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The American Legion

Peter J Courcy Post 178

Executive Committee Meeting Minutes

October 8, 2019

Commander Fred Rogers called the meeting, held at the Frisco Senior Center, to order

at 1830. The opening ceremony included a prayer and reciting the pledge of allegiance.

Officers Roll Call – See the attached "PEC Attendance Roster": Visitors were

Ted Ruybal, John Stammreich and Rick Redden.

Adjutant Parsons announced that a quorum was achieved.

Officer Activity Reports

Commander - Fred Rogers - see attached report.

Adjutant - Delbert Parsons- see attached report.

1st Vice -Thor Anderson- see attached report.

2nd Vice - Rob Altman –see attached report.

Finance Officer - Terry Meyering - see finance report attachment. Larry

Marshall motioned to approve the August Financial Report, subject to

Audit. The motion was seconded by Kevin Robinson and approved.

Chaplain - John Allen - no written report.

Judge Advocate - Paul Jones – no written report.

Service Officer - Kevin Robinson – see attached report.

Historian - Bob Sirois - no written report.

Sgt-At-Arms - David Break - no written report.

Stephanie Cleveland - no written report.

Larry Marshall - no written report.

Ed Mendlik - no written report.

James Trombley - no written report

Larry Wilhelm – no written report.

Program Chairperson Reports

American Legion Riders - Matt Ostergaard - no written report.

Boys State - Larry Marshall - see attached report.

Law & Order - Stuart Sax – no written report.

Government Affairs:

o Legislative - Charles Wright - no written report.

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o Get Out the Vote (GOTV) - Larry Marshall - see attached report.

Oratorical - Raymond Vinson - no written report. Raymond is seeking help

for the Oratorical Committee.

School Awards - Ted Ruybal - see attached report.

Scouting - Leonard Havron - no written report.

Committee Chairperson Reports

Color Guard - Larry Marshall - see attached report.

Fund Raising - Greg Gomel - no written report.

o Cruise – Walker - no written report.

o Annual Giving – Open

o Grants – Open

o Raffle – David Grandfield - no written report.

o Pistol & Rifle Competition – John Keating - no written report.

Unfinished Business

Officer Mentoring - all officers are encouraged to select and mentor a

member for each officer position.

Open Committees are Fund Raising Sub-Committee Chairs for Grants and

Annual Giving.

New Business

Larry Marshall motioned to approve Commander Rogers request to appoint Michael Shasteen as Post Chair to Frisco Veterans Advisory (FVAC). Rob Altman seconded the motion and it was approved.

Rob Altman motioned to approve Commander Rogers appointment of Larry Marshall to chair Post Wreaths Across America. The motion was seconded by Kevin Robinson and approved.

Thor Anderson motioned to approve Roy Brewer to chair “We Honor Veterans” program. Bob Sirois seconded the motion and it was approved.

A discussion was held concerning Post donations to non-profits and promoting. From the inception of Post 178 it has been agreed the Post will not solicit donations from members to anyone making a presentation at a membership meeting. After much discussion the Executive Members agreed that Post policy has been and will continue to be that people or groups making a presentation to Post members may not solicit funds.

The agenda for our October 17, 2019 membership meeting will be:

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o Social before the start of the meeting.

o 1825 draw for door prizes.

o Speaker will be Karlene Stelling.

o Training will be American Legion Pillars I & II.

o Recognition

Roderic M. Toney for Paid Up for Life (PUFL).

ALEI Basic Training Graduate – John McCormack.

Honor Guard Memoriam Pin – Delbert Parsons

o The social gathering after the October 17 meeting will be at the

Green Gator.

Announcements & Correspondence - Adjutant Parsons

October 10, 2019 Red River Celebrity Softball Game at Dr. Pepper

ballpark beginning at 1700.

October 17, 2019 is the next membership meeting at the Frisco Senior

Center beginning at 1745 with a social followed by door prize drawings at

1825.

October 22, 2019 is the Post Color Guard practice at the Frisco Senior

Center beginning at 1830.

October 26, 2019 is the 4th District Convention which be held in Royce

City. If you would like to participate please contact Delbert Parsons.

November 5, 2019 is election day. There are some important bills on the

ballot to be considered.

November 9, 2019 is the Frisco Community Parade. Our Color Guard will

be presenting the Colors and Post members will be carrying Service Flags.

November 11, 2019 will be a Post recognition at the FISD Board meeting.

November 16, 2019 will be the Post/Unit annual dinner which be held at

the Crest Infiniti Dealership.

Closing Ceremonies were conducted and the meeting adjourned at 2015.

Meeting Minutes respectfully submitted by:

Delbert Parsons Adjutant

Minutes approved by Fred Rogers Commander:

Name Position 1 2 3 4 5 6 7 8 9 10 11 12

Fred Rogers Commander X X X X X X X X X X

Thor Anderson 1st Vice Commander X E E E X X X E X X

Rob Altman 2nd Vice Commander X E E X X X X E X X

Delbert Parsons Adjutant X X X X X X X X X X

Terry Meyering Finance Officer X X X X X X X X E X

John Allen Chaplain X E E X

Paul Jones Judge Advocate E X X X X X X X X E

Kevin Robinson Service Officer X E E E X E X X E X

Bob Sirois Historian X X E X E E X E A X

David Break Sgt-At-Arms X X X X

Stephanie Cleveland Executive Member X X X X E E X X X X

Larry Marshall Executive Member X X X X E X X X X X

Ed Mendlik Executive Member X X X X E E E X X X

James Trombley Executive Member X X X X E E X E X E

Larry Wilhelm Executive Member X X X X

Codes: X=Present, E=Excused, A=Absent

American Legion Post 178 Officer Attendance Roster 2019-2020

Commanders Activity Report Fred Rogers 12 September 2019 to 8 October 2019 9/17 Attended Frisco Community Parade meeting 9/18 Meeting w/John Keating 9/21 Participated w/ Color Guard at Vietnam Veterans Convention 9/23 Meeting w/Sharon White, FISD Community Outreach 9/24 Participated in Voter Registration at Hobby Lobby Attended Color Guard practice 9/25 Attended Americanism Commission meeting at DEC in Austin 9/25-27 Attended Oratorical Conference in Indianapolis 10/1 Attended Girls State Presentation at Frisco City Council meeting 10/2 Meeting w/Kadeh Shabazz to plan James Morrison Memorial 10/3 Attended special called Color Guard practice 10/4 Participated in memorial service at Parsons Home Participated in memorial service for James Morrison

Adjutant Report

October 2019

October 3, 2019 Attended Honor Guard practice at Frisco Senior Center.

October 4, 2019 Presented American Flag to mother of deceased Marine at his service.

Report Submitted by:

Delbert Parsons

Adjutant Post 178

Frisco, Texas

Membership 10/19

Thor Anderson

2019-2020 Goal 526

As of 10/8/19

Current Members 327 (62.2% of goal)

Renewal (270/507 52.3%)

Post Excellence Award

The American Legion's Post Excellence Award has added new criteria. To qualify for the Post Excellence Award, a post is required to achieve excellence in four areas: membership, submission of the Consolidated Post Report (CPR), attaining a 90 percent renewal rate and community activity.

This week is the Red River Charity Softball Game. Fred Rogers and I will set up the table and Fred,

Stephanie Cleveland, Joanne Schumm, Delbert Parson and myself will work the table during the game.

We are starting to call members who have not yet renewed for this year.

Merry Main Street is December 7th. We have a booth reserved for that event.

Stephanie Cleveland has been making phone calls to all new members, this month she has called on 20

members.

Along with transfers we need to aggressively seek new members. With the changes made by National

to the service requirements we can recruit new members who served in the late 70’ though the 80’s

that were not eligible before

All members are asked to recruit one new member – It is not hard to do, when you are out and about at

work, church, or events and meet a veteran “Just Ask”

Thor Anderson

Membership Chairman

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The American Legion

Peter J Courcy Post 178

2nd Vice Commander Executive Committee Report

October 8, 2019

Officer contributions for the month of September 2019

1. Locked in date for Annual Dinner with Kevin Healy.

2. Received a copy of Kevin Healy’s discharge paperwork. Requested Kevin to provide me with his enlistment

paperwork but he doubts he has any such documentation. My next thought in helping Kevin is that we write to St

Louis to request a copy of his enlistment paperwork to determine what type of orders he was sent to basic training

under.

3. Discussed promotion of the Denton County and Collin County Marine Corps Ball with the Post Commander and

members of the Public Relations committee.

4. Called in to the September Executive Council Meeting to motion for the subsidization of member attendance to

the Annual Dinner.

5. Drafted Annual dinner save-the-date narrative with Ladies Auxiliary President

6. Confirmed and facilitated Jake Crater as the September speaker at the monthly membership meeting.

7. Participated in the POW/MIA remembrance ceremony at Simpson Park in Frisco, TX.

Social Committee report for Executive Committee Discussion

- FVAC will coordinate a Frisco family and VSO event in June/July with Kartland

- USN/USMC Birthday celebration prior to November 21, 2019

- Annual Dinner date set, coordination set, decorations to be completed by Ladies Auxiliary, will follow-up

with Ladies Auxiliary to determine what support is needed…

- Recommend January social outside of normal meeting. Request feedback

Public Relations Committee report for Executive Committee Discussion

- Website promoted Frisco Gun Club event and Congressional Veterans History Project

- 12 posts for the month of September on Facebook with 1841 people reached

- Committee chair meeting with General Manager of Community Impact to boost PR

Rob Altman II

2nd Vice Commander

SEP FYTD INCOME:

Membership Dues (Gross) 2,919 10,759 Less paid to State/National -2,259 -8,366Net Membership Dues $660 (a) $2,393

General Contribution 392Program Income 1,348 (b) 1,758Misc. Income 16 (c) 98

Total Income $2,023 $4,642

EXPENSES:

Program Expense 89 (d) 115Business Expenses 5 (e) 7Operations 380 (f) 1,063Misc. Other 860 (g) 928

Total Expenses $1,334 $2,112

NET INCOME $689 $2,530

DETAIL OF THIS MONTH'S INCOME AND EXPENDITURES:

INCOME:(a) Net Membership Dues 659.50(b) Donation - Lone Star Covette Club to CG 250.00(b) Donation by member for Color Guard pins 89.38(b) Transfer funds from gen acct to Oratorical Prog 836.23(b) Transfer funds from gen acct to School Prog 22.21(b) Donation by member for Emergency Fund 150.00(c) Interest Income 15.79

Sub-Total $2,023.11

EXPENDITURES:

(d) Pins for Color Guard (89.38)(e) CC transaction fees (5.30)(f) Printing brochures (380.00)(g) Transfer funds from gen acct to Oratorical Prog (836.23)(g) Refund over-pmt to Google (1.22)(g) Trans funds from Gen Acct to School Prog (22.21)

Sub-Total (1,334.34)

NET INCOME: $688.77

ASSET ALOCATION:

EOP funds earmarked to specific programs $7,490EOP funds available for general purposes $14,374

NET ASSETS $21,864

American Legion - Peter J Courcy Post 178

FINANCIAL REPORTSep 30, 2019

PROGRAM FY INCOME EXPENSE BALANCE

BOY'S STATE 2013‐18 33,015.00 30,811.44 2,203.56

2018‐19 7,650.00 8,431.85 ‐781.85

2019‐20 125.00 125.00

Sub‐Tot 40,790.00 39,243.29 1,546.71

COLOR GUARD 2013‐18 5,025.18 2,683.51 2,341.67

2018‐19 575.00 1,042.71 ‐467.71

2019‐20 339.38 89.38 250.00

Sub‐Tot 5,939.56 3,815.60 2,123.96

EMERGENCY FUND 2013‐18 4,086.00 4,686.29 ‐600.29

2018‐19 6,124.00 3,479.22 2,644.78

2019‐20 775.00 25.39 749.61

Sub‐Tot 10,985.00 8,190.90 2,794.10

Nam_POW 2013‐18 95,300.00 95,300.00

2018‐19 57,175.00 152,475.00 ‐95,300.00

2019‐20 0.00

Sub‐Tot 152,475.00 152,475.00 0.00

ORATORICAL 2018‐19 0.00 836.23 ‐836.23

2019‐20 836.23 836.23

Sub‐Tot 836.23 836.23 0.00

SCHOOL AWARDS 2013‐18 153.00 153.36 ‐0.36

2018‐19 21.85 ‐21.85

2019‐20 22.21 22.21

Sub‐Tot 175.21 175.21 0.00

SCOUTING 2017‐19 3,482.20 2,457.20 1,025.00

2019‐20 0.00

Sub‐Tot 3,482.20 2,457.20 1,025.00

TOTALS 2013‐18 137,579.18 38,334.60 99,244.58

2018‐19 75,006.20 168,744.06 ‐93,737.86

2019‐20 2,097.82 114.77 1,983.05

TOTAL 214,683.20 207,193.43 $7,489.77

PROGRAM INCOME AND EXPENSE

American Legion Department of Texas ‐ Peter J Courcy Post 178

Thru Sep 30, 2019

Prog Inc and Exp 2019‐20

American Legion Peter J Courcy Post 178

Service Officer Report (Aug - Sep 2019) 10/7/19

Assisted 9 veterans

8/27/19 attend honor/color guard practice

8/29/19 attended post general membership meeting

9/19/19 attended post general membership meeting

9/21/19 posted colors Vietnam Veterans Reunion

Kevin Robinson

BOYS STATE UPDATE

TUESDAY, OCTOBER 8, 2019

1 – The 2019 Boy State Delegates will be recognized by the FISD Board of

Trustees and Administration on Monday, November 11, 2019 at 7:30 P.M.

2- We will have 11 high schools submitting Nominees for the 2020 Boys State

program. The Nominee names will be submitted to the Boys State Committee

by November 20th. We could have as many as 33 Nominees and we will select

up to 25 to attend Texas Boys State.

3 – Nominee Resumes and Name & Photo Release Forms should be submitted

to the Boys State Committee by January 10, 2020.

4 – Boys State Applications should be online by early January 2020 and should

be completed by each Nominee by February 10th and emailed to the Boys State

Committee.

5 – New Preparatory College Academy (Beasley) will not be participating in

2020.

6 – We have compiled a listing of all Boy State Delegates from 2014 through

2019 with as much contact information as we could recover.

Submitted by: Larry Marshall – Boys State Chair

“GET OUT THE VOTE” UPDATE

TUESDAY, OCTOBER 8, 2019

The “Get Out the Vote” Committee conducted three Voters

Registration events in the past month. They were as follows:

1- Hobby Lobby on September 24th from 10 A.M. through 6 P.M. - 5 residents

registered.

2 – Lowe's on October 1st from 1 P.M. through 3 P.M. - 4 residents registered.

3 – Memorial High School on October 2nd from 12:15 P.M. through 2:45 P.M. - 8

students registered.

I would like to thank David Break, Cindy Burns, Fred Rogers, and Marty Martel

for their participation as Deputy Registrars for these three events.

We will not be conducting future Voters Registration events until February 2020

unless requested.

Submitted By: Larry Marshall - “Get Out The Vote” Chair

HONOR / COLOR GUARD UPDATE

TUESDAY, OCTOBER 8, 2019

1 – The Honor Guard participated in a Memorial Service for a deceased Marine

on October 4, 2019 at Life Changing Faith Church.

2 – The Honor/Color Guard has 11 events scheduled. The Color Guard events

are as follows:

A – Oct. 10th - Red River Celebrity Softball Game at Dr. Pepper Ballpark.

B – Nov. 1st - Gold Star Family project ground breaking ceremony at Commons

Park.

C – Nov. 6th - JP Morgan (Chase Bank) Presentation of Colors.

D – Nov. 7th - Prairie Estates Retirement Home – Presentation of Colors and

Program.

E – Nov. 8th - Bonham Veterans Home – Presentation of Colors, Program, and

cook out.

F – Nov. 9th - Community/Veterans Day Parade – Lead the parade.

G – Nov. 11th - Founders Classical Academy at 8:00 & 8:45 A.M. Presentation of

Colors.

H – Nov. 11th -North Texas Tollway Authority – Presentation of Colors &

recognizing 40 veteran employees.

I – Nov. 12th - Parsons House Assisted Living – Presentation of Colors and

Program.

J – Nov. 12th - Sunset Assisted Living – Presentation of Colors and Program.

K – Nov. 20th - Mayor Cheney’s Business Roundtable – Presentation of Colors.

3 – The Color Guard is supporting a Boy Scout Troop from Little Elm. Larry

Wilhelm & Ted Ruybal will continue to monitor their progress and provide

assistance.

4 – Color Guard practice will be on Tuesday, October 22, 2019 at 6:30 P.M. at

the Frisco Senior Citizen Center.

Submitted by: Larry Marshall – Honor/Color Guard Administrator

The American Legion Peter J. Courcy Post 178

School Awards Report October 2019

School Awards Program

This is a very rewarding program. It allows young students to interact with a veteran and to learn what it takes to become citizens of the highest quality. We are currently working with Corbell Elementary and have completed the first of three presentations. On November 11, 2019, we will be honoring our last year winners from Corbell Elementary at the Frisco ISD board meeting.

Ted Ruybal, School Awards Chairman.