Expense BudgetADMINISTRATION AND FINANCE DIVISION DIRECTOR'S OFFICE

ChangeFY14 to PFY15


RATES & BUDGET

The Rates & Budget Department provides the financial analysis that allows MWRA to translate its goals, and legal and financial commitments into cost-effective annual and multi-year programs and budgets. Department staff works closely with divisional staff to coordinate development of the long-term Capital Improvement Program (CIP) and monitor the progress of capital projects compared to projected schedules and budgeted spending. Staff also coordinates the development of MWRA’s annual Current Expense Budget (CEB) and monitors spending compared to the budget throughout the year. The Budget Department also manages the annual process of establishing water and sewer assessments to be paid by MWRA’s member communities and develops planning estimates of future rate projections. FY15 Goals: Continually enhance processes and the management of resources to deliver the final CIP and CEB timely and

accurately. Adhere to all MWRA policies, procedures, and administrative practices as well as all relevant statutory and

regulatory authority, accounting, and budgeting principles. Improve the quality and presentation of budget documents and regularly required reports while working to

develop new reports that will aid the Authority’s Board of Directors, Management, and the MWRA Advisory Board.

Maintain excellent report with communities by responding to inquiries regarding assessment and provide

financial analysis as needed. FY15 Initiatives: Continue assessment and evaluation of sustainable cost savings opportunities throughout the organization.

Employ long-term strategies to ensure predictable, sustainable, and reasonable assessments and charges to our

communities.

Coordinate with MIS on the migration of the Hyperion application for the CIP and CEB to a new software application.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 760,849$ 772,530$ 795,000$ 813,525$ 18,525$ 2.3%TRAINING & MEETINGS - - - - - - PROFESSIONAL SERVICES - - - - - - OTHER MATERIALS 158 240 200 200 - 0.0%OTHER SERVICES 970 532 400 400 - 0.0%TOTAL 761,977$ 773,302$ 795,600$ 814,125$ 18,525$ 2.3%

FY15 Proposed Current Expense BudgetRATES & BUDGET

ChangeFY14 to PFY15


FY14 Mid-Year Accomplishments: Developed the FY15 Proposed Budget consistent with the FY14 planning estimates, for both the Current

Expense Budget and the Capital Improvement Program.

Developed electronic filing for a variety of budgetary documents and disposed of a significant amount of hard copies.

Able to stay at the projected assessment levels through measured cost increases and continuation of past defeasance strategies.

Budget Highlights: The FY15 Proposed Budget is $814,000, an increase of $19,000 or 2.3% as compared to the FY14 Budget.

$814,000 for Wages and Salaries, an increase of $19,000 or 2.3% as compared to the FY14 Budget mainly

due to projected contractual increases. The FY15 Proposed Budget funds eight positions.


TREASURY

The Treasury Department secures funds for ongoing operations and capital programs in addition to processing cash disbursements. Department staff collects revenue, disburse funds, and manage grant and loan programs in addition to debt issuance and investments. FY15 Goals: Manage MWRA’s debt portfolio to contribute to the achievement of sustainable and predictable rate increases. Maximize investment return while maintaining compliance with the General Revenue Bond Resolution

requirements regarding security and liquidity. FY14 Mid-Year Accomplishments:

Maintained MWRA’s strong credit ratings, Aa1, AA+, AA+ from Moody’s, Standard & Poor’s and Fitch

respectively. MWRA’s credit ratings from all three major agencies are only one ratings step below the highest rating of AAA. These high credit ratings enable MWRA to borrow at very advantageous interest rates helping to minimize debt service expenses.

Together with the Human Resources and Procurement departments, Treasury implemented a Prepaid Visa Card

program for our employees to purchase required work pants and boots. The card works like a debit/charge card making the purchases easy for the employees and provides documentation for management. The Treasury procedures have been established, tested and documented.

Budget Highlights: The FY15 Proposed Budget is $1.0 million, an increase of $35,000 or 3.5% as compared to the FY14 Budget.

$750,000 for Wages and Salaries, an increase of $24,000 or 3.3% as compared to the FY14 Budget mainly

due to projected contractual increases. The proposed budget funds nine positions.

$260,000 for Professional Services, an increase of $12,000 or 4.8% as compared to the FY14 Budget.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 677,941$ 736,271$ 725,923$ 749,805$ 23,882$ 3.3%OVERTIME 124 - - - - - MAINTENANCE - - - - - - TRAINING & MEETINGS - 90 - - - - PROFESSIONAL SERVICES 183,909 229,309 248,050 259,950 11,900 4.8%OTHER MATERIALS 52 584 300 300 - 0.0%OTHER SERVICES 6,196 8,446 7,220 6,020 (1,200) -16.6%TOTAL 868,222$ 974,700$ 981,493$ 1,016,075$ 34,582$ 3.5%

ChangeFY14 to PFY15

FY15 Proposed Current Expense BudgetTREASURY


CONTROLLER

The Controller Department consists of the Accounting, Accounts Payable, and Payroll units. The department has the responsibility for ensuring integrity within the financial accounting system and integration among the three functions. The department is also responsible for the appropriate treatment, classification and reporting of the MWRA’s assets, liabilities, revenues and expenditures in accordance with accounting principles generally accepted in the United States of America. FY15 Goals:

Implement process efficiencies in all department units.

Enhance controls to safeguard Authority assets and ensure accurate and timely reporting.

FY15 Initiatives: Integrate new contract accounting software module with existing accounting software.

Complete automation of multiple Payroll Department documents. FY14 Mid-Year Accomplishments: Rolled out electronic time sheet approval to Deer Island Maintenance departments.

Collaborated with Procurement and MIS Departments to substantially complete testing Contract Management Application for FY15 implementation.

Budget Highlights: The FY15 Proposed Budget is $1.6 million, an increase of $39,000 or 2.5% as compared to the FY14 Budget. $1.4 million for Wages and Salaries, an increase of $39,000 or 2.8% as compared with the FY14 Budget

mainly due to projected contractual increases. The FY15 Proposed Budget funds 18 positions. $160,000 for Professional Services, which is level funded with the FY14 Budget. The FY15 Proposed Budget

reflects anticipated costs associated with the annual financial statement audit, the A-133 Single Audit related to the receipt of federal funds, and the actuarial services related to GASB 45 Other Post Employment Benefits.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 1,331,607$ 1,325,287$ 1,390,941$ 1,429,780$ 38,839$ 2.8%OVERTIME - - - - - - MAINTENANCE - - - - - - TRAINING & MEETINGS - - - - - - PROFESSIONAL SERVICES 160,000 160,491 160,000 160,000 - 0.0%OTHER MATERIALS 193 87 300 300 - 0.0%OTHER SERVICES 969 1,665 2,150 2,150 - 0.0%TOTAL 1,492,769$ 1,487,530$ 1,553,391$ 1,592,230$ 38,839$ 2.5%

FY15 Proposed Current Expense BudgetCONTROLLER

ChangeFY14 to PFY15


RISK MANAGEMENT

The Risk Management Department is responsible for all MWRA insurance and risk management functions. Department staff manage all administrative functions relating to the initial reporting, processing, and resolution of construction contract claims and self-insured auto, general liability, and property damage claims. Department staff members are responsible for the annual procurement, renewals, and maintenance of all Authority-wide insurance policies and programs and for managing all aspects of MWRA’s Contractor Insurance Certificate program. Department staff serve as liaisons to insurance industry participants including brokers, insurers, insurance consultants, and attorneys as well as providing support to all MWRA departments. FY15 Goals: Process self-insured automobile, general liability, property damage and construction contract claims in an

efficient and timely manner. Secure the timely, cost effective renewal of Authority-wide insurance policies and contracts. Minimize MWRA’s exposure to financial loss stemming from contractor and vendor activities by reviewing

risk exposure and establishing contract insurance requirements and monitoring contractors for compliance. Budget Highlights: The FY15 Proposed Budget is $432,000, level funded with the FY14 Budget.

$402,000 for Wages & Salaries, an increase of $15,000 or 4.0% as compared to the FY14 Budget mainly due

to projected contractual increases. The proposed budget funds four positions. $30,000 for Professional Services, a decrease of $15,000 or 33.3% as compared to the FY14 Budget which

included costs relating to review and preparation of MWRA’s Triennial Insurance Reserve Fund review.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 357,568$ 364,317$ 386,295$ 401,581$ 15,286$ 4.0%OVERTIME - 23 - - - - TRAINING & MEETINGS - - - - - - PROFESSIONAL SERVICES 48,173 30,757 45,000 30,000 (15,000) -33.3%OTHER MATERIALS 7 12 - - - - OTHER SERVICES 450 333 450 600 150 33.3%TOTAL 406,198$ 395,442$ 431,745$ 432,181$ 436$ 0.1%

FY15 Proposed Current Expense BudgetRISK MANAGEMENT

ChangeFY14 to PFY15


FACILITIES MANAGEMENT

The Facilities Management Department provides a range of support services to MWRA staff located at the Charlestown Navy Yard (CNY).

Facilities Management is responsible for coordinating site management activities at CNY. Staff institute maintenance procedures, respond to facilities requests from building occupants, coordinate workspace planning, provide office furnishings, and develop and implement appropriate measures to ensure the safety of MWRA staff and protect and preserve MWRA assets. In addition, staff provides administrative and office support services that facilitate the efficient use of MWRA resources. These responsibilities include providing and managing the motor pools at Chelsea and CNY, general office equipment repairs, transportation, mail, and courier services. Staff coordinates MWRA parking programs and corporate Massachusetts Bay Transportation Authority (MBTA) pass programs. FY15 Goals:

Provide a safe and well-maintained working environment for all MWRA staff at CNY and provide appropriate space for staff by coordinating workspace planning, design, and furniture acquisitions.

Maintain the CNY facility to prevent loss or deterioration of MWRA assets. Implement facility programs in conjunction with MWRA recycling and resource conservation efforts. Support efforts to limit the fleet size while meeting operational needs by providing reliable motor pool and

transportation services. FY14 Mid-Year Accomplishments: Continued to work with the landlord to implement facility improvements as provided in our lease agreements

for CNY headquarters.

In conjunction with MIS, continued implementation of multi-function technology for copiers and printers. By utilizing this technology it was possible to replace up to four individual units (printer, copier, scanner and fax) with one piece of equipment that performs all of these functions providing savings in floor space, power, equipment maintenance, and production costs (cost per page).

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 412,641$ 409,142$ 427,710$ 416,430$ (11,280)$ -2.6%OVERTIME 16,527 23,481 24,154 24,154 - 0.0%FRINGE BENEFITS 34 18 - - - - UTILITIES 98,749 95,858 104,410 98,773 (5,637) -5.4%MAINTENANCE 12,107 13,087 35,900 30,900 (5,000) -13.9%TRAINING & MEETINGS - - - - - - PROFESSIONAL SERVICES 3,200 9,350 - - - - OTHER MATERIALS 7,463 15,271 57,733 56,233 (1,500) -2.6%OTHER SERVICES 1,820,106 1,829,441 1,512,763 1,577,364 64,601 4.3%TOTAL 2,370,827$ 2,395,648$ 2,162,670$ 2,203,854$ 41,184$ 1.9%

FY15 Proposed Current Expense BudgetFACILITIES MANAGEMENT

ChangeFY14 to PFY15


Budget Highlights: The FY15 Proposed Budget is $2.2 million, an increase of $41,000 or 1.9%, as compared with FY14 Budget. $416,000 for Wages and Salaries, a decrease of $11,000 or 2.6%, as compared to the FY14 Budget mainly due

to increased contractual agreements offset by elimination of FY14 one-time funding for temporary employees and interns. The budget supports seven positions.

$24,000 for Overtime, which is level funded with the FY14 Budget. $99,000 for Utilities, a decrease of $6,000 or 5.4% as compared to the FY14 Budget mainly due to lower than

projected electricity pricing. $31,000 for Ongoing Maintenance, a decrease of $5,000 or 13.9% as compared with the FY14 Budget mainly

due to lower than projected need for maintenance services in FY15. This line item includes funding for facility and equipment maintenance and services including heating, ventilation and air conditioning (HVAC), plumbing and electrical services for the CNY headquarters and the Marlboro Records Center and Warehouse.

$56,000 for Other Materials, a decrease of $2,000 or 2.6% as compared with the FY14 Budget. This line item

includes funding for postage, supplies, furniture, and equipment.

$1.6 million for Other Services, an increase of $65,000 or 4.3% as compared with the FY14 Budget mainly due to contractual increases associated with the lease for the Charlestown Navy Yard and increased property taxes. This item includes funding for rental and operating costs for CNY headquarters facility and the Marlboro Records Center and Warehouse space.


FLEET SERVICES

The Fleet Services Department manages and maintains MWRA's motor vehicle and equipment fleet. The goal of the Fleet Services Department is to maintain MWRA’s vehicle and equipment fleet to minimize downtime and extend the life of the assets. Fleet Services also manages the Chelsea fuel facility, the gas card program and the development and processing of specifications for new vehicles and equipment. FY15 Goals: Continue to cost effectively maintain the Authority’s fleet of vehicles and pieces of equipment.

Continue the Authority-wide 2-way radio communications re-banding project, and coordinate distribution and

installation of all 2-way radio equipment.

Install Automatic Vehicle Locators(AVL) devices in all authority vehicles.

FY14 Mid-Year Accomplishments: Developed specifications for 56 new replacement vehicles or pieces of equipment of which the majority of

these units will utilize alternative fuel, consistent with the Authority’s goal of purchasing environmentally friendly products.

The Authority continues to fuel diesel powered vehicles/equipment with bio-diesel which has lead to the MWRA being rated as one of the largest bio-fuel users by the Massachusetts Alternative Fuel Coalition (MAFC).

Prepared documentation for the surplus sale of 19 vehicles and pieces of equipment and worked with the

Procurement Department for the auction and disposal of the vehicles/equipment. Continued to work with MIS & Operations staff on the Maximo system upgrade which includes a

transportation module specifically designed for a fleet environment.

Developed and continued implementing the Federal Communications Commission (FCC) mandated frequency re-banding project for Motorola and Nextel.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 624,570$ 716,386$ 734,429$ 749,660$ 15,231$ 2.1%OVERTIME 2,078 11,952 14,690 14,690 - 0.0%FRINGE BENEFITS 15 158 1,000 1,000 - 0.0%UTILITIES 1,981 1,658 3,000 3,000 - 0.0%MAINTENANCE 650,070 647,629 683,750 684,000 250 0.0%TRAINING & MEETINGS - - 25,205 42,000 16,795 66.6%PROFESSIONAL SERVICES - - - - - - OTHER MATERIALS 544,983 550,563 570,200 570,200 - 0.0%OTHER SERVICES 792 796 3,539 2,100 (1,439) -40.7%TOTAL 1,824,489$ 1,929,142$ 2,035,813$ 2,066,650$ 30,837$ 1.5%

ChangeFY14 to PFY15

FY15 Proposed Current Expense BudgetFLEET SERVICES


Budget Highlights: The FY15 Proposed Budget is $2.1 million, an increase of $31,000 or 1.5% as compared to the FY14 Budget. $750,000 for Wages & Salaries, an increase of $15,000 or 2.1% as compared to the FY14 Budget mainly due

to projected contractual increases. The final budget supports 11 positions. $684,000 for Ongoing Maintenance, which is level funded with the FY14 Budget. The budget includes funds

for automotive materials and services to maintain MWRA’s vehicle fleet. $570,000 for Other Materials, which is level funded with the FY14 Budget. The FY15 Proposed Budget

includes funds for vehicle/equipment fueling which is based on historical fuel usage and current pricing. Fleet Services procures bulk fuels from state contracts while continuing to meet all governmental alternative fuel directives. It should be noted that the volatility of fuel pricing could impact this line item.


HUMAN RESOURCES

The Human Resources Department is comprised of three units: The Employment, Compensation, Benefits and HRIS Unit coordinates and oversees all external recruitment and selection activities including hiring, lateral transfers, and promotions to meet the business needs of MWRA; develops and coordinates MWRA compensation and benefits strategies and programs; and ensures the proper processing and recording of personnel actions. The compensation function also ensures that all MWRA employees possess the necessary licenses and certifications required for their positions. The Labor Relations Unit is responsible for fulfilling MWRA's collective bargaining and contract administration obligations under Massachusetts' public sector collective bargaining law, its workers' compensation responsibilities, and its responsibilities for employee occupational safety and health. The Training Unit develops, coordinates, delivers, and evaluates MWRA technical and professional development training programs and other programs designed to improve employee knowledge, skills, productivity, and the quality of workplace interaction. It is responsible for the oversight and tracking of MWRA performance evaluation programs, Employee Assistance, and Tuition Reimbursement programs. In addition, the Human Resources Department includes the Centralized Fringe Benefits cost center, which includes the budget for fringe benefits for all MWRA employees as well as for mandatory payments for unemployment expenses and Medicare. FY15 Goals: Attract and retain a qualified high-performance workforce, hire and promote qualified minority and female

employees, and offer a competitive total compensation package (salary and benefits) to all employees.

Maintain effective relationships with the unions representing the MWRA workforce while protecting and

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 1,740,651$ 1,808,014$ 1,823,952$ 1,899,835$ 75,883$ 4.2%OVERTIME - 21 - - - - FRINGE BENEFITS 17,608,031 17,477,396 18,001,690 18,477,081 475,391 2.6%WORKERS' COMPENSATION 1,600,726 2,114,701 2,000,000 2,200,000 200,000 10.0%MAINTENANCE - - - - - - TRAINING & MEETINGS 1,685 2,097 3,963 3,263 (700) -17.7%PROFESSIONAL SERVICES 512,618 374,418 415,638 412,602 (3,036) -0.7%OTHER MATERIALS 13,465 15,944 15,170 16,845 1,675 11.0%OTHER SERVICES 13,562 12,964 19,540 19,782 242 1.2%TOTAL 21,490,738$ 21,805,555$ 22,279,953$ 23,029,408$ 749,455$ 3.4%

AREAFY12Actual

FY13Actual

FY14Budget

FY15Proposed

EMPLOYEE/COMP/BEN 798,093$ 685,095$ 690,223$ 712,058$ 21,835$ 3.2%LABOR RELATIONS 1,041,023 1,063,685 1,101,110 1,136,478 35,368 3.2%TRAINING 402,137 419,146 442,546 458,528 15,982 3.6%CENTRALIZED FRINGE BENEFITS 19,249,485 19,637,630 20,046,074 20,722,344 676,270 3.4%TOTAL 21,490,738$ 21,805,556$ 22,279,953$ 23,029,408$ 749,455$ 3.4%

FY15 Proposed Current Expense BudgetHUMAN RESOURCES

ChangeFY14 to PFY15

ChangeFY14 to PFY15

FY15 Proposed Current Expense BudgetHUMAN RESOURCES by Area


enhancing management flexibility. Ensure that collective bargaining objectives are met, support MWRA initiatives by designing and implementing appropriate labor relations strategies, create an environment that fosters safety consciousness and productive work, maximize the number of early returns to work by employees who have incurred on-the-job injuries or illnesses, and aggressively manage the Workers’ Compensation Program to reduce costs.

FY15 Initiatives: Support the agency’s efforts in developing and implementing succession plan activities in anticipation of an

increase in retirements over the next several years.

Manage the process for negotiating successor collective bargaining agreement with all five collective bargaining unions of the MWRA.

Support the collective bargaining negotiation process with data analysis, costing analysis and wage and benefit survey data collection and analysis.

Provide training and guidance to MWRA managers in the areas of leave time management, sick time use, time and attendance issues, and matters of employee conduct issues.

Investigate complaints of violations of MWRA policies and Code of Conduct as necessary.

Provide additional training for Administrative Certificate Program (ACP), Productivity Improvement Program (PIP), and Authority-wide Harassment Prevention Training.

Update and communicate policies associated with harassment prevention and non-discrimination.

Provide regular reporting on agency headcount and use of overtime/compensatory time.

Work with Emergency Preparedness and Planning on emergency preparedness training initiatives. FY14 Mid-Year Accomplishments: Successfully negotiated and implemented an agreement with all five collective bargaining units regarding the

use of an Automated Vehicle Locator Tracking System at MWRA.

Successfully negotiated changes to the clothing allowance program and implemented a clothing allowance debit card program coordinated and administered by Human Resources.

Commenced working with internal staff in preparation for collective bargaining negotiations with all five collective bargaining units.

Procured and selected a new dental insurance provider (Delta Dental). Managed the enrollment process for all

dental participants to move from the former provider to Delta Dental.

Successfully delivered Administrative Certification Program (ACP) training, Supervisory Development, Productivity Improvement Program (PIP) and Performance Management training.


Completed a variety of technical training to MWRA employees including Confined Space Entry, Wind Turbine Tower Climbing Safety, Spill Containment, Practical Project Management, Signal Person Training and OSHA 8-Hour Annual Refresher training.

Completed and collected the required acknowledgement of the State Ethics Commission’s Summary of the Conflict of Interest Law from all employees.

Budget Highlights: The FY15 Proposed Budget is $23.0 million, an increase of $749,000 or 3.4% as compared to the FY14

Budget.

$1.9 million for Wages and Salaries, an increase of $76,000 or 4.2% as compared to the FY14 Budget mainly due to projected contractual increases. The budget includes funding for 21 positions.

$18.0 million for Fringe Benefits, an increase of $475,000 or 2.6% as compared to the FY14 Budget. The

budget includes $16.0 million for health insurance, $1.3 million for Medicare, $1.0 million for dental insurance, $161,000 for unemployment insurance, and $31,000 for tuition reimbursement.

$2.2 million for Workers’ Compensation, an increase of $200,000 or 10% as compared to the FY14 Budget.

The Human Resources Department is responsible for the management of this program and the coordination with the third-party administrator and legal counsel.

$413,000 for Professional Services, a decrease of $3,000 or 0.7% as compared with the FY14 Budget. The

FY14 Budget includes $155,000 for Professional Development and Technical Training, $122,000 for Workers’ Compensation Claims Administration and Legal Services $56,000 for Arbitrators and Arbitration Expenses, $45,000 for Medical Evaluation Services, $21,000 for the Employee Assistance Program, and $13,000 for Specialized Investigation Services.


MANAGEMENT INFORMATION SYSTEMS (MIS)

The MIS Department provides MWRA with the information processing services necessary to carry out its mission. Applications in use range from financial to operational, and enhance MWRA’s ability to access data and improve internal controls, reporting, and management performance. In addition to computing systems, the department also provides library and records management services. FY15 Goals: The goal of the MIS department is to support more than 1,000 MWRA users, including those at the Charlestown Navy Yard (CNY), Chelsea, Deer Island, Southboro, Carroll Water Treatment Plant and other remote sites, by ensuring that: The automated business services delivered increase the efficiency of MWRA’s business processes and improve

the effectiveness of the staff while maintaining system security and integrity;

Existing applications, operating systems, hardware, and network resources are cost-effectively maintained, supported, upgraded, and replaced;

Future changes for Information System reflect management priorities and are consistent with the MWRA

Master Plan and the five-year IT Strategic Plan; and

Information Technology Service Management is implemented to improve customer satisfaction and improved efficiencies in delivering services.

FY15 Initiatives: Information Technology Management Program

This program is intended to improve the organization of Information Technology (IT) and the oversight processes for selecting, implementing and operating IT solutions throughout the MWRA. The FY15 initiatives are as follows: Establishment of an Information Technology Task Force (ITTF) to recommend and prioritize projects,

policies and standards.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 5,148,842$ 5,004,036$ 5,353,921$ 5,258,540$ (95,381)$ -1.8%OVERTIME 3,518 4,220 2,810 2,810 - 0.0%FRINGE BENEFITS - 37 - - - - MAINTENANCE 2,078,922 2,326,564 2,770,115 2,914,743 144,628 5.2%TRAINING & MEETINGS 80,043 155,470 146,528 146,528 - 0.0%PROFESSIONAL SERVICES 325,233 230,717 300,000 325,000 25,000 8.3%OTHER MATERIALS 277,135 413,172 466,322 527,735 61,413 13.2%OTHER SERVICES 986,958 981,307 1,207,565 1,159,565 (48,000) -4.0%TOTAL 8,900,651$ 9,115,523$ 10,247,261$ 10,334,921$ 87,660$ 0.9%

ChangeFY14 to PFY15

FY15 Proposed Current Expense BudgetMANAGEMENT INFORMATION SYSTEM


Establishment of a MWRA Software Development Life Cycle (SDLC) with the appropriate policies, procedures, standards, tools and techniques to efficiently deliver development efforts on time and within budget.

Implement a set of policies, procedures, standards, tools, and techniques which employs the best practices for Information Technology Service Management (ITSM). This will be put in place with the MAXIMO 7.5 upgrade effort through the use of the Smart Cloud Control Desk Module.

In parallel with the ITSM effort, MIS will be re-organizing to better deliver services. This will include updating Job Descriptions to reflect the changing technologies and the methods of delivery, re-aligning the organization to match the ITSM and SDLC best practices, and focusing on how technology can be used to increase efficiency of staff and improve the effectiveness of the Authority’s business processes.

Application Improvement Program This program along with associated projects continue MWRA’s efforts to update and enhance a wide range of applications to improve efficiencies of business processes and effectiveness of the staff while ensuring the availability, and integrity of the MWRA’s data resources. This program relates to 123 applications with 227 modules that support various business functions across the Authority. Seventy-seven, or 63%, of these applications are commercially available off the shelf packages. Major initiatives for FY2015 area as follows:

Administration and Finance Initiatives Enterprise Document/Records Management Implementation: The objective of this project is to

identify and define the requirements as they relate to electronic content management at the MWRA and to initiate solicitation and procurement a technical solution in preparation of a department-by-department implementation set of projects. Discussions involving a pilot project with Engineering and Construction have begun. In addition, an upgrade for the Canto Cumulous application for photo images is being planned that will be coordinated with a new image storage initiative for photo and video assets.

e-Procurement Implementation: This project is focused on the implementation of the Contract Management module from Infor Global Solutions.

Enterprise Resource Planning (ERP) System Upgrades: During FY15 upgrades will occur to the e-procurement applications and Mobile Supply Chain Management (MSCM) infrastructure, and BSI Tax Factory upgrade.

Compliance Management Initiatives

E-LAB The MWRA Department of Laboratory Services (DLS) is initiating a large scale two phase

Laboratory Information Management System (LIMS) project that will improve productivity of staff and significantly reduce the amount of paper being generated. The improvement in productivity will be realized by eliminating the printing of hard copy reports generated by automated test equipment, especially the gas chromatography reports. Instead all automated test equipment results will be digitally captured and stored in the LIMS database. The second phase of this project will be based on a new module of LIMS called Electronic Laboratory Notebook (ELN). ELN is an electronic version of the paper notebooks being used by the laboratories. Additional ease of use functionality provided by ELN will streamline processes.

Pretreatment Information Management System (PIMS) Business Cycle Enhancements: The objective of this project is to update the existing application and deliver new functionality in PIMS well


in advance of the next TRAC business cycle for the MWRA’s Pretreatment Program. SSO Monitoring and Reporting: MIS has been assigned to provide a business solution to streamline and automate the field data collections of Sanitary Sewer Overflow (SSO) spills, data compilation and reporting by using the latest mobile technology on field data collection, electronic reporting to required Agencies and parties, and providing a public web portal for sharing information on SSO spills on a 24X7 basis.

System Integration and Data Warehousing Initiatives

Geographic Information System (GIS) Integration: The purpose of the GIS Integration projects are to integrate the GIS spatial technology into business and operational applications and to determine an overall strategy of delivering a special real-time dashboard for managing the MWRA.

Management Dashboards & Reporting: These projects consolidate administrative management dashboards and reporting tools to assist in management of the day-to-day operations and to provide data to assist in Authority-wide decision making.

Operations Management Initiative

Computerized Maintenance Management System (CMMS) Enhancements: The MWRA is running

Maximo version 5.2 which is no longer supported by IBM. Maximo must be upgraded to 7.5 in order to become supported by IBM. This effort includes:

Completing the upgrade Implementing the Calibration Module. Implementing Smart Cloud Control Desk Module

Tiscor Inspection System: InspectNTrack product, a web based application with a SQL back-end,

which could be used to consolidate multiple standalone departmental TISCOR databases as reviewed and chosen by users. Staff worked with the vendor on data mapping and migration of the existing four standalone databases into a new centralized database. Standardized facility names exported from GIS being used and new or revised inspection routes were established. Data scrubbing and production server installation is complete and user testing is underway.

PI: The MWRA uses PI to monitor important operating parameters of assets in the field and also facility assets at DITP. The current system is a three tier configuration with servers for the database, application, and Processbook. The PI 2012 upgrade will monitor the same assets as the old system with much improved functionality and performance. The new system is a three tier configuration with servers for the database, application, and Processbook. The new system will be upgraded to a 64 bit OS and provide high availability features.

Information Security Program This program focuses on the resiliency and sustainability of the MWRA’s data security practices and computing-related assets. It also monitors for penetrations, intrusions, and malicious actions from external threats. The projects associated with this program continue to assess, implement, and improve the MWRA’s information security protections, including recommendations to improve each IT system’s security profile. The following are the FY2015 projects under this program:


Information Security Plan Design and Implementation (Phase 2) Security Infrastructure Review, Upgrade, and Monitoring Authority Mobile Application Delivery Implementation Secure File Delivery Implementation Secure Media Destruction Program Improvements

Technology Infrastructure Improvement Program

The MWRA currently owns and operates 1,238 desktops, 160 laptops, 108 servers, 20 Wide Area Network Circuits and associated equipment. It also manages in excess of 18 Terabytes (TB) of data of which 7 TBs are stored in 148 database schemes and an additional 11 Terabytes of unstructured data are stored on file shares. This program will assess and implement consolidated and optimized versions of these core IT infrastructure elements as utility-like services and commodities. Furthermore, it will look to improve and optimize data management practices including: storage, backup, and achieve and purge processes and technologies. The following FY2015 projects are currently under way: Server Consolidation and Virtualization: Continuation of “Green Data Center” initiatives, including

virtualizing more physical servers and reducing the variety of application infrastructure component versions and manufacturers (like web servers, application servers, and database servers).

Network Convergence: Explore new technologies for future implementation considerations including new networking technologies for upcoming network upgrade, web and mobile platforms for business and information services, and Voice-Over-IP (VOIP) for communications.

Network Storage Improvements: Plan for the migration and implementation for consolidation of new storage requirements for archiving, and implement e-discovery services.

Office Automation Refresh Program: Desktop, mobile, printers, MFD etc. FY14 Mid-Year Accomplishments: Application Improvement Program

Administration and Finance Initiatives

Historic Photo Digitization Project:

The Library and Records Center unit supported a Public Affairs/Executive Office initiative to digitally capture historical images of the MWRA and MDC construction projects. Staff, with input from the Executive Office, evaluated services provided by the Digital Commonwealth (DigiCom) and decided to have them scan the MWRA assets including glass negatives, largely housed at State Archives, and MWRA photo albums. The first five boxes of glass negatives were delivered to the Digital Commonwealth (DigiCom) Team for free scanning and in Q2, initial scans from the pilot project were received. Pilot images were delivered to Public Affairs for digital asset management catalog development. Library staff sent metadata to Public Affairs staff to add to the Cumulus digital asset management database and is working on generating the metadata for the future batches. This process will be ongoing for several years until all the images are scanned, cataloged and published.

Enterprise Resource Planning (ERP) System Enhancements:

Lawson 9.0.1 Upgrade: Staff assisted Procurement and HR/Payroll staff with user tests and completed roll-out of 9.0.1 application to the production server over the weekend of Sept 22nd/23rd. Go Live was successful.


BottomLine Upgrade:

MWRA upgraded the BottomLine application used for payroll and AP Check printing and electronic file transfers including ACH payments. This upgrade provides a server based solution accessible through a web-browser instead of the current PC based solution, easier IT management allow us to maintain vendor support.

E-Procurement - Contract Management:

Extensive effort was undertaken to learn, configure and test a Contract Management application that is highly integrated with the Strategic Sourcing application. A significant data migration effort is under way that will allow all past and active contracts, change orders, amendments, and payments from the custom application to be available in the new system. In addition, staff facilitated the partnership between the application vendor and a bid bond vendor that resulted in a new software release that includes the bid bond functionality requested by the Utility Contractors of New England (UCANE) and the Construction Industries of Massachusetts (CIM) professional organizations. Since the integration between Strategic Sourcing and the Contract Management Modules allow Contracts to be generated from the bid events, MWRA will bid Construction Contracts when the Contract Management Application goes live in Q1FY15

Water Quality Reporting System: The Southborough Water Quality group procured a data analysis tool that is capable of correlating water quality testing results with other relevant data residing in spreadsheets, MS Access databases, comma delimited files, and other databases. This new data analysis tool has been configured to produce regulatory compliance reports on free chlorine, ozone contact and ultraviolet intensity at the Carroll Plant and Ware Disinfection Facility.

ISO New England Spot Price: Created a new interface that updates PI with ISO New England spot

electricity price with five minute averages for both the Boston and Western Mass. markets. This replaces an existing interface which did not have the capability to update more than one market. The interface includes Top View alarming every time the rates exceed $650 per mega watt hour for 30 minutes or more.

Telog Upgrade: The MWRA metering group has completed a project with Telog to upgrade their

software and Hardware. The hardware upgrade included locating the servers in the MIS data center.

LIMS Upgrade: DLS and MIS staff upgraded the Laware Information Management System to version 6.

Information Security Program

Completed Phase I of the design and development of the Information Security Plan.

Technology Infrastructure Improvement Program

Office Automation Improvement and Refresh Efforts

Print, Fax, Scan and Copy: Installed new multi-function devices (MFDs) throughout MWRA

facilities consolidating services (Print, FAX, Scan, Copier) onto one platform. The rollout has replaced 47 pieces of aged equipment for better than a 2:1 equipment reduction.

Smart Boards: Nine Smart Boards were procured and installed at CNY, DITP, Southborough, CWTP, E&C, Chelsea EOC and Chelsea Muster Room.


Contaminate Warning System (CWS): Continued to support efforts to execute the Contaminate

Warning System (CWS) with the implementation of a private wireless network at 18 locations that allow the sampling devices to communicate with the application server located in the Chelsea Data Center.

Symantec Encryption Management Software: This software enables the MWRA to further protect data. The software was installed onto the VMware production cluster with help from Symantec Tech Support.

Data Network Wireless Access Points: These access points were installed in the Chelsea Vehicle

Maintenance and TV Inspection bays. These access points enable the download of software upgrades from the manufacturer for vehicle maintenance onsite and the transfer of videos from the TV inspection vehicle to a MIS server on a regular basis for storage and to ensure data integrity.

Backup Technology: Began a major undertaking to implement a new Backup Technology that meets

the MWRA's ever increasing data requirements. In the month of January, implementation of Data Domain was introduced at CNY as part of this onsite backup solution and testing began. Other sites will include Chelsea, Southborough, Deer Island and JJCWTP. Data Domain provides local site back up for Chelsea, Deer Island, Southboro, and Charlestown. It is scheduled to be completed by June FY14.

Net2020 Infrastructure Upgrade Program: Successfully completed an upgrade of the Core Network

Switch in Chelsea Data Center. This core switch connects all the Authority's users to all the MIS services including Email, Internet, Intranet, and applications. With this implementation, the Chelsea’s Network backbone speed has increased from 1GB to 10GB and provides speed of 1 GB to every Desktop in Chelsea.

Data Network circuit upgrades from 1.5MB to 10MB for Deer Island, Marlboro (CWTP), and

Southboro. The Chelsea Internet circuit upgrade from 10MB to 50MB to be completed by May 2014. FireEye Implementation: MWRA will have completed by June 2014 the addition of protection against

advanced threats and malware to the MWRA networks. This protection will cover both email-based and web-based methods of intrusion.

Secure File Transfer Protocol (SFTP) Service: MWRA will have completed by June 2014 the

implementation of a service to improve the security of file transfers between MWRA and external parties.

Budget Highlights: The FY15 Proposed Budget is $10.3 million, an increase of $88,000 or 0.9% as compared to the FY14 Budget. $5.3 million for Wages and Salaries, a decrease of $95,000 or 1.8%, as compared to the FY14 Budget due to

lower funded headcount offset by projected cost of living adjustments The budget includes funding for 56 positions, one position less than in FY14.

$2.9 million for Ongoing Maintenance, an increase of $145,000 or 5.2%, as compared to the FY14 Budget.

Maintenance spending is for license and maintenance fees to support administrative, operations, and database applications used by MWRA staff.


$147,000 for Training and Meetings, level funded with the FY14 Budget. Funding will support staff training

in various computer applications as part of the MIS IT Strategic Plan.

$325,000 for Professional Services, an increase of $25,000 or 8.3%, as compared to the FY14 Budget. Funding will support the continued development of an MIS Strategic Plan and implementation services.

$528,000 for Other Materials, an increase of $61,000 or 13.2%, as compared to the FY14 Budget primarily

due to increased specialized hardware requests.

$1.2 million for Other Services, a decrease of $48,000 or 4.0%, as compared to the FY14 Budget mainly due to lower Automatic Vehicle Locator (AVL) funding.


PROCUREMENT

The Procurement Department includes three units. The Purchasing Unit operates a competitive purchasing system for the procurement of materials, goods, and non-professional services in accordance with MWRA policies and procedures. The Contract Management Unit reviews, drafts, and negotiates contracts, amendments, and change orders for all professional, non-professional, and construction services contracts. Staff directs the bid, review, and selection process, and maintains a contracts database. The Materials Management Unit manages an Authority-wide inventory control and management system for better control, storage, distribution, and accounting of MWRA’s inventory. The unit manages three regional warehouses/distribution centers that support all MWRA activities. FY15 Goals: Procure materials, equipment, supplies, construction, professional, and non-professional services in a timely,

efficient, and openly competitive process in accordance with MWRA policies and procedures, including those related to meeting affirmative action goals.

Maintain centralized, efficient, and cost-effective management of spare parts and operating supplies inventory. Provide timely and high quality services to initiating divisions to enable MWRA programs to meet their public,

production, and schedule responsibilities. Maintain a recycling program in order to contain MWRA operating costs by removing recyclable materials

from the waste stream.

Implement electronic procurement for contract bids, which will significantly reduce the amount of paper processing.

Move employee clothing procurement to an automated employee ordering program.

Initiate the review of Procurement Policies and Procedures (ADM20).

Continue staff procurement training.

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 3,497,314$ 3,434,479$ 3,594,221$ 3,630,144$ 35,923$ 1.0%OVERTIME 16,983 29,657 15,750 20,750 5,000 31.7%FRINGE BENEFITS 185 278 - - - - UTILITIES - - - - - - MAINTENANCE 189,502 161,962 - - - - TRAINING & MEETINGS 5,435 2,553 7,725 7,725 - 0.0%PROFESSIONAL SERVICES - - - - - - OTHER MATERIALS 106,745 115,051 84,608 99,108 14,500 17.1%OTHER SERVICES 57,656 39,582 64,870 56,870 (8,000) -12.3%TOTAL 3,873,820$ 3,783,562$ 3,767,174$ 3,814,597$ 47,423$ 1.3%

FY15 Proposed Current Expense BudgetPROCUREMENT

ChangeFY14 to PFY15


FY14 Mid-Year Accomplishments: Competitively bid CY13 Renewable Energy Portfolio Standard certificates which resulted in FY14 revenues of

of $1,122,595 from forward marketing of CY13 (Class I and Solar) Renewable Portfolio Standards (RPS) certificates. In addition, received FY14 revenues of $10,150 for (Class II) RPS certificates.

Awarded the following major contracts in FY14 to date: Harbor and Outfall Monitoring; DITP Pipe Supports for Sludge Pipelines; DITP Roofing Replacement; Clinton WTP Phosphorus Reduction Design; DITP Replacement of Scum Skimmers; Storm Pump Gear Box and Diesel Engine Upgrade; Webster Avenue Pipe Replacement Design; Hatchery Pipeline and Hydroelectric Design: Pilot Program for Organic Digestion at DITP; Security Guard Services, and Dam Safety Consulting Services.

Advertised or received bids/proposals/statements for the following: Rehabilitation of Anaerobic digesters at Clinton Treatment Plant; Section 111 Southern Extra High Redundancy Pipeline Design; DITP HVAC Replacement Design; Financial Advisor Services; Dam EAP Planning; and DITP Valve and Piping Replacement.

Continued to work with DITP, Field Operations and utility companies to establish energy conservation programs at DITP and FOD facilities, using the Green Communities Act, the utilities’ municipal programs, and other programs.

Received proposals and supported DITP in award of pilot program contract for co-digestion of organic waste.

Continued development of an electronic procurement bidding process for construction contracting based upon Lawson Strategic Sourcing, by developing the terms of use and the contract templates.

Processed 4,892 purchase orders in Q1 and Q2 of FY14 for a total of $23,042,456.

FY14, Q1 and Q2: processed 130 procurements with a value of over $25,000, including competitive bids, State blanket contracts, critical need and sole source requests.

Developed and implemented a Debit Card program for the purchase of non-logo employee clothing and

footwear.

Procured the Authority’s vehicle purchases at the beginning of Fiscal Year 2014; including 40 vehicles procured through the use of a “Reverse Auction” format. The vehicles came in under budget allowing the procurement of seven more vehicles for FY14.

Processed nine competitive bids in a compressed time frame for materials to be used in the Co-Digestion pilot

project for a total of over $450,000.

Purchased 173,000 gallons of ultra-low-sulfur, #2 diesel fuel for the Deer Island Thermal/Power Plant at a cost of $3.02/gallon, lower than the FY14 budget price of $3.50/gallon.

Processed and awarded three year janitorial contracts each for the Deer Island, Chelsea, and Southboro

facilities.

Explored use of national cooperative contracts by joining the following cooperatives: MA Higher Education Consortium (MHEC), US Communities, National Inter-Government Procurement Alliance (IPA), National Joint Powers Alliance (NJPA), in order to leverage better item pricing.


Initiated regular meetings with Deer Island, Chelsea, and MIS staff to foster better communication between

MWRA departments and the Purchasing Unit

Continued to seek out environmentally friendly products, among them recycled toners, batteries, copy paper, hybrid vehicles, and bio-fuels.

Continued work with Operations on a Quality of Materials Sub-Committee. The subcommittee’s goal is to

examine a number of similar inventory items to determine if what is currently being stocked in inventory is the appropriate quality to adequately perform the intended function. The sub-committee is comprised of Purchasing, Materials Management and Operations staff.

Set up an online vehicle and equipment auction process and brought in $71,000 in revenue in Q1 and Q2 of FY14.

Recycled 12.85 tons of paper, 186.35 tons of scrap metal (includes stainless steel and aluminum) and 2,980

pounds of brass and copper, generating $51,616 in revenues. Budget Highlights: The FY15 Proposed Budget is $3.8 million, an increase of $47,000 or 1.3% as compared with the FY14

Budget. $3.6 million for Wages and Salaries, an increase of $36,000 or 1.0% as compared with the FY14 Budget

mainly due to projected cost of living adjustment increases. The funding supports 45 positions, one less position than funded in FY14.

$99,000 for Other Materials, an increase of $15,000 or 17.1% as compared with the FY14 Budget. This line item mainly supports centralized office supply purchases.

$57,000 for Other Services, a decrease of $8,000 or 12.3% as compared with the FY14 Budget. This funding

supports Advertising and Printing/Duplicating for contract documents and specifications. Advertising was below historical trends because a number of projects were rescheduled for later years.


REAL PROPERTY and ENVIRONMENTAL MANAGEMENT

The Real Property and Environmental Management Department negotiates the purchase or lease of real estate and land necessary to support MWRA's capital projects and operations and manages the disposition of surplus real property. Staff participates in site selection and negotiates acquisitions or easements. In addition, staff has developed and is maintaining the Real Property database, the compilation of more than 100 years of easements and land rights for the water and sewer systems. Department staff manages environmental regulatory compliance at MWRA facilities and also provide special expertise and assistance to MWRA staff regarding air quality and hazardous material issues. Assistance includes management of oil and hazardous materials site assessment and remediation, air emission permit negotiations, and preparation and submittal of quarterly/annual monitoring reports. FY15 Goals:

Acquire the real property needed to complete MWRA's major capital projects in a timely and cost-effective manner; manage the disposition of surplus real property in an efficient manner; and provide staff and others with current information regarding MWRA’s real property rights.

Manage the centralized environmental management program, providing technical assistance regarding

hazardous waste management, air quality compliance, and related issues during all phases of MWRA projects as well as monitor and provide assistance in maintaining environmental regulatory compliance at MWRA facilities.

FY15 Initiatives:

Monitor progress of upcoming underground storage tank regulation amendments.

Coordinate implementation of boiler and emergency generator air emissions regulation amendments including

monitoring, maintenance, pollution control retrofits, and recordkeeping requirements. FY14 Mid-Year Accomplishments: Provided ongoing real estate services, including appraisal and negotiation, on projects such as the Fore River

Railroad track relocation project, Charlestown Navy Yard lease, Chelsea lease, NStar Lease, and the sale of land adjacent to Chelsea Headworks.

Provided real estate services (appraisal, negotiation, plan and legislation review) on surplus of Fox Point (Dorchester).

LINE ITEMFY12Actual

FY13Actual

FY14Budget

FY15Proposed

WAGES & SALARIES 460,569$ 419,225$ 426,071$ 435,572$ 9,501$ 2.2%OVERTIME - - - - - - TRAINING & MEETINGS 1,234 36,900 8,000 3,000 (5,000) -62.5%PROFESSIONAL SERVICES - 11,546 - - - - OTHER MATERIALS 835 797 1,150 1,150 - 0.0%OTHER SERVICES 130,074 292,101 276,496 326,496 50,000 18.1%TOTAL 592,712$ 760,569$ 711,717$ 766,218$ 54,501$ 7.7%

FY15 Proposed Current Expense BudgetREAL PROPERTY / ENVIRONMENTAL MANAGEMENT

ChangeFY14 to PFY15


Managed nine (9) permit agreements (six at Turkey Hill and three at Walnut Hill). Coordinated with Operations for approval of the equipment changes and improving the invoicing system for maintenance reimbursements. Total revenue for the nine agreements is $520,000 of which MWRA and the host community each receive half. Renegotiated three of nine permit agreements which due for renewal.

Managed fee assessment for long-term 8M permits on MWRA fee controlled land. 8M fees for these

agreements total approximately $50,000 per year. Also provided assistance to Operations on short-term 8M permit agreements in which fees are assessed.

Staff acquired easements and negotiated licenses and extensions to support projects. Currently acquiring:

easement from Department of Capital Asset Management (DCAM) for Ware Disinfection Facility; easements from 65+ property owners for Section 36, New W11C, and Shaft 9A in Arlington and Medford; easement swaps for Carroll Water Treatment Plant (CWTP) security entrance renovations in Marlboro; and easement to support Alewife Brook Conduit renovations.

Provided real estate support services including deed research and coordination with Planning’s Geographic Information System (GIS) group and Law to develop/improve comprehensive property maps for the Cochituate, Sudbury, Weston, and Wachusett Aqueducts, to support projects such as the aqueduct trail initiative. Provide real estate research for a comprehensive facility database in conjunction with GIS. Provided daily assistance in concert with Law and GIS to ongoing inquiries regarding MWRA real estate rights and ownership.

Continued with remediation and assessment of oil contamination at the Fore River Staging Area (FRSA)

facility.

Continued with the assessment of the oil contamination resulting from the February 2010 spill at the Cottage Farm Combined Sewer Overflow (CSO) facility.

Provided technical support for the assessment and abatement design for PCBs at the Cottage Farm CSO Facility

and Remote Headworks facilities in conjunction with on-going design of facility upgrades. Completed pilot testing to evaluate the effectiveness of various abatement and encapsulation techniques for PCB contamination at Chelsea Creek Headworks.

Coordinated with design consultant for the assessment and demolition design for PCBs, lead paint and asbestos

at the abandoned Westborough State Hospital Pump Station located on the grounds of the Carroll water Treatment Plant.

Continued to provide technical and regulatory coordination of the fuel tank maintenance contract. Completed

fuel tank piping system upgrades at one facility, upgrade of gasoline vapor recovery systems to meet new DEP requirements at four facilities, and general monitoring system repair and upgrades at other facilities. Coordinated with Supervisory Control and Data Acquisition (SCADA) support staff to provide real-time fuel tank system monitoring at six water pump stations for the Water Operations Control Center (OCC). Continued with the new MassDEP-required monthly inspection requirement for all underground fuel storage tank systems.

Coordinated with TRAC and Western Water Operations for periodic sampling and monthly reporting to the

Environmental Protection Agency (EPA) and the Massachusetts Department of Environmental Protection (MassDEP) for the individual NPDES Permit at the Carroll Water Treatment Plant.


In response to the installation of a new electrical transformer completed a new draft Spill Prevention, Control, and Countermeasure (SPCC) Plan for the Intermediate Pump Station in Weymouth. Completed an update to the Spill Prevention, Control, and Countermeasure (SPCC) Plan for the MWRA Cottage Farm CSO Facility in response to the recently completed fuel system upgrade project.

Continued with MassDEP-required periodic groundwater monitoring around the former wastewater holding

tank at Clinton. Continued to coordinate the periodic sampling requirements and quarterly reporting to the Environmental

Protection Agency (EPA) and the Massachusetts Department of Environmental Protection (MassDEP) for Hydroelectric General permits at the Cosgrove Intake Facility and Oakdale Power Station.

Provided technical and environmental regulatory support regarding contaminated soil and groundwater as well

as geotechnical issues on various design and construction projects, including:

o Stoneham Low Service Covered Storage, o Remote Headworks Rehabilitation, o Northern Intermediate Redundancy project, o Section 36 Watertown-Waltham Connection, o Cottage Farm Oil fuel system upgrade project, o Alewife Brook Pump Station facility upgrades, o MWR003 Gate, Siphon and Floatables Control project o Belchertown Hatchery Pipeline o Southern Extra High Pipeline o Sudbury Aqueduct Connection Alternatives o WASM3 Rehabilitation o Nut Island Electrical Duct Bank o Delauri Security Upgrades

Continued to work with EPA and Operations staff on implementing diesel engine emission controls for Cottage

Farm, Prison Point, and CWTP. Coordinated installation of retrofit emissions controls for the new Loring Road emergency generator. Continued to work with Operations staff to implement new maintenance and recordkeeping requirements for emergency generators. Completed air emissions testing at the Deer Island East Odor Control Facility.

Provided technical and environmental regulatory support for upgrades at the Ware Disinfection Facility including a new potable water supply for the facility, a new onsite septic system, a new industrial waste water holding tank, and a new wastewater dry well. Submitted self-certification documentation to DEP for the new industrial wastewater holding tank. Submitted application and received DEP approval for the construction of the new onsite septic system.

Submitted application for Certificate of Compliance to the Cambridge Conservation Commission for

completion of site restoration work following the February 2010 oil spill at Cottage Farm CSO facility.

Represented MWRA in the Massachusetts Geological Survey annual meeting of the State Map Advisory Committee to assist the State Geologist with prioritize geological mapping activities in the next calendar year.


Budget Highlights: The FY15 Proposed Budget is $766,000, an increase of $55,000 or 7.7%, as compared to the FY14 Budget. $436,000 for Wages and Salaries, an increase of $10,000 or 2.2%, as compared to the FY14 Budget mainly

for projected contractual increases. The budget supports four positions.

$3,000 for Training and Meetings, a decrease of $5,000 or 62.5% as compared to the FY14 Budget. The decrease is due to a one-time operator training program conducted in FY14.

$326,000 for Other Services, an increase of $50,000 or 18.1%, as compared to the FY14 Budget. The increase

is due to the increased costs for the underground storage tank project based on projected usage.

executive office budget...fy15 proposed ceb -- page ii-1 executive office the executive office...

Documents