EVALUATINGFACULTY

Fall 2006

ARTICLE XIII: EVALUATION

Assessment of performanceImprovement of performance and quality of instructionProvide basis for decisions on reappointment, promotion, tenure, sabbaticals, discipline, discharge

Full-Time Faculty: Objectives

ARTICLE XIII: EVALUATION

Teaching effectiveness is primaryDevelopment and improvement of instructional methodologyCourse objectives, course content, instructional activitiesAppropriate and fair procedures and instruments for student evaluationStudent advisement, including office hoursCollege service

Full-Time Faculty: Criteria

Article 13.02B - Procedure

Student evaluationCourse materialsClassroom observationStudent advisement and college servicePersonnel file reviewSummary evaluation

13.02B1 – Student EvaluationEvaluation packets given to faculty by first week of December by Enrollment ServicesPresident or designee decides who will administerFaculty member not present while students fill out evaluation formsData tabulated and sent to President’s designee by January 23, except in non-evaluation year of tenured faculty, data is only sent to the faculty member

Student Evaluation, cont.President’s designee prepares student evaluation as part of summary evaluationUniversity of Washington form to be used, including statistical analysis of first 4 questions, using median scores.Evaluator may comment on questions 1-22 but on Form J, may only comment on questions 1-13.Decile ranks may not be used.

Article 13.02B2 – Course Materials

Faculty distribute course materials to students at start of semester and to President’s designee before end of add/drop period each semesterEvaluator reviews (Form E2) when received and again as part of summary evaluationEvaluator must consider advisory input from department chair if requested by faculty member

Course Materials, continuedFor tenured faculty, in non-evaluation year, faculty must submit course materials but these are not evaluated and are returned to faculty.Evaluator may seek information from other sourcesEvaluator returns course materials to faculty by end of fifth week of classes.If items on checklist missing, faculty have 14 days to submit

Article 13.02B3 – Classroom Observation

Annual evaluation except for tenured faculty who are evaluated every 3 yearsEvaluator must notify faculty of 2 week period for classroom observationFaculty may request one postponement, but must give 24 hours noticeFaculty may submit supplementary course materials for that class

Classroom Observation, cont.

Faculty may request pre- and post-observation conferences. Post-observation conference within 2 weeks.Evaluator has 14 days to prepare evaluation (Form E3)Evaluator sends evaluation to faculty and attaches to summary evaluationFaculty have 7 days to respond

Article 13.02B4 – Student Advisement and College Service

Faculty submit log of student advisement by last day of classes in each semester (Form E4)New language in 06-09 contract allows evaluator to learn what college service activities are planned and to have an opportunity to then monitor activities.

Article 13.02B4 – Student Advisement and College Service

Faculty submit college service activities by October 15 and February 15 (Form E5)By last day of classes, faculty submit log of college services performed during the semesterThese are required for tenured faculty, too, during non-evaluation years as well as during evaluation years.

Article 13.02B5 – Personnel File

Only material placed in file since last summary evaluation can be used in current evaluationEvaluator must review personnel file for each evaluationFailure to review personnel file may undermine legitimacy of evaluation

Article 13.02B6 – Summary Evaluation

Summary evaluation must be submitted to faculty by February 1(Form E6)If requested, evaluator shall meet with faculty member to discuss the evaluationFaculty have 7 working days to respondTenured faculty are evaluated every three years

Summary Evaluation, cont.Summary evaluation component weights:

Student evaluation 25%Course materials 15%Classroom observation 25%Student advisement 10%College service 10%Personnel file review 15%

TENURED FACULTY MEMBERS

Tenured faculty evaluated every third yearFaculty are not evaluated in first year of tenureIf given unsatisfactory evaluation, faculty member must be evaluated the following yearYou may evaluate in non-tenured year for cause.

Tenured Faculty, cont.

If on leave during fall of evaluation year, evaluate faculty in following year and every third year after thatIn non-evaluation year, tenured faculty submit course materials, college service activities, and student advisement log but these are not evaluated and are returned to faculty. Deficiencies should be noted, however.

Post-Tenure ReviewArticle 13A

This is mandatory for tenured faculty member given unsatisfactory evaluation.Faculty member can resign instead.Immediate supervisor is responsible for developing post-tenure review professional development plan by May 1 of evaluation year, with input from the faculty member and the Post-Tenure Review Professional Development Plan Committee

Post-Tenure Review, cont.Plan shall address the areas cited as unsatisfactory in summary evaluationPlan shall specify activities for tenured faculty member to improve performancePlan shall contain measurable outcomes and shall specify the criteria that will be used to determine if performance has improved to acceptable levelsFaculty member can file objections to plan with Provost, who will have final approval

Post-Tenure Review, cont.College bears costs of activities in planPost-Tenure Committee is immediate supervisor, another tenured faculty member in department (elected by department for the year) and an appropriate individual appointed by President from within or without CollegeIf faculty refuses to participate, he/she is subject to discipline, including dismissal.

Post-Tenure Review, cont.

faculty member must submit report to Provost by September 15Report must detail activities and accomplishments, with documentation and it is put in personnel file.Faculty member must then be evaluated in accordance with Article 13. If still unsatisfactory, Provost may recommend additional professional development or discipline/discharge.

PART-TIME FACULTY - DCEArticle XI

11.01-Evaluation objectives:Assessment of professional performanceImprovement of performance and quality of instructionTo provide one of the factors that may be considered in making subsequent appointments.

DCE – Student EvaluationArticle 11.02

President or designee is responsible for determining administration of process, including who shall administer the form.Student evaluation packets given to faculty during second or third to the last week of class.Faculty may not be in classroom during evaluation by students.Evaluation form is in contract – Form E-2

DCE – Student EvaluationArticle 11.02

Raw data are kept for one year and faculty may see them on written request.Evaluator evaluates tabulated data and sends evaluation to faculty.Faculty have seven working days to respond.

DCE Faculty – Article 11.03: Course Materials

Faculty submit to Evaluator by end of first week of classes in each session a course syllabus, which must contain all the items on Checklist (Form E-1).Prior to receiving payment for session, faculty must give Evaluator copies of all major exams.Evaluator may seek information from other sources when evaluating materials.

DCE Faculty – Article 11.04: Classroom Observation

Required at least once for those who have not met threshold.Classroom observation on Form E4.Evaluator may conduct classroom observation for any faculty but must state reasons.Results of observation are sent to faculty in writing.Evaluator must provide opportunity for faculty to discuss and to respond in writing.

DCE Faculty – Article 11.05: Comprehensive Evaluation

Evaluator reviews performance, including student evaluation, classroom observation, and all material in personnel file, and evaluate, in writing.Faculty has right to respond in writing.

DCE Faculty – Article 11.06: Outside Entity Courses

Courses offered through outside entity are not subject to this article except…If general public have enrolled in the course, the student evaluation shall be administered.Also, outside entity can require its own form of evaluation.

DEPARTMENT CHAIR EVALUATION - Article 20.08

Annual evaluation due March 30Evaluation is based on tasks that were established by department chair and evaluator.Unit members also evaluate (Form XX-1 or XX-2), form to be administered by evaluator.Unit member evaluations are anonymous unless department chair is non-reappointed based on them.

DEPARTMENT CHAIR EVALUATION, continued

Evaluations by unit members are for the sole purpose of assisting evaluator in deciding whether to appoint or reappoint the chairDepartment chair has 7 days to respond to evaluationAfter appointment decision, unit member evaluations are removed from personnel file.

Human Resources Department

Gary McPhee, Directorextension3530

Judith Wong, Associate Directorextension 3536