event fee schedule 2017-18 - parks...

Event Fee Schedule

2017/18 - 2018/19

Document Version 1.0, 2017Date Approved 13 July 2017Approving Body Chief Executive OfficerAccountable Officer Chief Financial OfficerNext Review June 2018

Event Fee Schedule of 3029

Contents

Legislation and delegations framework for event permits................................................................3

Table 1. Summary of legislative framework including relevant delegations..................................3

General Conditions............................................................................................................................5

Bookings and payments.................................................................................................................5

Late application fees......................................................................................................................5

Deposits and cancellations............................................................................................................5

Bonds.............................................................................................................................................5

Supervision fees.............................................................................................................................5

Equipment hire..............................................................................................................................5

Advertising.....................................................................................................................................6

Cleaning fee...................................................................................................................................6

GST................................................................................................................................................6

Exclusivity of access to event location...........................................................................................6

Permitted activities........................................................................................................................6

Which event fee schedule applies to my event?...............................................................................7

Table 2. Which fee schedule applies to my event?........................................................................7

Schedule 1: Community Events.........................................................................................................8

Eligibility Criteria for Community Event Permit Fees.....................................................................8

Schedule 2: Recreational activity events – Parks and Reserves.......................................................12

Schedule 3: Recreational activity events – Bays and Waterways.....................................................15

Schedule 4: Weddings and private events.......................................................................................17

Schedule 5: Site Hire........................................................................................................................21

Schedule 6: Venue Hire...................................................................................................................28


Legislation and delegations framework for event permits

Table 1. Summary of legislative framework including relevant delegations

Land Tenure Act or Regulation

Relevant section or regulation

Delegating authority

National Parks National Parks Regulations 2013

Regulation 69 Secretary of Department of Environment, Land, Water and Planning

State Forests Forests Act 1958

Section 52(1) Minister for Energy, Environment and Climate Change

Crown Land Reserves – Where Parks Victoria is committee of management

Crown Land (Reserves) Act 1978

Section 17(2) Committee of Management

Crown Land Reserves – Where Parks Victoria is NOT committee of management

Crown Land (Reserves) Act 1978

Section 17B Secretary of Department of Environment, Land, Water and Planning

Metropolitan Parks Crown Land (Reserves) (Metropolitan Parks) Regulations 2011

Regulation 14;Regulation 29;Regulation 30;Regulation 31

Minister for Energy, Environment and Climate Change

Reservoir Parks Reservoir Parks Lease (PV and Melbourne Water Corporation)

Lease condition 6.1(b)

Board of Parks Victoria

Waterways Water Industry (Waterways Land) Regulations 2013

Regulation 5 Board of Parks Victoria acting as Waterways Manager

Ports Port Management Act 1995

Section 44B Board of Parks Victoria as Port Manager


General Conditions

Bookings and payments

Full payment of event permit fees is required prior to the event permit being issued. Bookings are not confirmed until payment has been received.

Bookings must be made at least 21 calendar days prior to the proposed event date.

Late application fees

A late application fee will be applied to any application submitted within 21 calendar days of the proposed event date.

Deposits and cancellations

A non-refundable deposit will be charged by Parks Victoria where an event is cancelled by the Permittee 30 days or more prior to the event date.

No refund will be provided where a cancellation is made within 30 days of the event date, except where the cancellation has been made by Parks Victoria in the interest of public safety.

Bonds

Where considered appropriate a bond should be collected to encourage responsible use of the event location and accountability for the protection of the physical environment and/or park assets.

The amount of the bond shall be set at the discretion of the host park.

Supervision fees

Some events, due to the nature of the activity involved, or the size of the event, will require ranger supervision. The decision whether an event requires ranger supervision will be made by Parks Victoria.

Where supervision is deemed necessary an hourly supervision fee will be applied. Supervision fees have been calculated on a cost-recovery basis.

Equipment hire

Various parks have event related equipment available for hire by the public. Hire fees apply to use of this equipment and are specified in the various fee schedules in this document.

Information on what equipment is available for hire can be obtained by contacting the host park, or alternatively by calling 13 19 63.


Advertising

All advertising costs incurred by Parks Victoria on behalf of an event will be on-charged to the Permittee in full.

Cleaning fee

Where hire equipment is not returned in the condition in which it was provided to the Permittee a cleaning fee will be applied.

Where the cost of cleaning or repair of the hire equipment exceeds the cleaning fee, any bond provided will be used to recover this amount.

Goods and Services Tax - GST

All fees and charges are inclusive of GST.

Exclusivity of access to event location

The provision of an event permit does NOT confer exclusive access to the event location unless the event is a ticketed event.

Permitted activities

Some activities are not available at all parks.


Which event fee schedule applies to my event?

Parks Victoria’s Event Fee Schedule is the agency’s approved schedule of fees for issuing event permits. The Event Fee Schedule is comprised of six sub-schedules:

Community events Recreational Activity Events – Parks and Reserves Recreational Activity Events – Bays and Waterways Weddings and Private Events Site Hire Venue Hire

The fee schedule that is to be applied to a particular event will depend on the nature and location of the event, as well as the status of the event applicant:

Table 2. Which fee schedule applies to my event?

Event category Event description Event fee schedule to be used

Community Event

Permittee is a not-for-profit or charitySchedule 1: Community Events

100% of the event proceeds are donated to a not-for-profit or charity

Schedule 1:Community Events

Recreational Activity Event

Organised recreational activity, usually of a competitive nature, conducted in parks and reserves that are not a community event.

Schedule 2: Recreational Activity Events – Parks and Reserves

Organised recreational activity, usually of a competitive nature, conducted on bays or in waterways that are not a community event.

Schedule 3: Recreational Activity Events – Bays and Waterways

Weddings and Private Events

Small scale event organised by private customers and attended by invited guests

Schedule 4: Weddings and Private Events

Site HireUse of public open space on Parks Victoria managed land as a venue for a major event that is not a Recreational Activity Event.

Schedule 5: Site Hire

Venue HireUse of a building on Parks Victoria managed land as a venue for a major event.

Schedule 6:Venue Hire

Further information on the event permitting process, including when an event permit must be obtained, is provided in Parks Victoria’s Event Management Framework.


Schedule 1: Community EventsWhere a Permittee (Event Applicant) is a registered charitable organisation or a not for profit group the event is to be considered a community event and the permit fee is set on a cost recovery basis.

Eligibility Criteria for Community Event Permit Fees

Community Event pricing will apply where:

A. The Permittee is a charity; orB. The Permittee is a not for profit group;C. The permittee is an Incorporated Association; orD. All net proceeds from the event will be distributed to a charity or not for profit group.

In all cases, the onus is on the Permittee to establish their status and eligibility for community event pricing.

A. Definition of ‘Charity’The Australian Tax Office states that for an organisation to be considered a charity it must:

Be not for profit, Have a charitable purpose, and Be for the public benefit.

If a Permittee is able to demonstrate that it satisfies the above criteria then the Permittee is to be considered a charitable group and Community Event Permit fees are to be applied.

B. Definition of ‘Not for profit’

The Australian Tax Office defines a not for profit organisation as follows:

“A non-profit organisation is an organisation that is not operating for the profit or gain of its individual members, whether these gains would have been direct or indirect. This applies both while the organisation is operating and when it winds up.

Any profit made by the organisation goes back into the operation of the organisation to carry out its purposes and is not distributed to any of its members.

We accept an organisation as non-profit where its constituent or governing documents prevent it from distributing profits or assets for the benefit of particular people - both while it is operating and when it winds up. These documents should contain acceptable clauses showing the organisation's non-profit character”.


http://www.ato.gov.au/Non-profit/Getting-started-for-non-profit-organisations/Is-your-organisation-non-profit-/

http://www.ato.gov.au/Non-profit/Getting-started-for-non-profit-organisations/In-detail/Tax-concessions/Charities/Is-your-organisation-a-charity-/

The following is a non-exhaustive list of clubs, groups and bodies who satisfy Parks Victoria’s not for profit requirements:

Registered Incorporated Associations Government departments Government agencies Local councils Schools Kindergartens Universities Churches Sporting clubs that do not permit distribution of profit or gain to members Recreational clubs that do not permit distribution of profit or gain to members

The onus of establishing charity or not for profit status lies solely with the Permittee. The Register of Incorporated Associations can be found at:https://www.consumer.vic.gov.au/clubs-and-not-for-profits/incorporated-associations/search-for-an-incorporated-association

C. Charitable or not for profit beneficiaries

Where it can be demonstrated that a charitable or not for profit group is the sole beneficiary of an event (i.e. 100% of the event profits are donated to charity) then the Community Event Permit fees are to be applied. Community event pricing does not apply where a charitable or not for profit group receives only part of the net proceeds from an event.

In situations where community event permit fees are being applied under this scenario, the following special conditions must be included in the event permit:

1. The Permittee warrants that all net revenue from the event will be distributed to insert name of charitable or not for profit group within 30 days of the event date.

2. The Permittee will provide Parks Victoria with an itemised profit and loss statement for the event within 21 days of the event date. The profit and loss statement will itemise:

a. All revenue generated from the event;

b. All costs incurred in the delivery of the event; and

c. The profit, or net proceeds, generated from the event.

3. Within 30 days of the event date the Permittee will provide Parks Victoria with a copy of the receipt from the nominated charitable or not for profit group acknowledging payment of the event proceeds into their account.


https://www.consumer.vic.gov.au/clubs-and-not-for-profits/incorporated-associations/search-for-an-incorporated-association

https://www.consumer.vic.gov.au/clubs-and-not-for-profits/incorporated-associations/search-for-an-incorporated-association

Community Event Permit Fees

Once eligibility for Community Event Permit fees has been confirmed, the Event Permit Fee is to be calculated according to the following formula:

Community Event Permit Fee =

A. Permit Administration Fee, plusB. Additional Administration Fee (if applicable), plusC. Additional Fees (if applicable), plusD. Vessel Fee (for water based events).

The Permit Administration Fee is set to recover two hours of administration i.e. assessing event application, preparation of event permit, execution of documents etc.

The Additional Administration Fee will apply when the time involved in administering an event permit exceeds two hours. The Additional Administration Fee is a per hour rate and will apply to each hour in excess of the initial two hours incorporated into the Permit Administration Fee.

The Additional Fees component allows staff supervision costs to be recovered, as well as including a late fee (for applications submitted within 21 days of the event date),permit amendment fee and other direct costs that would not otherwise be incurred and can be reasonably estimated. Other costs should be reasonable estimates based on quoted or contract prices.

The Vessel Fee is to be applied to water based community events where a Parks Victoria vessel is required. The Vessel Fee is a per-hour rate (or part thereof) and is not crewed i.e. staff supervision fees are additional to the vessel rate.


Schedule 1: Community Event Permit Fees 2017/2018 2018/2019 Rates $ Rates $Permit Administration Fee

Permit Administration Fee – Community Events $128.90 $131.50

Additional Administration FeeAdditional Administration Fee (if applicable) – for each hour or part thereof in excess of 2 hours

$64.50 $65.80

Additional FeesLate Application Fee (within 21 days of event) $166.30 $169.60Permit Amendment Fee (applies after PV approval given) $49.30 $50.30

Ranger/Staff Supervision – per staff member per hour $80.60 $82.20Equipment hire fees as per Fees and Charges Schedule As incurred As incurred

Advertising costs (i.e. notice of river closure) required to be incurred in order for the event to proceed As incurred As incurred

Other direct costs as incurred by Parks Victoria (costs directly related to the event that would not otherwise be incurred, e.g. reconnection of utilities, additional cleaning)

As incurred As incurred

Vessel FeeRate is per hour or part thereof and is not crewed i.e. staff supervision fees are to be added to this rate. $129.30 $131.90


Schedule 2: Recreational activity events – Parks and Reserves

Recreational activity events are events that revolve around an organised recreational activity, usually of a competitive nature. Examples of recreational activity events include: fun runs, mountain biking, motorbike competitions, and surfing contests.

Event permit fees for recreational activity events are calculated according to the following formula:

Recreational Activity Event Permit Fee =

A. Activity Administration Fee, plusB. Per Competitor Fee, plusC. Additional Fees (if applicable)

The Activity Administration Fee is set to capture the administration costs incurred by Parks Victoria in issuing the event permit.

The Per Competitor Fee is designed to capture the activities impact on the park i.e. the more participants involved in an event the greater the impact on the park.

The Additional Fees component allows staff supervision costs to be recovered, as well as including a late fee (for applications submitted within 21 days of the event date) and a permit amendment fee.


Schedule 2: Recreational activity events – Parks and Reserves 2017/2018 2018/2019Rates $ Rates $

Cycling Events

RoadOff-Road

Activity Administration Fee for group size ≤ 100 $560.30 $571.50Activity Administration Fee for group size > 100 $1,048.50 $1,069.50Plus Per competitor $2.10 $2.20

Fishing Events

BoatingLand based


Horse Riding Events


Multi Discipline Events

TriathlonsTraining camps


Running & Walking Events Cross countryLittle athleticsOrienteeringRogaining

Activity Administration Fee for group size ≤ 100 $560.30 $571.50Activity Administration Fee for group size > 100 $1,027.90 $1,079.90

Plus Per competitor $2.10 $2.20Snow Events

Cross country skiingDog sleddingTobogganing


Vehicle based Event 4WDMotorcyclesCar rally



Schedule 2: Recreational activity events – Parks and Reserves 2017/2018 2018/2019Water Based Events

SwimmingCanoeingKayakingRowingSailingRaftingWater skiing

Activity Administration Fee for group size ≤ 100 $560.30 $571.50

Activity Administration Fee for group size > 100 $1,027.90 $1,079.90

Plus Per competitor $2.10 $2.30

Prospecting Events

Activity Administration Fee $560.30 $571.50Plus Per competitor $2.10 $2.20

Rock Climbing / Abseiling Events

Activity Administration Fee $1,048.50 $1,069.50Plus Per competitor $2.10 $2.20

Additional Fees

Late Application Fee (within 21 days of event) $166.30 $169.60Permit Amendment Fee (applies after PV approval given) $49.30 $50.30Ranger/Staff Supervision – per staff member per hour $80.60 $82.20Equipment hire fees as per Fees and Charges Schedule As incurred As incurredOther direct costs as incurred by Parks Victoria As incurred As incurred


Schedule 3: Recreational activity events – Bays and Waterways

Recreational activity events are events that revolve around an organised recreational activity, usually of a competitive nature. The Bays and Waterways schedule applies to recreational activity events where Parks Victoria is acting as Port Manager or Waterway Manager.

Event permit fees for recreational activity events are calculated according to the following formula:

Recreational Event Permit Fee =

A. Activity Administration Fee, plusB. Per Competitor Fee, plusC. Vessel Fees, plusD. Additional Fees (if applicable)

The Activity Administration Fee is set to recover the administration costs incurred by Parks Victoria in issuing an event permit.

The Per Competitor Fee is designed to capture the activities actual impact to the park.

Vessel costs reflect the hourly vessel costs incurred by Parks Victoria. Note these figures do not include staff time.

The Additional Fees component allows staff supervision costs to be recovered, as well as including a late fee (for applications submitted within 21 days of the event date) and permit amendment fee.


Schedule 3: Recreational activity events – Bays and Waterways 2017/2018Rates $

2018/2019Rates $

Board sport Event - i.e. surfing, kitesurfing, windsurfing, paddle boardingCanoeing, Kayaking or Rowing EventFishing Event – Boating or Land BasedPower Boat Racing - including PWC's /Jet skis)Motor Squadron - Navigation RallySailing EventsScuba Diving / Spear fishing/ Free DivingSwimming EventWater Skiing - note National Water Sports Centre is listed separately in Schedule 6

Activity Administration Fee for group size < 100 $560.30 $571.50Activity Administration Fee for group size > 100 $1,048.50 $1,069.50Plus Per competitor $2.10 $2.20

Boat Show - On water, in local port or waterways & not within lease areasActivity Administration Fee $560.30 $571.50Plus Per competitor $2.10 $2.20

Fireworks - On water, barge or in exceptional circumstances, on piers Exclusive Use + Patrol Costs $2,067.20 $2,108.50

Vessel Fees Rate is per hour or part thereof and is not crewed i.e. crew costs are to be added to this rate. $129.30 $131.90

Additional Fees Late Application Fee (within 21 days of event) $166.30 $169.60Permit Amendment Fee (applies after PV approval given) $49.30 $50.30Ranger/Staff Supervision – per staff member per hour $80.60 $82.20Advertising costs (i.e. notice of river closure) required to be incurred in order for the event to proceed As incurred As incurred


Schedule 3: Recreational activity events – Bays and Waterways 2017/2018Rates $

2018/2019Rates $

Equipment hire fees as per Fees and Charges Schedule As incurred As incurredOther direct costs as incurred by Parks Victoria As incurred As incurred


Schedule 4: Weddings and private events (≤150)

The weddings and private events (≤150) schedule is to be used for small events for less than 150 people organised by private clients and attended by invited guests only.

Fees for weddings and private events are calculated according to the following formula:

Wedding and Private Event Permit Fee =

A. Location Fee, plusB. Infrastructure/Facility Fee (if applicable),plusC. Additional Fees (if applicable)

Location Fees have been set at market rates.

The Additional Fees component allows for the recovery of any supervision costs (if required) as well as including a late application fee (submitted within 21 days of event date) and a permit amendment fee.

Appendix 1: Register of Changes Page 1 of 1

Schedule 4: Weddings and private events 2017/2018Rates $

2018/2019Rates $

Albert Park Reserved use of Picnic Area or similar facility

< 100 persons $166.00 $166.00< 150 persons $254.00 $254.00

Reserved Event (Public) Open Space Area < 50 persons $122.00 $122.00< 100 persons $175.00 $175.00

Andersons Mill Indoor Ceremony & Photography (Mill & Grounds) $251.00 $256.00Indoor Ceremony, Reception & Photography (Mill & Grounds) $738.60 $753.40Photography only (Mill & Grounds) $132.70 $135.40Outdoor Ceremony & Photography $176.80 $180.30Removal of veranda panelling $132.70 $135.40

Arthurs Seat State Park – Seawinds Ceremony & Photography $423.50 $432.00Photography only $169.80 $173.20

Buchan Caves Reserve Ceremony & Photography in Cave (1.5 hours with personal guide with up to 20 persons) $418.20 $426.60Photography only (includes general photography tour) – 1.5 hours with personal guide with up to 12 persons) $313.60 $319.90

Coolart Wetlands & Homestead Ceremony & Photography $423.50 $432.00Photography only $169.80 $173.20

Dandenong Ranges Gardens Ceremony & Photography (2 hours) $601.80 $613.80Photography only (1 hour) $186.80 $190.50

Great Otway National Park - Point Addis Ceremony & Photography $368.80 $376.20

Mornington Peninsula National Park Ceremony & Photography $423.50 $432.00Photography only $169.80 $173.20

Mt Franklin (Hepburn Regional Park) Ceremony & Photography $148.00 $151.00Photography only $128.90 $131.50

Point Nepean National Park Fort Nepean, Fort Pearce, Observatory Point & Quarantine Station

Ceremony & Photography $423.50 $432.00Photography only $169.80 $173.20



2018/2019Rates $

Quarantine Station – wedding rates below provide exclusive access to the site for 3 days to enable preparation and pack down. The rate also includes site preparation by Parks Victoria and site clean, both pre and post event, again by Parks Victoria.

Commanding Officers House 4 hours. $2,215.30 $2,259.60Commanding Officers House 8 hours up to

midnight. $2,952.80 $3,011.90First Class Dining Hall 8 hours up to midnight. $5,168.10 $5,271.50Commanding Officers House & First Class Dining Hall 8 hours up to midnight. $6,644.80 $6,777.70Marquee Site. Scenic venue only. $1,476.90 $1,506.40General Site Hire ≤150 people (½ day) $150.40 $153.40General Site Hire ≤150 people (Full day) $242.70 $247.60

Point Nepean National Park - Equipment Hire Portable PA System x 1 unit – Hourly Rate $37.50 $38.30Portable PA System x 1 unit – Daily Rate $124.60 $127.10

Chairs and Tables - Daily Rate Only$2.10 per chair $2.20 per chair $5.20 per table $5.30 per table

Podium / Lectern - Hourly Rate $6.40 $6.50Podium / Lectern - Daily Rate $24.90 $25.40

Werribee Park

Wedding ceremony in rose garden or homestead garden (2 hours) with garden photography $795.10 $811.00Wedding ceremony in rose garden or homestead garden (2 hours) with garden photography & mansion photography (30 minutes) $1,022.20 $1,042.60Wedding ceremony in formal gardens (2 hours) with garden photography $1,113.00 $1,135.30

Wedding ceremony in formal gardens (2 hours) with garden & mansion photography (30 minutes). $1,294.80 $1,320.70Wedding ceremony inside the mansion (2.5 hours) with garden photography and mansion photography (30 minutes) $1,874.10 $1,911.60Wedding photography in the gardens (2 hours) – no ceremony $478.70 $488.30Wedding photography in the gardens (2 hours) and mansion (30 minutes) - no ceremony $704.10 $718.20

Wilsons Promontory National Park Ceremony, Photography & Reception $561.80 $573.00Ceremony & Photography $326.10 $332.60Photography only $178.30 $181.90

Yarra Bend Reserved use of Picnic Area or similar facility



2018/2019Rates $

< 100 persons $170.00 $170.00< 125 persons $220.00 $220.00< 150 persons $261.00 $261.00

Pricing for All Other Parks Visitor Site Rating – Very High $435.20 $443.90Visitor Site Rating – High $290.10 $295.90Visitor Site Rating – Mid $193.40 $197.30Visitor Site Rating – Basic $128.90 $131.50Visitor Site Rating – Very Basic $128.90 $131.50

PLUS Infrastructure/ Facility Fee where applicable Marquee ≤ 9m2 marquee for duration of installation (1 only)

$0.00 $0.00

Marquee < 36m2 per marquee for duration of installation

$111.00 $113.20

Marquee > 36m2 per marquee for duration of installation

$192.30 $196.10

Food, Beverage or Commercial Vendor - per vendor $206.20 $210.30

Amusement (Inflatable Activity, Rides, Animal Farm etc) per amusement for duration of installation

$132.70 $135.40

Stages & other structures per structure for duration of installation

$192.30 $196.10

Additional Fees Late Application Fee (within 21 days of event) $166.30 $169.60Permit Amendment Fee (applies after PV approval

given) $49.30 $50.30Ranger/Staff Supervision – per staff member per

hour $80.60 $82.20Equipment hire fees as per Fees and Charges

Schedule As incurred As incurred

Other direct costs as incurred by Parks Victoria As incurred As incurred


Schedule 5: Site Hire

The site hire fee schedule is to be used for events that:

a) Utilise open space, andb) Cannot be categorised as a Recreational Activity Event or a Wedding or Private Event (less

than 150 persons).

Fees for site hire are calculated according to the following formula:

Site Hire Permit Fee =

A. Site Fee, plus B. Infrastructure/Facility Fee (if applicable), plusC. Additional Fees (if applicable)

The Site Fee has been set at market rates.

The Infrastructure/Facility Fee establishes fees for infrastructure associated with events such as marquees, food vendors and stages.

The Additional Fees component allows for the recovery of any supervision costs (if required) as well as including a late application fee (submitted within 21 days of event date) and permit amendment fee.


Schedule 5: Site Hire 2017/2018Rates $

2018/2019Rates $

Albert Park Amphitheatre

Half Day (up to 4 hours) $322.00 $322.00Full Day (over 4 hours) $488.00 $488.00

Reserved use of Picnic Area or similar facility < 200 persons $334.00 $334.00< 250 persons $414.00 $414.00< 300 persons $454.00 $454.00< 500 persons $843.00 $843.00

Reserved Event (Public) Open Space Area < 200 persons $232.00 $232.00< 500 persons $464.00 $464.00< 1000 persons $843.00 $843.00< 2000 persons $1,672.00 $1,672.00< 5000 persons $3,344.00 $3,344.00> 5000 persons $8,013.00 $8,013.00

Road Closure Full road closure (per hour) $1,159.00 $1,159.00Partial road closure (per hour) $488.00 $488.00

Lake Path < 500 persons $410.00 $410.00< 1000 persons $808.00 $808.00< 2000 persons $927.00 $927.00< 5000 persons $1,159.00 $1,159.00> 5000 persons $1,391.00 $1,391.00

Hire of Sporting Area Sports field hire – per week day $160.00 $160.00Sports field hire – per weekend day $290.00 $290.00Lake Hire – up to 4 hours $808.00 $808.00Lake Hire – Over 4 hours $1,206.00 $1,206.00Lake Hire – exclusive use $5,000.00 $5,000.00Exclusion zone on lake - per hour $192.00 $192.00

Hourly field hire Field hire – per hour $20.60 $21.00

Hourly synthetic field hire Albert Park Club – per hour $34.40 $35.10External Club – per hour $48.00 $49.00School – per hour $20.60 $21.00Corporate – per hour $102.70 $104.80

Herring Island



2018/2019Rates $

Picnic area $313.40 $319.70Point Nepean National Park

Jarman Oval – Event Site Hire <2,000 people – Exclusive Use - Per Event Day $3,116.50 $3,178.80Jarman Oval – Event Site Hire <2,000 people – Exclusive Use - Per Bump In / Out Day $1,246.50 $1,271.40Jarman Oval – Event Site > 2,000 < 7,000 people– Exclusive Use - Per Event Day $8,121.50 $8,283.90Jarman Oval – Event Site Hire > 2,000 < 7,000 people– Exclusive Use - Per Bump In / Bump Out Day $2,952.80 $3,011.90Jarman Oval - Event Site Hire > 7,000 people - Exclusive Use - Per Event Day $9,597.60 $9,789.60Jarman Oval - Event Site Hire > 7,000 people - Exclusive Use - Per Bump In / Bump Out Day $4,429.70 $4,518.30Jarman Oval – Parking only $2,952.80 $3,011.90Parade Ground – Event Site Hire < 1,000 people – Non Exclusive Use - Per Event Day $4,026.70 $4,107.20Parade Ground – Event Site Hire < 1,000 people – Non Exclusive Use - Per Bump In / Bump Out Day $1,342.70 $1,369.60Parade Ground – Event Site Hire > 1,000 people – Non Exclusive Use - Per Event Day $6,710.60 $6,844.80Parade Grounds – Event Site Hire >1,000 people– Non Exclusive Use - Per Bump In / Bump Out Day $3,355.30 $3,422.40Burgess Park – Event Site Hire <1,000 people - Exclusive Use - Per Event Day $1,870.00 $1,907.40Burgess Park – Event Site Hire <1,000 people - Exclusive Use - Per Bump In / Bump Out Day $685.70 $699.40Burgess Park - Event Site Hire >1,000 people - Exclusive Use - Per Event Day $2,952.80 $3,011.90Burgess Park - Event Site Hire >1,000 people - Exclusive Use - Per Bump In / Bump Out Day $1,181.80 $1,205.40Wombat Oval - Site Hire – Exclusive Use -

Per Event Day $1,476.90 $1,506.40Wombat Oval - Site Hire – Exclusive Use - Per Bump In / Bump Out Day $738.60 $753.40

Wattle Park Wattle Park Sports Oval – per season $845.60 $862.50Band rostrum – exclusive use and access to

power $128.90 $131.50Werribee Park



2018/2019Rates $

Exclusive Use of Venue - More than 6,000 attendees

Private Function – per day $29,531.80 $30,122.40Per Bump In Day/Per Bump Out Day $14,765.50 $15,060.80

Exclusive Use of Venue - Less than 6,000 attendees

Private Function – per day $17,719.10 $18,073.50Per Bump In Day/Per Bump Out Day $8,859.20 $9,036.40

Non-Exclusive Use of Venue (Site Fee) Entry to mansion (for conference, corporate day visitors) – per person $5.50 $5.60Site usage for a low impact corporate activity – per hour $83.10 $84.80Farm external area - per day $760.70 $775.90Sculpture walk (adjacent to laundry) – per day $760.70 $775.90Sculpture walk (escarpment area) - per day $760.70 $775.90Regional Park – per day $760.70 $775.90Overflow car park lawn area – per day $760.70 $775.90Major Equestrian course throughout park area – per day $6,648.60 $6,781.60Chirnside Polo Field $760.70 $775.90

Venue Site Hire - Exclusive Use of area Chirnside Polo Field – per day $14,396.70 $14,684.60Chirnside Polo Field – bump in / bump out day $10,779.20 $10,994.80Viewing, pre-dinner drinks or non-seated function in formal gardens, rose garden or homestead garden (1 hour) $387.80 $395.60Viewing, pre-dinner drinks or non-seated function on theatre lawn or laundry lawn (1 hour) $387.80 $395.60Viewing, pre-dinner drinks or non-seated function in the mansion (1hour) $554.20 $565.30Function with seated service in the entry hall or salon of the mansion (4 hours) $3,545.90 $3,616.80Function with seated service in the dining room of the mansion (4 hours) $3,545.90 $3,616.80Function with seated service on the first floor balcony of the mansion (4 hours) $1,773.00 $1,808.50Function with seated service in any other building within the mansion (4 hours) $554.20 $565.30Launch, display, demonstration, drive program or other organised activity on any formal garden site – per day $1,108.10 $1,130.30Launch, display, demonstration, drive $886.50 $904.20



2018/2019Rates $

program or other organised activity on the theatre lawn or laundry lawn – per dayLaunch, display, demonstration, drive program or other organised activity in the outer paddocks (Arboretum, Special Use, Triangle or Farm) – per day $886.50 $904.20Great Lawn - Per Event Day $14,396.70 $14,684.60Great Lawn - Per Bump In/Out Day $10,779.20 $10,994.80Tennis Lawn - Per Event Day $4,429.70 $4,518.30Tennis Lawn - Per Bump In/Out Day $3,322.40 $3,388.80Parterre - Per Event Day $3,322.40 $3,388.80Parterre - Per Bump In/Out Day $1,993.60 $2,033.50Rose Garden - Per Event Day $3,322.40 $3,388.80Rose Garden - Per Bump In/Out Day $1,993.60 $2,033.50Theatre lawn – Per day $941.90 $960.70

Paddock Hire# 4 - Civinex Paddock $1,476.90 $1,506.40# 5 – Other Paddocks $1,107.30 $1,129.40

Yarra Bend Reserved use of Picnic Area or similar facility

< 175 persons $302.00 $302.00< 200 persons $344.00 $344.00< 225 persons $384.00 $384.00< 250 persons $426.00 $426.00< 300 persons $467.00 $467.00< 500 persons $868.00 $868.00

Reserved Event (Public) Open Space Area < 1000 persons $868.00 $868.00< 2000 persons $1,722.00 $1,722.00< 5000 persons $3,444.00 $3,444.00

Hire of Sporting Area Oval with synthetic pitch – all day $170.00 $170.00Oval with turf pitch (outside summer cricket season) – all day

$170.00 $170.00

Oval with turf pitch – prepared wicket – inside cricket season

$344.00 $344.00

Oval with turf cricket pitch – per cricket season

$3,049.00 $3,049.00

Oval with synthetic cricket pitch – per cricket season

$833.00 $833.00

Oval for other sporting event $1,291.00 $1,291.00Amateur sports club training – per hour $26.70 $27.20

All other locations



2018/2019Rates $

Site Fee < 200 persons $236.60 $241.30< 500 persons $473.30 $482.80< 1000 persons $859.90 $877.10< 2000 persons $1,705.40 $1,739.50< 5000 persons $3,410.90 $3,479.10> 5000 persons $8,173.30 $8,336.80

PLUS Infrastructure/ Facility Fee Marquee ≤ 9m2 marquee for duration of installation (1 only)

$0.00 $0.00

Marquee < 36m2 per marquee for duration of installation $111.00 $113.20Marquee > 36m2 per marquee for duration of installation $192.30 $196.10Food, Beverage or Commercial Vendor - per vendor $192.30 $196.10Amusement (Inflatable Activity, Rides, Animal Farm etc.) per amusement for duration of installation $111.00 $113.20Stages & other structures per structure for duration of installation $192.30 $196.10

Additional Fees Late Application Fee (within 21 days of

event) $166.30 $169.60Permit Amendment Fee (applies after PV

approval given) $49.30 $50.30Ranger/Staff Supervision – per staff

member per hour $80.60 $82.20Equipment hire fees as per Fees and

Charges Schedule As incurred As incurred



Schedule 6: Venue Hire

The venue hire fee schedule is to be used for events requiring exclusive access to a building on Parks Victoria managed land.

Rates are per day unless otherwise indicated.

Fees for venue hire are calculated according to the following formula:

Venue Hire Permit Fee =

A. Venue fee, plusB. Additional Fees (if applicable)

The Venue Fee has been set at market rates.

The Additional Fees component allows for the recovery of any supervision costs (if required) and also includes a late application fee (submitted within 21 days of event date) and permit amendment fee.


Schedule 6: Venue Hire Permit Fees 2017/2018Rates $

2018/2019Rates $

Albert Park Use of ground or first floor in Pit Building 1 – per

hour$162.00 $162.00

Use of ground or first floor in Pit Building 1 – per week

$2,319.00 $2,319.00

Use of Pit Building 5 or Pit Building 6 – per hour $141.00 $141.00Use of Pit Building 5 or pit Building 6 – per week $2,319.00 $2,319.00

Brimbank Park Visitor Centre Conference Room - ½ Day Rate $128.90 $131.50Visitor Centre Conference Room - Full Day Rate $211.20 $215.40

Coolart Homestead Observatory – Half Day Rate $148.00 $151.00Observatory – Full Day Rate $238.80 $243.60Homestead – Half Day Per Room $36.60 $37.30Homestead – Full Day Per Room $73.20 $74.70Homestead – Per Week Per Room $366.00 $373.30Homestead Tack Room – Full Day Per Room $45.90 $46.80Barracks Room Number One – Full Day Per Room $45.90 $46.80Meeting Room & Kitchen Space - Per Day $73.20 $74.70Exhibition Space - Per Month $603.40 $615.50

George Tindale House House hire – ½ day rate $172.00 $175.40House hire – full day $277.30 $282.80

Herring Island Gallery - full day $362.10 $369.30Gallery - week $1,254.60 $1,279.70

National Water Sports Centre Boat testing Charged per half hour $41.80 $42.60Water Skiing Charged per hour $73.20 $74.70Venue Hire (half of venue only) Full day $531.00 $541.60Venue Hire (exclusive use) Full day $1,059.60 $1,080.80

Pirianda House House hire – ½ day $172.00 $175.40House hire – full day $277.30 $282.80

Plenty Gorge Parklands Nioka Bush Camp Hall $258.90 $264.10

Point Nepean National Park Commanding Officer’s House - ½ Day Rate $368.80 $376.20Commanding Officer’s House - Full Day Rate $594.90 $606.80Badcoe Hall (Small Room) - ½ Day Rate $118.50 $120.90Badcoe Hall (Small Room) - Full Day Rate $191.30 $195.10



2018/2019Rates $

Badcoe Hall (Large Room) - ½ Day $148.00 $151.00Badcoe Hall (Large Room) - Full Day Rate $238.80 $243.60Badcoe Hall (Both Rooms / Ground Floor Only) – ½ Day Rate $187.10 $190.80Badcoe Hall (Both Rooms / Ground Floor Only) - Full Day Rate $301.60 $307.60First Class Dining Hall - ½ Day Rate $771.30 $786.70First Class Dining Hall - Full Day Rate $1,244.20 $1,269.10Hospital 3 – ½ Day Rate $87.30 $89.00Hospital 3 – Full Day Rate $140.90 $143.70Isolation Ward (Building 66) - Per Day $74.80 $76.30Information Centre Theatrette – ½ Day Rate $112.30 $114.50Information Centre Theatrette – Full Day Rate $181.10 $184.70

Quarantine Station – Major Events (below rates are for 3 days)

Commanding Officers House (Superintendents House), 8 hours up to midnight $2,952.80 $3,011.90First Class Dining Hall (Officers Mess) 8 hours up to midnight

$5,168.10 $5,271.50

Commanding Officers House & First Class Dining Hall, 8 hours up to midnight

$6,644.80 $6,777.70

Badcoe Hall (Ground Floor Only), 8 hours up to midnight

$1,476.90 $1,506.40

State Coal Mine Meeting room $79.60 $81.20Auditorium/Theatrette $96.60 $98.50Visitor centre – kitchen, main floor and outside deck $131.00 $133.60

State Mountain Bike Course & trails, including Hallam North Road facilities at Lysterfield ParkPeak (Nov-Apr) $2,008.30 $2,048.50Off peak (May-Oct) $1,012.70 $1,033.00

Westgate Park Westgate Park – Mountain Bike Track

Exclusive use – per hour $377.70 $385.30Wilsons Promontory National Park

Theatrette - Half Day Rate $148.00 $151.00Theatrette - Full Day Rate $238.80 $243.60

Additional Fees Late Application Fee (within 21 days of event) $166.30 $169.60Permit Amendment Fee (applies after PV approval given)

$49.30 $50.30

Ranger/Staff Supervision – per staff member per hour

$80.60 $82.20

Equipment hire fees as per Fees and Charges Schedule As incurred As incurred



2018/2019Rates $


END


event fee schedule 2017-18 - parks...

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