event survival for board members
TRANSCRIPT
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•The Identity Crisis•The Money Pit•The 100/0 rule•The Fumble•Failure to Finish
FIVE LANDMINES TO AVOID
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Board of Directors
Event Chair
Donations (Sponsors,
auction)
Decorations and
Entertainment
Event Logistics
PR/Marketing
Staff
STRUCTURE IS KEY
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• Fundraiser vs. Friendraiser• Does event still fit your mission?• Sacred Cow?- Why continue?
• Return on investment of- Staff time- Volunteer effort- Community resources
POINTS TO CONSIDER
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T HE MONE Y P IT
Income
Tables 10,000.00$
Sponsorships/Ads 14,000.00$
Donations 6,000.00$
Live Auction 10,000.00$
Silent Auction 10,000.00$
Ticket sales 12,000.00$ Total Income 62,000.00$
ExpensesFood 6,500.00$
beverages 1,750.00$ Misc 2,500.00$
Decoration 2,500.00$ Rentals 6,250.00$ Printing 2,500.00$
Entertainment 1,500.00$ Total Expenses 23,500.00$
Net Income 38,500.00$
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Board of Directors
Event Chair
Donations (Sponsors,
auction)
Decorations and
Entertainment
Event Logistics
PR/Marketing
Staff
THE DECISION TREE
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• Create a dated binder with sections for….- Budget
• Quotes from all vendors- Sponsors and key benefits- List of auction items including purchase
price and donor information- Major donors including table sponsors
• Attendee list- Copies of all collaterals
YEAR OVER YEAR
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THE DEBRIEF
• What went well?• What went wrong?• Look at every detail of the budget• Who is doing any “follow ups and throughs”?- Potential board members- Press outreach with final numbers
• What numbers to report?
• The “confidential” discussions- How did the committee do?- Are there changes that need to be made?
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• Rule of thirds- 150 guests = 50 items- 1/3rd value = starting bid
• Rule of half- 50% of your guests will actually bid- Most items will go for 50% of their value- No item should be less than 50% of ticket value
• Bundle, bundle, bundle• No bundle – create an opportunity drawing for smaller
items
OBEY THE “RULES”