exchange v3 issue3 8 1 - xerox · your success and our success are not only intertwined – they...

Volume 3 | Issue 3 | August ’06

CEO Anne Mulcahy

With revenue and gross margins up and costs and debt down, you can be certain that Xerox will continue to invest heavily in creating value for our customers. Read more.

How to Reduce Hiring Costs and Litigation

Better managing forms and protecting personnel hiring data can limit an employer’s risk of employee claims while it increases efficiency and reduces exposure to fines for non-compliance. Read more.

America’s Best Kid Inventors Receive Chester Awards

From more than 8,000 entrants, three young inventors have been selected to receive Chester Awards, which symbolize the spirit of innovation that all children possess. Read more.

You Want Answers? Can You Handle the Truth?

“My dog ate toner. Will it hurt him?” The voice of Xerox’s Environment, Health & Safety department shares answers to her favorite questions over the years. Read more.

Case Study: For Staples, Xerox Helps Make it Easy

By placing more than 1,200 Xerox Phaser® network color printers in Staples stores, Xerox has helped capture customer attention while saving time and money. Read more.

New Office Products Feature Speed, Clarity, Advanced Engineering, Convenience

New multifunction systems, one at under $800 for a small office, make it easy to monitor, track and manage color prints, copies, faxes and scans. And new software supercharges their productivity. Read more.

Case Study: Helping the Sheriff Arrest High Costs

By converting accident reports and other processes from paper to digital, Xerox helped the Monroe County Sheriff’s Office reduce costs, improve productivity and maximize budgets. Read more.

Systems Earn Top Security Certification

New printers and copiers certified to meet customers’ strictest security requirements. Read more.

New Products Continue to Hone Xerox’s Edge in Color Printing

Digital presses, laser printers, software – even paper. These latest innovations that are keeping Xerox on the forefront of color technology and what we call the New Businessof Printing®. Read more.

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Letter from the CEO

Dear Valued Customer:

We just announced our second quarter financial results, which include earnings of 26 cents per share and total revenue of $4 billion.

Just about everywhere you look, our performance reflects the positive track Xerox is on to create value for all our stakeholders. Revenue and gross margins are up. Costs and debt are down. We’re producing healthy amounts of cash. And more and more customers are giving us their greatest vote of confidence – their business.

So all up, all in, it was another solid quarter for Xerox. You can find details on our second quarter results at http://www.xerox.com/investor.

Our positive performance means we can continue to make investments that enable us to stay on the cutting edge of technology for our customers. Two examples in the quarter are worthy of note:

• We expanded our color offerings with five new systems including the DocuColor 5000 mid-level digital production color press as well as a color printer, digital copiers and multifunction products aimed at offices small to large.

• We announced the acquisition of Amici LLC, an e-discovery company that strengthens and expands our offerings in litigation-related document services.

In a world of constant change, at least one thing is a sure bet. You can be certain that we will continue to invest heavily in creating value for our customers. All of us at Xerox are on a mission to make you more successful. We believe deeply that if we do that – if we help you meet your challenges – our success will follow as surely as day follows night. Your success and our success are not only intertwined – they are synergistic.

In this issue of exchange, you’ll find articles on how we helped Staples save money by creating in-store signage; learn how companies can digitize the volumes of paperwork generated in the hiring process and avoid litigation; read about a Xerox-sponsored program that encourages young people to become inventors; receive an overview of some of our new products and solution offerings; and much more.

As the name suggests, exchange is a two-way communications vehicle. We’d love to hear from you. If you have a comment, question, or suggestion, just click on feedback.

Thanks for your business. We all feel honored that you have placed your trust in us – and we’re focused on continuing to earn that trust.

Sincerely,

Anne M. MulcahyChairman and CEO

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Better Records Management and Security Certification Help Cut Hiring Costs, LitigationIn today’s litigious environment, employers can limit their risk of employee claims by enhancing their new-hire and “on-boarding” processes with better document workflow and forms management. By automatically verifying that all required forms are submitted and imaged, such processes can give employers the ability to respond quickly to requests for information, thereby increasing efficiency and reducing exposure to fines for non-compliance.

A number of environmental factors are contributing to the topic’s urgency:• Employers are required to verify that all corporate forms and state and federally mandated employee documents are accurate and handled only by those with authorized access. • Increasingly, employers need to demonstrate that their employees are working in the U.S. legally. • Employees are required to receive documents on corporate policies (such as a sexual harassment policy) and acknowledge their receipt. To stay compliant employers need to track these signed acknowledgements. • Even among lower-income and entry-level employees, where turnover can exceed 100% per year, personnel files must often be kept for a number of years. And that includes applicant files, in case an applicant files a complaint.

It’s clear that misplacing employee records through manual filing can be costly in a number of ways. But with the challenges also come opportunities. Streamlining the hiring and recordkeeping process can also add to revenues.

Further helping customers in this area, Xerox has achieved ISO/IEC 27001 certification for its document imaging and hosted repository operations. A global industry standard created by the International Organization for Standardization and the International Electrotechnical Commission, ISO/IEC 27001 validates service organizations that maintain a sound and secure information management system. The certification reflects the company’s continuing efforts to secure the integrity of business-critical information for major customer companies. For more information on security at Xerox, visit www.xerox.com/security.

To learn more on how such a solution can help your company defend itself from employee claims, avoid fines and provide an additional return on investment, you can download a white paper by clicking here.

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Staples, Inc. invented the office superstore in 1986, and today it’s the world’s largest office products company. With 69,000 associates,the company is committed to making it easy to buy a wide range of office products, including supplies, technology, furniture, and business services. Staples serves consumers and businesses in 21 countries throughout North and South America, Europe and Asia. Headquartered outside of Boston, Staples operates 1,786 office superstores and serves its customers through mail order catalog, e-commerce, and contract businesses.

The ChallengeStaples wanted to replace its aging fleet of competitive black-and-white printers and streamline its in-store signage production. Previously Staples had shipped pre-printed color forms for signs, shelf tags, and labels to each store. The local store associates then printed specific details like prices or sale offers in black-and-white on the provided forms for placement in their stores. The SolutionStaples turned to Xerox for technology to help capture customer attention, while saving money and saving the store associates time. Xerox placed more than 1,200 Xerox Phaser® network color

printers in Staples stores across the U.S. Xerox evaluated the time-intensive process for creating in-store signs and, using Xerox technology, collaborated with Staples to develop a simpler, more productive method for in-store network printing. Instead of standard color forms shipped from a central location, each Staples store, using a Phaser 8400, now prints shelf tags, sale signs, and other point-of-sale materials on demand and in full color.

In addition, Xerox worked with Staples to standardize its labels and signs, reducing the number of forms from twenty to five. Now Staples associates no longer have to spend time switching media in and out of a printer. And they print signs faster and with fewer errors, giving them more time to serve customers.

The Benefits“Because this solution allows us to quickly and easily deploy new sign messaging, Staples can now create more dynamic, eye-catching and timely signs and labels,” said James E. (Ed) Farris, Sr., Manager Retail IS, Staples Inc. “We’ve decreased our shipping and warehouse storage costs in the network printing space. We have also been able to reallocate store labor and curb the potential waste when changes to promotional messaging would otherwise result in unused pre-printed forms.”

Case Study: That Was Easy

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Phaser 8400


DocuColor 5000 Carves Out New Opportunities for Digital Color Printing Xerox has launched the 50 page-per-minute DocuColor® 5000 Digital Press, the industry’s first digital color press to address the needs of print operations that require more advanced printing features at mid-range monthly print volumes.

Developed for volumes of 30,000 to 150,000 impressions per month, the DocuColor 5000 features 2400 x 2400 dpi print resolution and state-of-the-art laser technology. Its 32-beam laser – compared to a typical 2-beam laser – allows the press to scan more data faster and at a higher resolution. With the choice of three different color servers, it can be integrated easily into a print operation’s existing print workflow.

To process incoming print files and drive the DocuColor 5000 digital press, Xerox offers the FreeFlow® DocuSP® color server. Print providers can also choose from the offerings of Creo or EFI.

In addition, print providers can align digital and offset printing, automate operations and build new revenue-generating applications with Xerox’s FreeFlow Digital Workflow Collection. And to help customers maximize their investment in digital, Xerox offers the business-development starter kit for graphic communications, which is designed specifically for the DocuColor product line.

The DocuColor 5000 Digital Press is available for order taking in North America and Europe through the Xerox direct sales force, resellers, agents, and concessionaires. For more information about Xerox production systems and services, visit www.xerox.com/tr/products or call 800-ASK-XEROX.

Powerful New Color Printer and Software for Graphic Designers Two new products give design professionals even more digital color printing power through new color management tools, improved performance, and enhanced image quality. Both the Xerox Phaser® 7760 tabloid color laser printer and Electronics for Imaging (EFI) Splash® RPX-i software enable designers to create vibrant, full-color documents such as newsletters, brochures, pre-press proofs, and comps.

The Phaser 7760 color laser printer includes PhaserMatchTM 4.0, an advanced color matching and calibration software that enables graphic designers to create color proofs on the Phaser 7760 that accurately match color output from offset printing presses and other commercial printing systems.

The Phaser 7760 prints up to 35 color pages-per-minute (ppm), with first-page-out time as fast as nine seconds, and an industry leading 45-ppm in black and white. It’s the first tabloid color printer to come standard with automatic two-sided

New Products Continue to Hone Xerox’s Leading Edge in Color Printing

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Phaser® 7760

DocuColor® 5000


printing, a 40 GB hard drive and, to efficiently process complex files, one GB Ethernet.

The Phaser 7760 color printer is available worldwide through Xerox resellers, distributors, authorized sales agents, dealers, direct sales representatives, concessionaires, and online at www.xerox.com/direct.

New Workflow Option for DocuColor 240/250 EFI Splash RPX-i software is a Mac-based workflow software option that can be added to the EFI-driven controller on the Xerox DocuColor® 240/250 color laser multifunction system. It increases color control and improves workflow efficiency for advertising agencies, design firms, marketing departments,and creative services companies. And so short-run print jobs aren’t interrupted for paper reloading, also new with the DocuColor 240/250 is an optional 2,000-sheet paper feeder, which expands the multifunction system’s maximum paper input capacity to 5,260 sheets.

The EFI Splash RPX-i software option and high-capacity feeder are available in North America and Europe through Xerox direct sales, authorized sales agents, and concessionaires.

Expanding Coated Paper Line Expands Digital Printing Flexibility Xerox has added to its digital coated paper line, giving customers more choices when producing applications such as catalogs, direct-mail pieces, brochures, posters, and marketing collateral.

The Xerox Digital Color Select Gloss product line has been extended to include 100 lb. text and cover weights in 17”x11”, 18”x12” and 20.5”x14.33” sizes, and it is designed for use on a variety of Xerox digital printing systems including the Xerox iGen3® Digital Production Press.

For more information about Xerox Supplies please visit the web at www.xerox.com or contact Xerox Supplies at 800-822-2200.

New Products Continue to Hone Xerox’s Leading Edge in Color Printing (cont’d)

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DocuColor® 240/250


Presenting the Second Annual Chester Awards to America’s Best Kid Inventors From a field of more than 8,000 entries, three young inventors have received Chester Awards as winners of the By Kids For Kids (BKFK) and Xerox Invent-a-Toy World Games. Named for Chester Carlson, the inventor of xerography, the Chester Awards symbolize the spirit of innovation that all children possess and honors outstanding achievement by kid inventors.

The second annual awards were presented in June at the International Licensing Show in New York City. Xerox sponsors the Chester Awards, and this year Mattel Inc. sponsored the competition in the toy category.

“To realize the future that Xerox scientists envision, we must continually hire the best and the brightest,” said Sophie Vandebroek, chief technology officer and president of the Xerox Innovation Group. “That’s why it’s so important for bright children and teenagers to dream and think of becoming scientists and engineers.”

The 2006 Chester Award winners are:

• Russell Moore, a sixth-grader from Trumbull, CT, who invented the game “Water Tag.” To play, each player wears a custom-designed vest containing four built-in water pouches that have plugs with long fabric ribbon cords. The rules are similar to touch football: when you “tag” opposing players, you pull their vest cord, soaking them with water.

• Ana Lingenfelder, a seventh-grader from Hanover, PA, for her “Hands On Hand Clap” game, which is played solo. Players hang the game board on a wall or put it on their lap, turn it on and select a rhyme such as “Miss Mary Mack” or “Oh Little Playmate.” They select a level of difficulty, and the game begins. The “hands on the board” light up as players clap their hands against the board to the beat of the music. If they make a mistake, the buzzer sounds and they start over.

• Jacob Schwartz, a kindergartner from Colfax, CA, for his “EZ Transitional Training Wheels.” Jacob created adjustable training wheels that make learning how to ride a bike fun and easy. To start, the training wheels are extended all the way out to provide maximum support and stability for the young rider. As kids get more comfortable riding, the training wheels are moved closer to the bike, making it less stable and requiring more balance.

Each of the Chester Award winners receives a licensing contract from BKFK, legal support to patent the invention (if patentable), professional expertise to bring the product to market, a Xerox Phaser® color printer valued at $1,000, and a $5,000 U.S. savings bond. Each winner will also direct a $1,000 savings bond to the teacher of his or her choice. Ten finalists receive a scholarship to Camp Invention, a weeklong summer enrichment program.

By Kids For Kids Co. is a leading integrated marketing, branding, and licensing company dedicated to making kids’ ideas a reality. Its mission is to inspire, motivate, and stimulate the innovative spirit within all kids.

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exchangeVolume 3 | Issue 3 | August ’06

Did you ever wonder if the light from a Xerox laser printer or copier would hurt your eyes? Or how much energy a multifunction device saves compared to several standalone systems?

As the voice of Xerox’s Environment, Health & Safety department, Doris Bush answers dozens of questions like these from customers every year – ranging from the serious to the bizarre. But no matter what your question, she makes sure you get an answer.

Here are some of her favorites. See if you can guess the answers. (Hint from Doris: All Xerox products and materials marketed worldwide comply with the appropriate standards for safety, health and the environment.)

Click the link below to reveal the answers.

1. Will emissions from a Xerox machine kill my parrot?

2. Can students in my class copy their faces for a science project?

3. Is it safe to use shredded office paper as compost in an organic garden?

4. Students have poured black toner all over the school playground. Is it hazardous?

5. Is it safe to use a Xerox machine in a submarine?

6. I’m making fortune cookies. Is it safe to print the fortunes on a Xerox printer?

7. I’m making a scrapbook using only archival materials. Is Xerox toner acid-free?

8. How can I remove toner from an oriental rug?

9. My dog ate toner. Will it hurt him?

Click here for the responses.

You Got Questions? She’s Got the Answers.

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So how did you do? Here are the answers:

1. Your parrot is safe. All Xerox machines are tested to ensure that they meet or exceed current standards or acceptable practices for emissions.

2. Although Xerox sets strict limits on the intensity of the lights used in its products, intentionally exposing your face is not recommended.

3. Shredded office paper will make safe organic compost. Images on prints or copies are made from toner, which is a fine, nontoxic powder composed of plastics, colorants, and small quantities of functional additives.

4. Black toner is not hazardous. It can be swept up carefully (to avoid creating a cloud of dust), placed in a sealed plastic bag, and put in the trash.

5. As long as the machine is placed according to published Xerox installation requirements, it will be safe. Xerox products are frequently installed on submarines, aircraft carriers, and other specialized locations.

6. While Xerox toner and paper are nontoxic, this is not recommended as Xerox has not sought approval by the U.S. Food and Drug Administration for such uses.

7. Toner is acid-free and can safely be used in an archival scrapbook.

8. Toner particles are very fine, and plastic polymers encapsulate its colorants. You may be able to remove most of the toner from your rug by vacuum cleaning – preferably with a HEPA filter – and then using a cold, damp cloth if necessary.

9. Ingesting small quantities of toner will not harm your dog.

And if you are still wondering, Bush recommends against staring at a machine’s light sources to avoid discomfort and nuisance effects. And a typical Xerox office multifunction system – which can print, copy, fax, and scan – consumes up to 50 percent less energy than a standalone copier, four laser printers, and fax.

Xerox’s business practices are designed to protect the environment and the health and safety of its employees, customers and neighbors. For further information, visit www.xerox.com/environment, or to ask Doris a question, contact [email protected].

You Got Questions? She’s Got the Answers. (cont’d)

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New Multifunction Systems Make Color Prints and Copies Easy to Manage Further helping offices from small to large control their color printing costs, Xerox has launched three multi-function systems that make it easy to monitor, track, and manage color prints, copies, faxes, and scans.

The Xerox WorkCentre® 7655 and 7665, for the mid-to high-volume office and department, along with the Xerox WorkCentre® 7132, aimed at small and medium-sized workgroups, are the first digital color multifunction printers equipped with Xerox Standard Accounting, free software that monitors how many and what kindof pages are produced.

Network administrators and IT managers can access Xerox Standard Accounting through the Web for a printable report that tracks scans and faxes and shows how much each office worker is printing and copying, both in color and black and white. Businesses can also use the reports to charge prints, copies, scans, and faxes to internal departments or external clients.

The Xerox WorkCentre 7655 multifunction printer prints and copies at up to 40 pages-per-minute (ppm) in color and 55-ppm in black and white. The 7665 multifunction printer prints and copies at 50-ppm in color and 65-ppm in black and white. Both are also available as digital color copiers.

New Office Products Feature Speed, Clarity, Advanced Engineering, Convenience

The Xerox WorkCentre 7132 multifunction printer is targeted to small and medium workgroups that need advanced monochrome multifunction features, color scanning, and the occasional ability to print in color. Printing and copying at up to 32-ppm black and white and 8-ppm color, the WorkCentre 7132 produces high-quality images with true 1200 x 600 dpi print resolution.

The system automates sending scanned documents to a variety of locations simultaneously. With one scan, users can send a document, directly from the device, to multiple fax numbers, e-mail addresses, and network folders.

Worldwide order taking for the WorkCentre 7655 and 7665 are available through the Xerox direct sales force, authorized sales agents, and TeleWeb sales channels. The WorkCentre 7132 is available in North America, and order taking begins Sept. 1 in Europe and Latin America. Multifunction Copier/Printer: Advanced Features to the Small OfficeXerox has introduced the Xerox WorkCentre® 4118 desktop multifunction device, designed to provide small offices the advanced copying, printing, scanning, and faxing typically found in high-end multifunction systems.

Starting at $799, the WorkCentre 4118 copies and prints at 18 pages-per-minute and is available in two configurations. The WorkCentre 4118P copies and prints, and the WorkCentre 4118X adds faxing and color scanning.

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WorkCentre® 7655 / 7665

WorkCentre® 7132


Both systems offer advanced copying features, such as ID Card Copy, which enables users to copy both sides of a document, such as an ID card, license or insurance card, on to one side of the page.

The WorkCentre 4118 is Energy Star® compliant and part of Xerox’s Green World Alliance supplies recycling program. It is available worldwide through Xerox resellers, distributors, authorized sales agents, dealers, direct sales representatives, concessionaires, and online at www.xerox.com/direct and through 800-ASK-XEROX.

Software Transforms Multifunction Printers to On-ramps to ProductivityTo help offices work smarter and more effectively manage their day-to-day office-document processes, Xerox has unveiled four software solutions that work with Xerox multifunction systems. Two new scanning programs, Xerox FreeFlow® SMARTsend® 2.0 and ScanFlowStore® software from a Xerox Business Partner called X-Solutions, allow workers to quickly and easily capture, share, and store documents. Equitrac Express 4 and Equitrac Office 4 help offices monitor, track, and charge back document costs to specific departments or clients.

New Office Products Feature Speed, Clarity, Advanced Engineering, Convenience (cont’d)

Xerox’s FreeFlow SMARTsend software enables office workers to use Xerox multifunction systems – which scan, print, fax, and copy – to capture paper documents and send them to multiple destinations with a single scan.

ScanFlowStore software from X-Solutions is a simple, affordable scanning package designed for small and midsized businesses that may not need all of the extensive workflow options available with Xerox FreeFlow

SMARTsend software. ScanFlowStore allows users to scan hardcopy documents and send them to multiple destinations such as a network server, e-mail address or financial accounting packages such as Microsoft Great Plains.

The two new software programs from Equitrac Corporation are designed to track and measure how many color and black-and-white pages are printed, copied or scanned by individuals or departments. Equitrac Express 4 for colleges, universities, and school districts and Equitrac Office 4 for businesses also allow administrators to charge individual departments or clients for prints, copies, scans, and faxes.

Xerox SMARTsend Professional, ScanFlowStore, Equitrac Express 4, and Equitrac Office 4 are available in North America and are sold through the Xerox direct sales force and authorized agents.

For more information about Xerox office products and services, visit www.xerox.com/tr/office or call 800-ASK-XEROX.

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WorkCentre® 4118


With over 1,000 people in four bureaus –

Civil, Court Security, Jail, and Police, the

Monroe County Sheriff’s Office is the largest

in New York State. With the noble mission to

uphold the trust and confidence of the people

it serves, the office nonetheless faces challenges

common to all public service organizations:

how to reduce costs, improve productivity, and

maximize budgets.

The Challenge The Sheriff’s Office called on Xerox to help improve the efficiency of the office infrastructure, reduce deputy overtime and streamline processes in the Records Division. The Record’s Division couldn’t keep up with the volume of reports the Sheriff’s Office was generating and faced a backlog of thousands of records representing months of data. Similarly, the Sheriff’s Office itself used a manual process for processing accident reports – from filling out forms in the squad car, to processing and filing the hard copies, to searching for requested documents and distributing photocopies to insurance companies.

The SolutionThis manual-intensive, document-driven process lent itself well to Xerox’s primary area of expertise, Smarter Document ManagementSM. Xerox used Lean Six Sigma processes to define the success criteria for the project, including voter perception, cost and customer satisfaction and to identify data to guide the reengineering process.

Case Study: Helping Law Enforcement Take a Bite out of Costs

The team transformed the accident report process from paper-driven to completely digital, eliminating a significant amount of time by allowing a deputy at the scene of an accident to scan a driver’s license instead of manually filling out a form. Reports are now downloaded automatically into a digital repository that the Sheriff’s Office and insurance companies can access directly, 24/7.

The BenefitsThe solution has radically changed the way the Sheriff’s Office gathers, stores, and distributes accident report data – eliminating steps, accelerating workflow, and reducing costs throughout the process. Digitizing and streamlining has cut costs by 70% and has cut down on deputy processing time by 80%. That means deputies can spend much more time on the job that they were hired to do.

“The Xerox team instantly figured out what needed to be done and how to do it effectively using the infrastructure that we had in place,” said Sheriff Patrick M. O’Flynn. “They really streamlined the process. In my time in government service, I have never seen a project of this complexity get turned around and delivered so quickly and so completely.”

And since insurance companies can respond to claims faster, thereby saving money, the upgrade has actually provided a new revenue stream to the Sheriff’s Office: it now charges insurance companies for the service.

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Xerox has earned the international standard in information security for 12 more of its mid- and high-speed offi ce multifunction products. These systems join 18 other Xerox digital color and black-and-white offi ce products, giving Xerox the broadest array of printers and copiers certifi ed to meet customers’ strictest security requirements.

The Xerox WorkCentre™ 232/238/245/255/265/275 copier-printers and the six corresponding WorkCentre™ Pro advanced multifunction systems – which print, copy, fax, scan and e-mail – received the National Information Assurance Partnership’s Common Criteria Certifi cation following comprehensive evaluation and testing. NIAP is a U.S. government initiative created to meet the security testing needs of IT consumers and companies.

Unlike other document services vendors, Xerox has the entire multifunction system evaluated, rather than just a security kit or an individual security feature.

All IT products procured by the U.S. Department of Defense, and many agencies that support the U.S. Federal Government, must carry Common Criteria Certifi cation. This ensures that highly

sensitive information is treated with the proper level of confi dentiality and integrity and only authorized personnel have access to the information. Certifi cation is also important for customers in a variety of industries, including the healthcare, legal and fi nancial sectors, which are required to comply with strict security regulations such as the Health Insurance Portability and Accountability Act (HIPAA) and Gramm-Leach-Bliley Act.

NIAP specifi cally certifi ed the following components of the Xerox systems:

• Encryption with Secure Protocols - Themultifunction systems encrypt data traveling on the network to and from the device, preventingunauthorized viewers from accessing print andscanned documents as they travel to fi le servers or other network repositories. The systems can be managed securely by encrypting the connection to the Web user interface or through device management through software that supports encryptions – such as Xerox Device Manager or Xerox CentreWare™ Web. This protects confi guration data and settings established by systems administrators.

• Authentication - By validating user names and passwords prior to use, Network Authentication restricts workers’ access to scan, e-mail and fax features as needed. System Administrator Authentication requires systems administrators to log in to the device in order to make confi guration changes.

• Internal Audit Log - The multifunction systems can maintain audit logs of activity to help track the path of documents, an important feature when complying with federal regulations such as HIPAA.

• Firewall - A built-in fi rewall manages all communication access to authorized users.

• Image Overwrite Option - The Image Overwrite option electronically “shreds” data stored on the machine’s hard disk during routine job

12 additional Xerox multifunction systems earn Common Criteria Certifi cation

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WorkCentre® 232 WorkCentre® Pro 265


processing. Electronic removal of data can be performed automatically after every job or when a person specifically requests it.

• Embedded Fax - Unprotected fax connections in multifunction devices can be a back door into the network.

• Secure Print - Prevents unauthorized viewing of hardcopy documents by holding jobs in queue until a PIN is entered at the device.

NIAP has certified a total of 30 Xerox office digital color and black-and-white multifunction systems. Others are the Xerox WorkCentre™ Pro C2128, C2636 and C3545 advanced color multifunction systems; CopyCentre™ C2128, C2636 and C3545 digital color copiers; Xerox WorkCentre® Pro 35, 45, 55, 65, 75 and 90 advanced multifunction systems; the WorkCentre™ M35, M45, and M55 copier-printers; and the CopyCentre™ C65, C75 and C90 high-speed digital office copiers.

12 additional Xerox multifunction systems earn Common Criteria Certification (cont’d)

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