Executive & Audit Committee September 26, 2018

1

Call to Order/Roll/Declaration of Quorum

Consent Agenda

Approval of June 6, 2018 Meeting Minutes

Internal Audit September 2018 Update

1

Objectives of Update

1) Provide a status update on the annual audit plan, Hotline activity, Hotline trends, and audit projects in progress.

2) Discuss audits completed.

2

Objective 1 – Planned Projects for Fiscal Year 2019

The following projects were planned for fiscal year 2019:

1. Recruiting and Travel Expenditures;

2. University Remissions;

3. Construction Cost Audit – Phase II;

4. Fiscal year 2018 Financial Statement & Single Audit

5. SQMS Conference;

6. Jim Sells and Child Care Funding;

7. IT Security Plans; and

8. Risk Management Follow-up Audit.

3

Objective 1 – Projects In Progress

1) Recruiting and Travel Expenditures

Status – ~33% complete

2) University Remissions

Status - ~33% complete

3) Construction Cost Audit – Phase II

Status - ~66% complete

4) Fiscal Year 2018 Financial Statement & Single Audit

Status - ~66% complete

4

Objective 1 – Hotline Reports 2012-2018*

5

* = 2018 numbers are as of 9/24/18.

4

7

4

10

17

24

15

0

5

10

15

20

25

2012 2013 2014 2015 2016 2017 2018*

# Cases Reported Per Year

Objective 2 – Discussion on Audits

Projects Completed Since Last Meeting:

1. Center for Executive and Professional Education.

6

Questions?

7

Fiscal Strategies

Student Success Initiatives & Co-Op

Student Success

Sukhwant Jhaj, Vice President for Academic Innovation, Planning, and

Partnerships;

Interim Vice President for Enrollment Management

14

Improved

planning and

student advising

Student Service Redesign

● Advising Redesign

● Coordinated Service Network

● Redesign myPSU

● myNextSteps

● Interactive Degree Maps

Office of

Student

Success

Increased use of

digital learning

approaches and

tools to address

student needs

Equity, Inclusion, Access,

Outcomes, Persistence,

Graduation, Quality, Cost

Flexible Degrees

Active+Adaptive

Certificate in Innovative College Teaching

Academic Mini Grants Institute:

● Inclusive Pedagogy and Curriculum

● Open Educational Practices

● Mini Grants

● Digital Learning

Office of

Academic

Innovation

15

"Co-op" refers to a multi-discipline term agreement with one employer; traditionally with at least two to three work terms fitted into curriculum or school terms, often resulting in a five-year degree program for what would otherwise take four years (or 4 years with summers). Co-ops are paid positions.

"Internship" refers to a one-term work assignment, most often in the summer, but not always. Agreements with employers are not necessarily bound by agreement. Internships can be full- or part-time, paid or unpaid, depending on the employer and the career field.

“Practicum” refers to students that perform tasks under supervision by program professors and on-site staff. Concurrently, students enroll in a course which outlines the expectations and requirements of the practicum.

Definitions

CO-OP: Taskforce Conclusions

Task Force comprised of:▪ College of Engineering▪ School of Business▪ College of Liberal Arts and Sciences▪ College of the Arts▪ School of Public Health▪ Advising and Career Services▪ Office of Strategic Partnerships▪ PSU President’s Office▪ PSU Alumni Office▪ PSU Foundation

CO-OP: Taskforce ConclusionsTask Force Concluded:Do no harm to curricular practicum programs or current internship programsStudy best practices (NorthEastern: Barry Satvat visit)Develop inventory of companies, NGO’s, service providers, & government

Begin reach-out for interest (75 organizations), all positive responsesDevelop understanding of internal systemsCLAS Associate Dean Matt Carlson administered a PSU CO-OP Employment Survey

Ran from May 31 to July 2, 2018, asked 12 questions, 2283 complete responses. Results:

When asked if they would be interested in participating in a paid co-op,77 percent of respondents answered yes.

level of interest was consistent across all academic disciplines (CLAS) reservations about participating in a co-op

delaying their time to graduation loss of income from work

Must be executed with a diverse lens

CO-OP: Taskforce Conclusions

Task Force Concluded (cont):Start with a small number of organizations: (20 – 25 companies; 40-50 Students)

Fall kick-off, January / February employment start Create two tracks for PT (1 year) & FT (6 months) CO-OPs Start at minimum of $15 / hr No benefits paid by employer

Develop course work for pre-post CO-OP students Including: Resume, mock interviews, professionalism, reflection, shared

experienceDevelop Web Presence and collateralDevelop MOU for employersHire Advisers & Create Job descriptions

CO-OP: execution phaseTimeline / TasksHire 2 Advisers & 1 administrator: SeptFigure out internal barriers (Financial aid, stay enrolled, etc) Oct / NovDistribute and sign MOUs: OctDevelop student outreach program: OctDevelop Departmental guidelines for student applications: OctDevelop Curriculum Maps for both tracks (include summer): Oct / NovCollect job descriptions and post from employers: Early NovTeach Pre-CO-OP course (1 credit): NovArrange interviews with employers / students: 1st week DecDevelop Handbook for students: Winter TermAdviser to check in 2 - 3 times with Employer: March, June, OctTeach post-CO-OP course for FT students (1 credit): JuneTeach post-CO-OP course for PT students (1 credit): DecemberDo it again

CO-OP: execution phase

Employers asking for & PSU expects to fulfill CO-OPS in:

▪ Business: Accounting, Finance, Management, Supply Chain, and Marketing (SB)▪ Communications (CLAS)▪ Computer Science (MCECS)▪ Economics (CUPA)▪ English (CLAS)▪ Engineering (MCECS)▪ GIS (CLAS)▪ Graphic Design (COTA)▪ Math and statistics (CLAS)

CO-OP: execution phaseSample List of employers confirmed: Columbia Sportswear Kroger Safeway / Albertsons OT/Indonesia PGE The Standard US Bank On-Point Credit Union Tektronix Ronald McDonald House Elemental AWS Jama Genentech Esco Blount Daimler Precision Cast Parts Port of Portland Avamere

Questions?

THANK YOU!

Review of Action items

Executive Session

Adjourn