evoting presentation new

7/31/2019 Evoting Presentation New

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e-Voting


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Voting through an electronic systemwhere shareholders can cast theirvote on resolutions of companies as

per extant rules and regulationswithout having the necessity ofsending their votes through post.

e-Voting


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Section 192A of Companies(Amendment) Act, 2000

Postal Ballot Rules,2001

Ministry of Corporate Affairs (MCA)

Circular No. 21/2011 dated May 2,2011

Legal Framework


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Road Map of e-Voting system of NSDL

MCA authorised NSDL for providing e-Votingfacility - May 2, 2011

NSDL developed e-Voting system - July 1,2011.

Obtained the STQC certificate from STQC

Directorate, Department of InformationTechnology, Ministry of Communications & IT,Government of India -January 19, 2012.

Home page of e-Voting system launched-January 25, 2012


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Launch the Internet Browser and type the following

address in the address bar www.eVoting.nsdl.com andclick on Enter. The Home screen will be displayed.

Select the Issuer/R&T Agent Login as shown below.

Login to e-Voting website (Issuer/R&T Agent):

Click


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Login Screen:

After selecting the Issuer/R&T Agent login the following

screen would appear.

Issuer/R&T Agent Login:


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Login Details:Enter User Id and select the Use Certificate Check

Box and click on Login Button.


Click


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Digital Signature Certificate:

An option to select the DSC of the user will be

displayed. Select the Digital Certificate of the userwhich is mapped for the e-Voting system and click on

OK button.


Click


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On successful Login the following screen will be

displayed.



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Register eVoting Details:

Select E-Voting icon and click on the Register

eVoting Details as shown below.


Click


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Enter the eVoting details as shown below.



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Resolution upload:

Issuer/R&T Agent may upload the consolidated resolution

file (viz., .pdf, .doc, etc.,) as shown below. Issuer/R&T Agentmay also add single or more resolution(s) by clicking on

Add button as shown below.


Click

Click


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EVEN:

After adding the resolution click on Submit button. A

confirmation message shall be displayed. Click on OK tocreate an E Voting Event Number (EVEN) for the given

eVoting cycle as shown below. Kindly make note of the

EVEN generated for e.g. 10378 as shown in the screen

below.



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Upload of Shareholder Registration File:

After successful generation of EVEN, Issuer/R&T Agent

has to upload the shareholder registration file fromUpload Shareholder Registration File option in E-

Voting module as shown below.


Click


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Click on Browse button and select the path of the file to

be uploaded from your computer as shown below.


Click


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Click on Submit button after selecting the particular

file, this will generate a Process Id as shown below.


Click


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The Process Id is generated after successful upload of

file (for e.g. 1111298) as shown below.



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Download the response file of the file uploaded by using

the process id generated by selecting Download

Response File in E-Voting module as shown below.


Click


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Select the file to be downloaded by clicking on the same

as shown in the screen below.


Click


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User Profile:

Select User Profile icon and click on the Update

Contact Details to view/modify contact details as shown

below.


Click


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The following screen will be displayed. Enter the contact

details i.e. Mobile Number or Email ID which Issuer/R&T

Agent wishes to modify and click on the Submit button

as shown below.



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The following screen is displayed Details updated

successfully on successful updation.



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View/Modify eVoting Details:

To view/modify eVoting details click on View/Modify E-

Voting Details in e-Voting icon as shown below.


Click


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The following screen will be displayed. Select the EVEN

which Issuer/R&T wishes to view/modify as shown below.


Click


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Issuer/R&T Agent can view/modify e-Voting Details of

an EVEN before the Voting Start Date as shown below.

Enter the details which Issuer/R&T Agent wishes to

modify and click on Update button as shown below.


Click


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Click on OK button to confirm the modification of

EVEN as shown below.


Click

Click


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Upon confirmation, the message Evoting Cycle is

updated successfully will be displayed as shown

below.



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News & Results:

Select News & Results icon to view News & Results if

any, details as shown below.


Click


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Login to e-Voting website

(Shareholders):


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Launch the Internet Browser and type the following URL in

the address bar www.eVoting.nsdl.com and click on

Enter. The Home screen will be displayed. Select the

Shareholder Login as shown below.

Login to e-Voting website (Shareholders):

Click


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Login Screen:

After selecting the Shareholder login as shown above the

following screen would appear.

Shareholders Login:


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Login Details:

Enter User Id and Password and click on Login

button as shown below.

Shareholders Login:

Click


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On successful login the following screen will be displayed.

The system will prompt the User to change password on

first login. Further, User shall select the Security

Question from the drop down list and enter the answer

in Answer field. This security question shall be used in

case user forgets the password. An email shall be sent to

the email id registered with the evoting platform. User

may also modify the Mobile Number and Email ID andclick on Confirm button as shown below.

Shareholders Login:

Click


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After changing the password the following screen will be

displayed.

Shareholders Login:

S


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The following screen will be displayed with active evoting

cycles. User may select the evoting cycle for voting by

clicking on the hyperlink of EVEN (E Voting Event

Number) as shown below.

Shareholders Login:

Click

Sh h ld L i


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After selecting the EVEN, the details of the EVEN shall be

displayed. The user has an option to vote a resolution

during the voting start and end date. The user shall cast

the vote for a resolution of the EVEN by selecting the

option for/against as shown below and click on submit.

(The system shall then prompt for confirmation on the

screen as shown below). In case vote is not to be casted

for a resolution then select Reset button.

Shareholders Login:

Select the

option

Click

Sh h ld L i


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Click on Confirm button to confirm the caste of vote as

shown below

Shareholders Login:

Click

Sh h ld L i


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Upon confirmation, the message Vote cast

successfully will be displayed as shown below.

Shareholders Login:

Sh h ld L i


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User Profile:

User Profile is the user interface which provides

the following facilities to the user

View/Update Contact detailsChange Security question

Change Password

Shareholders Login:

Sh h ld L i


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View/Update Contact details:

Go to User Profile icon as shown below and click on

the Update Contact Details to view contact details i.e.Mobile No. and Email ID, as available on the website.

Click

Shareholders Login:

Sh h ld L i


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To modify the aforesaid contact details click on

Submit after modifying the contact details, it will

display Details updated successfully as shown below.

Click

Shareholders Login:

Sh h ld L i


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A confirmation dialogue will be displayed Details

updated successfully as shown below.

Shareholders Login:

Shareholders Login


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Set Security Question:

Go to User Profile icon and click on the Change

Security Question to change the security questionwhich will be prompted in the instance of Forgot

password as shown below.

Click

Shareholders Login:

Shareholders Login:


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Select the Security Question from the drop down and

enter the answer in the Answer field for that

particular question. Click on Update button as shown

below.

Shareholders Login:

Shareholders Login:


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Shareholders Login:

Shareholders Login:


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A confirmation dialogue will be displayed Details

updated successfully as shown below.

Shareholders Login:


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Change Password:

Select User Profile icon and click on the Change

Password as shown below.

Click

Shareholders Login:


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Enter the existing password in the Old Password field.

Enter new password in the New Password and

Confirm New Password fields and click on Change

button to change the password as shown below. Kindly

ensure that the password has minimum 8 characters

consisting of alphanumeric and special characters.

Click

Shareholders Login:

Shareholders Login:


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News & Results:

Go to News & Results icon to view News & Results if

any, details as shown below.

Click

Shareholders Login:


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Login to e-Voting website(Scrutinizer) :

Scrutinizer Login:


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Click

Scrutinizer Login:

Scrutinizer Login:


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Click

Scrutinizer Login:

Scrutinizer Login:


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Scrutinizer Login:

Scrutinizer Login:


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Click

Scrutinizer Login:

Scrutinizer Login:


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Click

Scrutinizer Login:

Scrutinizer Login:


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Click

Scrutinizer Login:


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Advantages For Companies

Faster voting process

Reduce administrative cost.

Accurate counting of votes

Availability of voting details


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Advantages For Shareholders

Ability to take part in decision makingprocess.

Ease of voting.

No scope for invalid votes.

Transparent process


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THANK YOU

evoting presentation new

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