City Manager

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334 Front St reet Ketchikan, AK. 99901

Phone (907) 228-5603 Fax (907) 225-5075

TO:

FROM:

DATE:

RE:

TRANSMITTAL MEMORANDUM

The Honorable Mayor and City Council

Karl R. Amylon, City Manager

March 9, 2016

Approving Amendment No. 3 to Contract No. 14-42- Design of Hole­in-the-Wall Harbor Reconstruction, PND Engineers, Inc.

At its meeting of September 18, 2014, the City Council adopted a motion approving Contract No. 14-42, Design of Hole-in-the-Wall Harbor Reconstruction, between the City of Ketchikan and PND Engineers, Inc. at a cost not to exceed $74,030. The motion detailed below was prepared at the request of Port & Harbors Director Steve Corporon, who asked that it be placed before the City Council for consideration at its meeting of March 17, 2016. If adopted, the motion provides for approving Amendment No. 3 to the agreement in the amount of $9,850. Amendment No. 3 provides for design of the breakwater modifications that were authorized by the City Council at its meeting of February 18, 2016. The rationale for Amendment No. 3 is detailed in Mr. Corporon's transmittal memorandum and requires no elaboration on the part of my office. I concur with the Port & Harbors Director's recommendation.

Mr. Corporon will be attending the City Council meeting of March 17, 2016, in order to address any questions and/or concerns that Councilmembers may have.

A motion has been prepared for City Council consideration.

RECOMMENDATION

It is recommended that the City Council adopt the motion approving Amendment No. 3 to Contract No. 14-42, Design of Hole-in-the-Wall Harbor Reconstruction, between the City of Ketchikan and PND Engineers, Inc. at a cost not to exceed $9,850; authorizing funding from the Harbor Department's Hole-in-the-Wall Reconstruction capital account; and directing the City Manager to execute the amendment on behalf of the City Council.

Recommended Motion: I move the City Council approve Amendment No. 3 to Contract No. 14-42, Design of Hole-in-the-Wall Harbor Reconstruction, between the City of Ketchikan and PND Engineers, Inc. at a cost not to exceed $9,850; authorize funding from the Harbor Department's Hole-in-the-Wall Reconstruction capital account; and direct the City Manager to execute the amendment on behalf of the City Council.

AGENDA- 03/17/16- GGNBG

To:

From:

Date:

Re:

MEMORANDUM

Karl Amylon, City Manager

Steve Corporon, Port & Harbors Director

March 8, 2016

2933 Tongass Avenue Ketchikan, Alaska 99901

Phone (907) 228-5632 Fax (907) 247-3610

Design of Hole In The Wall Reconstruction; Contract No. 14-42, Amendment 3

On September 18, 2014, the City Council awarded initial design work for the reconstruction of Hole In The Wall Harbor to PND Engineering Inc. of Juneau for an initial amount of $74,030 for permitting and design work up to 35%.

On February 5, 2015, the City Council approved Amendment No. 1 in the amount of $125.480 to complete all design work and contract support up through and including the bid award. All of the work under the original contract and amendment No. 1 was funded by a grant from the Ketchikan Gateway Borough.

On August 20, 2015, the City Council approved Amendment No. 2 for construction administration and inspection services in the amount of $189,604.

On February 18, 2016, the City Council approved additional repairs to the breakwater as part of the construction contract with Western Dock and Bridge, Contract 15-24, in an amount not to exceed $220,000. The extent of the repairs entailed complete replacement of the deteriorated and broken wooden piles with steel piles which will reduce the number of piles required; however, the design work required to ensure the size and placement of the piles and other structural elements was adequate was above and beyond the scope of work in PND's approved design contract.

Attached for consideration is Amendment No. 3 for the design work required for the replacement of the Hole In The Wall breakwater in an amount not to exceed $9,850. This design work has already commenced due to the restriction on all in-water construction work having to be completed by March 20 in accordance with the ACOE permit. Funding should be available from the project contingency.

I recommend the City Council authorize the Manager to execute Amendment No. 3 to Contract 14-42 with PND Engineers, Inc. in the amount of $9,850 for design, construction administration and inspection services for the project to reconstruct Hole In The Wall Harbor for a new total contract amount not to exceed $398,994.

IIIII!] ENGINEERS, INC.

March 2, 2016

Steve Corporon Port & Harbors Director City of Ketchikan 2933 Tongass Avenue Ketchikan, AK 99901

Subject Hole in the Wall Harbor- Log Boom Breakwater Engineering Services Fee Proposal

Dear Mr. Corporon:

PND 142059

PND Engineers, Inc. (PND) appreciates the opportunity to provide this proposal for additional engineering services on the Hole in the Wall Harbor Replacement project. We understand that the City of Ketchikan desires to repair the existing floating log boom breakwater by replacing the existing timber anchor piles in their entirety \vith steel pipe piles having protective HDPE sleeves installed over the steel piles. The HDPE pile sleeves will prevent wear on the piles and reduce maintenance costs for the Harbor. Lateral pile support will be provided by steel frames connected at the pile tops. The anchor piles and lateral restraint will be designed to accommodate reinstallation of the existing log boom and for possible future minor enlargement of the existing boom. The log boom will be reinstalled in its existing location and alignment. PND will provide a fast track design with the goal of the piles being installed by Western D ock & Bridge, LLC (WDB) prior to the upcoming in-water work restrictions beginning on March 20'"· PND will produce stamped design drawings and technical specifications for the work, however bid documents will not be provided since the work will negotiated with \XIDB. The work will be constructed under a Nationwide Permit for Maintenance and the City shall notify the USACE.

PND proposes to provide additional engineering services under a Fixed Fee (FF) basis through final design for the improvements defined above. Total fixed fees arc $9,850.

We appreciate the opportunity to continue to provide engineering services to the City of Ketchikan on this project. Please let me know if we have perceived your needs appropriately for this project. We look forward to working with you towards the successful completion of the Hole in the Wall Harbor Replacement project.

Sincerely,

PND Engineers, Inc. I Juneau Office

Dick Somerville, P.E. Vice President

Enclosures

9360 Glacier Hwy., Suite 100 ·JUNEAU, ALASKA 99801 · Phone 907.586.2093 ·Fa:< 907.586.2099

February 18, 2016

Award of Contract No. 16-16 -Planning and Design of Port Improvements, Moffatt and Nichol

Moved by Coose, seconded by Zenge the City Council approve Contract No. 16-16, Planning and Design of Port Improvements, between the City and Moffatt & Nichol in an amount not to exceed $249,835; authorize funding from the Port Department's 2016 Planning & Design of Port Improvements Capital Account; and direct the city manager to execute the contract documents on behalf of the City Council.

Port and Harbors Director Corporon answered questions from the Council.

Moved by Coose, seconded by Kiffer to amend by removing $31,000 by reducing the number of public meetings to be held.

Motion to amend passed with Sivertsen, Coose, Zenge, Harris, Isom, Kiffer and Gage voting yea.

Motion, as amended, failed with Coose voting yea; Zenge, Kiffer, Harris, Sivertsen, Isom and Gage voting nay.

Moved by Sivertsen, seconded by Coose for immediate reconsideration.

Motion to . reconsider failed with lsom, Coose and Sivertsen voting yea; Gage, Harris, Kiffer and Zenge voting nay.

Mayor Williams asked if it was Council's direction to have staff to work over the proposal again and come back with numbers around $200,000, and no objections were heard.

Contrad No. 15-24, _Hole-In-The-Wall Harbor Replacement

Mov.ed by Sivertsen, seconded by Kiffer the City Council authorize the city manager to direct Western Dock and Bridge, LLC to y erform additional repairs to the breakwater as part of Contract No. 15-24, Hole-In-The-Wall Harbor Replacement Project,...in an amount not to exceed $220,000, with the actual change order amount to be established and approved by the CitY- Council after application of available credits upon completion of the additional work.

Port and Harbors Director Corporon. answered questions from the Council.

Motion passed with Coose Sivertsen, Isom, Gage, Zenge, Harris and Kiffer voting yea.

Ordinance No. 16-1813 - Amending Chapter 11.12, Telecommunications Service and Rates, of the Ketchikan Municipal Code - First Reading

Copies of Ordinance No. 16-1813 were available for all persons present. 7

August 20, 2015

Motion passed with Zenge, Kiffer, Harris, Sivertsen and Karlson voting yea; Coose voting nay; one seat vacant.

Award of Contract No. 15-24- Hole-in-the-Wall Harbor Replacement Project- Western Dock and Bridge, LLC

Moved by Coose, seconded by Harris the City Council accept the bid of Western Dock and Bridge, LLC in the amount of $2,464,250 for Contract No. 15-24, Hole-in-the-Wall Harbor Replacement Project; establish a five percent contingency in the amount of $123,212, bringing the total project cost to $2,587,462; authorize funding from the Harbors Department's 2015 Hole-in-the-Wall Harbor Reconstruction Capital Account; and direct the city manager to execute the contract documents on behalf of the City Council.

Motion passed with Karlson, Harris, Kiffer, Coose, Sivertsen and Zenge voting yea; one seat vacant.

Amendment No. 2 to Contract No. 14-42- Design of Hole­in-the-Wall-Harbor Reconstruction- PND Engineers, Inc.

Moved by Zenge, seconded by Karlson the City Council approve Amendment No. 2 to Contract No. 14-42, Design of Hole-in-the-Wall Harbor Construction, between the City of Ketchikan and PND Engineers, Inc. at a cost not to exceed $189,604; authorize funding from the Harbors Department's 2015 Hole-in-the-Wall Reconstruction Capital Account; and direct the city manager to execute the amendment on behalf of the City Council.

Port and Harbors irector Corporon answered questions from the Council.

Motion passed with Zenge, Coose, iffer, arris, Sivertsen and Karlson voting yea; one seat vacant.

Award of Contract No. 15-23 - Thomas Basin Harbor Improvements, BAM LLC

Moved by Coose, seconded by Kiffer the City Council accept the bid of BAM LLC in the amount of $4,406,200 for Contract No. 15-23, Thomas Basin Harbor Improvements Project; establish a five percent contingency in the amount of $220,310, bringing the total project cost to $4,626,510; authorize funding in the amounts of $3,566,855 and $1,059,655 respectively from the Tourism & Economic Development Department's 2015 Thomas Basin Seawall Improvement Capital Account and the Harbors Department's 2015 Thomas Basin Ramp Replacements Capital Account; and direct the city manager to execute the contract documents on behalf of the City Council.

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