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2017 AAGC of INDONESIA Semarang, Central Java, Indonesia 21-22,July, 2017

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EVENT INFORMATION

EEVVEENNTT IINNFFOORRMMAATTIIOONN ((uuppddaattee 11 JJuullyy 22001177))

Permanent Office Address :

GENTA AUTO & SPORT Jl Petogogan I.Gang IV.No 5,

Gandaria Utara, Kebayoran Baru, Jakarta Selatan 12140

Indonesia Phone: +62 21 7210202

Fax: +62 21 7235522 e-mail:

[email protected] [email protected] website:

www.gentaautosport.com

mailto:[email protected]


http://www.gentaautosport.com/


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EVENT INFORMATION

CONTENTS

1. WELCOME & INTRODUCTION ___________________________________ 3 1.1. Map of Indonesia .......................................................................................................... 4

1.2. Event Title ....................................................................................... 5

1.3. Type of Event ..................................................................................... 5 1.4. Status ................................................................................................. 5 1.5. Titles for which the Event counts ................................................... 5

1.6. Event Date .......................................................................................... 5 1.7. Venue .................................................................................................. 5 1.8. Supplementary Regulations ............................................................. 5 1.9. Eligible Driver .................................................................................... 5 1.10. Eligible Car ......................................................................................... 5 1.11. Eligible Team ..................................................................................... 6

1.12. Awards................................................................................................ 6

2. ORGANISER’S CONTACT DETAILS ______________________________ 7 2.1. Organizer ............................................................................................ 7

2.2. Permanent postal and Visitors Address .......................................... 7

2.3. Phone and Fax Number..................................................................... 7 2.4. Email and Internet Address .............................................................. 7 2.5. Headquarters ..................................................................................... 7 2.6. Key Official ......................................................................................... 7

3. PROGRAMME & CRITICAL DEADLINES __________________________ 8 3.1. Schedule for before the week of the Event ....................................... 8 3.2. Schedule for the week of the Event ................................................... 8

4. ENTRY DETAILS ______________________________________________ 10 4.1. General Undertaking ........................................................................... 10 4.2. Entrant’s Application ........................................................................... 10 4.3. Entry Fee ............................................................................................... 10

5. ACCOMODATION AND TRANSPORTATION ________________________ 10 5.1. Accommodation ................................................................................... 10 5.2. Officiall Hotel ....................................................................................... 10 5.3. Local Transportationn ......................................................................... 10 5.4. Air ticket Subsidies .............................................................................. 11

6. LIST OF USEFUL FACTS AND SERVICES _________________________ 11

6.1. VISA for visiting Indonesia .................................................................. 11

6.2. Fact About Semarang City .................................................................. 11

6.3. Weather ................................................................................................. 12


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EVENT INFORMATION

1. WELCOME & INTRODUCTION

Dear Auto Gymkhana Enthusiast,

On behalf of everyone from 2017 AAGC of Indonesia, we would like to extend our warmest welcome to all visitors attending to the event. We want to ensure that as our most important customers you are provided with the highest possible level of event organization. In this event, drivers from Asia and Pasific countries will compete in Semarang city, the capital of Central Java Povince in the 2017 AAGC of Indonesia which is the 1st Round of 2017 AAGC

Auto Gymkhana is not a new issue in Indonesia, but for the city of Semarang is a new thing and with a busy society and infrastructure that developing countries will be the host who is committed to fully support 2017 AAGC of Indonesia, If you need further information regarding the event, you are most welcome to contact the following :

Address of the Permanent Secretariat : GENTA AUTO & SPORT Jl Petogogan I.Gang IV.No 5, Gandaria Utara, Kebayoran Baru, Jakarta Selatan 12140

Indonesia Phone: +62 21 7210202 Fax: +62 21 7235522

All competitor inquires should be attention to: Executive :Chairman Mrs.Mariachi Mobile Phone. +62 818 0886 6200 e-mail : [email protected] Secretary : Ms.Anastasia Ambar Mobile Phone. +62 856 9171 7588 e-mail : [email protected] I hope you will join us in celebrating our event at 2017 AAGC of INDONESIA, I am sure you will not be disappointed with the warm hospitality and warm welcome of the people you will receive in the city of Semarang,. I look forward to welcoming you to 2017 AAGC of Indonesia. Tjahyadi Gunawan Chairman




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EVENT INFORMATION

1.1. Map of Indonesia


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EVENT INFORMATION

1.2. Event Title

2017 ASIA AUTO GYMKHANA COMPETITION of INDONESIA, 1st Round of 2017 AAGC

1.3. Type of Event Gymkhana competition for car

1.4. Status Asian Zone Event and/or by invitiation within Asia-Pasific Region ASNs

1.5. AAGC Titles for which the Event counts 2017 AAGC The Best Team Of The Year

1.6. Titles for which the Event counts

2017 AAGC of Indonesia, Individual Qualifying

2017 AAGC of Indonesia, Individual Overall

2017 AAGC of Indonesia, Team

1.7. Event Date 21 – 22, July 2017

1.8. Venue Gymkhana Venue is located on Jl Pahlawan, in the center of Semarang, the capital of Central Java, and a 10-minute walk from the Official Hotel.Will be use single course which by closing public road with asphalt / tarmac surface

1.9. Supplementary Regulations The Suplement Regulations will be released on June 12, 2017 and it is the main draft. If you have any questions or suggestions, you are welcome to comment. The principle is generally fixed, but we can modify some details to make it perfect. The Event will be run in compliance with the International Sporting Code (and its appendices), the 2017 Asia Auto Gymkhana Competition General Regulation and the Supplement Regulations

1.10. Eligible Driver

Minimum age for driver is 18.

Driver must be the same nationality as the ASN he/she represents.

Driver must be nominated by the ASN of his nationality.

Driver must be the holder of at least an ASN License.

The total number of drivers in each event will be limited to 32.

Each ASN can nominate no more than two drivers for this event except the hosting ASN.

Hosting ASN may enter extra drivers in order to fill up remaining slots for both Individual and the Team Competition..


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EVENT INFORMATION

1.11. Eligible Car

6 (Six) show room cars will be provided by the Organiser to be exclusive use in this event.

The car will be used is TOYOTA ,type AGYA, hatcback sedan, 1200 cc, front wheel drive, manual transmission, right hand drive

Drivers will pick up their cars in rotating order each run. No switching of cars is allowed throughout the entire event, unless incur mechanic problem which comfirmed by the chief scrutineer and aproved by the COC and the Stewards.

1.12. Eligible Team

Each team is composed by two drivers with the same nationality and nominated by their representing ASN.

The team will be led by the ASN Delegate as team manager or his/her appointed representative (including the drivers)

In case an ASN doesn’t nominate a team to attend this event, two drivers from this country may create a private team, provided that their eligibilities are conditional to the no objection letter from their ASN. However this private team is not eligible to collect travel subsidies from the Organizer

1.13. Awards

The top six drivers in the individual qualify session will be awarded with Individual Trophy each.

The top four drivers in the individual knockout session will be awarded with Individual Trophy each.

The winner of the individual knockout session will also be awarded with 2,000 USD prize money.

The top four teams in the Team Competition will be awarded with Team Trophy each.

The winner in the Team Competition will also be awarded with 3,000 USD prize money.


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EVENT INFORMATION

2. ORGANISER’S CONTACT DETAILS

2.1. Organizer GENTA AUTO & SPORT

2.2. Permanent postal and Visitors Address

Permanent Office Address : GENTA AUTO & SPORT Jl Petogogan I.Gang IV.No 5, Gandaria Utara Kebayoran Baru, Jakarta Selatan 12140

Indonesia Hours of Operation : 09:00 – 17:00 hrs, Monday to Friday

2.3. Phone and Fax Number Telephone : +62 21 7210202 Fax : +62 21 7235522

2.4. Email and Internet Address

e-mail : [email protected] [email protected] Website www.gentaautosport.com

2.5. Headquarters

Hotel Ciputra Semarang Address : Jl Simpang Lima no. 1, Semarang, West Java, Indonesia Telephone : +62 24 844 9888 Fax : +62 24 844 2333 Open : Wednesday, 19 July till Sunday, 23 July 2017 Hours of Operation : 09:00 hrs – 19:00 hrs,

2.6. Key Official

Executive Chairman : Mrs. Mariachi Mobile Phone. +62 818 0886 6200 e-mail : [email protected] Secretary : Ms. Anastasia Ambar Mobile Phone. +62 856 9171 7588 e-mail : [email protected] Clerk of the Course : Mr. Vito Siagian Mobile Phone. +62 812 981 4423 e-mail : [email protected]

Directory Country Code : +62 Jakarta Area Code : +62 21 Semarang Area Code : +62 24







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EVENT INFORMATION

3. PROGRAMME AND CRITICAL DEADLINES

3.1. Schedule for before the week of the Event

Monday, 12 June 2017

09:00 hrs Entries open by email

[email protected] [email protected]

Supplementary Regulations published www.gentaautosport.com

Wednesday, 12 July 2017

24:00 hrs Entries closed

3.2. Schedule for the week of the Event

Wednesday, 19 July 2017

09:00 hrs Headquarters and

Official Notice Board opens Hotel Ciputra Semarang. Jl.Simpang Lima no.1 Semarang, Central Java, Indonesia

J

Thursday, 20 July 2017

17:00 hrs Pre Event Press Confrence Media Room

Friday, 21 July 2017

09:00 – 11:00 hrs Adminstration Checked Collection of Materials & Documents Headquarters

13:00 - 16:00 hrs Practice with the car to be used PRPP Semarang 13:00 hrs The Gymkhana Working Group Meeting Headquarters 16:00 hrs First Stewards Meeting Headquarters

17:00 hrs Drivers Briefing Headquarters 20:00 hrs Welcome Dinner Semarang City Hall






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EVENT INFORMATION

Saturday, 22 July 2017

08:00 hrs Individual Qualifying Session 1 Heat 1 & Heat 2 Auto Gymkhana Venue

10:30 hrs Individual Qualifying Session Heat 3 & Heat 4 Auto Gymkhana Venue 13:00 hrs Break 14:00 hrs Individual Knockout Sesion Auto Gymkhana Venue

19:00 hrs Opening Ceremonial Podium Ceremony 19:20 hrs Team Competition Session Auto Gymkhana Venue 23:00 hrs Prize Giving Individual Qualifying, Individual Overall & Team Podium Ceremony 23:30 hrs Post Event Press Confrence Auto Gymkhana Venue

Sunday, 23 July 2017

17:00 hrs Headquarters closes Headquarters

OFFICIAL NOTICE BOARD

1. Location: Headquarters

Time: Wednesday, 19 July till Sunday, 23 July, 2017

2. Location: Auto Gymkhana Venue Time: Friday, 21 July till Saturday, 22 July, 2017


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EVENT INFORMATION

4. ENTRY DETAILS

4.1. General Undertaking is defined as an experimental zone championship. Composed

This competition is defined as an experimental zone championship. It consists of several events that are a series of events in several countries and are only followed by national team drivers appointed by each single ASN event in one country or several individual events in various Countries and only followed by national teams nominated by each ASN..

4.2. Entrant’s Application

The number of driver entries for this event will be limited to 32, and two per ASN (except the hosting ASN).

The entry form will be sent to the Organiser via the ASN with its stamp and driver’s photo before the entry closing date on July 8th 2017.

4.3. Entry Fee

The entry fee for each ASN Team (2 drivers) is 100 USD .

5. ACCOMODATION AND TRANSPORTATION

5.1. Accommodation

Three nights free accommodation on 20-22 July 2017 for each ASN Team will be provided by the organizer. One room for ASN Delegate and one twin-bed room for the two drivers to share.

Any extra room for accompany personnel will be paid on their own at 60 USD/night Deluxe Room, include breakfast.

5.2. Officiall Hotel The official hotel is Hotel Ciputra Semarang located on jl. Simpang lima no.1, Semarang, near the Auto Gymkhana Venue, within a 10 minute walk.

5.3. Local Transportationn

Arrival & Departure local transfer between Ahmad Yani Internatioal Airport / Semarang City and the Official Hotel will be arrange by the organizer without charges.

The private trip local transportation will depend on Taxi at own expenses.

Attached flight schedule is need to be fulfilled and send to the organizer. Both the schedule flight from Jakarta to Semarang.

You should order direct flight from the International Airport Soekarno-Hatta Jakarta to Semarang before traveling to Indonesia

Shutle Bus from Hotel Ciputra Semarang to/from Gymkhana Venue every 30 minutes

5.4. Air ticket Subsidies

Only Two nominated drivers from each Asian Zone ASN will be subsidized.

The air ticket subsidy amount for each driver will be referring to the distance between Jakarta and the driver’s country. North East Asia Sub-Zone : 50% of the ticket fare and limited to 500 USD. Chinese Sub-Zone : 50% of the ticket fare and limited to 500 USD


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EVENT INFORMATION

South Asia Sub-Zone : 50% of the ticket fare and limited to 300 USD South East Asia Sub-Zone : 50% of the ticket fare and limited to 200 USD Oceania Sub-Zone : 50% of the ticket fare and limited to 300 USD

A copy of air ticket from driver’s country to Jakarta is need for receiving the subsidy.

Round trip from Jakarta to Semarang is on own expense. Daily direct flight to/from Jakarta Soekarno Hatta International Airport from/to Semarang, in 1 hr 10 mn flight time, and the airfare is around 37 USD, one way. Note: To continue International flight please take destination to Jakarta Soekarno-Hatta Intenational Airport, not to Jakarta Halim Perdanakusumah Airport destination.

6. LIST OF USEFUL FACTS AND SERVICES

6.1. VISA for visiting Indonesia:

For most Asians and some Pacific nationals are exempt from visa for visits to Indonesia, below is a list of countries whose are free from visa visits to Indonesia. Please contact the travel agency to ensure it and take care of it. If you need an official invitation letter or supporting document for VISA application, please contact us as soon as possible..

1. Arab Saudi; 14. Kyrgyzstan; 27. Selandia Baru (New Zealand)

2. Australia; 15. Korea (South Korea); 28. Singapura;

3. Bahrain; 16. Kuwait; 29. Sri Lanka;

4. Bangladesh; 17. Laos; 30. Taiwan (Chinese Taipei)

5. Brunei Darussalam; 18. Lebanon; 31. Thailand;

6. Fiji; 19. Macao (SAR); 32. Timor Leste;

7. Filipina; 20. Malaysia; 33. Turkmenistan;

8. Hongkong (SAR); 21. Mesir; 34. Uni Emirat Arab;

9. India; 22. Mongolia; 35. Tiongkok (China)

10. Jepang; 23. Myanmar; 36. Vietnam;

11. Kamboja; 24. Nepal; 37. Yordania.

12. Kazakhstan; 25. Papua Nugini;

13. Kepulauan Solomon; 26. Qatar;

6.2. Fact about Semarang City Is a city on the north coast of the island of Java, Indonesia. It is the capital and largest city of the province of Central Java. It has an area of 373.78 square kilometres (144.32 sq mi) and a population of approximately 1.8 million people, making it Indonesia's fifth most populous city and the fifth largest Indonesian city, after Jakarta, Surabaya, Bandung, and Medan

The city's name derives from the Javanese words "asem" and "arang" which literally translate to "scarce tamarind."

More a business than tourism destination, it nevertheless has its own charm with contrasting modern mid-rises, Dutch colonial architecture, Chinatown, and small "kampong" jutting against each other.

https://en.wikipedia.org/wiki/Java_(island)

https://en.wikipedia.org/wiki/Indonesia

https://en.wikipedia.org/wiki/Central_Java


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EVENT INFORMATION

The city's weather is hot and humid, so wear light-coloured cotton clothes. You do not need a long-sleeved shirt, instead a T-shirt and knee-long trousers are comfortable. However, some places such as mosques (masjid) and temples require polite dress such as long trousers/skirts. Hot pants/mini skirts will attract people's attention in ways you might not like and might be considered impolite.

Semarang is off the tourist trail and knowing even basic Javanese or Indonesian will be helpful (and courteous), although younger educated people can often speak some English.

Semarang's Airport is Achmad Yani International Airport, quite nearby from the city centre. Daily flights are available to many major cities in Indonesia. Garuda Indonesia, AirAsia, Citilink, Lion Air, and Sriwijaya Air fly to Jakarta daily. Wings Air, Sriwijaya Air, Garuda Indonesia, and AirAsia also has a daily flight to Surabaya. Wings Air are also provides daily flight to Denpasar- Bali. Lion Air has also expand their flight route from Semarang to Balikpapan and Banjarmasin in Kalimantan. Trigana Air/Kalstar and Indonesia Air Transport also flies daily to Pangkalanbun.

Semarang is also connected to international destinations Singapore by SilkAir and AirAsia, and Kuala Lumpur by AirAsia.

Borobudur Temple

About 60 km to the south of Semarang city is a Buddhist temple called Borobudur.

Borobudur is a Buddhist stupa and temple complex in Central Java, dating from the 8th century and a UNESCO World Heritage Site

This is one of world's truly great ancient monuments, the single largest Buddhist structure anywhere on earth, and few who visit fail to be taken by both the scale of place, and the remarkable attention to detail that went into the construction. Set as it is in the heart of the verdant Kedu Plain, the backdrop of mighty active volcanoes only enhances the sense of awe and drama.

Bank & Credit Card : Banks are open from Monday to Friday, 08:00 – 15:00 hrs.

Automatic Teller Machines operate 24 hours a day. Major credit cards are welcome in most places.

Currency : 1 USD ≈ 13.500,- IDR ( Indonesia Rupiah) The notes are: Rp.1000,- Rp.2000,- Rp. 5000,- , Rp.

10.000,- Rp.20.000,- Rp. 50.000,- and Rp. 100.000,- The coins are : Rp. 100,- Rp. 200,- Rp. 500,-

Rp. 1000,- Airport : Ahmad Yani International Airport is 40 minutes driving

from or to the Semarang City center Officiall Hotel: All participants will stay at the Official Hotel near the Auto

Gymkhana Venue within a 10 minute walk. Power : 220 –240 volts Driving : Driving on the left hand side of the road.


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EVENT INFORMATION

6.3. Weather Climate : Indonesia has largely equatorial tropical climate tempered

by trade winds. There are only two seasons, the dry Season between June and October, and the rainy season from November to March.

Temperature Day Time: Maximum 32 degree Celsius, minimum 24 degree Celsius Sunrise : Average for the months of July 05:30 hours. Sunset : Average for the months of July 18:00 hours.