evolving authorities in libraries and archives utah library association 26 april 2012 robert l....

Evolving Authorities in Libraries and Archives

Utah Library Association26 April 2012Robert L. Maxwell

Chair, Special Collections and Formats Catalog Department,

Brigham Young University

RDA

• RDA = Resource Description and Access, published June 2010

• Available online: http://www.rdatoolkit.org/– license model, price depends on number of users

• Available in print: http://www.alastore.ala.org/– purchase price: $150

• AACR2 is no longer being developed

RDA “Day One”

• What does “implementation” mean?• “Day One” = March 31, 2013– After “day one,” AACR2 authority records may no

longer be entered in the LC/NACO Authority File (authorities.loc.gov)

– No similar “day one” for bibliographic records– “Day one” does not mean that you can’t do RDA

cataloging before March 31, 2013. To the contrary ...

RDA and Authorities

• RDA allows for a much more robust authority record than AACR2 did.

• RDA recognizes the “family” entity• RDA paves the way for a linked data structure

in the database (entity-relationship)

More Robust Authority Records

• New Elements– Discrete elements for attributes of entities• Dates• Gender• Places associated with the entity• Language of the entity• Affiliations/Associations of the entity• Profession/Occupation/Field of activity• Work/Expression related attributes

Dates - 046 field

• No Indicators• Subfields– ‡ f - Birth date (NR)– ‡ g - Death date (NR)– ‡ k - Beginning or single date created (NR)– ‡ l - Ending date created (NR)– ‡ s - Start period (NR)– ‡ t - End period (NR)

Dates: Description of a Person046 ‡f 17310602 ‡g 18020522040 ‡a DLC ‡b eng ‡c DLC ‡d DLC ‡d PPi-MA ‡d UPB ‡e rda100 1 ‡a Washington, Martha, ‡d 1731-1802370 ‡a New Kent County, Va. ‡b Mount Vernon, Va.375 ‡a female 377 ‡a eng400 1 ‡a Dandridge, Martha, ‡d 1731-1802400 1 ‡a Custis, Martha, ‡d 1731-1802670 ‡a Martha Washington’s benediction, [1948], ©1948670 ‡a Britannica online, 9 August 2011 ‡b (Martha Washington, née Martha Dandridge, also called Martha Custis (1749-1759), born June 2, 1731, New Kent County, Virginia; died May 22, 1802, Mount Vernon, Virginia; American first lady and wife of George Washington)

Dates: Description of a Person046 ‡f 1976~ ‡g 2003-12-12 ‡2 edtf100 0 ‡a Keiko, ‡d approximately 1976-2003373 ‡a Marineland374 ‡a Actor375 ‡a male670 ‡a Free Willy, 1993: ‡b credits (Keiko as Willy)670 ‡a Wikipedia, 3 August 2011 ‡b (Keiko; born approximately 1976, died December 12, 2003; male orca actor who starred in the film Free Willy; captured near Iceland in 1979, later sold to Marineland in Ontario; performed in parks in North America)

Dates: Description of a Person010 ‡a n 50035187 046 ‡f 19250527 ‡g 20081026100 1 ‡a Hillerman, Tony370 ‡a Sacred Heart, Okla. ‡e Albuquerque, N.M.374 ‡a Author ‡a Journalist ‡a Educator375 ‡a male377 ‡a eng400 1 ‡a Hillerman, Anthony Grove670 ‡a Kilroy was there, 2004: ‡b title page (Tony Hillerman) 670 ‡a New York times, via WWW, October 27, 2008 ‡b (Tony Hillerman; born Anthony Grove Hillerman, May 27, 1925, Sacred Heart, Okla.; died Sunday [October 26, 2008], Albuquerque, aged 83; his lyrical, authentic, and compelling mystery novels set among the Navajos of the Southwest blazed innovative trails in the American detective story)

Dates: Description of a Family046 ‡s 1944100 3 ‡a Osmond (Family : ‡d 1944- : ‡g Osmond, Olive, 1925-2004)376 ‡a Family ‡b Osmond, Olive, 1925-2004 ‡b Osmond, George, 1917-2007400 3 ‡a Osmond (Family : ‡d 1944- : ‡g Osmond, George, 1917-2007) 500 1 ‡w r ‡i Progenitor: ‡a Osmond, Olive, ‡d 1925-2004500 1 ‡w r ‡i Progenitor: ‡a Osmond, George, ‡d 1917-2007667 ‡a SUBJECT USAGE: This heading is not valid for use as a subject; use a family name heading from LCSH.670 ‡a Osmond family blog, 28 September 2011 ‡b (first organized by Alan Osmond, but contributed to by all members of the Osmond family)670 ‡a Wikipedia, 28 September 2011 ‡b (The Osmonds, American family musical group; members of the family include descendants of Olive Osmond (1924-2004) and George Osmond (1917-2007); members perform in singing groups including The Osmonds; Donny & Marie; and The Osmonds—The Second Generation)670 ‡a FamilySearch, 28 September 2011 ‡b (Olive & George Osmond, married 1 December 1944 in Salt Lake City, Utah)678 ‡a Utah family prominent in the entertainment business, including the singing groups The Osmonds; Donny & Marie; and The Osmonds—The Second Generation.

Dates: Description of a Family046 ‡s 19170717100 3 ‡a Windsor (Royal house : ‡d 1917- : ‡c Great Britain)370 ‡f Great Britain376 ‡a Royal house500 3 ‡w a ‡a Saxe-Coburg and Gotha (Royal house : ‡d 1901-1917 : ‡c Great Britain)667 ‡a SUBJECT USAGE: This heading is not valid for use as a subject; use a family name heading from LCSH.670 ‡a The women of Windsor, 2006: ‡b page 20 (proclamation issued 17 July 1917 by George V “declaring that the Name of Windsor is to be borne by His Royal House and Family and relinquishing the use of all German Titles and Dignities” including the name Saxe-Coburg and Gotha)670 ‡a Britannica academic edition, 5 September 2011 ‡b (house of Windsor, formerly (1901–17) Saxe-Coburg-Gotha, or Saxe-Coburg and Gotha, the royal house of the United Kingdom, which succeeded the house of Hanover on the death of its last monarch, Queen Victoria, on Jan. 22, 1901)

Dates: Description of a Corporate Body

046 ‡s 200001110 2 ‡a FedEx Corporation370 ‡e Memphis, Tenn.372 ‡a Shipping377 ‡a eng410 2 ‡a FedEx (Firm)510 2 ‡w a ‡a FDX Corporation670 ‡a Annual report, 2001: ‡b title page (FedEx Corporation, Memphis, TN) page 2 of cover (FedEx)670 ‡a FedEx Corporation, via WWW, 5 May 2012 ‡b (Company founded as Federal Express in 1971; the corporation was created in 1998 as FDX Corporation and became FedEx Corporation in January 2000. Headquarters in Memphis, Tenn.)678 1 ‡a This company was founded in 1971 as Federal Express; the corporation was created in 1998 as FDX Corporation and became FedEx Corporation in January 2000.

Dates: Description of a Corporate Body

046 ‡s 20100621 ‡t 20100626111 2 ‡a Hot Quarks (Workshop) ‡d (2010 : ‡c La Londe-les-Maures, France)368 ‡a Workshop370 ‡e La Londe-les-Maures, France400 1 ‡a HQ ’10 ‡d (2010 : ‡c La Londe-les-Maures, France)411 2 ‡a Workshop for Young Scientists on the Physics of Ultrarelativistic Nucleus-nucleus Collisions ‡n (4th : ‡d 2010 : ‡c La Londe-les-Maures, France)670 ‡a Hot Quarks 2010, 2011, viewed on April 25, 2011: ‡b main home page (Hot Quarks 2010; HQ ’10) title page of ebook (Hot Quarks 2010) preface (The 4th Workshop for Young Scientists on the Physics of Ultrarelativistic Nucleus-nucleus Collisions (Hot Quarks 2010) was held in La Londe-Les-Maures, France, from June 21-26, 2010)

Dates: Description of a Work046 ‡k 1314 ‡l 1321100 0 ‡a Dante Alighieri, ‡d 1265-1321. ‡t Divina commedia380 ‡a Epic poem400 0 ‡a Dante Alighieri, ‡d 1265-1321. ‡t Divine comedy500 0 ‡w r ‡i Contains (work): ‡a Dante Alighieri, ‡d 1265-1321. ‡t Inferno 500 0 ‡w r ‡i Contains (work): ‡a Dante Alighieri, ‡d 1265-1321. ‡t Purgatorio 500 0 ‡w r ‡i Contains (work): ‡a Dante Alighieri, ‡d 1265-1321. ‡t Paradiso 670 ‡a Appunti sparsi per un commento alla Divina commedia, 1977670 ‡a Islam and the Divine comedy, 1977670 ‡a Literature resource center (online), 15 April 2010 ‡b (Divine comedy, Divina commedia, in three parts, Inferno, Purgatorio, and Paradiso; Inferno completed 1314, Paradiso completed in 1321)

Gender - 375 field

• No Indicators• Subfields– ‡ a - Gender (R)– ‡ s - Start period (NR)– ‡ t - End period (NR)

Gender: Description of a Person046 ‡f 1976~ ‡g 2003-12-12 ‡2 edtf100 0 ‡a Keiko, ‡d approximately 1976-2003373 ‡a Marineland374 ‡a Actor375 ‡a male670 ‡a Free Willy, 1993: ‡b credits (Keiko as Willy)670 ‡a Wikipedia, 3 August 2011 ‡b (Keiko; born approximately 1976, died December 12, 2003; male orca actor who starred in the film Free Willy; captured near Iceland in 1979, later sold to Marineland in Ontario; performed in parks in North America)

Places - 370 field

• No Indicators• Subfields– ‡ a - Place of birth (NR)– ‡ b - Place of death (NR)– ‡ c - Associated country (R)– ‡ e - Place of residence/headquarters (R)– ‡ f - Other associated place (R)– ‡ g - Place of origin of work (R)– ‡ s - Start period (NR)– ‡ t - End period (NR)

Places: Description of a Person046 ‡f 17310602 ‡g 18020522040 ‡a DLC ‡b eng ‡c DLC ‡d DLC ‡d PPi-MA ‡d UPB ‡e rda100 1 ‡a Washington, Martha, ‡d 1731-1802370 ‡a New Kent County, Va. ‡b Mount Vernon, Va.375 ‡a female 377 ‡a eng400 1 ‡a Dandridge, Martha, ‡d 1731-1802400 1 ‡a Custis, Martha, ‡d 1731-1802670 ‡a Martha Washington’s benediction, [1948], ©1948670 ‡a Britannica online, 9 August 2011 ‡b (Martha Washington, née Martha Dandridge, also called Martha Custis (1749-1759), born June 2, 1731, New Kent County, Virginia; died May 22, 1802, Mount Vernon, Virginia; American first lady and wife of George Washington)

Places: Description of a Family046 ‡s 19170717100 3 ‡a Windsor (Royal house : ‡d 1917- : ‡c Great Britain)370 ‡f Great Britain376 ‡a Royal house500 3 ‡w a ‡a Saxe-Coburg and Gotha (Royal house : ‡d 1901-1917 : ‡c Great Britain)667 ‡a SUBJECT USAGE: This heading is not valid for use as a subject; use a family name heading from LCSH.670 ‡a The women of Windsor, 2006: ‡b page 20 (proclamation issued 17 July 1917 by George V “declaring that the Name of Windsor is to be borne by His Royal House and Family and relinquishing the use of all German Titles and Dignities” including the name Saxe-Coburg and Gotha)670 ‡a Britannica academic edition, 5 September 2011 ‡b (house of Windsor, formerly (1901–17) Saxe-Coburg-Gotha, or Saxe-Coburg and Gotha, the royal house of the United Kingdom, which succeeded the house of Hanover on the death of its last monarch, Queen Victoria, on Jan. 22, 1901)

Places: Description of a Corporate Body


Places: Description of a Work046 ‡k 1495˜ ‡l 1497 ‡2 edtf100 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Last supper370 ‡g Milan, Italy373 ‡a Santa Maria delle Grazie (Church : Milan, Italy) 380 ‡a Mural400 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Cenacolo400 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Ultima cena400 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Dernier souper400 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Cene670 ‡a Leonardo, c1999: ‡b t.p. (L’ultima cena)670 ‡a Le dernier souper et ses anges copieurs, c1993670 ‡a Oxford art online, 16 June 2010 ‡b (Leonardo da Vinci: Last Supper (begun c. 1495, completed 1497), tempera mural, S Maria delle Grazie, Milan)670 ‡a Leonardo : il Cenacolo svelato = the Last Supper unveiled = la Cene dévoilée, 2011678 ‡a Fresco depicting the Last Supper as told in the Gospel of John, begun about 1495 by Leonardo da Vinci in the monastery of Santa Maria delle Grazie in Milan, Italy.

Language - 377 field

• No Indicators• Subfields– ‡ a - Language code (R)

Language: Description of a Person

100 1 ‡a Leite Sobrinho, Joao Benedito Pereira375 ‡a male377 ‡a por400 1 ‡a Pereira Leite Sobrinho, Joao Benedito400 1 ‡a Sobrinho, Joao Benedito Pereira Leite670 ‡a Regiao noroeste do Estado de Mato Grosso, 1992: ‡b page 5 (Joao Benedito Pereira Leite Sobrinho)

Language: Description of a Corporate Body

110 2 ‡a Nichigai Asoshietsu370 ‡c Japan ‡e Tokyo, Japan377 ‡a jpn410 2 ‡a 日外アソシエーツ667 ‡a Non-Latin script reference not evaluated.670 ‡a Sakuhinmei kara hikeru Nihon jido bungaku zenshu annai, 2006: ‡b title page ( 日外アソシエーツ = Nichigai Asoshietsu; in Tokyo)

Language: Description of an Expression

046 ‡k 2007100 1 ‡a Rowling, J. K. ‡t Harry Potter and the prisoner of Azkaban. ‡l Arabic336 ‡a text ‡2 rdacontent377 ‡a ara400 1 ‡a Rowling, J. K. ‡t Hari Butir wa-sajin Azkaban400 1 ‡a Rowling, J. K. ‡t ازكابان وسجين بوتر هاري667 ‡a Non-Latin script reference not evaluated.670 ‡a Hari Butir wa-sajin Azkaban, 2007: ‡b t.p. ( بوتر هاري

ازكابان (وسجين

Affiliations/Associations- 373 field

• No Indicators• Subfields– ‡ a - Associated group (R) – ‡ s - Start period (NR) – ‡ t - End period (NR)

Affiliation: Description of a Person046 ‡f 1976~ ‡g 2003-12-12 ‡2 edtf100 0 ‡a Keiko, ‡d approximately 1976-2003373 ‡a Marineland374 ‡a Actor375 ‡a male670 ‡a Free Willy, 1993: ‡b credits (Keiko as Willy)670 ‡a Wikipedia, 3 August 2011 ‡b (Keiko; born approximately 1976, died December 12, 2003; male orca actor who starred in the film Free Willy; captured near Iceland in 1979, later sold to Marineland in Ontario; performed in parks in North America)

Associated Institution: Description of a Work

046 ‡k 1495˜ ‡l 1497 ‡2 edtf100 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Last supper370 ‡g Milan, Italy373 ‡a Santa Maria delle Grazie (Church : Milan, Italy) 380 ‡a Mural400 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Cenacolo400 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Ultima cena400 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Dernier souper400 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Cene670 ‡a Leonardo, c1999: ‡b t.p. (L’ultima cena)670 ‡a Le dernier souper et ses anges copieurs, c1993670 ‡a Oxford art online, 16 June 2010 ‡b (Leonardo da Vinci: Last Supper (begun c. 1495, completed 1497), tempera mural, S Maria delle Grazie, Milan)670 ‡a Leonardo : il Cenacolo svelato = the Last Supper unveiled = la Cene dévoilée, 2011678 ‡a Fresco depicting the Last Supper as told in the Gospel of John, begun about 1495 by Leonardo da Vinci in the monastery of Santa Maria delle Grazie in Milan, Italy.

Field of Activity - 372 field

• No Indicators• Subfields– ‡ a - Field of activity (R) – ‡ s - Start period (NR) – ‡ t - End period (NR)

Field of Activity: Description of a Person

046 ‡f 18721012 ‡g 19580826100 1 ‡a Alvarez Quintero, Serafin, ‡d 1871-1938372 ‡a Comedy ‡a Drama374 ‡a Writer375 ‡a male377 ‡a spa400 1 ‡a Quintero, Serafin Alvarez, ‡d 1871-1938670 ‡a El ojito derecho, 2007: ‡b title page (Serafin y Joaquin Alvarez Quintero)670 ‡a Hispánica, 2003: ‡b micropedia, page 41 (Alvarez Quintero, Serafin, 1871-1938, Spanish author of comedy and drama)

Field of Activity: Description of a Corporate Body


Profession/Occupation - 374 field

• No Indicators• Subfields– ‡ a - Occupation (R) – ‡ s - Start period (NR) – ‡ t - End period (NR)

Profession/Occupation: Description of a Person

046 ‡f 18721012 ‡g 19580826100 1 ‡a Alvarez Quintero, Serafin, ‡d 1871-1938372 ‡a Comedy ‡a Drama374 ‡a Writer375 ‡a male377 ‡a spa400 1 ‡a Quintero, Serafin Alvarez, ‡d 1871-1938670 ‡a El ojito derecho, 2007: ‡b title page (Serafin y Joaquin Alvarez Quintero)670 ‡a Hispánica, 2003: ‡b micropedia, page 41 (Alvarez Quintero, Serafin, 1871-1938, Spanish author of comedy and drama)

Form of Work - 380 field

• No Indicators• Subfields– ‡ a - Form of work (R)

Form of Work046 ‡k 1314 ‡l 1321100 0 ‡a Dante Alighieri, ‡d 1265-1321. ‡t Divina commedia380 ‡a Epic poem400 0 ‡a Dante Alighieri, ‡d 1265-1321. ‡t Divine comedy500 0 ‡w r ‡i Contains (work): ‡a Dante Alighieri, ‡d 1265-1321. ‡t Inferno 500 0 ‡w r ‡i Contains (work): ‡a Dante Alighieri, ‡d 1265-1321. ‡t Purgatorio 500 0 ‡w r ‡i Contains (work): ‡a Dante Alighieri, ‡d 1265-1321. ‡t Paradiso 670 ‡a Appunti sparsi per un commento alla Divina commedia, 1977670 ‡a Islam and the Divine comedy, 1977670 ‡a Literature resource center (online), 15 April 2010 ‡b (Divine comedy, Divina commedia, in three parts, Inferno, Purgatorio, and Paradiso; Inferno completed 1314, Paradiso completed in 1321)

Form of Work046 ‡k 1495˜ ‡l 1497 ‡2 edtf100 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Last supper370 ‡g Milan, Italy373 ‡a Santa Maria delle Grazie (Church : Milan, Italy) 380 ‡a Mural400 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Cenacolo400 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Ultima cena400 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Dernier souper400 0 ‡a Leonardo, ‡c da Vinci, ‡d 1452-1519. ‡t Cene670 ‡a Leonardo, c1999: ‡b t.p. (L’ultima cena)670 ‡a Le dernier souper et ses anges copieurs, c1993670 ‡a Oxford art online, 16 June 2010 ‡b (Leonardo da Vinci: Last Supper (begun c. 1495, completed 1497), tempera mural, S Maria delle Grazie, Milan)670 ‡a Leonardo : il Cenacolo svelato = the Last Supper unveiled = la Cene dévoilée, 2011678 ‡a Fresco depicting the Last Supper as told in the Gospel of John, begun about 1495 by Leonardo da Vinci in the monastery of Santa Maria delle Grazie in Milan, Italy.

Plans for the LC/NACO Authority File

• Conversions Before “Day One”– Automated conversions (selected examples)• Spell out “Dept.” in corporate body records• Spell out certain abbreviations such as “Jan.” “Feb.” etc.

in cataloger additions to headings• Convert Bible headings to RDA form, e.g.

– Bible. O.T. Genesis => Bible. Genesis– Bible. N.T. => Bible. New Testament

• Change “Koran” to “Qur’an”


• Conversions before “Day One”– Automated conversions (selected examples)• In personal name headings

– “b. 1800” => “1800-”– “d. 1950” => “-1950”– “fl. 1760-1790” => “active 1760-1790”– “ca. 1890” => “approximately 1890”

• In musical work headings– “arr.” => “arranged”– “violoncello” => “cello”


• Before “Day One” Conversions– Mark certain records as unusable in RDA without

manual review• Treaties• Expression access points with multiple languages

(“Spanish & English” “Polyglot”)• Personal names with Subfield ‡c

– Austin, Alan, ǂc violinist– Hamilton, Paul, ǂc D. Phil.


• Schedule for these changes not set yet.• Extent of the changes not set yet– Original plan was to convert the entire authority

file to RDA– Current plan may only convert parts - still under

discussion

Questions?

Feel free to contact me

[email protected]

evolving authorities in libraries and archives utah library association 26 april 2012 robert l....

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