european computer driving licence module 3 – word processing chapter 3.2 - formatting
Post on 22-Dec-2015
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TRANSCRIPT
Fonts
Z There are two basic types of fonts – Serif and Sans Serif
Z Sans Serif fonts are used in places where text is easy to read – eg road signs
Z Serif fonts are often used for large amounts of text such as newspapers, books. The serifs lead the eye from one word to the next
Z Don’t use too many different fonts – it can look messy!
MThis is written in a sans serif font called Arial
MThis is written in a serif font called Times New Roman
serifs
serifs
Font Sizes
Z Font sizes are measured in points
Z 6 point is the smallest you can read without a magnifying glass
Z 12 point is the size normally used by Word when you create a new document
Z The bigger the number, the bigger the text!
This is Times New Roman size 6 point
This is Times New Roman size 12
This is Times New Roman size 24
Using styles
Z If you look at the formatting bar, you will see the current style, font and size
Z Click on the down arrows in each of the boxes and select your choice
Style box
, To change the style, click in the Style box and select the style required
, To change the font, click in the Font name box
, To change the size, click in the Font size box
Font name Font size
Text alignment and emphasis
Z You can centre and make headings bold by selecting text and clicking on the icons
Z Notice how when an icon is selected it looks pressed in – in Word 2003 the background changes to orange
Italic Align left Align right
Bold Underline Centre Justify
Undo and Redo
Z Click the Undo icon to undo the last action
Z Click the arrow next to the Undo icon to see which items can be “undone”
Z If you change your mind about undoing something, click on the Redo icon
Z Use the Redo icon to repeat an action
Z These commands can also be accessed from the Edit menu
Undo Redo
Setting text colours
Z To change the colour of text, select the text then click the down arrow next to the colour icon
Z If you don’t see the colour you want, click on More Colours
Z Click on the colour you require then click on OK
Applying case changes
Z To change text to UPPERCASE (ie all capitals) select the text
Z From the Format menu select Change Case
Z Click the case you want to apply to the text
Z Click OK
Z Handy hint: use tOGGLE cASE if you accidentally forget to press Caps Lock key to finish capitals! Or try Shift-F3
Other text formats
Z From the Format menu, select Font
Z This gives you access to all font formats
Z You can choose an underline style
Z In the Effects section, you can apply subscript and superscript
Changing line spacingZ From the Format menu
select ParagraphZ In the Line spacing section,
select single or double as required
Z You can also add extra spacing by increasing the spacing before and after a paragraph
Z Click on OK
Z Handy Hint: Ctrl + 1 changes to single spacing, Ctrl + 2 changes text to double spacing!
Copying a format
Z Use Format Painter to copy text formats, Select the text which
contains the formatting, Click on the Format
Painter icon oncethe mouse pointer will change
, Select the text you want to copy formatting to
, As soon as you release the mouse button the text will change!
Z To copy text formats to more than one piece of text, Highlight the text, Double-click on the Format
Painter icon, Select each piece of text, When you’ve finished, click
on Format Painter to turn it off