executive engineer provincial division no...
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EXECUTIVE ENGINEER PROVINCIAL DIVISION
NO-II PWD B&R Br. SONIPAT
Technical Bid
For
Synthetic tennis courts at Moti Lal Nehru School of Sports, Rai in Sonepat Distt
N.I.T./DNIT Amount : 32.00 Lacs (Approved Cost)
Date of Sale : From to
Date of Receipt : (upto 11:00 A.M.)
Date of Opening of : (4:00 P.M.)
Technical Bid
Date of opening of : As per the decision of Committee intimated later on
Financial Bid
Time Limit : 3 (Three) Months.
M/s_____________________________________
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HARYANA PWD (B&R)
PRESS NOTICE
Sealed tender on prescribed form from eligible Societies / Govt. Contractors are
hereby invited on behalf of Governor of Haryana in respect of the following works.
Sr.
No.
Name of work Cost of
work
Cost of
bid
document
Bid
security
Time
limit
Last date of
sale of
tender
documents
Date / time of
receipt of
tender
Date / time of
opening of
tender
1 Synthetic tennis
courts at Moti Lal
Nehru School of
Sports, Rai in
Sonepat Distt
Rs. 32.00
Lacs.
Rs. 5000/- Society
Rs. 0.32
Lacs. /
Contr.
Rs. 0.64
Lacs.
3
(Three)
months
27.06.2011
upto 16.00
PM
28.06.2011
upto 13.00 PM
29.06.2011 at
13.00 AM in
Division
office
1. The bidder would submit bid through E-Tendering only from of 21.06.2011-11.01 to 27.06.2011-
13.00 Hrs.
2. Bidding document is available on website http://haryanapwd-bandr.org
Online From Website- http://haryanapmgsy.etenders.in
Executive Engineer
Provincial Division No-II
PWD B&R Br. Sonepat
Ph. No. 0130-2200575.
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HARYANA PWD (B&R)
PRESS NOTICE
Name of Work Synthetic tennis courts at Moti Lal Nehru School of
Sports, Rai in Sonepat Distt
Estimated Cost. 32.00 lacs.
Earnest Money. From L&C Societies/Contractors
0.32 lacs./ 0.64 lacs
Tenders to be received. 27.05.2011-13.00 Hrs. Through E-tendering only
For further details visit website http://haryanapwd-bandr.org /
Online From Website- http://haryanapmgsy.etenders.in concerned offices.
Executive Engineer
Provincial Division No-II
PWD B&R Br. Sonepat
Ph. No. 0130-2200575.
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GOVERNMENT OF HARYANA.
INVITATIONS FOR BIDS (IFB)
Date :
Bid No. : 1. The Governor of Haryana invites bids from Class-II & Class-I Contractors for the construction of
works detailed in the table. The bidders may submit bids for any or all of the following works.
TABLE Sr. No. Name of Work Approximate
of Works
In lacs
Bid security
In lacs
Cost of
document
In lacs
Period of
completion
1 2 3 4 5 6
1 Synthetic tennis courts at
Moti Lal Nehru School of
Sports, Rai in Sonepat Distt
Rs. 32.00 Lacs Rs. 0.32 Lacs
Society /
Rs. 0.64 Lacs
Contractor
Rs. 5000/- 3 (Three)
Months
Schedule
Seq
No
HaryanaPMGSY
Stage Contractor Stage
Start Date
& Time
Expiry Date
& Time Envelopes
1 Release of Tender - 21-06-2011
10:00
21-06-2011
10:30 -
2 - Download Tender
Document
21-06-2011
10:31
27-06-2011
13:00
Price Bid
Envelope,Technical
Envelope
3 - Online Bid Prepration &
Hash Submission
21-06-2011
10:31
27-06-2011
13:00
Price Bid
Envelope,Technical
Envelope
4 Technical and
Financial Lock -
27-06-2011
13:01
27-06-2011
16:00
Price Bid
Envelope,Technical
Envelope
5 - Re-encryption of Online
Bids
27-06-2011
16:01
27-06-2011
23:00
Price Bid
Envelope,Technical
Envelope
6 Open EMD &
Technical/PQ bid -
28-06-2011
11:00
28-06-2011
13:00 Technical Envelope
7 Technical Evaluation - 28-06-2011
11:00
28-06-2011
13:00 Technical Envelope
8 Open Financial / Price-
Bid -
29-06-2011
11:01
29-06-2011
14:00 Price Bid Envelope
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Executive Engineer, Provl. Divin No-II PWD B&R Br. Sonipat
TENDER DOCUMENT
FOR
SYNTHETIC TENNIS COURTS
AT MNSS RAI IN SONEPAT
DISTT.
AT
EXECUTIVE ENGINEER
PROVL. DIVIN. NO-II PWD B&R
Br. SONIPAT
HARYANA
(INDIA)
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EXECUTIVE ENGINEER PROVL. DIVIN. NO-II PWD B&R Br.
SONIPAT
TENDER DOCUMENT FOR:
Synthetic tennis courts at Moti Lal Nehru School of
Sports, Rai in Sonepat Distt
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INDEX FOR TENDER FORM
Name of Work : Synthetic tennis courts at Moti Lal Nehru School of Sports, Rai in
Sonepat Distt
Sr. No. Contents Page No.
PART - A
1. Cover Page for Technical Bid Documents -
2. Press Notice -
3 Broad Scope of Work -
4 List of documents to be supplied for the Technical Bid -
5 Prescribed Performa – Introduction, General
Guidelines, Draft Agreement, General Terms and
Conditions of Contract.
-
6 Technical Specification of Synthetic Surface
Conforming
-
7 Time Schedule of Work -
8 Soil Testing Report -
9 Evaluation of Post Qualification of Contractors -
10 Schedule of Quantity (Bill of Quantity) -
PART – B
11 Cover Page for Financial Bid Document -
12 Board specification on various material -
13 Schedule of Quantities for Financial Bid -
14 General condition /Escalation clause -
15 Agreement
16 Tender on Turn key basis -
Certified that this Tender Form contains Pages ….. to ……
Issued by :…………………..
(Signature)
Executive Engineer
Provl. Divn. No. II
PWD B&R Br. Sonepat
TENDER DOCUMENT NO……………….
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EXECUTIVE ENGINEER PROVL. DIVIN.NO-II
PWDB&R Br. SONIPAT
TECHNICAL BID DOCUMENT
FOR
Synthetic tennis courts at Moti Lal Nehru School of
Sports, Rai in Sonepat Distt
Issued to:-
_____________________________________
_____________________________________
_____________________________________
Issued on:- _____________________________________
Issued by:- _____________________________________ (Signature)
_____________________________________ (Designation)
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EXEUTIVE ENGINEDER PROVL. DIVIN NO-II PWD B&R Br.
SONIPAT
(HARYANA) INDIA
NOTICE INVITING BIDS FOR LAYING OF SYNTHETIC HOCKEY SURFACES
ON TURN KEY BASIS
1. Executive Engineer Provl. Divin No-II PWD B&RF Br. Sonepat Haryana (India) invites bids
from Global Firms for Global Category Synthetic surface for tennis courts approved by NABL
Shri Ram Centre New Delhi details given below:-
Description of Work App.
Cost
Cost of
Tender
Document
Earnest
Money
to be
Deposited
Last Date
& Time
of
Submissi
on of
Tender
Documen
ts
Time &
Date
of Opening
of Tender
Time
allowed
for
comple
tion
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Synthetic tennis courts at
Moti Lal Nehru School of
Sports, Rai in Sonepat
Distt
Rs.32.00
Lacs
Rs. 5,000/-
only (Non-
refundable)
Rs 64000/-
4.00 PM
for technical
Bids in
Division
Office
Sonepat
financial
Bids as per
diction of
EEP-II
Sonepat
on or
before
3 (Three)
Months
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The tender must be accompanied by a Demand Draft/ Pay order for the amount of Rs. 64000/-
(Rupees Sixty Four thousand only), on a schedule bank drawn in favour of The Executive Engineer
Provl.Divin No-II PWD B&RF Br. Sonipat Haryana (India), as Earnest Money for the above tender.
The tender documents (Non-Transferable) shall be obtained from the Office of the undersigned on
any working day from 9.00AM to 5.00PM against payment of Rs.5,000/- each (Non-Refundable) in
the form of bank Draft/Pay Order in favour of The Executive Engineer Provl. Divin No-II PWD
B&R Br. Sonipat Haryana on any schedule bank payable at Sonepat.
1. Sealed Tender Documents duly signed on all pages shall be deposited, in the Tender Box
lying in the Office of the Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat
Haryana (India) upto 11.00 hrs. on --------------. The Technical Bids will be opened at 4:00
P.M. Hrs. on -------- And the Financial Bids of those tenders fulfilling the requirements
will be opened as per decision of EEP-II Sonepat letter on the above said office.
2. Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) does not
bind itself to accept the lowest rate and reserves the right to accept or reject all or any part of
tender without assigning reasons, thereof.
Executive Engineer
Provl. Divn. No. II
PWD B&R Br. Sonepat
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BROAD SCOPE OF WORK
1. Synthetic tennis courts at Moti Lal Nehru School of Sports, Rai in Sonepat
Distt
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LIST OF DOCUMENTS TO BE SUPPLIED FOR THE
TECHNICAL BID
WORKS COSTING MORE THAN 32.00 LACS
Sr.
No.
Name of Documents Attached /
Not Attached
Remarks
Authority
1 2 3 4
1 The full information regarding financial
resources & capacity in Schedule 1.
Yes/ No
Page No.___ to___
2 Balance sheet, profit & loss account
statement with Auditor’s report last
three years
Yes/ No
Page No.___ to___
3 Details of works of similar type &
magnitude completed by the tenderer in
Schedule II(a)
Yes/ No
Page No.___ to___
4 Details of plant & machinery proposed
for used in this work Schedule III.
Yes/ No
Page No.___ to___
5 Details of maximum value of Civil
Engineering works executed in any one
year during the last five years in
Schedule IV.
Yes/ No
Page No.___ to___
6 Details of existing commitments & on-
going works to be completed in Schedule
V.
Yes/ No
Page No.___ to___
7 One work of similar nature in last three
years not less than 50% of the cost of
the work.
Yes/ No
Page No.___ to___
8 Proof of adequate financial resource
(over draft/ credit line/ letter from
bank).
Yes/ No
Page No.___ to___
Signature of Contractor
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EXECUTIVE ENGINEER PROVL .DIVIN. NO-II PWD B&R Br. SONIPAT
HARYANA (INDIA). NOTICE INVITING BIDS FOR LAYING OF SYNTHETIC SURFACE
ON TURN KEY BASIS.
Executive Engineer, Provl. Divn. No. II PWD B&R Br. Sonipat Haryana (India) invites bids from
Global Firms for Synthetic surface tennis courts as per details given below:-
Description of Work App.
Cost
Cost of
Tender
Documen
t
Earnest
Money
to be
Deposited
Last Date
& Time of
Submissio
n of
Tender
Documents
Time &
Date
of Opening
of Tender
Time
allowed for
completion
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Synthetic tennis courts at
Moti Lal Nehru School of
Sports, Rai in Sonepat
Distt
Rs.
32.00
Lacs
Rs.5,000/-
only
(Non-
refundable
)
Rs
64000/-
11.00
hrs.
16:00 hrs
for technical
Bids
as per
decision of
EEP-II
Sonepat
intimated
later on
for financial
Bids
3 (Three)
Months
from the
date of
Opening of
LC.
1. The tender must be accompanied by a Demand draft/pay Order for the amount of Earnest
Money i.e. Rs.1.00 lacs is to be deposited on a scheduled Bank drawn in favour of Sonipat
Haryana as earnest money for the a Executive Engineer Provl.Divin No-II PWD B&RF Br
above tender. The tender documents (Non-Transferable) shall be obtained from the Office
of the undersigned on any working day from ---------- to ---------- against payment of
Rs.5,000/- each (Non-Refundable) in the form of bank Draft/Pay Order in favour of The
Executive Engineer Provl.Divin No-II PWD B&RF Br. Sonipat Haryana (India) on any
schedule bank payable at Sonepat.
2. Sealed Tender Documents duly signed on all pages shall be deposited, in the Tender Box
lying in the Office of the Executive Engineer Provl.Divin No-II PWD B&RF Br. Sonipat
Haryana (India) upto 11.00 hrs. on -----------. The Technical Bids will be opened at 16:00
Hrs. on --------- and the Financial Bids of those tenders fulfilling the requirements will be
opened as per decision of EEP-II Sonepat intimated later on the above said office.
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3. Executive Engineer Provl. Divin No-II PWD B&RF Br. Sonipat Haryana (India) does not
bind itself to accept the lowest rate and reserves the right to accept or reject all or any part of
tender without assigning reasons, thereto.
4. The tender shall be for the approved by the authority of MNSS Rai fulfilling the required
parameters for Global Multipurpose Indoor sports Competitions which shall ensure the
quality of surface throughout the warranty period which should be acceptable to Executive
Engineer Provl. Divin No-II PWD B&R Br. Sonepat Haryana (India).
5. Tenderers are advised to inspect and examine the site and its surroundings and satisfy
themselves before submitting their tenders as to the nature of the ground and sub-soil (so far
as is practicable), the form and nature of the site, the means of access to the site and, in
general, shall themselves obtain all necessary information as to risks, contingencies and
other circumstances which influence or affect their tender. A tenderer shall be deemed to
have full knowledge of the site, whether he inspects it or not, and no extra charges
consequent on any misunderstanding or otherwise shall be allowed. The tenderer shall be
responsible for arranging and maintaining at its own cost all materials, tools and plants,
equipment etc. and all other services required for executing the work unless otherwise
specifically provided for in the contract documents. Submission of a tender by tenderer
implies that he has read this notice and all other contract documents and has made
himself aware of the scope and specifications of the work to be done and local conditions
and other factors having a bearing on the execution of the work. Any damages done to the
property of Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India)
or other persons due to any act of commission or omission by the successful tenderer shall
be made good by the Tenderer at his own cost.
6. The Tender shall be submitted in three separately sealed envelopes. The language used shall
be English. In case any information is given in foreign language, then translated (in
English) copies of those pages must be enclosed, failing which the tender will be
disqualified.
9. ENVELOPE ‘A’
The tender shall be accompanied by earnest money of Rs. 64000/- in the form of Demand
Draft/Pay Order in favour of The Executive Engineer Provl.Divin No-II PWD B&R Br.
Sonipat Haryana (India) payable at local branch at Sonepat / issued by State Bank of India
or any Scheduled Bank in India. The Demand Draft/Pay order towards Earnest Money will
be placed in Sealed Envelope ‘A’.
10. ENVELOPE ‘B’
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This Envelope “B” Shall contain :
10.1 The documents and information pertaining to the technical bid, the product & its ingredients,
Test Reports of the Synthetic Surface conducted by NABL Shri Ram Centre New Delhi
(India) accredited laboratory on identical sample of the product intended to be offered as per
FIH approved format, installation & maintenance manual and prescribed technical
specification/documents for pre-qualification given hereinafter alongwith the Technical Bid
document duly signed on each page.
10.2 Four sealed samples of each product offered, of size not less than 6.7 mm to maximum of
10mm thickness duly labeled and signed at the back with the company’s seal and date,
specifying the brand name of the product and code if any and validity of product by the
manufacture .
10.3 The tenderer shall indicate the technical parameters, norms along with referred codes,
standards and practices for the surfaces and its ingredients to be utilised for the surfaces.
11. ENVELOPE ‘C’
The Envelope ‘C’ shall contain the documents and information related to the schedule of
quantities of various items of work quoting the Rates/Price per unit and nos. for all work
itemized for each item constituting the financial bid on the Financial Bid Document, issued
by Executive Engineer Provl.Divin No-II PWD B&RF Br. Sonipat Haryana (India)
alongwith the tender document.
12. The tenderer shall clearly indicate the specific cost of the materials required to be imported
from outside India and the amount required to be paid in to enable the Executive Engineer
Provl.Divin No-II PWD B&RF Br. Sonipat Haryana (India) to obtain necessary sanction for
such payments.
13. The rates for item No. 2 of Appendix-I shall be quoted in the rate for all other items included
in the scope of work shall, however, be in Indian Currency only. The payment in would be
regardless of the exchange rate, as on the day of payment. However, if any Agency quotes
the price of the Synthetic Surface in then payment would be made in equivalent.
14.1. Envelope-‘A’ (Earnest Money), Envelope ‘B’ (Technical Bid Document), and Envelope-
‘C’ (Financial Bid Document), shall be in separate sealed envelopes, each marked as
‘Envelope A’, ‘Envelope-B’ and ‘Envelope-C’. All the three envelopes shall be submitted
in another sealed envelope, super scribing there on “Tender for Synthetic surface Grass
Surfaces at Executive Engineer Provl.Divin No-II PWD B&RF Br. Sonipat (Haryana)”
The envelope should be addressed to the Executive Engineer Provl.Divin No-II PWD
B&RF Br. Sonipat Haryana (India) mentioning the name of the firm submitting the
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tender. The envelope marked ‘Envelope ‘B’ of only those tenderers shall be opened, whose
earnest money placed in the ‘Envelope ‘A’ is found to be in order.
15. The amount of earnest money, in the case of successful tenderer, shall be refunded on
completion of work and receipt of satisfactory test reports of samples of the surface actually
laid from the FIH approved accredited laboratory specified by SAI. However E.M.D. of
unsuccessful tenderers will be refunded after 30 days after opening of the bids or the award
of the contract to the successful tenderer, whichever is later.
16. Executive Engineer Provl.Divin No-II PWD B&RF Br. Sonipat Haryana (India) does not
bind itself to accept the lowest or any other tender, and reserves to itself the authority to
reject any or all of the tenders received without the assignment of any reason and/or to
negotiate with the tenderers. All tenders in which any of the prescribed conditions are not
fulfilled or are incomplete in any respect or there is any correction not duly dated, initialled
by the tenderer are liable to be rejected. However, the final decision for accepting or
rejecting any or all tenders, will be in the sole discretion of Executive Engineer
Provl.Divin No-II PWD B&RF Br. Sonipat Haryana (India) .
17. Tender shall remain open for acceptance for a period of Ninty days from the date of opening
of the tenders. If any tenderer withdraws his tender before the said period or makes any
modifications in the terms & conditions except on request by Executive Engineer
Provl.Divin No-II PWD B&RF Br. Sonipat Haryana (India) , then Executive Engineer
Provl.Divin No-II PWD B&RF Br. Sonipat Haryana (India) shall, without any prejudice
to any other right or remedy, be at liberty to forfeit 50% of the said earnest money
absolutely. The decision of Executive Engineer Provl.Divin No-II PWD B&RF Br.
Sonipat Haryana (India) in this behalf shall be final and binding on the tenderer.
18. The Notice Inviting Tender shall form a part of the contract document. The successful
tenderer shall sign the necessary contract documents consisting of the notice inviting tender,
all the documents including additional conditions, specifications and drawings, if any,
forming the tender as issued at the time of invitation of tender and acceptance thereof
together with any correspondence leading thereto, within the time specified in the letter
communicating the acceptance of the tender. In case of delay or refusal in signing the
contract for work beyond 30 days the earnest money may be forfeited and the tender
cancelled.
19. If the Head Quarter of the successful tenderer is at a place other than MNSS Rai Sonipat he
shall appoint a duly Authorised Representative in M.N.S.S. Rai In Sonepat from the date
of Commencement of the Work until the work is physically completed. Such Representative
shall be authorised to act on behalf of the successful tenderer. Any notice under the contract
shall be deemed to have been served on the successful tenderer, if served upon such
Representative or sent by registered letter at his address in ……….. Such Representative
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shall not be changed and shall not leave ………..during the period of the contract without
the prior approval of the Executive Engineer Provl.Divin No-II PWD B&RF Br. Sonipat
Haryana (India) . If Executive Engineer Provl.Divin No-II PWD B&RF Br. Sonipat
Haryana (India) shall require the successful tenderer to carry out rectification of the defects
under the terms of the contract after the work has been completed, the successful tenderer
shall appoint the same or another duly Authorised Representative in ……….., while such
rectifications are being carried out.
20. The tenderer shall employ a qualified Graduate Engineer at the place of the Site from the
date of Commencement of the Work till the work is completed and handed over to
Executive Engineer Provl.Divin No-II PWD B&RF Br. Sonipat Haryana (India). In the
event of non-employment of the said Engineer, a recovery of Rs.15, 000.00 per month will
be recovered from the running payment.
21. The tenderer shall submit a detailed work schedule on the basis of the various items of work
to be completed for execution of the work as per Appendix-II of the contract documents.
22. No additional conditions from the tenderer shall be acceptable. The tenders having any
additional conditions will be summarily be rejected without assigning any reason.
For and on behalf of Governor of Haryana
Executive Engineer
Provl. Divn. No. II
PWD B&R Br. Sonepat
Signature of the Tenderer
Dated:
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EXECUTIVE ENGINEER PROVL. DIVIN. NO-II
PWD B&R Br. SONIPAT
TENDER ON TURN KEY BASIS AND CONTRACT FOR WORKS
General Rules and Conditions:
1. All works proposed for execution by contract will be notified in a form of invitation of
tender by Executive Engineer Provl.Divin No-II PWD B&RF Br. Sonipat Haryana
(India). This form will state the works to be carried out, as well as the date for submitting
and opening tenders and the time allowed for carrying out the work, also the amount of
earnest money to be deposited with the tender. Copies of the specifications, designs and
drawings and a schedule of quantities and any other documents required in connection with
the work shall also be open for inspection by the Tenderer at Executive Engineer Provl.
Divn. No. II PWD B&R Br. Sonepat. during office hours.
2. The tender submitted by the tenderer must be signed by the Company’s Executive or on his
behalf by Authorised Signatory being a person holding the Power of Attorney authorizing
him to do so. Such Power of Attorney shall be submitted with the tender.
3. Any person who submits a tender shall fill up the schedule of quantities stating at what rate
he is willing to undertake each item of the work. Tenders, which propose any alteration in
the work specified in the said form of invitation to tender, or in the time allowed for
carrying out the work, or which contain any other conditions of any sort, will be liable to
rejection.
4. Executive Engineer Provl.Divin No-II PWD B&RF Br. Sonipat Haryana (India) will
open the tenders in the presence of any intending Tenderers who may be present at the time,
and will enter the details of the tenders in a comparative statement in a suitable form. In the
event of a tender being accepted, the Tenderer shall for the purpose of identification sign
copies of the specifications and other documents mentioned in Rule 1. In the event of a
tender being rejected, the earnest money forwarded with such unaccepted tender shall
thereupon be returned to the Tenderer remitting the same, without any interest.
-5. Rates quoted by the Tenderer in figures and words shall be accurately filled in so that there
is no discrepancy in the rates written in figures and words. However, if a discrepancy is
found, the rates, which correspond with the amount worded out by the Tenderer, shall,
unless otherwise proved be taken as correct. If the amount of an item is not worked out by
the Tenderer or it does not correspond with the rates written either in figures or in words,
then the rates quoted by the Tenderer in words shall be taken as correct. Where the rates
quoted by the Tenderer in figures and in words tally, but the amount is not worked out
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correctly, the rates quoted by the Tenderer will, unless otherwise proved, be taken as correct and
not the amount.
6. All rates shall be quoted in the schedule of quantities. The amount for each item should be
worked out and requisite totals given. Special care should be taken to write the rates in
figures as well as in words and the amount in figures only, in such a way that interpolation
is not possible. The total amount should be written both in figures and in words. While
quoting the rate in schedule of quantities, the word ‘only’ should be written closely
following the amount and it should not be written in the next line.
7. On acceptance of the tender, the name with address and telephone numbers of the accredited
representative (s) of the Tenderer who would be responsible for taking instructions, shall be
communicated in writing to the Executive Engineer Provl.Divin No-II PWD B&R Br.
Sonipat Haryana (India).
8. The Financial quotations shall be inclusive of the taxes payable on material as applicable
under the clause of Haryana Sales Tax and T.D.S. (Income Tax Deduction at Source) or
any tax on the material or work done in respect of contract shall be payable by the
Tenderer only and Executive Engineer Provl.Divin No-II PWD B&RF Br. Sonipat
Haryana (India)
will not entertain any claim whatsoever in respect of the same. Additional taxes if applied
new after agreement to be paid by the construction Agency.
9. The tenderer is required to submit the following information with documentary proof and
failure to submit any of the documentary proof will render the tender document invalid:
1. Name (s) and Full Address of the Firms
Telephone No.
Telex:
Fax:
(a) Balance Sheet and profit & Loss Account for the last
three years duly audited by a registered Chartered
Accountant alongwith Banker’s Insolvency Certificate.
(b) Annual Administrative Report for the last three years
(c) Latest Income Tax Clearance Certificate
2. (a) Brand Name of the Product being offered
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EXECUTIVE ENGINEER PROVL. DIVIN. NO-II PWD B&R Br SONIPAT
INTERPRETATIONS & DEFINITIONS
1. The “Contract” means the documents forming the tender and acceptance thereof and the formal
agreement executed between the competent authority on behalf of the Executive Engineer
Provl.Divin No-II PWD B&RF Br. Sonipat Haryana (India) and the supplier (hereinafter called
the Tenderer), together with the documents referred to therein including those conditions, the
specifications, designs, drawings and instructions issued from time to time by SAI, and all these
documents taken together, shall be deemed to form one contract and shall be complementary to one
another.
2. In the contract, the following expression shall, unless the context otherwise requires, have the
meanings, hereby respectively assigned to them:-
i. The expression “Works” or “Work” shall, unless there be something either in the subject or
context repugnant to such construction, be construed and taken to mean the works by or by
virtue of the contract contracted to be executed whether temporary or permanent, and
whether original, altered, substituted or additional.
ii. The “Site” shall mean the land/or other places on, into or through which work is to be
executed under the contract i.e. Executive Engineer Provl.Divin No-II PWD B&RF Br.
Sonipat Haryana (India) or any adjacent land, path or street through which work is to be
executed under the contract or any adjacent land, path or street which may be allowed to
used for the purpose of carrying out the contract.
iii. The “Tenderer” shall mean the successful tenderer/supplier agency undertaking the works
and shall include the legally authorized representatives or such individual or the persons
comprising the supplier agency, or the successors of the supplier and the permitted assignees
of the supplier agency or the successors of the agency having possession of the property or
holding in the event of the firm is liquidated before completion of work.
iv. The Executive Engineer Provl. Divn. No. II PWD B&R Br. Sonepat (Haryana), who shall
supervise the work.
v. The “Engineer-in-Charge” means Executive Engineer, Provl. Division No.2, PWD B&R
Br., Sonipat (Haryana).
vi. “Tendered Value” means the value of the entire work as stipulated in the letter of award.
vii. “Equipment” means all machinery, apparatus and articles to be provided under the contract
by the Tenderer.
3. Where the context so requires, words imparting the singular only also include the plural and vice
versa. Any masculine gender shall whenever required include feminine gender and vice versa.
4. Headings and marginal notes to the conditions of the contract shall not be deemed to form part
thereof or be taken into consideration in the interpretation or construction thereof or of the contract.
5. The Tenderer/supplier agency shall be furnished, free of cost one certified copy of the contract
documents. Standard specifications, schedule of rates and such other printed and published
documents, together with all drawings as may be forming part of the tender papers shall be arranged
by contractor/agency at his own level.
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CLAUSES OF CONTRACT
Clause: 1 Works to be carried out :
The work to be carried out under the contract shall, except as other wise provided in these
conditions, include all labour, materials, tools, plants, equipment and transport which may
be required in preparation of and for and in the full and entire execution and completion of
the works. The descriptions given in the Schedule of Quantities shall, unless otherwise
stated, be held to include wastage on materials, carriage and cartage, carrying and return of
empties, hoisting, setting, fitting and fixing in position and all other labours necessary in and
for the full and entire execution and completion of the work as aforesaid in accordance with
good practice and recognized principles. All works except item I & II of schedule should be
carried out as per MORTH Specification.
Clause: 2 Sufficiency of Tender :
The Tenderer shall be deemed to have satisfied himself before tendering as to the
correctness and sufficiency of this tender for the works and of the rates and prices quoted in
the Schedule of Quantities, which rates and prices shall except as otherwise provided, cover
all his obligations under the contract and all matters and things necessary for the proper
completion and maintenance of the works.
Clause 3: Time for Performance
3.1 The Work should be completed on or before 15 weeks in all respects and the
Synthetic Surfaces should be handed over to Executive Engineer Provl.Divin No-II
PWD B&R Br. Sonipat Haryana (India)
3.2 Notwithstanding anything herein contained, the parties hereto acknowledge and
agree that the time is the essence of the contract in all respects for their respective
performance and discharge of obligations under this contract and the parties shall
adhere to the time/delivery schedule as provided in Appendix-II of the contract
unless otherwise mutually agreed to by the parties in writing.
Clause 4(a) SUPPLIER/CONTRACTOR HEREBY AGREES THAT:
4.1 SUPPLIER/CONTRACTOR has obtained the SOIL TEST REPORT from
the USER AGENCY for the SITE and studied carefully the investigations
and test of sub surface and latent physical conditions at the site or otherwise
affecting cost, progress or performance of the work which were relied upon
by SUPPLIER in the preparation of the Drawings, Specifications and Bid.
4.2 The SUPPLIER/CONTRACTOR has himself independently obtained all
necessary information for the purpose of preparing the Bid and his Bid as
accept shall be deemed to have taken into account all contingencies as may
arise due to such information or lack of the same.
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4.3 The SUPPLIER/CONTRACTOR has examined the contract document to
have generally obtained information on all matter whatsoever that might
affect the carrying out the work as required. The supplier is fully aware of the
scope, nature and magnitude of the work and the requirements of materials
and labour involved etc. with respect to all the work he has to complete in
accordance with the CONTRACT/whatever be the defects, omissions or
errors that may be found in the CONTRACT DOCUMENT. The
SUPPLIER/CONTRACTOR has visited carefully examined the site and
surrounding, to have satisfied himself to the nature of all existing structure, if
any, and also as to the nature and the conditions of the Railways, Roads,
Bridge and Culverts, means or transport and communications whether by
land, water or air, and as to possible interruptions there to and the access to
the SITE, to have made enquiries, examined and satisfied himself as to the
Sites for obtaining sand, stone, bricks and other materials, the sites for
disposal of surplus material, the available accommodation and such other
Buildings as may be necessary for executing and completing the work, to
have made local and independent enquiries as to the sub-soil water level,
climatic conditions and all other similar matter effecting the WORK. He has
acquainted himself as to his liability for payment of Government, taxes,
charges, levies etc.
4.4 Any neglect or omission or failure on the part of the CONTRACTOR in
obtaining necessary and reliable information upon the foregoing or any other
matter affecting the CONTRACT shall not relieve him from any risks or
liabilities or the entire responsibility for completion of the work in strictly in
accordance with CONTRACT DOCUMENT. It is, therefore, expected that
should be CONTRACTOR have any doubt as to the meaning of any portion
of the CONTRACT DOCUMENT he shall set forth the particulars thereof in
writing to the OWNER in duplicate, before signing the CONTRACT. The
User Agency will provide such clarifications as may be necessary, in writing
to Supplier/Contractor.
4.5 The Supplier/Contractor shall design and prepare drawings of Sub-base,
drainage, layout and setting out plan indicating offsets from permanent
structures, grids of existing/finished levels for all facilities identifying the
areas of high stress and thickness of the tract intended to be laid, and
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Schedule / programme of the work as to ensure its compliance with all the
requirements of the FIH within the stipulated time.
4.6 Deleted
4.7 The Supplier shall arrange all materials, machineries, Electronic Sensor
Paver, equipments, tools, mixers protective clothing, fork lift, truck, dumper,
office equipment (hereinafter collectively referred to as 'materials and
equipments') and such other materials and equipment as may be necessary for
efficient and timely installation and operation of the said surface at the
prescribed place in accordance with the terms of this contract.
4.8 The supplier shall provide six sets of drawings to the User Agency within the
time specified as Appendix-II.
4.9 The said Surface will be installed under the technical supervision of technical
experts of the SUPPLIER and the Supplier shall be responsible to place at the
installation site all materials and equipment as mentioned in this contract at
his own cost and free of any charges to the User Agency except where
specified herein for the use of its experts, and otherwise for the purpose of
installation of the said surface.
4.10 The installation of synthetic surface shall be completed within a period of
weeks from the date of Opening of letter of credit.
4.11 The SUPPLIER shall ensure that the work is done according to approved
specifications, drawings and design. The synthetic surface should not be laid
unless the supplier is fully satisfied with construction of sub base in all
respects and certifies to that effect in writing.
4.12 A full account shall be maintained of all the consumables and ingredients
imported and must be accounted for. No diversion shall be permitted for any
purpose other than the laying of the surface contracted. Reasonable additional
quantity of materials required for repairing during the warranty period shall
be left in the custody of the USER AGENCY by the SUPPLIER.
4.13 Having installation the surface the supplier shall supply an authenticated
drawing from the approved survey showing all the dimensions, making and
measurements of the Surface as laid. He shall also certify that surface has
been laid according to NABL Shri Ram Centre New Delhi specifications with
regard to thickness, dimensions, marking, playing characteristics etc.
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4.14 After the completion of the installation of the surface the supplier shall
arrange at his cost for an inspection of the surface by the representative of
any of the accredited laboratories specified by the User Agency. The
inspection shall cover the tests required as per performance specifications for
the synthetic surface. In addition, physical tests on the samples collected
during laying shall also be performed by the accredited laboratories for the
parameters specified by NABL Shri Ram Centre New Delhi. The
arrangement of tests and the expenditure thereof shall be the responsibility of
the supplier.
4.15 The SUPPLIER shall discharge his duty as per Guarantee of the work under
Article 6 and specification of the work under Appendix-I
Clause 5: Executive Engineer Provl.Divin No-II PWD B&R Br., shall:
5.1 Being a party of this Contract shall sign the agreement within seven days of issue of
Acceptance Letter by Executive Engineer Provl.Divin No-II PWD B&R Br.
Sonipat Haryana (India)
5.2 Hand-over the site to the Tenderer within five days of signing of the agreement.
5.3 Allow the work to be commenced by the Tenderer within Seven days after signing
of the agreement.
5.4 Provide necessary assistance if required for obtaining import licence and Custom
Duty exemption certificate for the synthetic surface.
5.5 Will provide necessary power supply and at the cost of agency. However, the
Tenderer shall make own arrangements for flood lighting.
5.6 Provide adequate and secure storage space for materials and equipment as may be
mutually agreed upon.
Clause 6: Performance Guarantee:
6.1 The contractor shall submit an irrevocable PERFORMANCE GURANTEE of 5%
(Five percent) of the tendered amount calculated in term of Rupees in Indian
currency as per foreign exchange rate for sale of US dollars relevant to the date of
opening of Financial bid as notified by Reserve Bank of India, in addition to other
deposits mentioned elsewhere in the contract for his proper performance of the
contract agreement, (not withstanding and/or without prejudice to any other
provision in the contract) within 15 days of issue of letter of intent. This period can
be further extended by the Executive Engineer Provincial Division No. II, PWD
B&R Br. Sonepat Haryana (India) upto a maximum period of 7days on written
request of the contractor stating the reason for delays in procuring the Bank
Guarantee, to the satisfaction of the Executive Engineer Provincial Division No. II,
PWD B&R Br. Sonepat Haryana (India) .This guarantee shall be in the form of
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Government Security or fixed deposit receipts/ Guarantee Bonds issued by State
Bank of India or by any other Scheduled Bank of India or by Indian Branch Indian
of any of the first 100 international bank in accordance as per prescribed format.
In case a fixed deposit receipt of any Bank is furnished by the contractor Executive
Engineer Provincial Division No. II, PWD B&R Br. Sonepat Haryana (India) as
part of the performance guarantee and the Bank is unable to make payment against
the said fixed deposit receipt, the loss caused thereby shall fall on the contractor and
the contractor shall forthwith on demand furnish additional security to Executive
Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) to make good
the deficit.
6.2 A letter of intent shall be issued in the first instance informing the successful tender
of the decision of the competent authority to accept his tender and the award letter
shall be issued only after the Performance Guarantee in the prescribed form is
received. In case of failure by the contractor to furnish the performance guarantee
within the specified period, Executive Engineer Provincial Division No. II, PWD
B&R Br. Sonepat Haryana (India) shall without prejudice to any right or remedy
available in law, be at liberty to forfeit the earnest money absolutely.
6.3 The Performance Guarantee shall be initially valid for 10 Year (Ten Year). In case
the time for completion of work gets enlarged, the contractor shall get the validity
of Performance Guarantee extended to cover such enlarged time for completion of
work. After recording of the completion certificate for the work by the competent
authority i.e. after receiving test reports accredited laboratory and acceptance of the
work by the Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana
(India) and Engineer-in-Charge of the work , whichever is later, the performance
guarantee shall be returned to the contractor, without any interest.
6.4 The Engineer-in-Charge shall not make a claim under the Performance Guarantee
except for amounts to which Executive Engineer Provincial Division No. II, PWD
B&R Br. Sonepat Haryana (India) is entitled under the contract (not withstanding
and/or without prejudice to any other provisions in the contract agreement) in the
event of:-
(a) Failure by the contractor to extend the validity of the Performance Guarantee
as described herein above, in which event the Engineer-in-Charge may claim
the full amount of the Performance Guarantee.
(b) Failure by the contractor to pay Executive Engineer Provincial Division No.
II, PWD B&R Br. Sonepat Haryana (India) any amount due, either as agreed
by the contractor or determined under any of the Clauses/Conditions of the
agreement, within 30 days of the service of notice to this effect by Engineer –
in-Charge.
6.5 In the event of the contractor being determined or rescinded under provision of any of
the clause/condition of the agreement, The Performance Guarantee shall stand forfeited
in full and shall be absolutely at the disposal of Executive Engineer Provincial Division
No. II, PWD B&R Br. Sonepat Haryana (India)
Clause 7: Work to be executed in accordance with specifications, drawings, orders etc.
7.1.1 The Tenderer will submit the drawings/designs of the work to be executed within
Seven days of signing of the agreement. The design and drawings so submitted
shall be the sole and exclusive property of Executive Engineer Provl.Divin No-II
PWD B&R Br. Sonipat Haryana (India)
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7.1.2 The Tenderer shall execute the whole and every part of the work in the most substantial
and workman like manner both as regards materials and otherwise in every respect in strict
accordance with approved specifications and the product sample approved including
designs for synthetic surfaces and MORTH specifications with upto date corrections of
receipt of the tender for sub-base work. Necessary site test for the sub-base with respect to
quality and workmanship, as deemed fit by Executive Engineer Provl.Divin No-II PWD
B&R Br. Sonipat Haryana (India), would have to be undertaken at the cost of the supplier.
7.2 All works shall be executed under the Engineer-in–Charge of work
oversee/supervise and approve the work at various stages. Any report in this regard
has to be forwarded to Superintending Engineer Jhajjar Circle PWD B&R Br.
Jhajjar Haryana (India)
7.3 The Synthetic Surface identical to the sample approved shall be laid after the said
Engineer-in-Charge of work is fully satisfied with the leveling and surfacing work
of sub-base (including removal of the existing surface wherever applicable) and
certifies to that effect in writing. Any change to the quality of the Synthetic
Surface other than to the sample approved shall not be accepted.
7.4 The supplier agency firm namely the Tenderer when requiring to engage any local
contractor for construction of sub-base must engage a reputed registered contractor
with the approval of SAI having experience of carrying out of work of similar
nature and quantity in the past. Such contractor’s particulars with registration
number and list of machinery available with the Contractor must be given to
Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India)
7.5 The Tenderer shall employ his technical experts including a Graduate Engineer for
technical supervision during execution of work and as long thereafter as may be
necessary for proper fulfilling all the obligations under the contract.
Clause 8: Discrepancies and Adjustment of Errors:
8.1 The several documents forming the contract are to be taken as mutually explanatory
of one another, detailed drawings being followed in preference to small-scale
drawings and figured dimensions in preference to general conditions.
8.2 In the case of discrepancy between the Schedule of Quantities, the Specifications
and/or the Drawings the following order of preference shall be observed :
i. Description of Schedule of Quantities.
ii. Particulars Specification and Special Condition, if any.
iii. Drawings
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iv. MORTH. Specifications in respect of the ‘Sub-base’.
v. Indian Standard Specifications or B.I.S.
8.3 If there are varying or conflicting provisions made in any one document forming
part of the contract, Executive Engineer Provl. Divin No-II PWD B&R Br. Sonipat
Haryana (India) shall be the deciding authority with regard to the intention of the
document and his decision shall be final and binding on the tenderer.
8.4 Any error in description, quantity or rate in Schedule of Quantities or any omission
therefrom shall not vitiate the contract or release tenderer from the execution of the
whole or any part of the works compromised therein according to drawings and
specifications or from any of his obligations under contract.
Clause 9: Materials, Equipment, Tools & Plant.
9.1 The Tenderer shall arrange all materials, labour, machinery, equipment, tools and plant,
mixers, protective clothing, fork lift, truck, dumper, office equipment (hereinafter
collectively referred to as ‘materials & equipment’) and such other materials and equipment
as is necessary for efficient and timely execution of the work Executive Engineer
Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) shall in no way be responsible
to any accidents or injury caused during the execution of the work.
9.2 The work of dense bituminous concrete surfacing course over the existing sub-base as per
Items provided in the schedule of quantities Appendix-I and Appendix-II shall be got done
from the specialized and experienced agencies having necessary expertise, equipment, plant
and machinery etc.
9.3 All materials and equipment related to this contract shall be properly packed by the
Tenderer to avoid any loss, damage or deterioration in transit and during storage or
laying/fixing in India. Notwithstanding the said transit insurance, the responsibility of safe
transportation of materials & equipment shall be with the Tenderer. Should any loss or
damage occur, the Tenderer shall initiate and pursue claims till settlement and promptly
make arrangement for repairs and/or replacement of any damaged items irrespective or
settlement of claims by the under writers. Delay arising out of damage to materials and
equipment in transit shall not be considered for extension of the schedule date of
completion.
Clause 10: Price
10.1 Rates: The rates tendered by the Tenderer shall be for completed items of work covering
all materials, labour, carriage, royalties, fees, rents, sales tax Income Tax +2%Edu. Cess+
Labour cess and any other taxes, octroi, levies, insurance charges and demurrage, wastage,
tools, plant, equipment, transport, temporary construction, overhead charges and profits as
well as general liabilities, obligations and risks etc. arising out of the conditions of the
contract etc. complete. The prices will also include cost of testing of samples, collected
during execution laboratory as also for field (site) tests and repair/replacement of defective
of worn out portions of surface during the warranty period. No extra charges, whatsoever,
consequent on any misunderstanding or otherwise shall be allowed.
10.2 The prices shall also be inclusive of all expenses, taxes, levies, insurance and demurrage
and any other fees and expenses etc. levied by the authorities in the place of origin, on
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voyage and in India and shall be paid by the Tenderer except for the custom duty payable in
India for which the Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana
(India) will apply and obtain ‘Custom Duty Exemption Certificate’. Necessary assistance
if required will be provided by Executive Engineer Provl.Divin No-II PWD
B&R Br. Sonipat Haryana (India) This will be subject to the Tenderer complying with
the condition, including re-export within six months from the date of importation of the
equipment for laying/fixing of the said surface specified in Annexure to the Notification
NO.11/97-Customs dated 1.3.1997, as amended from time to time, regarding customs duty
exemption in respect of equipment required for laying/fixing of the surface.
10.3 The price will remain firm during the entire period of contract and there will not be any
escalation in the tendered value due to any reason whatsoever.
10.4 Income Tax @2% and Sale Tax @4% alongwith surcharge,+2% Edu.Cess +1%Labour
Cess+ as applicable shall be recoverable from contractor/agency from its running/final
bills.
Clause 11: Quality Control
11.1.1 Samples for testing by the NABL Shri Ram Centre New Delhi accredited Laboratories as
determined by Executive Engineer, Provl. Divn. No. II PWD B&R Br. Sonepat is to be
provided by the supplier upon material reaching the site of size 6.7mm to maximum of
10mm thickness and before laying of the surface and also during execution of work as
determined under for which no additional expenses are to be given.
11.1.2 Samples shall be taken as per the discretion of the Executive Engineer Provl. Divin No-II
PWD B&R Br. Sonipat Haryana (India) in presence of the authorized representative of
the Tenderer. Samples shall be sealed and signed by both the parties/indicating the location
from where the same were taken. The samples shall be sent to any of the
approved/accredited laboratories specified by the Executive Engineer Provl.Divin No-II
PWD B&R Br. Sonipat Haryana (India) for testing at the cost of the Tenderer.
11.1.3 The Test Reports of the samples in original must be sent by the accredited laboratory
directly to Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana
(India) within a period of 90 days from the date of physical completion of work.
11.1.4 The samples will be tested for the same parameters as indicated in the Test Reports
submitted at the time of submission of tender.
11.2 The tendered value shall be inclusive of all costs in taking and preparation of samples,
their sealing, carriage and testing etc. to ensure that the material supplied and work has
been done in accordance with specifications of sample offered with the tender in all
respects.
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11.3 The materials used for the sub-base will be got tested as per directions of EE , P-II,
Sonepat (Haryana) for the purpose of ensuring the quality of materials being used during
the construction of sub-base. Such tests will be arranged by Executive Engineer
Provl. Divin No-II PWD B&R Br. Sonipat Haryana (India), but cost will be borne by
the Tenderer.
11.4 After completion of laying/fixing, the said surface shall be put to use for trial for a period
of 30 days to the entire satisfaction of the Committee of Experts/Players, so as to ensure
that the said surface and providing/fixing thereof is strictly in accordance with
requirements. In case, any defect or any shortcomings are noticed in the said trial or
subsequent use, the Tenderer shall at his own cost rectify the said defects/short-comings or
replace the defective materials to make the surface comply with the requirements.
11.5 Upon receipt of Test Report of the samples from the accredited laboratory and
performance report of experts and players, the user Agency shall arrange for Joint
inspection of the completed work by the Executive Engineer Provl.Divin No-II PWD
B&R Br. Sonipat Haryana (India) and a technical representative of Department of Youth
Affairs & Sports, Govt. of Haryana. A technical expert and a representative of the
Tenderer for certifying satisfactory completion of work as per contract and its acceptance.
If the performance of the surface is not satisfactory than filed staff field Test of the
Synthetic Surface would be undertaken from an accredited laboratory at the cost of the
tenderer.
11.6 At the time of laying of the top bituminous Surface of Sub-Base, the Technical
representative of the firm supplying Synthetic Surface shall remain present during the full
period of laying to ensure that the top bituminous concrete surface has been laid as per
their specification and requirement. No extra cost will be payable for the same. A
Certificate to this effect from the technical representative of the firm supplying the
Synthetic Surface for satisfactory laying of the top Bituminous surface including the sub-
base is to be obtained before commencing the laying of Synthetic Surface. Defects if any
in the sub-base located shall have to be rectified by the supplier agency free of cost.
Clause 12 Payment
The payment will be made in Indian currency. All the items of work as contained in the
schedule of quantities enclosed with the tender would be paid on basis of actual
measurement of work executed. Any additional quantity would be paid on the basis of
actual measurement of work on basis of the rate agreed upon in the contract/agreement.
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12.1 Payment regarding Sub-Base & Sprinkler System.
12.1.1 The 80% cost of the Sub-base will be paid on completion of Sub-Base work as per
specification on actual measurements monthly.
12.1.2 The balance 20% cost of Sub-Base will be paid after the Synthetic Surface has been laid
and accepted by Tender Processing Committee Executive Engineer Provl.Divin No-II
PWD B&R Br. Sonipat Haryana (India)
12.2 Deleted
12.2.3 On receipt of satisfactory test report from the accredited laboratory as per Clause 11.2.3,
inspection and acceptance of the surface as per Clause 10.4 & 10.5 as also satisfactory
reports of prescribed post laying tests, if any, the final payment of 35% of the contract value
of the Synthetic Material shall be paid to the Tenderer provided the Tenderer furnishes a
performance warranty supported by an irrevocable bank guarantee equal to 5% of the
tendered value of the full contract including sub-base, Sprinkler system, drainage and chain
link fencing etc.. All the Bank Guarantee given earlier at 1st & 2
nd Stage (40%+25%) will be
released on submission of the 5% Performance Bank Guarantee of the tendered value.
The Bank Guarantee shall be on State Bank of India or a schedule bank in Sonepat in
favour of Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India)
and shall be valid for period of Ten years from the date of acceptance of surface.
12.2.4 In case, it comes to notice at any stage that defective materials have been supplied or the
workmanship is defective or any defects develop during the warranty period, the Executive
Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) shall be entitled to
encash the available guarantees without prejudice to other contractual condition/ obligation.
12.2.5 With holding and lien in respect of sums due from Contractor
i) Whenever any clause or claims for payment of a sum of money arises out of or under the
contract or against the tenderer, The Executive Engineer Provl.Divin No-II PWD
B&R Br. Sonipat Haryana (India) shall be entitled to withhold and also have lien to
retain such sum or sums in whole or in part from the security, if any deposited by the
tenderer and for the purpose aforesaid for any other work being funded by Tenderer.
The Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India)
shall be entitled to withhold the security deposit, if any, furnished as the cause may be
and also have a lien over the same pending finalization or adjudication of any such
claim. In the event of the security being insufficient it cover the claimed amount or
amounts or if no security has been taken insufficient it cover the claimed amount or
amounts or if so security has been taken from the tenderer, the Executive Engineer
Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) shall be entitled to
withhold and have a lien to retain to the extent of such claimed amount or amounts
referred to above, from any sum or sums found payable or which may at time thereafter
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become payable to the tenderer under the same contract or any other contract with the
any Govt. agency.
ii) Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) shall
have the right to cause an audit and technical examination of the works and the final
bills of the contractor including all supporting vouchers, abstract etc. to be made after
payment of the final bill and if as a result of such audit and technical examination and
sum of found to have been overpaid in respect of any work done by the contract under
the contract or any work claimed to have been done by him under the contract and found
not to have been executed, the tenderer shall be liable to refund the amount of over-
payment and it shall be lawful for the Executive Engineer Provl.Divin No-II PWD
B&R Br. Sonipat Haryana (India) to recover the same from him in the manner
prescribed in sub-Clause(i) of this caluse or in any other manner legally permissible; and
if it is found that the tenderer was paid less than what was due to him under the contract
payment shall be dully paid by Executive Engineer Provl.Divin No-II PWD B&R Br.
Sonipat Haryana (India) to the tenderer, without any interest thereon whatsoever.
Provided that the Government shall not be entitled to recover any sum overpaid, nor the
tenderer shall be entitled to payment or any sum paid short where such payment has
been agreed upon between the Executive Engineer Provl.Divin No-II PWD B&R Br.
Sonipat Haryana (India) on the one hand and the tenderer on the other under any term
of the contract permitted payment for work after assessment by the Executive
Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India)
Lien in respect of claims in other Contracts.
Any sum of money due and payable to the tenderer (including the security deposit
returnable to him) under the contract may be withheld or retained by way of lien by the
Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India)
contracting person or persons through Executive Engineer Provl.Divin No-II PWD B&R
Br. Sonipat Haryana (India) against any claim of the Executive Engineer Provl.Divin
No-II PWD B&R Br. Son Executive Engineer Provl.Divin No-II PWD B&R Br Sonipat
Haryana (India) or Government or such other person or persons in respect of payment of a
sum of money arising out of or under any other contract made by the tenderer with the
Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) It is an
agreed term of the contract with the sum of money so withheld or retained Under the clause
by the Executive Engineer Provl.Divin No-II PWD B&R Br Sonipat Haryana (India)
or the Govt. will be kept withheld or retained as such by Executive Engineer Provl.Divin
No-II PWD B&R Br. Sonipat Haryana (India) or the Govt. or till his claim arising out of
the same contract or any other contract is either mutually settled or determined by the
arbitration clause or by the competent court, as the case may be and that the contractor shall
have no claim for interest or damages whosoever on this account or on any other ground in
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respect of any sum of money withheld or retained under this clause and duly notified as such to the
tenderer.
Clause 13: Warranty of the work
13.1 The Tenderer shall certify that no sub-standard materials have been used in the work and
provide written warranty to the effect that Synthetic Surfaces shall duly and fully comply
with all the requirements of and against sub-standard materials and workmanship for a
period of (10 Year) Ten years from the date of acceptance of the laid surface. The
warranty will be to repair or replace any part or whole of the said surfaces found defective
or otherwise contrary to the specifications with no cost to Executive Engineer Provl.Divin
No-II PWD B&R Br. Sonepat
13.2 The Tenderer undertakes that all remedial work or repairs or replacement necessary under
the terms of warranty will be carried out promptly on notification in writing by the
Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) in this
regard and repairs or replacements will be carried out with materials identical to the
original surface and at set times as may be agreed with the Executive Engineer Provl.Divin
No-II PWD B&R Br. Sonipat Haryana (India) and Work-Supervisory Committee, MNSS
Rai, so that the programme of activities is not affected.
In case the Tenderer fails to carry out the said repairs/replacements/removal of the defects
within the stipulated time, the Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat
Haryana (India) shall get the bank guarantee encashed and forfeit the amount of Bank
Guarantee.
13.3 The Tenderer shall post one qualified Engineer at site for day to day supervision of the
Work and to ensure that work is being carried out as per the specification and prescribed
time schedule.
13.4 The Tenderer shall discharge the obligations at his cost under the warranty clause.
Clause – 14 Breach of Contract
14.1 The Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) while
executing a contract with the Supplier Agency shall have the full right to see that the terms
& conditions, specifications, quality, workmanship of the works assigned to the Supplier
Agency or the party to the contract is full complied and are satisfactory/ acceptable before
payments are released.
14.2 If at any stage it is seen that the quality of material being used is below the standard
accepted. Specified in the agreement or any deviation from the approved specification of the
product or the laid down norms are not being followed/ there is contravention to the terms
and conditions of agreement, the same will be considered as breach of contract and in such
case, without prejudice to any other right remedies against the contractor, Executive
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Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) will have full right to stop
further payment even if due, until and unless the discrepancies/ objections are set right or
replaced/clarified by the Supplier Agency to the entire satisfaction of Executive Engineer
Provl.Divin No-II PWD B&R Br. Sonipat (Haryana), failing to comply with the above
Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) would
initiate legal action as deemed fit within the jurisdiction of Punjab & Haryana High Court.
Clause 15 : Force Majeure
15.1 The term “Force Majeure” shall mean acts of God or any act not within the control of
parties, such as lightening and unprecedented floods, earthquake, hurricane and wars,
revolts, riots, fire, sabotage. Upon the occurrence of such cause and upon its termination,
the party, alleging that it has been rendered unable, as aforesaid, shall notify the other party
in writing immediately but not later than seven days of the alleged beginning as well as
ending thereof, giving full particulars and satisfactory evidence in support of its claim.
15.2 In the event of either party being rendered unable by force majeure to perform any duty or
discharge any responsibility arising out of the contract, the relative obligation of the party
affected by such force majeure shall upon notification to the other party be suspended for
the period during which force majeure event lasts. The cost and loss sustained by either
party shall be borne by respective parties.
15.3 The time for performance of the relative obligation suspended by the force majeure shall
stand extended by the period for which such cause lasts.
15.4 Should the delay caused by force majeure exceed two months, the parties to the contract
shall hold discussions to resolve the situation mutually.
Clause 16: Liquidated Damages:
16.1 The Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) and the
Tenderer recognize that “time is the essence of contract” and the Executive Engineer
Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) will suffer financial loss and
other damages including loss of face and reputation of the country, if the work is not
completed within the stipulated date of completion. They also recognise the delay, expense
and difficulties involved in proving in legal or arbitration proceedings the actual loss
suffered by the Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana
(India) if the work is not completed within the stipulated time; accordingly, instead of
requiring any such proof Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat
Haryana (India) and the Tenderer agree that as liquidated damages for delay (but not as a
penalty) the Tenderer shall pay the Executive Engineer Provl.Divin No-II PWD B&R Br.
Sonipat Haryana (India) Rupees One lacs for each week or part thereof that expires after
the stipulated date of completion until the work is completed, unless such delay is due to
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Force Majeure as defined in the contract or due to Executive Engineer Provl.Divin No-II PWD
B&R Br. Sonipat Haryana (India) default. The total incidence of liquidated damages for
the entire work covered under the Contract shall, however, not exceed a sum of 10% (Ten
Percent) of the tendered value.
16.2 The parties agree that the figures of liquidated damages indicated here above are genuine
pre-estimates of the loss/damage which the Executive Engineer Provl.Divin No-II PWD
B&R Br. Sonipat Haryana (India) would have suffered on account of delay/breach on the
part of the Tenderer and the said amount will be payable on demand without there being
any proof of the actual loss or damages caused by such delay/breach. All sums payable by
way of liquidated damages shall be considered as reasonable compensation without
reference to the actual loss or damage which shall have been sustained.
16.3 The decision of the Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana
(India) and Work-Supervisory Committee Executive Engineer Provl.Divin No-II PWD
B&R Br. in the matter of applicability of the clause of liquidated damages shall be final
and binding on the Tenderer.
16.4 The Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) may
without prejudice to any other method of recovery of such liquidated damages, deduct the
amount so payable by the Tenderer, from any amount due or falling due to the Tenderer.
The payment of deduction of such amounts shall not relieve the Tenderer from his
obligations to complete the work or from any other obligations and liabilities of the
Tenderer under the contract.
16.5 If the Tenderer fails to execute the work with due diligence and within the prescribed time
scheduled for different items of work or refuses or neglects to comply with reasonable
orders given to him, in writing by the Executive Engineer Provl.Divin No-II PWD B&R Br.
Sonipat Haryana (India) in connection with the works, or contravenes the provision of the
contract, the Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India)
may give notice in writing to the Tenderer to make good such failure, neglect or
contravention. Should the Tenderer fail to comply with the notice within three days from
the date of service thereof, the Executive Engineer Provl.Divin No-II PWD B&R Br.
Sonipat Haryana (India) shall be at liberty to employ other workmen and forthwith execute
such part (s) of work as the Tenderer may have neglected to or if the Executive Engineer
Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) shall think fit, it shall be lawful
for it, without prejudice to any other right, it may have under the contract, to take the work,
wholly or in part out of Tenderer’s hands and re-contract and complete the same or any part
thereof to the Tenderer’s account and in that event Executive Engineer Provl.Divin No-II
PWD B&R Br. Sonipat Haryana (India) shall have free use of Tenderer’s equipment that
may have been at the time on site in connection with the work without being responsible to
the Tenderer for reasonable wear & tear thereof and to the exclusion of any right of the
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Tenderer over the same, and the Executive Engineer Provl.Divin No-II PWD B&R Br.
Sonipat Haryana (India) shall be entitled to retain and apply any amount due to the Tenderer
or such part thereof as may be necessary, to the payment of the cost of executing the said
part of the work or of completing the work or executing a part thereof as aforesaid exceeds
the balance amount (s) due to the Tenderer, the Tenderer shall pay such excess. Such
payment of excess amount shall be independent of the liquidated damages for delay, which
the Tenderer shall have to pay if the completion of work is delayed.
16.6 In addition, such action by Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat
Haryana (India) as aforesaid shall not relieve the Tenderer of his liability to pay liquidated
damages for the delays in completion of work.
Clause 17: Arbitration
17.1 Except where otherwise provided in the contract, all questions and disputes relating to the
meaning of the specifications, designs, drawings and instructions herein before mentioned
and as to the quality of workmanship or materials used on the work or as to any other
question, claim, right, matter or thing whatsoever in any way arising out of or relating to
the contract, designs, drawings, specifications, estimates, instructions, orders or conditions
of the contract or otherwise concerning the works or the execution or failure to execute the
same whether arising during the progress of the work or after the cancellation,
termination, completion or abandonment thereof shall be settled amicably between the
parties. If amicable settlement cannot be reached, disputes or differences shall be referred
for adjudication through arbitration by a sole arbitrator appointed by the Head of
Department Haryana Chandigarh If the arbitrator so appointed is unable or unwilling
to act or resigns his appointment or vacates his office due to any reason whatsoever,
another sole arbitrator shall be appointed in the manner aforesaid. Such person shall be
entitled to proceed with the reference from the stage at which it was left by his
predecessor.
17.2 It is a term of this contract that the party invoking arbitration shall give a list of disputes
with amounts claimed in respect of each such dispute along with the notice for appointment
of arbitrator.
17.3 It is also a term of this contract that no person other than a person appointed by the Head of
Department Haryana Chandigarh as aforesaid, should act as arbitrator and if for any reason
that is not possible, the matter shall not be referred to arbitration at all.
17.4 It is also a term of this contract that if the Tenderer does not make any demand for
appointment of arbitrator in respect of any claim in writing as aforesaid within 120 days of
receiving the intimation from the Executive Engineer Provl.Divin No-II PWD B&R Br.
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Sonepat Haryana (India) that the final bill is ready for payment, the claim of the Tenderer
shall be deemed to have been waived and absolutely barred and Executive Engineer
Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) shall be discharged and released
of all liabilities under the contract in respect of these claims.
17.5 The arbitration shall be conducted in accordance with the provisions of the Arbitration and
Conciliation Act, 1996 (26 of 1996) or any statutory modifications or re-enactment thereof
and the rules made thereunder and for the time being in force shall apply to the arbitration
proceedings under this clause. It is also a term of this contract that the arbitrator shall
adjudicate on only such disputes as are referred to him by the appointing authority and give
separate award against each dispute and claim referred to him and in all cases, the arbitrator
shall give reasons for the award.
17.6 It is also a term of the contract that if any fees are payable to the arbitrator and any other
expenses incurred for arbitration proceedings, these shall be paid equally by both the parties.
17.7 It is also a term of the contract that arbitrator shall be deemed to have entered on the
reference on the date he issues notice to both the parties calling them to submit their
statement of claims and counter statement of claims. The venue of the arbitration
proceedings shall be such place as may be fixed by the arbitrator in his sole discretion.
The fees, if any, to the arbitrator shall, if required to be paid before the award is made and
published, be paid half and half by each of the parties. The cost of the reference and of the
award (including the fees, if any, of the arbitrator) shall be in the discretion of the arbitrator
who may direct to and by whom and in what manner, such costs or any part thereof shall be
paid and fix or settle the amount of costs to be so paid.
17.8 Notwithstanding anything contained in this contract, the parties shall not be entitled to
invoke reference of dispute to the arbitration after acceptance of the final payment until it is
so recorded on the bill that the same was being received under protest.
17.9 The award shall be final and binding on both parties. Arbitration proceedings shall be
conducted in English language and in India only.
Clause 18: Jurisdiction and applicable law
Indian Laws will govern this contract/ and any application in respect of any proceedings
under this contract will be to the jurisdiction of Punjab & Haryana High Court only and also
for any application to entertain any suit in connection with this contract. Provided that
nothing herein contained shall operate to the prejudice of any rights/recourses of the
Executive Engineer Provl. Divin No-II PWD B&R Br. Sonipat Haryana (India) and Work-
Supervisory Committee, MNSS Rai regarding blacklisting or any other matter for which
there exists any condition in writing.
Clause 19: Cancellation of contract
Notwithstanding anything herein contained:
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19.1 The Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) shall
have the right to cancel the contract and be entitled to the restitution of all moneys paid by
Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) to the
Tenderer under this contract alongwith interest at 18% per annum and the damages as
assessed by the Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana
(India) in its sole discretion in case the Tenderer fails to perform the obligations strictly
within the time stipulated herein or otherwise fails to discharge the duties and obligations
undertaken by the Tenderer. The work can be got completed at the risk and
cost of the Tenderer and the delivered materials or part thereof may be utilised subject to
cost adjustment for the same as determined by the Executive Engineer Provl.Divin No-II
PWD B&R Br. Sonipat Haryana (India)
19.2 Provided that in case of any failure or delay on the part of the parties as aforesaid arising
out of the force majeure such other party shall not be entitled to rescind or revoke this
contract.
19.3 Superintending Engineer Jhajjar Circle PWD B&R Br. Jhajjar Haryana (India) reserves the
right to cancel the contract in the event of omission/misrepresentation of any material fact.
Clause 20: Non-Assignment
The supplier shall not assign or transfer the contract or any part thereof without prior
approval of the Government and User Agency in writing.
Clause 21: Modification of the Contract
Modification(s) if any, effected in any of the provision of the present contract shall be valid
only in case of the written agreement of the both parties.
Clause 22: Taxes, Levies, Insurance etc.
22.1 All taxes, levies, insurance demurrage and any other fees and expenses etc. in India and
outside India shall be paid by the supplier except for the custom duty payable in India. The
custom duty, if leviable, shall be the responsibility of the User Agency, subject to the
supplier complying with the conditions (including re-export within six months from the
date of importation of the equipments for installation of the said tracks and surfaces)
specified in Annexure to the notification No.11/97-Custom dated 1.3.97, as amended from
time to time, regarding custom duty exemption in respect of equipments required for
installation of synethetic tracks and artificial surfaces.
22.2 All materials and equipment pertaining the said surface and otherwise related to this
contract shall be properly packed by the Supplier to avoid any loss, damage or deterioration
in during the storage or installation in India. Notwithstanding the said transit insurance, the
responsibility for safe transportation of materials shall lie with the supplier. Should any loss
or damage occur, the Supplier shall intimate and pursue claims till settlement and promptly
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make arrangements for repair and/or replacement of any damaged items irrespective of settlement
of claims by the underwriters.
Clause 23: Extension of Time
If the CONTRACTOR desires an extension of time for completion of the work on the
ground of his having been unavoidably hindered in its execution, he shall request in writing
to the User Agency for extension within 10 days of the date of hindrance on account of
which he desires such extension as aforesaid. The Executive Engineer, Provincial Division
No. II, PWD B&R br. Sonepat shall, if in his opinion (which shall be final) reasonable
grounds have been shown thereof, authorise such extension of time as may, in his opinion
extension of time, it awarded, shall be without prejudice to the provision that time is the
essence of CONTRACT and to any other terms and conditions related to time of
completion an are provided in the CONTRACT.
Clause 24: Project Works
The contractor shall arrange to protect, at his own cost, in an adequate manner, ali cut stone
work and other work, requiring protection and to maintain such protection, as long as work
is in progress. he shall remove and replace this protection, as required by the Engineer-in-
Charge, from time to time. Any damage to the work, so protected no matter how it may, be
caused shall be made good by the Contractor free of cost. All templates, forms, moulds,
centering, false works and models, which in the opinion of the Engineer-in-Charge are
necessary for the proper and workmen like execution of the work, shall be provided by the
Contractor free of cost.
Clause 25
The tenderer shall be the sole and principal employer of all labour employed on the work
and shall comply with all the Indian Labour Laws as well as other laws, bylaws, orders and
instructions used by any competent authority in this behalf. The tenderer shall be liable for
all payments under any law including labour laws as also any compensation required to be
paid on account of any injury, accident or mishap.
Clause 26: Consultancy Facilities
The Supplier, besides the supervision of the installation of the said surface at
Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana (India) will
also provide free of any additional charge consultancy services to the user agency to
advise the latter in the construction of the sub-structure for the said surface. The
service include help in the preparation of all detail drainage design and working,
drawing, layout and setting out drawings, preparation of girds of levels for all
facilities and site supervision of work of construction and programming of the base
foundation to ensure its compliance with all the requirements. The consultancy
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services in the India would include a minimum of three trips of atleast one week
duration each by the supervisor of the supplier.
Clause 27: Death of Contractor
Without prejudice to any of the rights or remedies under the contractor, if the contractor
dies, the legal heirs of the Contractor or the Chief Engineer or duly authorised Engineer
shall have the option of terminating the contract without any compensation.
Clause 28 : Tenderer to indemnify the Executive Engineer Provl.Division-II PWD B&R Br.
Sonipat Haryana (India)
The Tenderer shall fully indemnify and keep indemnified the Executive Engineer Provl.Divin No-II
PWD B&R Br. Sonipat Haryana (India) against any action, claim or proceedings relating to
infringement or use of any patent design or any alleged patent or design rights and shall pay any
royalties, which may be payable in respect of any article or part thereof included in the contract. In
event of any claims made under or action brought against Executive Engineer Provl.Divin No-II
PWD B&R Br. Sonipat Haryana (India) in respect of any such matters as aforesaid, the Tenderer
shall be notified thereof and the Tenderer shall be at liberty, at his own expense, to settle any
dispute or to conduct any litigation that may arise therefrom; provided that the Tenderer shall not be
liable to indemnify the Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat Haryana
(India) if the infringement of the patent or design or any alleged patent or design right is the direct
result of an order passed by the Executive Engineer Provl.Divin No-II PWD B&R Br. Sonipat
Haryana (India) in this behalf.The contract comes into force on the date of signing by the authorized
representatives of both parties.
WITNESSES:
In witness whereof, the parties, through their respective duly authorized representative have
signed this agreement on the days mentioned against respective signatures.
Signed this day of..........................................
1. ............................................................ for and on behalf of USER AGENCY/OWNER
Address...............................................
............................................................
2. ............................................................for and on behalf of SUPPLIER/CONTRACTOR
.............................................................
Address................................................
..............................................................
2. ……………………………..
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EVALUATION OF POST QUALIFICATION OF CONTRACT
Name of Work: Synthetic tennis courts at Moti Lal Nehru School of Sports, Rai in Sonepat
Distt Special conditions of contract for Post Qualification as detailed here under, shall be
applicable in addition to all other terms and conditions already prescribed under standard
agreement forms/rules and regulations relating to contracts.
Applicability:
1. The requirement of Post Qualification of contractors would be applicable only for
execution of works costing as follows:
Rs. Upto Rs. 2.00 crores for Building & Synthetic Surface.
Procedure:
2. Procedure for Post Qualification would be as follows:
i) Two envelop system would be adopted for Post Qualification envelop-A being the
Technical Bid and envelop-B being the Financial Bid. Each envelop would be
sealed separately and subscribed Envelop-A Technical Bid and Envelop-B Financial
Bid. Both envelops would be placed in a third envelop duly sealed, bearing the name
of the work and the name of the bidding contractor. In this third envelop; envelop of
earnest money and sales tax clearance certificate should also be kept. Sales Tax
clearance certificate valid upto last six months would be considered.
ii) The technical bid envelop would be opened on the date and time specified in Notice
inviting tender and the bid would be evaluated by a committee consisted by
Superintending Engineer Jhajjar Cicle Haryana (India) according to the criteria for
post qualification laid down hereunder.
iii) The Financial bid envelope would be opened of only those bidders who fulfill the
Post Qualification criteria.
Criteria:
3. Criteria for Post Qualification would be as follows:
i) The bidder should have executed at least 50% of the following quantities of work in
any one of the last five financial years.
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Synthetic Surfaces Play Grounds
Sr.No. Item Qty.as per BOQ
a) Earth Work
b) W.B.M./W.H.M.(Cum)
c) B.T.Work
d) Cement Concrete Pavement by Batch Mix Plant
e) International Synthetic Surface 3200 Sqm
f) Drain Work
ii) The bidder should have completed at least one work of similar nature of international
Synthetic Surface work in last Three Years of the value not less than Rs.-------- Lacs
of the estimated cost of the work updated to present price level.
iii) The bidder should have achieved a financial turnover of at least 60% of the cost of
work (bid cost - Rs.----------) in any one of the last three financial years.
iv) The bidder should be able to deploy the machinery and equipment specified in
schedule-III, in the execution of this work. The machinery and equipment should be
available to the bidder on ownership or confirm lease basis for which appropriate
proof will have to be submitted.
v) Bid Capacity:
Bidders who meet the minimum qualification criteria will be qualified only if their
acceptable bid capacity is more than the total bid value. The available bid capacity
will be calculated as under:-
Assessed available bid capacity = (2 X N X A) - B
Where
A= Maximum value of International Synthetic Hockey Surface executed in any one year
during the last five years updated to present price level) taking into account the
completed as well as works in progress.
N= Number of years prescribed for completion of the works for which bids are invited.
B= Value, at present price level, of existing commitments and on-going works to be
completed during 'N' (the period prescribed for completion of the works for which
the bids are invited).
Note:
i) The statements showing the value of existing commitments and on-going works as
well as the stipulated period of completion remaining for each of the works listed
should be counter signed by the Engineer Incharge.
ii) The present price level for turn over and cost of completed work of similar nature in
the previous years, value shall be given weightage of 10% per year.
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(vi) Litigation History
Bidders should provide accurate information on any litigation or arbitration resulting
from contracts completed or under execution by over the last five years. The max.
value (updated at the present price level) of disputed amount claimed in
litigation/arbitration resulting from contracts executed in last five years shall be
deducted from the calculated Bid capacity of the bidder. The details shall be
furnished in Schedule-VI.
Note:
1) The statements showing the value of existing commitments and on-going works as
well as the stipulated period of completion remaining for period of the works listed
should be countersigned by the Engineer Incharge.
2) The present price level for turn over cost of completed work and disputed amount of
similar nature, the previous years value shall be given weightage of 10% per year as
follows:
a) for Current year - 1.00
b) for last year - 1.00
c) for one year before - 1.10
d) for two year before - 1.21
e) for three year before - 1.33
f) for Four year before - 1.46
Documentation:
4. The bidder should furnish the following documents alongwith the Technical Bid.
a) Information regarding financial resources and capacity, in Schedule-I
b) Information regarding works executed in the last five years in Schedule-II
c) Certificates from the concerned Engineers-in-charges in supports and verification of
the information furnished in Schedule-II.
d) Information regarding machinery and equipment required for deployment, as
detailed in Schedule-III.
e) Information regarding details of Maximum value of International Synthetic Surface
executed in any one year during the last five years taking into account the completed
as well as works in progress in Schedule-IV.
f) Information regarding existing commitments and on-going works to be completed in
Schedule-V.
g) Information regarding details of litigation or arbitration contracts to be furnished in
Schedule - VI.
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Important:
5. (a) The bidder must ensure that all the information required in
the documents is furnished by him complete in all respects. He would not be allowed
to withdraw any document, or to rectify any information furnished therein, after
submitting the bid.
b) In place of immediate availability of the certificates as mentioned in clause 4(c). The
bidder should give an affidavit that the "Information furnished in Schedule I, II, III,
IV, V & VI is correct". If any information is found to be incorrect, the offer of the
bidder shall be rejected and action as per rules shall be taken.
Rejection of bids:
6. The department reserves the right to reject any bid, or to disqualify any or all the
bidders, without assigning any reason.
7. (i) If a bid is not accompanied with the requisite documents mentioned in clauses 4(a) to
4(g) or is not in accordance with procedure specified in para 2, or is not
accompanied with the earnest money, sales tax clearance certificate, it would be
liable for rejection.
ii) Furnishing of incorrect or incomplete information of concealment of any information
required in the bid documents, would render the bid liable for rejection.
8. The Sales Tax clearance certificate and earnest money should be kept in separate envelopes
which shall be kept in third envelop in which envelop No.1 Technical Bid and envelop No.2
of Financial Bid would be placed. Only after evaluating the correctness of eanrest money,
Sales Tax clearance certificates, the Technical Bid would be opened.
Executive Engineer
Provl. Divn. No. II
PWD B&R Br. Sonepat
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EVALUATION POST QUALIFICATION OF CONTRACTOR
ABSTRACT DETAILS
1. Name of Work : ...............................................................
2. Name of the Contractor : ...............................................................
3. Sales Tax Certificate valid upto : ...............................................................
CRITERIA
4. Maximum Quantity of Work executed
in any one of the previous years
International Synthetic Work
a) Earth Work (Cum) : ...............................................................
b) W.B.M./W.M.M.(Cum) : ...............................................................
c) SDBC/BM/AC by paver (M.T.) : ...............................................................
d) SDBC/PMC/MSS may be the paver
or by mannual (MT) : ...............................................................
e) Synethetic Surface (Sqm.) : ...............................................................
f) Concrete Work (cum) : ...............................................................
g) Drain Work (Rmt.) : ...............................................................
h) Reinforcement (MT) : ...............................................................
i) Masonry (Stone/Brick) : ...............................................................
j) Shuttering (Sqm.) : ...............................................................
6. Max.value of single synthetic
surface work completed in last
three years (as per Schedule-IV)
Type of Work Completion Cost
Synthetic Surface Work : ...............................................................
7. Max. financial turnover in any one of : ...............................................................
the last three years (As per Schedule-I)
8. Availability of Machinery and
Equipment (as per Schedule-III) No. No. Total
Owned Leased
Synthetic Surface Work
a. Smooth Wheeled Roller : ............... .............. ................
b. Truck/Tractor/Dumpers : ............... .............. ................
c. Bitumen boiler with sprayer : ............... .............. ................
d. Hot Mix Plant : ............... .............. ................
e. Paver finisher electronic Sanser : ............... .............. ................
f. J.C.B. : ............... .............. ................
g. Vibratory Roller : ............... .............. ................
h. Tipper 8-10 Tonnes : ............... .............. ................
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i Concrete Mixer Capacity (10/7)
with hopper : ............... .............. ................
j) Needle Vibrator : ............... .............. ................
k) Plate Vibrator : ............... .............. ................
l) Weight Batcher : ............... .............. ................
9. Litigation/Arbitration (as per Schedule-VI)
Maximum value. As present price level of
disputed amount claimed in litigation/
arbitration resulting from contracts
executed in last five years : ............... .............. ................
10. Bid Capacity = (2XNxA)-B where
A= Max. value of works executed
in any one of the last five years
updated to the current price
level (as per Schedule-IV) : ............... .............. ................
N= Number of years prescribed for
completion of the works
for which the bids are invigted : ............... .............. ................
B= Value at present price level of
existing commitments and on-
going works to be executed
during period 'N'(Period pre-
scribed for completion of the
works for which the bids are
invited (as per Schedule-V)
11. Acceptable Bid Capacity
Bid Capacity calculated as per (10)
above - Maximum value of disputed
items as per (9) above : ............... .............. ................
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SHEDULE – I
FINANCIAL RESOURCES AND CAPABILITY
1 Name of Bidder
2 Total Financial turnover achieved by the bidder in the last three financial years:
Year Turnover
(i)
(ii)
(iii)
(iv)
Note : Balance Sheets and Profit and Loss Accounts for the last five financial years should
be enclosed.
3 Total financial turnover projected in the current financial year.
4 Has the bidder ever been debarred from tendering for Central Government/ State
Government/ any Government undertaking?
5 Has the bidder ever been declared insolvent?
Yes/No, if yes give details:
6 Name/(s) and Branch/(s) of bidder’s Bankers
I/we hereby certify that the above information is correct to the best of my/ our knowledge
and belief.
Date: Signature of Bidder
(with seal, wherever applicable)
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SCHEDULE – II A
[ Reference Clause 4(b)]
DETAILS OF QUANTITIES OF WORKS EXECUTED DURING LAST FIVE FINANCIAL YEARS
Principal items of work Sr.
No.
Name of work (with agreement
No. & Date)
Place
(District/
State)
Financial
year Earth Work
(Cum)
WBM or
WMM
(Cum/
Sqm)
Drainage
Work
(Rmt.)
PMC/SDBC/MSS
by paver in Sqm/
Tonnes
DBM/BM/AC
by paver in
Tonnes
Synthetic
Surface
work (in
Sqm)
Signature of Bidder
(With seal wherever applicable)
Note: Certificates form concerned Engineer – Incharge should be enclosed in support and verification of the above statement.
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SCHEDULE – III
Details of minimum machinery and equipment required to be deployed by the contractor in
the execution of the tendered work
Name of Bidder:
Item Minimum Source of
Nos. availability
(Owned/Leased)
Synthetic Surface Works
a) Smooth Wheeled Roller :
b. Truck/ Tractor/ Dumpers :
c. Bitumen boiler with sprayer :
d. Hot Mix Plant :
e. Paver finisher Electronic Sanser :
f. J.C.B. :
g. Vibrator Roller :
h. Tipper 8-10 Tonnes :
i. C.C. Mixer Capacity :
j. Niddle Vibrator :
k. Plate Vibrator :
I/We hereby undertake to deploy the machinery and equipment, listed above as and when required
in the execution of this work.
Date Signature of Bidder
(With seal, wherever applicable)
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SCHEDULE – IV
DETAILS OF MAXIMUM VALUE INTERNAITONAL SYNTHETIC SURFACE WORK EXECUTED
IN ANY ONE YEAR DURING THE LAST FIVE YEARS TAKING INTO ACCOUNT THE COMPLETED
AS WELL AS WORKS IN PROGRESS
Sr.
No.
Name of works (with
agreement No. & Date)
Client Place
(District/
State/
Country)
Financial
Year
Cost of work
as per work
order
Stipulated date of
commencement
Stipulated
date of
completion
Value of
work done
during the
year
Signature of Bidder
(With seal wherever applicable)
Note: Certificates form concerned Engineer – Incharge should be attached in support and verification of the above statement.
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50
SCHEDULE - V
DETAILS OF EXISTING COMMITMENTS & ON GOING WORKS TO BE COMPLETED
Sr.
No.
Name of work (with agreement
No. & Date
Client Cost of work
as per work
order
Stipulated
date of
commence-
ment
Stipulated date
of completion
Value of
balance work
on date of
tender
Likely date of
completion of
balance work
Signature of Bidder
(With seal wherever applicable)
Note: Certificates form concerned Engineer – Incharge should be attached in support and verification of the above statement
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SCHEDULE -VI
DETAILS OF LITIGATION OR ARBITRATION CONTRACTS
Sr.
No.
Name of work with Agreement No.
& Date)
Client Work order
amount
Disputed
amount
claimed in
Litigation/
Arbitration
Date of
Raising
Disputed
Amount
Actual Award
Amount, if the
case is decided
Cause of
litigation &
matter is
Disputed
Signature of Bidder
(With seal wherever applicable)
Note: Certificates form concerned Engineer – Incharge should be attached in support and verification of the above statement
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APPENDIX – 1(A)
SCHEDULE OF QUANTITY
(BILLS OF QUANTITY)
Sr
No.
Description of Item Quantity Unit Amount Rate Remarks
1. Full description of
Synthetic Surface material
indicating total quantity of
different ingredients
(a)
(b)
(c)
2. Full description of the sub-
base work and the
insertions to be provided
(a)
(b)
(c)
3. Full description of drainage
works including cover
4. Other works/supply
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Executive Engineer Provl. Divn. No. II, PWD B&R Br. Sonepat
Financial Bid
for
Synthetic tennis courts at Moti Lal Nehru School of Sports, Rai in Sonepat Distt.
N.I.T./DNIT Amount : Rs 32.00 Lacs (Approved Cost)
Date of Sale : From ------- to -------
Date of Receipt : ------------ (upto 11:00 A.M.)
Date of Opening of : ---------- (4:00 P.M.)
Technical Bid
Date of opening of : As per the decision of Committee intimated later on
Financial Bid
Time Limit : 3 (Three) Months.
M/s_____________________________________
Executive Engineer
Provl. Divn. No. II
PWD B&R Br. Sonepat
TENDER DOCUMENT NO……………….
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54
EXECUTIVE ENGINEER PROVL. DIVIN NO- II PWD B&R
Br.SONIPAT
FINANCIAL BID DOCUMENT
FOR
Synthetic tennis courts at Moti Lal Nehru School of Sports, Rai in Sonepat Distt
Issued to:-
_____________________________________
_____________________________________
_____________________________________
Issued on:- _____________________________________
Issued by:- _____________________________________ (Signature)
_____________________________________ (Designation)
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DNIT for the synthetic tennis courts at MNSS Rai in Sonepat Distt.
App Cost. Rs. 32.00 lacs
E/Money Rs. 32000/64000/-
Time Limit :- 3 Months
Item No.
Description of Work Quantity Rate Unit
1 Cement concrete 1; 2; 4 with stone aggregate 20 mm nominal size in foundation and plinth. (HSR 10.41)
0.54 Cum
Rate to be qtoted by the
agency
Per Cum
2 Preparation of sub grade, including trenching, rough dressing of spoil final dressing of earth, to given levels and camber, watering, rolling with road roller, and compacting the bed (HSR 24.1)
1338 .00 Sqm
Rate to be qtoted by the
agency
Per sqm
3 Providing and laying 150mm thick compacted granular sub base with well graded material to the granular base specification compacting with vibratory roller to achieve the desired density including lighting , guarding, barricading and maintenance of diversion etc. as per MORD specification and as directed by the Engineer-in-Charge complete in all respect (NS)
100.00 Cum
Rate to be qtoted by the
agency
Per Cum
4 Providing and laying spreading and compacting of stone aggregate of WBM sub-base course of proper grade and chamber including application of screening for interlocking sprinkling of water and rolling with power roller as per MORTH specification latest revision clause 104 including making furrows as per MORTH specification clasue 404-3-1 grading No. 2 material (63mm to 45 mm size) of table 400-7 with stone screening material type 'B' of table 400-8 and binding material in layers as per specification.
200.00 Cum
Rate to be qtoted by the
agency
Per Cum
5 Providing and laying spreading and compacting of stone aggregate of WBM sub-base course of proper grade and chamber including application of screening for interlocking sprinkling of water and rolling with power roller as per MORTH specification latest revision clause 104 including making furrows as per MORTH specification clasue 404-3-1 grading No. 3 material (53mm to 22.4 mm size) of table 400-7 with stone screening material type 'B' of table 400-8 and binding material in layers as per specification.
200.70 Cum
Rate to be qtoted by the
agency
Per Cum
6 Providing & laying Prime Coat of grade (medium setting) bitumen emulsion using emulsion @ 0.60 kg per % sqm; all inclusive including cleaning the surface as per PWD specification.
1338.00 Sqm
Rate to be qtoted by the
agency
Per Sqm
7 Providing & laying tack coat on existing black top surface with bitumen 80/100 @ 30 Kg. Per Hundred Sqm. of medium setting grade confirming to relevant IS code including cost of bitumen. 80/100 grade.
2676.00 Sqm
Rate to be qtoted by the
agency
Per Sqm
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8 Providing and laying 50mm thick compacted bituminous macadam mixed in 100-120 TPH Hot Mix Plant with using crushed aggregate of specified grading and 80/100 grade bitumen as a binder 3.3% to 3.5% content by the total weight of mix transported to site laid over a previously prepared surface with paver finisher to the required grade level and alignment and rolled as per clauses 501.6 and 501.7 to achieve the desired compaction as per table No.500.4 G2 to conform the clause 504 of MORT&H specification (4th revision) of 2001/ latest edition.
66.90 Cum
Rate to be qtoted by the
agency
Per Cum
9 Second layer of 40mm thick compacted hot mix SDBC course with 6mm down chips well graded upto 2mm size with 10% stone dust powdered lime.
53.52 Cum
Rate to be qtoted by the
agency
Per Cum
10 Carriage of 5 layer acrylic synthetic surface and storage of the same including cleaning, laying and maintenance equipment at identified store of MNSS RAI, Sonepat , Haryana (India)
1 job - Per Job
11 Submitting a layout plan including the colour scheme and getting it approved by designated authority at MNSS RAI Sonepat detailing the line markings as per approved guidelines of ITF
1 job Rate to be qtoted by the
agency
Per Job
12 Marking the space and making provisions required to install removable/fixed type poles & posts for the lawn tennis courts
1 job Rate to be qtoted by the
agency
Per Job
13 Installing the sleeves required for removable Poles and installing fixed type poles on the Asphalt floor as approved by site engineer using cement concrete mix with nominal mix in ratio of 1x1.5x3 mix as per Haryana Schedule rates (HSR) and bring it to the level of existing floor.
Provision Rate to be qtoted by the
agency
Per Job
14 Providing and installing chain link fencing around the playing area (4800 sq.ft approx.) as per details given in annexure 2 attached here with.
4800 sft Rate to be qtoted by the
agency
Per sft
15 Supplying & laying a 5 layer outdoor synthetic sports surface which is all weather, non glaring and non porous in the form of acrylic paint Total Area being 1338 sq. mtr in accordance with Annexure 4.attached herewith.
1338 sqm
Rate to be qtoted by the
agency
Per sqm
16 Supplying and installing 4 light towers & lights in the playing area as per details given in annexure 3 attached here with.
4 Nos Rate to be qtoted by the
agency
Per each
17 Supplying and fixing of 2 sets removable poles with sleeves having 46mm dia sq. pipe with inbuilt lever for net tightening along with 2 nets of Garware brand with centre tape.
2 Nos Rate to be qtoted by the
agency
Per Each
DNIT approved for Rs. 32.00 Lacs vide SE (Jhajjar) letter No. 4982 dated 20.06.2011
HDM Executive Engineer,
Provl. Divn. No.II
PWD B&R Br., Sonepat
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Annexure 1
Details of constructing asphalt sub base at MNSS RAI, Sonepat , Haryana(India)
1. Excavation and filling with good earth, removing weeds and other impurities , filling murum & good
earth, spreading, watering, rolling and compacting the court to .30 mtr. thickness.
2. Treating the court with appropriate chemicals to ensure that ground becomes infertile and
unwanted growth of vegetation can be stopped.
3. Providing and laying of WBM layer of 150 mm thick with 60 to 80 mm size metal compacted
including murum, spreading, watering, rolling etc. complete in all regards.
4. Laying 50 mm thick semi grout bitumen court surface including laying metal layer, heating bitumen,
spreading chips and rolling. Grade of bitumen shall be 80-100 and spread should be 2.75 Kg per sq.
meter.
5. Providing & Laying 40 mm thick carpet 12 mm premix seal coat by hot mixer or appropriate
machinery , compacting it with power roller.
6. Premix carpet bitumen should be 3.5% by metal weight and premix seal coat bitumen must be 5.5%
by metal weight with grade being 80-100.
7. All through maintain a slope of 1% i.e 1” at the interval of every 10ft approx. towards the agreed
side having an outlet of water.
8. The entire surface should be rolled once again when cold , recommended to be rolled in the early
morning hours.
9. Construction of open drain of 4” wide and 6” deep on the down side of slope ending in the water
outlet / sewer.
10. Construction of toe wall on all four sides of court with A grade bricks having a width of 13” and a
depth of 12” complete with necessary masonry work.
11. Providing PCC work on the toe wall using concrete mix of 1:2:4.
Executive Engineer,
Provincial Division No.II
PWD B&R Br., Sonepat
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Annexure 2
Providing & installing chain link fence for tennis court at mnss RAI (Sonepat) Haryana
Total qty of Chain link fencing
1. 120’-0” x 10’-0” = 1200
2. 120’-0” x 10’-0” =1200
3. 120 ’-0” x 10’-0” =1200
4. 120’-0” x 10’-0” =1200
4800 Sq ft.
a. Qty = 4800 sq ft. for two tennis court
b. Providing & fixing 2” M.S. pipe of 12 gauges 58 OD to make the pole fixed at the gap of 10’. Pole will
be 10’ above ground with 2’ deep inside the wall grouted with hold fast with P.C.C. 1:1/2: 3.
c. Providing and fixing 2” M.S. pipe of 12 gauges welded on top and bottom for making the frames.
d. Gate will be provided at the main entrance side with 2” M.S. pipe of 12 gauges.
e. Providing & fixing Chain Link Jali of 2 mm or 3 mm G.I. wire.
f. Cement concrete 1:2:4 (1 cement :2 coarse sand 4 stone graded)
g. Providing one coat of primer on pipes.
h. Painting the pipe and fence in colour of client’s choice.
Executive Engineer,
Provincial Division No.II
PWD B&R Br., Sonepat
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Annexure 3
Providing & installing Light poles & lights for tennis court at mnss RAI (Sonepat) Haryana
FLOODLIGHTS: a) Four 30ft high poles of 5”dia reducing to 4” dia on top MS Medium Pipe Electric Poles grouted 5’
deep in ground and 25’ above the ground. The poles will be positioned at an equidistance of 21’
from the net.
b) Make a rectangular frame 8’x4’ of 35 mm angle iron/ sq. pipe and installation the top of the poles.
c) Put steps on each of the pole of 1” MS pipe so that maintenance can be easier.
d) Put 1.5 mm 3 core wires from top of the pole to the bottom for each metal halide and 4 core 10
gauge wire for main cable underground fittings from the main point
e) Install MCB and other electrical switches for metal halides – in an electrical box, one each
for one pole and one main box where all these four pole boxes come.
f) Install 24 metal halides of 400 watts, 6 light each on all poles complete with choke and casing.
Alternatively 16 lights of 600 watts i.e 4 lights on each pole can be put.
g) Main service line will be provided by client up to the main junction box near the courts
h) Four 30ft high poles of 5”dia reducing to 4” dia on top MS Medium Pipe Electric Poles grouted 5’
deep in ground and 25’ above the ground. The poles will be positioned at an equidistance of 21’
from the net.
i) Make a rectangular frame 8’x4’ of 35 mm angle iron/ sq. pipe and installation the top of the poles.
j) Put steps on each of the pole of 1” MS pipe so that maintenance can be easier.
k) Put 1.5 mm 3 core wires from top of the pole to the bottom for each metal halide and 4 core 10
gauge wire for main cable underground fittings from the main point
l) Install MCB and other electrical switches for metal halides – in an electrical box, one each
for one pole and one main box where all these four pole boxes come.
m) Install 24 metal halides of 400 watts, 6 light each on all poles complete with choke and casing.
Alternatively 16 lights of 600 watts i.e 4 lights on each pole can be put.
n) Main service line will be provided by client up to the main junction box near the courts
Executive Engineer,
Provincial Division No.II
PWD B&R Br., Sonepat
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Annexure 4
Providing & laying 5 layer acrylic all weather synthetic surface for tennis court at mnss RAI
(Sonepat) Haryana
1. Prior to any application of synthetic surface the asphalt sub base must be checked for water
leveling and cracks.
2. Any uneven patches or cracks should be repaired.
3. One coat of resurfacer / Filler should be applied with squeeze or paver as the case may be.
4. Two subsequent coats of fine cushion material / texture course should be similarly applied. Care
should be taken to mix the ingredients at the site with mechanical mixer as per manufacturer’s
instructions. Mixture should be stirred until homogeneous. Appropriate curing and drying time
should be provided as given in manual of company concerned.
5. Two subsequent coats of colour finish should be provided over such dried and cured surface. Again
the mix should be prepared at site in accordance with the manufacturer’s instruction with the help
of mechanical mixer. Appropriate curing and drying time must be provided considering the weather
conditions with regard to humidity and temperature prevailing.
6. Lastly the court markings should be applied in accordance with the ITF instructions with undiluted
white paint. All lines must be 2” wide.
Eligibility Criteria of Vendor:
• The Vendor must have executed atleast 2 similar projects covering an area of 10000
sq ft. in India.
• The manufacturer company of surface must be in existence of not less than 10 years
or the period for which warranty is provided whichever is higher.
• The vendor must provide a letter of approval from the manufacturer company for
being authorized to lay the surface.
Executive Engineer,
Provincial Division No.II
PWD B&R Br., Sonepat
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AGREEMENT
This agreement made on this ………… between Executive Engineer, Provl. Divn. No. II,
PWD B&R Br. Sonipat Haryana (India) (hereinafter referred to as ------------------ and
…………………., which expression shall unless otherwise excluded by or repugnant to the context
be deemed to include its successors, representatives and permitted assignees) of the one part and the
........................................................., the Tenderer (which expression shall unless otherwise
excluded by or repugnant to the context be deemed to include its successors, representative and
permitted assignees) of the other part.
Whereas, pursuant to the offer of the Tenderer, the Tenderer has agreed to undertake the
following works:
1. Providing & Laying of multipurpose indoor sports synthetic surface of not less than 6.7 mm
to maximum of 10 mm thickness (Subjects to technical conditions specified in Annexure -2)
on the existing concrete floor measuring 53 mtr. X 30 mtr. (Approximate / subject to
change) including provision and installation of various poles posts & nets as given in
Annexure-1 complete in all respect at Moti Lal Nehru School of Sports Rai, Sonepat District
(Haryana) (India)………………... on Turn-Key basis for a tendered value of
Rs…………..… as per the terms and conditions of the work award letter No.
…………………………….dated …………….. and terms & conditions annexed hereto.
The following documents will also form part of the Agreement:
Sr. No. LIST OF DOCUMENTS:
1. Press Notification inviting the offers, issued by Principal & Director Motilal Nehru
School of sports Rai Sonipat Haryana (India) dated ………..
2. Offer Letter No. ………………. dated…………….
3. Work Award Letter No. ………. dated…………….
4. Time Schedule of work.
5. Schedule of Quantity.
6. Terms & Conditions.
In witness whereof, the parties have hereunto set and subscribed their handed seals on the
day and the year first above written.
for and behalf of Governor of Haryana
Executive Engineer
Provl. Divn. No. II
PWD B&R Br. Sonepat
For and on behalf of Tenderer
Witness:
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EXECUTIVE ENGINEER PROVL. DIVN. NO. II PWD B&R Br.
SONIPAT
TENDER ON TURN KEY BASIS
I/We have read and examined the notice inviting tender, schedule of quantities, specification
applicable, drawings and designs, general rules and directions, conditions of contract, clauses of contract,
special conditions, schedule of rates and other documents, and Rules referred to in the conditions of contract
and all other contents in the tender documents for the work.
I/We hereby tender for the execution, for Executive Engineer Provl. Divn. No. II PWD B&R
Br. Sonipat Haryana of the work specified in the underwritten memorandum within the time specified
in such memorandum at the rates quoted in the schedule of quantities and in accordance in all respects with
the specifications, designs, drawings and instructions in writing referred to in Rule 1 of General Rules and
Directions and in clause of the conditions of contract and in all respects in accordance with such conditions.
Memorandum:
Name of work: Synthetic tennis courts at Moti Lal Nehru School of Sports, Rai
in Sonepat Distt
Earnest Money: Rs. 64000/- (Rupees Sixty four thousand only)
(a) Time allowed for completion of work 3 (Three) Months from the date of opening of LC.
I/We agree to keep the tender open for seventy-five days from the date of opening thereof
and not to make any modifications in its terms & conditions.
A sum of Rs. 64000/- (Rupees Sixty four thousand only) Executive Engineer Provl. Divn. No.
II PWD B&R Br. Sonipat as earnest money payable in Sonepat
Should this tender be accepted, I/We hereby agree (i) to abide by and fulfill all the terms &
provisions of the said conditions annexed hereto and all the terms and provisions contained in notice
inviting tender, and/or in default thereof to forfeit and pay to Executive Engineer Provl. Divn. No. II
PWD B&R Br Sonepat the sum of money mentioned in the said conditions. If I/we fail to commence
the work specified in the above memorandum, I/we agree that Executive Engineer Provl. Divn. No.
II PWD B&R Br Sonepat shall without prejudice to any other right or remedy, be at liberty to forfeit
the said earnest money absolutely (ii) to execute all the works referred to in the tender documents upon the
terms & conditions contained or referred to therein.
Signature of the Tenderer
Dated:
Address…………………. Witness:
Address:
Occupation: