EXECUTIVE OFFICE ASSISTANT

For office Creation

Internal memorandum

DATE: January 11, 2012

TO: John E. Davies, President

FROM: Modupe O. Sarratt, Executive Assistant

SUBJECT: Sponsor Fund for Business Writing

The common sayings for job seekers are "appearance is everything" and "know how to do your

job", but that saying has less meaning in today's business communications with information

technology.

In today’s world “writing is everything”. How you write and what you write

describes you, the type of job you do, your business associations, your level of intelligence, and

your job performance.

Professionalism

Professionalism is in the writing. Business writing defines the business character, skill and

competence as top notch or not. In today's market, information technology is necessary for a

business' success. Information technology allows businesses the means to communicate, but if

you do not know how to write in business language, you lose out, as your message will not

resonate with the businesses, likewise with customers.

Entrepreneurship

Business, such as our in which we serve the community, requires us to provide a simple, clear,

precise and easy to read business writing that requires an adaptation of the language (how we

speak) into business writing. Our businesses require an applicant to apply for jobs online. Many

applicants who knew how to write did not qualify because of their writing style. For example, the

questions on the application: tell me about yourself or why should I hire you? For many

applicants, this is a very hard question and many applicants do not know how to answer this

question.

This form of business writing goes beyond grammar and spell check, today, many applicants

check for grammatical error before submitting a job application, but that is not enough. For an

example, an applicant wrote this in the box designated to tell me about yourself or why should I

hire you: "I know how to get the job down; I ran a business for ten years."

To answer this question, you need to know how to write your business style that matches the

position not the job requirement but also how to finance the business for advancement. The

creativity is matching your signature for a productive business.

Style

A persona that marks your confidence in your profession distinguishes you as the qualified

person for the job in the business. To accomplish such a persona you need to learn the art of

business writing for your style. Business writing increases knowledge for designing positive and

persuasive messages to get your point across with positive result. A personal written style that

identifies you as being in control and capable to initiates or finances new business, a business

risk taker.

In my research for business writing, I learned that one of the key elements, besides planning,

style, and audience, is punctuation and language choice. On reflection, I struggled on developing

a type of sentence to emphasize a unified message and that requires knowledge to design

messages into business writing.

Moreover, I learned that business writing could help executive assistants do their job efficiently

and with positive results. Business writing would help to identify business requirements, as well

as the specific need of the client as an organized record. For example, writing a funding proposal

for a specific need for a client.

I read an article by Catherine Dohou of the benefits of business writing and I recommend that

you to read the article as well. However, here a few key points why you should fund business

writing:

Benefits

An Effective Business Writing course will provide you with the tools to:

• Speed up the writing process when writing business documents

• Organize your ideas and conclusions coherently in your business writing

• Develop a professional, reader-friendly written style in your business

documents

• Expand your range of languages when writing business documents

• Edit your own and others’ business writing more effectively

• Improve the presentation of your business writing

Who should attend?

• You need to write a large number of business documents at speed

• You currently rely on colleagues and supervisors to edit your work

• You would like to develop a more professional business writing style

A full budget for two semester cost $5000.00

Cc: Dr. Harris, Dr. Alonge, Paul Cahn, Alicia Blake, and Sarah King

Source:

Effective Business Writing (Public Courses) by Catherine Dohou, Foreign & Commonwealth

Office (Communicaid in June 2003)

http://www.communicaid.com/public-courses/communication-skills-training/effective-business-

writing-public-course.php