ENA: 2017 BUDGET UPDATE & 2018 BUDGET PROPOSAL

Paul Keller | 6 december 2017

2016 Financial reportThe Budget for 2016 was approved by the Europeana

Network Association AGM on 3 november 2015

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Europeana Association Financial Update (November 2017)

budget expenditure result

Travel costs €32.500 €27.455 €5.045

Other costs €2.500 €6.643 -€4.143

Task Forces €30.000 €8.850 €21.150

Total €65.000 €42.948 €22.052

Sources of funding: Europeana DSI 1 & DSI 2 project budgets

Budget vs Expenditure

€0 €17,500 €35,000 €52,500 €70,000

Travel

Other

Task Forces

Total

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Europeana Association Financial Update (November 2017)

2016 Financial report

•We have again significantly underspend, primarily because

of underspending for working groups and task forces.

• Form the total expenses (€42.948) we have been covered

€29.707 from DSI1 project funding (€293 less then

budgeted) and €13.242 from DSI2 project funding (€21.758

less than budgeted).

Key insights

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Europeana Association Financial Update (November 2017)

2017 Budget updateThe Budget for 2017 was approved by the Europeana

Network Association AGM on 8 november 2016

budget current (nov) projected result

Travel costs €39.000 €19.960 €18.000 €37.960

Other costs €3.000 €4.106 €5.613 €9.719

TF & WG €30.000 €21.264 €0 €21.264

Total €72.000 €45.330 €23.613 €68.943

Sources of funding: Europeana DSI 2 (€43.857) + DSI 3 (rest)

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Europeana Association Financial Update (November 2017)

Budget (new) vs Realisation

€0 €20,000 €40,000 €60,000 €80,000

Travel

Other

Task Forces

Total

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31%

Europeana Association Financial Update (November 2017)

A note on MC meeting

costsIn 2017 we have seen a significant variation in the costs for

the MC meetings:

• the Hague meeting: 23 councillors (€345 per person

including €1000 for catering and supplies) €8.000

• Copenhagen meeting: 26 councillors (€568 per person

including €1800 for catering) €15.000

• Milano meeting: 33 councillors (€601 per person (3 hotel

nights) and including €3500 for catering and technology)

€20.000

Based on this the minimum that we need to budget for a

physical meeting is €10.500 (30 councillors à €350)

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Europeana Association Financial Update (November 2017)

2017 Budget update

•We will almost meet our budget with an overspend on MC

meetings (other consist for 80% out of meeting costs for

MC meetings) and an underspend on Task Forces (only

31% of the overall budget).

•We only managed to spend €43.857 during the DSI 2

period which means that we left €11.143 on the table.

• This means that we wil have to draw €25.086 from our DSI

3 allocation (€8K more than budgeted)

Key insights

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Europeana Association Financial Update (November 2017)

ENA budget sources Under DSI 3 and DSI 4 Europeana foundation

contributes €50.000 per year to the ENA budget

2017 2018

DSI 2 DSI 3 DSI 3 DSI 4

Budgeted€55.000 €17.000 €33.000 €17.000

€72.000 €50.000

Actual €43.857* €25.086 €24.914 €17.000

€68.943 €41.914

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Europeana Association Financial Update (November 2017)

* the difference between the actual expenses and the budgeted amount (€11.143) had

to be returned to the Commission at the end of DSI 2.

2018 budget

considerations• The DSI 3 budget allocated a total amount of €50.000 for

the ENA core activities. After accounting for our (predicted)

2017 expenses this leaves us with €25.000

• In addition EF has indicated that from under DSI 4 they

plan to allocate €50.000 per year for the ENA core

activities. Of these €17.000 would be attributed to the 2018

budget.

• This leaves us with €42.000 to spend in 2018. This is

significantly less then what we spend in 2017.

• The proposed budget requested and additional €2.500

from the Europeana Foundation DSI 3 budget in order to

achieve a balanced budget.

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Europeana Association Financial Update (November 2017)

Proposed 2018 ENA

budgetThis is the budget proposed for 2018, based on a

annual ENA budget of €50.000 under DSI 4.

DSI 3 DSI 4 Total

MC meetings (2 physical meetings) €11.500 €11.500 €23.000

Other costs (excl. meeting costs) €1.000 €500 €1.500

Task forces (5 x €3.000) €15.000 €5.000 €20.000

Total €27.500 €17.000 €44.500

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Europeana Association Financial Update (November 2017)

You will be asked to approve (or reject) the provisional budget for

2017 as part of the online voting.

3 November 2015