AFRICAN DEVELOPMENT FUND

FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

BASIC EDUCATION, TECHNICAL AND VOCATIONAL TRAINING PROJECT (EDUCATION II)

PROJECT COMPLETION REPORT

This report is made available only to the Bank’s staff members to whose work it relates. Any further release must be authorized by the Vice President for Operations, North, East and South Region, ONVP.

SOCIAL DEVELOPMENT DEPARTMENT ONSD NORTH, EAST AND SOUTH REGION December 2004

TABLE OF CONTENTS Page

CURRENCY EQUIVALENTS, WEIGHTS AND MEASURES, ABBREVIATIONS, BASIC PROJECT DATA, EXECUTIVE SUMMARY, RETROSPECTIVE PROJECT LOG FRAME.….………………………………………………………………………………. i-x 1. INTRODUCTION.......................................................................................................... 1 2. PROJECT OBJECTIVES AND FORMULATION....................................................... 1 2.1 Project Objective and sector Goal ................................................................................. 1 2.2 Project Description......................................................................................................... 1 2.3 Project Formulation........................................................................................................ 2 2.4 Project Origin ................................................................................................................ 2 2.5 Project Preparation, Appraisal, Negotiations and Approval .......................................... 2 3. PROJECT EXECUTION ............................................................................................... 2 3.1 Effectiveness and Start-up.............................................................................................. 2 3.2 Modifications ................................................................................................................ 3 3.3 Implementation Schedule............................................................................................... 3 3.4 Reporting……................................................................................................................ 4 3.5 Procurement……. .......................................................................................................... 5 3.6 Financial Sources and Disbursement ............................................................................. 5 4. PROJECT PERFORMANCE AND RESULTS…… .................................................... 6 4.1 Overall Assessment ........................................................................................................ 6 4.2 Operating Results ........................................................................................................... 7 4.3 Institutional Performance ............................................................................................... 7 4.4 Management and Organisational Effectiveness ............................................................. 8 4.5 Staff Recruitment, Training and Development .............................................................. 8 4.6 Performance of Contractors, Consultants, Suppliers and Borrower .............................. 8 4.7 Other Conditions and Covenants.................................................................................... 9 5. SOCIAL AND ENVIRONMENTAL IMPACT OF THE PROJECT ......................... 10 5.1 Social Impact .............................................................................................................. 10 5.2 Environmental Impact .................................................................................................. 10 6. PROJECT SUSTAINABILITY ................................................................................... 10 7. PERFORMANCE OF THE BANK AND THE BORROWER................................... 11 7.1 Project Objectives and Justification ............................................................................. 11 7.2 Project Implementation and Operating Outcomes ....................................................... 11

8. OVERALL PERFORMANCE AND RATING........................................................... 11 9. CONCLUSIONS, LESSONS LEARNED AND RECOMMENDATIONS................ 12 9.1 Conclusions .............................................................................................................. 12 9.2 Lessons Learned........................................................................................................... 12 9.3 Recommendations ........................................................................................................ 13 ANNEXES 1. Map of Ethiopia and Location of Project Sites 2. Performance Evaluation and Rating 3. Recommendations and Follow-up Matrix 4. Selected Documents Consulted 5. Borrower’s PCR -------------------------------------------------------------------------------------------------------------------- This Report was prepared by a Mr Boukary Savadogo, Chief Education Expert ONSD.1 and Mr Dirk Bronselaer, Senior Architect ONSD.1, following their mission to Ethiopia in July-August 2004. Kindly refer inquiries on the document to Mr. A. Komenan, Manager, ONSD.1 (Ext. 2150) or Ms Alice Hamer, Director ONSD (Ext. 2046). --------------------------------------------------------------------------------------------------------------------

CURRENCY EQUIVALENTS Currency Unit : ETHIOPIAN BIRR (ETB) At appraisal: FUA 1 : UA 0.92106 (Q1, 1992) UA 1 : Br 2.9609 (Q1, 1992) USD 1 : Br 2.0700 (Q1, 1992) At start-up UA 1 : Br 6.86780 (Q1, 1994) USD 1 : Br 5.0000 (Q1, 1994) At completion: UA 1 : Br 9.75123 (Q1, 1999) USD 1 : Br 7.14083 (Q1, 1999) At the time of the Bank’s PCR: UA 1 : Br 13.2180 (Q1, 2004) USD 1 : Br 8.93066 (Q1, 2004) WEIGHTS AND MEASURES

Metric system

GOE FISCAL YEAR 7th July - 6th July

GOE ACADEMIC YEAR September - July

LIST OF ABBREVIATIONS ADB : African Development Bank ADF : African Development Fund APC : Awraja Pedagogical Centre EELPA : Ethiopian Electric Light and Power Authority EEI : Electrical and Electronics Institute EMA : Education Media Agency EMPDA : Educational Materials Production and Distribution Agency ERRP : Emergency Recovery and Reconstruction Programme ESDP : Education Sector Development Program ETB : Ethiopian Birr FE : Foreign Exchange FUA : Fund Unit of Account (ADF) GOE : Government of Ethiopia ICB : International Competitive Bidding LC : Local Currency LCB : Local Competitive Bidding LOGS : List of Goods and Services MDG : Millenium Development Goal MOE : Ministry of Education PCR : Project Completion Report PIU : Project Implementation Unit PMO : Project Management Office PPD : Project Planning Department REB : Regional education Bureau UA : Unit of Account

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FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA BASIC EDUCATION, TECHNICAL AND VOCATIONAL TRAINING PROJECT

(EDUCATION II)

PROJECT COMPLETION REPORT BASIC PROJECT DATA 1. Loan Number : F/ETH/EDU/92/31 2. Borrower : The Government of Ethiopia 3. Beneficiary : Ministry of Education (MOE) 4. Executing Agency : MOE/ Project Management Office (PMO) A. LOAN 1. Loan Amount : UA 14.737 million (FUA 16 million - 1992) 2. Service Charge : 0.75% per annum on the amount disbursed and outstanding 3. Interest rate : 1% of the loan payable annually from the eleventh through the twentieth year and 3% per annum thereafter 4. Repayment Period : 50 years (including grace period) 5. Grace Period : 10 years 6. Loan Negotiation Date : 25/03/1992 7. Loan Approval Date : 21/04/1992 8. Loan Signature Date : 22/01/1993 9. Date of Entry into Force : 22/03/1994 B. PROJECT DATA Appraisal Estimate Actual Cost at PCR FE LC Total FE LC Total 1. Total Cost (UA mill.) 10.707 6.177 16.884 0.402 5.719 6.121 2. Financing Plan (UA mill.) Appraisal Estimate Actual Financing at PCR FE LC Total FE LC Total ADF 10.707 4.030 14.737 0.402 4.126 4.528 Government 0.000 2.147 2.147 0.000 1.593 1.593 Total 10.707 6.177 16.884 0.402 5.719 6.121 3. Date of First Disbursement at Appraisal : December 1992 4. Actual Date of First Disbursement : 4 August 1995 5. Date of cancellation of Component II : 19 April 1996 6. Date of cancellation of loan balance : 17 June 2004 7. Date of Last Disbursement at Appraisal : 31 December 1997 8. Revised Date for Final Disbursement : 31 December 1999 9. Commencement of Project Implementation Activities : April 1994 10. Date of Completion of Project Implementation Activities: 2000 C. PERFORMANCE INDICATORS 1. Cost Under-run : UA 10.208 Million (69% cancelled)

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2. Time Over-run: - Slippage of Effectiveness : 20 months - Slippage of Completion Date : 24 months - Slippage of Last Disbursement : 4 yrs - Number of Extensions to Last Disbursement : 1 3. Project Implementation Status : completed 4. Categories of expenditure (not taking into account cancelled activities): (A) Supervision : 100% complete (B) Construction : 100% complete* (C) Furniture : 100% complete (D) Equipment : 100% complete (E) Training : 100% complete (F) PIU : 100% complete * ADF financed 98%, 92.29% and 85% of the primary, lower secondary schools and Awraja Pedagogical Centres respectively, the GOE through the REB’s financed the balance. 5. Institutional Performance (Unsatisfactory/Fair/Satisfactory): - The Bank Group : Fair - The Government : Fair - Contractors : Satisfactory - Suppliers : Satisfactory - Consultant : Satisfactory D. MISSIONS N° of Persons Composition Days Dates

Identification NA NA NA NA Preparation NA UNIDO/UNDP/ NA 1988

UNESCO/ADF Appraisal NA NARD 11 06-17/01/1992 Launching/ NA NA NA NA Supervision+ EAA OCDE 14 16-31/10/1998 Supervision+ A OCDE 14 21/11-04/12/1999

No supervision in 2000 Supervision+ A OCDE 14 21/02-06/03/2001 Workshop MA+3, ETCO OCDE 2 24-25/09/2001 Supervision+ A ONSD 14 16-30/03/2002 Audit NA IAu - December 2000 Audit NA EAu NA NA PCR NA GOE - 03-09/ 2001 PCR EAA ONSD 21 21/07-06/08/2004 Architect (A); Consultant (C); Director (D); Education Analyst (EA); External Auditor (EAu); Internal Auditor (IAu); Manager (M) ; NA = Not available

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E. DISBURSEMENT (UA mln) ADF: Appraisal Percentage

Year Estimate Actual Disbursed 1992 0.181 - 0 % 1993 9.374 - 0 % 1994 5.472 - 0 % 1995 1.644 0.692 5 % 1996 0.214 0.642 4 % 1997 - 1.510 10 % 1998 - 0.637 5 % 1999 - 1.047 7 % - Total Disbursement 14.737 4.528 31% - Amount Cancelled 10.208 69%

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F. CONTRACTORS / SUPPLIERS

CONTRACTORS

No Project Region Site Contractor Contract amount Amount paid

1 Adi-Rernetes L.S.S. Tigray Adi-Remit Nifuse- HJSelase 2,878,554.00 2, 861579.71 2 Dubt-L.S.S (a) Afar Dubti G/sselasei- Abrha B.C. 2,500,000.00 1,061,585.90

3 Mekane Brhan L.S.S Amhara Mekane-Brhan Nigru Kibret B.C. 3,422,869.55 3,304466.30

4 WarderL.S.S Somali Warder Satcon G.C. 4,911,1 1380 4,7 10034.60

5 Mambuk L.S.S Benishangul Gumuz Mambuk Mela Eng. G.C. 3564269.30 3215931.80

6 Pugnewdo L.S.S. Gambella Pugnewdo Alemayehu G.C. 4,198,709.00 3,318,264.17

7 W-17 Kebele 25 L.S.S. A.A. K.25 Eng.Tewodros Abera

B.C. 1.590,134.83 1,643877.20

8 Humera APC Tigray Humera T.E.B. 401,183.11 378,107.00 9 Sidafabgi APC (b) Afar Sidafabgi G/Selase Abrham B.C. 300,000.00 182,719.64 10 Gode APC Somali Gode Tewekel Trans. Co.Com 438,399.35 429631.36 11 Pugnewdo APC (c) Gambella Pugnewdo Melka Worku GC 293,944.25 189,690.54 12 ItangAPC Gambella (tang Bedne B.C. 366,703.36 325,954.42

13 Assosa APC Benishangul Gumuz Assosa Bogale Jara 207,843.95 207,843.95

14 Bullen APC Benishangul Gumuz Bullen Bogale Jara 251,039.20 229975.61

15 Maygua P.V.S Tigray Maygua Melaku W/Senbet 234006.00 217667.15 16 Krange P.V.S. Tigray Krange T.E.B. 279287.80 257751,83 17 HakfenP.V.S. Tigray Hakfen T.E.B. 227667.57 219830.86

18 Gembay (amberameteka) Tigray Gembay Kabew B.C. 262721.69 228636.41

19 Worktabor (abergel) Tigray Worktabor Kabew B.C. 257624.90 238626.13

20 Adi-suboha Tigray Adisobuha T.E.B. 279222.50 267067.22

21 Gimus(Tsaeda EMBA) Tigray Gimus T.E.B. 279222.50 269348.84

22 Rubaxy (Tankua melash) Tigray Rubaxy woldai T/Mariam 240471.10

228447.53

23 Awdosil (Atsbi) Tigray Awdosil Hadish Gebru

219265.74

209836.38

24 ArtimaP.V.S Afar Artuma Akrig G.C 300,000.00 23963349 25 Forsi P.V.S Afar Farssi Akri G.C 300,000.00 172,379.44 26 Dubti P.V.S. Afar Dubti Luci B.c. 298000.00 15138970 27 Wanus P.S. Afar wanus Luci B.c. 298000 205143.64 28 Alberera P.S. (d) Afar Alberbera G/silase Abrha 295000.00 205143.64 29 Tattule P.S. (d) Afar Tamile Luci B.C. 298000.00 -—----------

30 Gefren P.V.S. (d) Afar G/Selase Abrha B.C G/silase Abrha 295,000.00 ---------—-

31 Yelda (Dewe) Afar Yelda Akir G.C. 300000.00 245607.84 32 Korare P.V.S. Amhara Korare Kabew B.C 254328.80 227783.16 33 Kitimwoyra P.V..S. Amhara Kitimwoira Gezahegn adgehB.C. 382511.45 355945.42 34 Beyeda P.V.S. Amhara Ayga AkirG.C. 527130.20 459927.50

35 Tistska P.V.S. Amhara Tists KabewP.S. 308488.13 245814.17 36 Niragua P.V.S. Amhara Niragua “ 321474.67 321138.98 37 Adega P.V..S. Amhara Adega HWL G.C. 271474.67 254474.67 38 Artuma Kebele 013 Amhara Kebele 15 Burakconst. 236387.50 236387.50 39 Kebele 012 Amhara kebele 12 Solomon kebede 257169.66 242180.00 40 Gori P.S. Oromia Gori Alemayehu KebedeB.C 181577.73 181577.73 41 Bayuchala Oromia Bayuchala Getu Abebe BC 189624.30 177085.29

42 Ripagutedoyoma Oromia Ripagutasoyoma Dabus T/Maria B.C. 284847.30 259425.99

43 Mencho Oromia Mencho Gezachew Deress P.S. 290250.53 286105.92

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44 Sakalagi Oromia sakalagi Anteneh Getachew 269074.00 260233.44 45 Jawis Oromia Jawis Tesfaye Truneh BC 234248.19 232047.85

46 Ellukoteh Oromia Elukotebe Bidergew Mengesha BC 179944.92 179944.92

47 Ahahu I!:derk Oromia AbabuHinderk BekeleTsega yeBC 166727.57 166727.57 48 Hargele Somali Hargele TT Construction 424164.03 407564.4 49 Jartti Somali Jartti TT Construction 424164.03 407564.4 50 Itamye Garbed Somali Itamye Garbed TT Construction 424164.03 407564.4 51 Afder Somali Afder TT Construction 424164.03 407564.4 52 Degehabur Somali Degehabur TT Construction 352524.32 345473.8 53 Mustahil Somali Mustahil TT Construction 352524.32 345473.8 54 Ararso Somali Ararso TT Construction 35252432 345473.8

55 Megele Benishangul Gumuz Megele Bogale Jara BC 290803.90 278537.42

56 Menge(abejunda) Benishangul Gumuz

Menge(abejunda) Bogale Jara BC 290803.90 285836.64

57 Ondulu Benishangul Gumuz Ondulu Bogale Jara BC 290803.90 281431.50

58 Mankush Benishangul Gumuz Mankush Bogale Jara BC 290803.90 290803.90

59 Mandura Benishangul Gumuz Mandura Bogale Jara BC 323048.53 283332.33

60 Ambelta SNNPR Ambelta 61 Hilhulka SNNPR Hilhulka Samuel S/Mariam 208517.00 187665.66 62 Cheffa SNNPR Cheffa Desta Beyene 190613.55 149022.22 63 Ambicho SNNPR Ambicho Tadess Lambed 176470.18 157271.04 64 Bonga PS SNNPR Bonga PS Girma Tulu 187839.41 168758.14

65 Dilla(kafile) PS SNNPR Dilla(kafile) PS Tofic Omer 161955.10 150184.42

66 Bolie (Dero) SNNPR Bolie (Dero) Berhe Tekle 220767.45 204366.83 67 Kofe Biko SNNPR Kofe Biko Emnete Endeshaw 171930.58 164931.56 68 Gembab SNNPR Gembab Andualem BekeleB.C 296540.65 269620.01 69 Kobern(Eleya) Gambella Koben Rabtamu W/abb B.C 313540.65 302650.78 70 Edane Gambella Edane Almayehu Bedane B.C 440012.75 385935.44 71 Ginkwo Gambella Ginkwo Alpha B.C. 395624.79 365899.91 72 shentawo(Abodo) Gambella Abodo Amanuel B.C. 369498.90 162144.44 73 Fajaj Gambella Fajaj Adugna EjiguB. C. 384678.00 338770.00 74 Gendegerada Dire Dawa Gendegerada A.B.Constr action 145833.73 145833.73 75 Mariam Sefer Dire Dawa Mariam Sefer A.B.Constr action 145833.73 145833.73 76 Gendetesfa Dire Dawa Gendetesfa A.B.Constr action 145833.73 145833.73 77 Goro Buteji Dire Dawa GoroButeji A.B.Constr action 145833.73 145833.73 78 Melka Jeldu Dire Dawa Melka Jeldu A.B.Constr action 148670.87 145833.73 79 Kalicha Dire Dawa Kalicha Legese Siamregn B.C. 200174.47 180162.79 80 Belewa Dire Dawa Belewa Legese Siamregn B.C. 200174.47 180162.79 81 Jeldessa Dire Dawa Jeldesa Legese Siamregn B.C. 200174.47 180162.79 82 Awdigdig Hareri Awdigdig Ephrem Tesfaye B.C 25066.02 216479.98 83 Deker Hareri Deker Habtamu AbegazB.C 37566.57 298177.24 84 Harrawie Hareri Harrawie Ephrem Tesfaye BC 144014.68 90097.85 85 Kile Hareri Kile Ephrem Tesfaye BC 157124.44 108146.95 86 Kebele 05 Hareri Kebele 05 Habtamu Abegaz BC 338095.45 284239.66 87 W 27 K 03 Addis Ababa Kebele 09 Endale Tolosa BC 200749.60 195350.62 88 W 26 K 03 Addis Ababa Kebele 03 Girma W/Yohans BC 200749.60 197238.42

89 Bole Weregenu Addis Ababa Bole Weregenu Girma W/Yohans BC 158359.70 150441.71

90 Kotebe (Kotebe 02) Addis Ababa Kotebe (Kotebe 02) Alem Kebede BC 207830.36 207836.36

91 CMC (K 02) Addis Ababa CMC (K 02) Alem Kebede BC 150068.94 149414.20 92 Kebele 59 PS Addis Ababa Kebele 59 Alem Kebede BC 210999.40 197983.51 93 W 08 K 13 PS (e) Addis Ababa W 08 K 13 Gezahegn G/Egzabher 409868.87 409675.69 94 W 06 K 13 Addis Ababa W 06 K 13 Gezahegn G/Egzabher 409868.87 409675.69

Remarks: (a) 58% by REB; (b) 56% by REB; ( c ) 35% by REB; (d ) 100% byREB; (e) Merged to one

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G. SUPPLIERS Equipment Contract 1 Nature of contract : Purchase of radio sets and spare parts Contract amount : USD 233,477.00 ADF share : USD 233,477.00 Name of company : M/S Yateha Import Enterprise Ethiopia Country of company : Ethiopia Mode of procurement : International Competitive Bidding (ICB) Contract 2 Nature of contract : Procurement of equipment for 80PS, 7 LSS and 7 APC Contract amount : £ 122,870.26 ADF share : £ 122,870.26 Name of company : M/S Sotex International, Ltd Country of company : United Kingdom Mode of procurement : International Competitive Bidding (ICB) Contract 3 a) Nature of contract : Procurement of equipment for 80PS, 7 LSS and 7 APC Contract amount : LIT 232,610.650 ADF share : LIT 232,610.650 Name of company : M/S Officine Di Annone S.r.l. Country of company: Italy Mode of procurement: International Competitive Bidding (ICB) b) Nature of contract : Procurement of equipment for 80PS, 7 LSS and 7 APC Contract amount : LIT 246,566.393 ADF share : LIT 246,566.393 Name of company : M/S Officine Di Annone S.r.l. Country of company: Italy Mode of procurement: International Competitive Bidding (ICB) (N.B. To replace the equipment withheld by the Eritrea Government at the port of Assab, the equipment was reordered from the same company with a 6% price increase) Contract 4 Nature of contract : Purchase of radio sets and spare parts Contract amount : USD 233,447.00 ADF share : USD 233,447.00 Name of company : Yataha PLC Country of company : China Mode of procurement : International Competitive Bidding (ICB)

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Furniture

Amount in ETB Contract date Mode of procurement

N° Supplier

Round 1 Round 2 Round 1 Round 2 1 S.N.S 331,161.90 1,496,971.07 27/11/97 30/04/98 LCB 2 MOSVOLD 286,093.35 51,974.16 2/02/97 30/04/98 LCB 3 B.T.H.H. 382,423.00 299,962.17 27/11/97 30/04/98 LCB 4 BAHIRU BIRRU 673,389.92 126,280.00 27/11/97 30/04/98 LCB 5 IAGONA ENG 169,028.86 252,895.89 2/02/97 30/04/98 LCB

H. CONSULTANTS One single consultant firm was hired for the procurement of furniture and equipment: Education Material and Production and Distribution Agency’ (EMPDA) Currently known as: Education Material and Production and Distribution Enterprise’ (EMPDE) (Government owned) Tel. 251 1 61 35 55 / 55 17 00 Fax. 251 1 61 16 44 / 61 35 46 P.O.Box 5549 Addis Ababa, Ethiopia

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EXECUTIVE SUMMARY 1. The Basic Education, Technical and Vocational Training Project, approved in 1992 and completed in 1999 was the second Bank Group financed operation in the education sector in Ethiopia. The Project was conceived in 1992 as part of a long term Government objective to achieve improved access and quality of relevant basic education and improved specialised manpower development. The main objectives of the project were to strengthen basic and lower secondary education, teacher support facilities, mass media education and technical and vocational training. The PCR is undertaken four years after project completion because of a two-year delay in the preparation of GOE’s PCR and subsequently because of the delays caused by the Bank’s temporary relocation to Tunis in 2003. 2. The implementation of the project made a significant impact on the development of education. The components are still relevant to the current education policy and program of the GOE. The Project and its timing formed an appropriate step towards advancing the sector goal. At appraisal, the project was designed to provide 32,000 new primary school places, 7,280 new lower secondary places and 500 new places for technicians in the field of electrical power and electronics. While the 500 places for technicians in the field of electrical power and electronics have not been achieved due to the cancellation of the relevant component, all quantitative targets for primary schools and lower secondary schools, have been met. In addition, the procurement and distribution of the 4,450 radio sets to primary schools, has made it possible to support some forms of distance education in remote areas. 3. Despite its achievements, the Project has had some shortcomings. Its impact could have been greater if the conditions and covenants were carefully identified to correct some of the structural and institutional weaknesses of MOE, in particular, and the then to be implemented decentralisation process. Due to the cancellation of the Technical/Vocational training Component, the initial second objective of fostering specialized manpower development, was not achieved. The GOE cancelled this component following changes in its education policy and the corresponding loan amount of UA 3.800 million was cancelled. Maintenance of physical facilities continues to be a problem. Maintenance budgets for schools remain insufficient. As a consequence a number of schools were found in a dire need of repair, but admittedly also exemplary schools were visited. 4. The ADF loan has realized an unused balance of UA 10.208 million (69% of the loan), which has been cancelled. The entire Project cost was reduced from UA 16.884 million to UA 6.121 million. Government’s contribution has also decreased from UA 2.147 million at Appraisal to UA 1.593 million at completion, whilst the ADF contribution has decreased from UA 14.737 to UA 4.528 million, respectively. Apart from the cancellation of Component 2, the activities have been implemented. 5. Several important lessons can be drawn from the implementation of the project. Chief among them is the fact that insufficient institutional capacity has had a negative impact on project start up and implementation, resulting in long delays, irregular transmission of quarterly progress reports (QPRs) and audit reports, low disbursement and an ensuing cancellation of UA 10.208 million. Project implementation has been fraught with difficulties in producing timely reports such as QPRs, audit reports, accounting and financial statements. The project did not benefit from sufficient and regular supervision missions. Supervision should be carried out on a regular and systematic basis. The use of a specialized agency to handle procurement activities has facilitated the work of the implementation unit.

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FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA BASIC EDUCATION, TECHNICAL AND VOCATIONAL TRAINING PROJECT (EDUCATION II)

RETROSPECTIVE PROJECT LOG FRAME

NARRATIVE SUMMARY VERIFIABLE INDICATORS MEANS OF VERIFICATION

IMPORTANT ASSUMPTIONS AND RISKS

Sector Goal To contribute to human resources capacity through education.

• Increase output of primary school leavers • EEI school leavers readily employable (cancelled)

• MOE annual

reports • Major examination

results • Labour statistics &

reports

Project Objective To expand and improve the quality and relevance of basic education (primary and lower secondary schools) on the one hand and on the other hand, to foster specialized manpower development.

EOPI: • Primary education strengthened with 32,000 more pupil

places created by 1997; Enrolment to primary grades increased to 100% in project areas, UPE achieved.

• Lower secondary education strengthened with 7,280 more pupil places created by 1997Enrolment to secondary grades increased in project areas.

• Resources facilities available for teachers in rural district. • Public participation increased in Mass media education

activities, teaching/learning, non-formal adult, teacher and distance education.

• Technical & vocational training strengthened with 500 additional places provided for special fields EEI turning out specialized electronic and electrical manpower (cancelled)

• MOE annual

reports • ADF post-

evaluation report

Project Objectives to Goal • Political and socio-economic situation

remains stable • Education system reforms remain

positive & are kept within reasonable limits

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NARRATIVE SUMMARY VERIFIABLE INDICATORS MEANS OF

VERIFICATION IMPORTANT ASSUMPTIONS AND

RISKS Outputs • Eighty (80) new primary schools

established and operational. • Seven (7) lower secondary schools

(LSS) established and operational • Seven (7) district pedagogical centres

established and operational • Communication facilities established

and operational between Mass Media Agency (MMA) and 4,000 district primary schools

• EEI established and operational (cancelled)

TOR • Primary schools constructed (34,030 m²), full

compliments of furniture and equipment. • Lower secondary schools constructed (10,676 m²), full

compliments of furniture and equipment. • District pedagogical centers constructed (4,676 m²), full

compliments of furniture and equipment. • MMA functions intensified, full complement of

equipment. • EEI constructed, full compliments of furniture and

equipment (cancelled)

• GOE PCR • ADF disbursement

records • ADF audit reports • QPPR’s • ADF PCR

Outputs to Project Objectives • GOE ensures financing of the recurrent

budget for the facilities • School facilities well maintained and

safe from vandalism • Managerial and technical efficiency of

school staff maintained • School staff contented with the working

conditions

Activities • Strengthen existing Education Projects

Management Office of MOE with equipment and operating costs; report regularly to ADF

• Prepare designs and tender documents for all categories: goods, works and services

• Train MMA staff in usage of communication equipment

• Tender for construction and supervise construction works

• Tender and distribute furniture, equipment & materials to project institutions.

Inputs/Resources Expenditure Schedule (UA millions) CATEGORIES ADF GOE TOTAL

• GOE account

ledgers • ADF disbursement

records • GOE audit reports • QPPR’s

Activities to Outputs • No major design revisions or

modifications (including sites) required • Acceptable tenders received for all

categories • Suitably-qualified teacher trainee

applicants available • No labour unrest during construction • No shortage of local materials when

national procurement applies • GOE doesn’t fall under ADF sanctions

CONSTRUCTION 9,102 2,147 11,249FURNITURE 1,237 - 1,237EQUIPMENT 2,733 - 2,733TECHNICAL ASSISTANCE 1,187 - 1,187FELLOWSHIP-TRAINING 0,342 - 0,342OPERATING COST 0,136 - 0,136TOTAL 14,737 2,147 16,884

1. INTRODUCTION 1.1 The present project completion report was prepared for the Basic Education, Technical and Vocational Training Project (Education II) in Ethiopia completed in 1999. The Bank Group has financed 3 projects in the education sector in Ethiopia to date, amounting to total loans of UA 64.737 million as follows: (i) the Primary Teacher and Secondary Education Project in 1983 for UA 18.00 million; (ii) the Basic Education, Technical and Vocational Training Project in1992, with an ADF loan of UA 14.737 million; and (iii) the ongoing Education III Project financed with an ADF loan of 32.00 UA million and a grant of 0.30 UA million that was approved in 1998. 1.2 After project completion of the Basic Education, Technical and Vocational Training Project (Education II) and in conformity with the loan agreement, the Borrower prepared a project completion report that was submitted to the Bank in September 2001. The report concluded that overall, the implementation of the project was successful with 96% of the constructions completed, all equipment and furniture distributed with minor loss and training offered to the Education Media Agency. The report further indicated that the project reached its objectives. However, the considerable delay incurred has led the beneficiaries to lose valuable time and resources. The Bank conducted its own PCR mission in July-August 2004, which resulted, among other outcomes, to the present PCR. The Bank’s PCR mission was able to confirm that works on the project have been completed, and furniture and equipment have been delivered. The mission noted a problem of overcrowding in most of the schools visited. It also noted maintenance problems, especially in urban areas. 1.3 During preparation of the PCR, the mission encountered great difficulties in obtaining comprehensive documentation from the various GOE departments and from EMPDE. Even after allowing enough time to all parties to gather more information for inclusion in the PCR, some important information on counterpart funding could not be obtained from the GOE. 2. PROJECT OBJECTIVES AND FORMULATION

2.1 Project Objective and Sector Goal The sector goal was to contribute to human resources capacity through education. The project objective was, on the one hand, to expand and improve the quality and relevance of basic education (primary and lower secondary schools) and on the other hand, to foster specialized manpower development. In quantitative terms, the project aimed at providing 32,000 new primary school places, 7,280 new lower secondary school places and 500 new places for technicians in the field of electrical power and electronics.

2.2 Project Description The Project was designed to improve the education system qualitatively and quantitatively and comprised the following components:

Component I: Basic Education

(i) Strengthening of primary education (ii) Strengthening of lower secondary education (iii) Strengthening of teaching support services

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(iv) Strengthening of education mass media (v) Strengthening of MOE’s Project Management Office (PMO

Component II: Technical Education & Vocational training

(i) Establishment of an Electrical and Electronics Institute (EEI) (ii) Establishment of the EELPA PMO

2.3 Project Formulation

The Basic Education, Technical and Vocational Training Project (Education II) was formulated in 1992, as part of the Ethiopian Government new education policy in the framework of the Emergency Recovery and Reconstruction Programme (ERRP). The educational dimension of the ERRP sought to narrow the gap of educational disparity among regions through the reconstruction of schools and other institutions destroyed by war and the creation of new schools in areas where participation rate is low. While the project was not an ERRP operation as such, it aimed at helping the GOE to reach its educational expansion policy as defined in the ten Year Plan (1982-1992).

2.4 Project Origin At the time of project formulation, the development of education in Ethiopia had been

hampered by both the long-running war and serious drought, which caused damage and destruction of educational institutions and the displacement of school-age children from their schools. Against this background, the educational priorities set forth by the GOE included two major aspects, the development of basic education and the strengthening of technical education and vocational training. These two aspects formed the basis for the formulation of the project.

2.5 Project Preparation, Appraisal, Negotiations and Approval 2.5.1 An ADF/UNESCO preparation mission designed the components pertaining to general education under the Ministry of Education, in 1988. The project appraisal mission revised these components in January 1992 to take account of recent education policy developments in the country. The components relating to technical education and vocational training were prepared by the GOE with the assistance of UNDP and UNIDO. The final project document was based on an ADF/UNESCO preparation report, the UNDP/UNIDO preparation report and the findings of an ADF appraisal mission that took place in January 1992.

2.5.2 Loan negotiations were held in Abidjan on 23 March 1992. Following Loan negotiations and Board presentation, the Project received Board approval on 21 April 1992, as scheduled at appraisal. 3. PROJECT EXECUTION

3.1 Effectiveness and Start-up 3.1.1 In addition to the General Conditions, the granting of the Loan was subject to the fulfilment by the Borrower of the following conditions precedent to Entry into Force:

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(i) evidence that MOE’s Project Management Office (PMO) had been designated to be responsible for the administration and supervision of the implementation of components relating to it namely primary and lower secondary schools; Awraja Pedagogical Centres (APC’s) and Education Media Agency (EMA):

(ii) evidence that PMO had been created at EELPA to be responsible for the administration and supervision of the implementation of the Electrical and Electronics Institute (EEI) in all its aspects;

(iii) evidence that a coordination committee had been established to be responsible for the overall coordination and supervision of all components of the project;

(iv) evidence that the head of the EELPA’s PMO and the required local support staff had been assigned to the PMO for the duration of the Project;

(v) evidence of the opening in the National Bank of two separate Project accounts, one for the MOE’s PMO, the other for the EELPA’s PMO, into which the proceeds of the loan and Government contributions for the MOE’s and EELPA’s sub-components would be deposited.

3.1.2. At the time of appraisal, these conditions appeared to be appropriate as they sought to take into account previous experience and recurrent problems in previous operations. However, there were problems in fulfilling them as stipulated at appraisal. Those pertaining to EELPA were never fulfilled, owing to the cancellation of the relevant component. 3.1.3 Government’s Legal Opinion on the Project Loan was only signed by GOE on 22 January 1993 and sent to the Fund on 23 June 1993. The loan conditions were only fulfilled in February 1994, thus also contributing to the delay in effectiveness. The Loan was declared effective on 22/03/1994. Other conditions and covenants are discussed under Section 4.7. 3.2 Modifications 3.2.1 During Project implementation, one major modification took place. Upon request from the Government, Component II - Technical Education and Vocational Training were cancelled from the project on 19 April 1996. The official justification given by the GOE for this cancellation was related to changes in its education policy. A key factor may have been the separate evolution of the two Ministries in charge of the project (the MOE for component I and the Ministry of Mines and Energy represented by EELPA, for Component II). 3.2.3 As a result of this major modification, the loan conditions related to putting in place the PMO at EELPA were not fulfilled and the activities under Component II were not implemented. The amount of the allocation for the component (UA 3.800 million) was cancelled.

3.3 Implementation Schedule

3.3.1 The Project was to be implemented over a period of 51 months, from July 1992 to September 1996. A comparison between the appraisal estimate and the actual implementation of key events is shown below.

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Events Appraisal Actual - Loan Approval 21/04/1992 21/04/1992 - Entry into Force 07/1992 22/03/1994 - Consultancy 08/92-09/1996 cancelled - Construction: Tender 10/92-01/1993 15/04/1994 Evaluation 01-04/1993 N.A. ADF approval 01-04/1993 N.A. Commencement 03/1993 N.A. Completion 03/1996 2000 End of Defects Liability 03/1997 2000 - Furniture: Tender 02-12/1993 N.A. Commencement 01/1994 1997 Completion 09/1996 1998 - Equipment: Tender 10/92-03/1993 N.A. Commencement 04/1994 N.A. Completion 09/1996 2000 End of Guarantee 09/1997 2000 - Training: Commencement 09/1993 10/1995 Completion 06/1995 01/2000 - PIU: Establishment 07/1992 02/1994 Completion 09/1996 2000 3.3.2 There was an initial slippage of 20 months before the loan entered into force, largely due to delays in fulfilment of the related conditions. 3.3.3 The Project was originally due for completion in September 1996. The reduced Project activities were actually completed by 2000 and the final deadline for last disbursement became 31/12/ 1999. Slippage on completion of the extended Project activities until 2000 was thus some 4 years. 3.3.4 A summary of the extensions of the dates of last disbursement is given below:

Revision Deadline ADB Approval Reason for extension 31 Dec 1997 21 April 1992 Original deadline

1 31 Dec 1999 12 February 1998 Delays in implementation of procurement and execution activities

3.3.5 Despite the delays, the Project was still completed with a large unused balance of 69%, due to cancellations and the depreciating local curency against the Unit of Account during the project life.

3.4 Reporting 3.4.1 The available information shows that 15 Quarterly Progress Reports (QPR’s) of acceptable quality were submitted to the Bank, covering the period from the beginning of implementation to 31/12/1999. The last QPR was for the 4th quarter of the year 1999. A Borrower’s draft PCR was also submitted to the Bank in September 2001. The Bank sent its comments on this draft report in January 2002.

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3.4.2 GOE sources indicate that the project has been audited and two audit reports were issued, the first covering the years 1997 and 1998. The reports were always delayed. The Bank noted in a memo dated 31 March 1999 that the auditors for 1997 and 1998 expressed an unqualified opinion of the presentation of the financial position of the project. It also noted that the audit of the project had been conducted in accordance with Generally Accepted Auditing Standards for the 1997 accounts and International Auditing Standards for the 1998 accounts. One major issue raised however was related to differences between the ADF records and the project accounting and financial records. The Bank conducted its own auditing of the project in 2000 as part of a larger audit of the Bank’s Project Supervision and Implementation Activities in Ethiopia.

3.5 Procurement

3.5.1 Procurement of goods and services was carried out as specified in the Appraisal Report: i) International Competitive Bidding for the equipment for the primary and lower

secondary schools and the radio sets for EMA. ii) National Competitive Bidding for construction; furniture for the institutions iii) Local Shopping for furniture and office equipment for the PMO; office equipment for

the APC’s. iv) GOE procedures for selection of training institutions and candidates subject to ADF

approval. 3.5.2 Procurement of equipment encountered management problems due to insufficient procurement capacity in the MOE/ Project Management Office (PMO). The activity was eventually awarded to the Government owned company ‘Education Material and Production and Distribution Enterprise’ (EMPDE) and financed on government’s own resources.

3.6 Financial Sources and Disbursement 3.6.1 The tables below illustrate the differences between the planned financing of the project and what actually took place up to the PCR stage.

Table 3.1 Planned and Actual Financing by Source (UA millions)

Table 3.2 Planned and Actual Financing by Category and Source (UA millions)

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3.6.2 With respect to the ADF Loan, it is noted that the funds available are underutilized. This can be explained in part by a strongly depreciating ETB during the project life: the Q1 1992 exchange rate of the ETB to the UA was 2.96099 against ETB 9.75123 at the Q1 1999 exchange rate at the end of the project life or a depreciation of 329%. 3.6.3 A total of UA 10,208,190.94 was cancelled from the ADF Loan. The first amount of UA 3.8 Million was cancelled on 19 April 1996 and after project completion, the outstanding loan balance of UA 6,408,190.94 was cancelled on 17 June 2004. 3.6.4 Protracted delays in Project implementation have resulted in substantial differences between the planned and actual disbursement schedules. The tables below illustrate the differences between the planned disbursements and what actually took place up to the PCR stage.

Table 3.3 Planned and Actual Expenditure by Component and Source (UA Million)

4. PROJECT PERFORMANCE AND RESULTS

4.1 Overall Assessment 4.1.1 Although the Project was extended beyond the periods stipulated in the appraisal, its implementation has made a significant impact on the development of education in the Project areas. The components are still relevant to the education ESDP of MOE and indeed consistent with GOE’s national poverty reduction strategies and MDG’s. The Project and its timing formed an appropriate step towards advancing the sector goal. However, the overall impact could have been much better if the conditions and covenants were carefully identified to correct some of the structural and institutional weaknesses of MOE, in particular, and the soon to be implemented decentralisation process. 4.1.2 Out of the 80 provided under the project, 79 primary schools have been constructed with satisfactory workmanship, furnished and equiped with good quality material. In all, 96% of the construction have been executed wih project funds, the remaining 4% has been financed by the REB’s primarily due to the use of procurement rules unacceptable to the Bank when re-tendering unsuccesful contracts. 4.1.3 Three members of the EMA staff have gained beneficial training in comunication technology in the African Broadcasting Institute in Egypt and all three are still in place in the EMA in Addis Ababa.

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4.1.4 As planned, 4,450 radio receivers have been distributed under the project to primary schools (among a total of 19,000 distributed to all 12,098 primary schools between 1994 and 2004). This activity contributed greatly to reaching primary school children with educational radio broadcasts. The number of radio receivers distributed under the project represents 25% of the country’s primary schools. 4.1.5 The findings of the Borrower’s PCR are in line with those of the Bank’s PCR. There are no major areas of conflict between the two. 4.2 Operating Results 4.2.1 The first project objective to expand access to, and improve the quality and relevance of basic education, has been attained with the successful completion of the construction of schools, provision of furniture and equipment and training of education personnel. However, due to the cancellation of the Technical/Vocational training Component, the initial second objective of fostering specialized manpower development, has not been achieved 4.2.2 Maintenance of the physical facilities continues to be a problem. Maintenance budgets for schools remain insufficient. As a consequence a number of schools were found in a dire state of repair, but admittedly also exemplary schools were visited. In terms of maintenance school committees or PTA’s provided own labour and materials to perform maintenance. Other committees lease out unused school grounds as farmland to gain some revenue for the maintenance budget. Others generate revenue from the sale of vegetable garden produce. As good maintenance starts with proper user care and cleanliness, it was encouraging to discover that cleaning performed by the school community (pupils, teachers and parents) was far more effective than cleaning by cleaners. 4.2.3 The 4,400 radio receivers provided under the project are part of a total of 19,000 radios delivered to 12,098 primary schools. The EMA and Regional service team maintains these radio receivers: Defective radios are brought to service points for repair and maintenance by the service team. In case of hard to repair damage radios are transported to EMA HQ to do major repairs. In case the school committee is unable to transport the radio to the service point, the service team will attend to the problem in the school itself.

4.3 Institutional Performance

4.3.1 At appraisal, given that the project involved two distinct Ministries, the Ministry of Education and the Ministry of Mines and Energy represented by EELPA, and to avoid any confusion, it was decided that implementation would be supervised by two project management offices (PMO), one under MOE and the other under EELPA. The MOE’s PMO existed already but the one under EELPA had to be created. It was further decided to establish a Project Coordination Committee with members from both the MOE and EELPA and placed under the supervision of MOE. In practice, following the cancellation of the component to be managed by the PMO under EELPA, this PMO was not put in place. 4.3.2 The Project Planning Department (PPD) was responsible for implementation of the first component, which remained the single component after cancelling the second component on the Electrical and Electronics Institute. Only a small amount of the budget provided under the project to finance the project management activities have been utilised. The PMO was assisted by the Project Preparation and Monitoring Panel for the procurement (assisted by the

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Educational Materials Production and Distribution Agency - EMPDA) and the reporting, the Engineering Services Panel for the monitoring of civil works, the Project Finance Panel for the financial aspects and the Regional Education Bureaus (REB’s) for the implementation of the civil works. The counterpart funds amounting to 15% of the civil works were also provided to the project through the REB’s.

4.4 Management and Organisational Effectiveness 4.4.1 The MOE has the overall responsibility for policy formulation, standards and guidelines, overall supervision and monitoring of the project. The mission was informed that the Ministry discharged its monitoring and supervisory functions. Given the initial stage of decentralization, the delegation of administrative power to local levels without sufficient capacity, made it difficult to handle such tasks as financial management, supplies procurement, human resources management, maintenance and a substantial portion of operational decision-making. Compounding all of these is the fact that, in instances such as human resources management, MOE itself, encounters some understaffing problems in relation to project management. 4.4.2 At appraisal, it was expected that the two PMO would provide the managerial framework for all aspects in project implementation. The tasks they were expected to perform included: (i) preparing agreements with contractors and consulting firms; (ii) undertaking the procurement of goods and services and all accounting; (iii) reporting on the progress of the project; (iv) submitting annual workplans; and (v) undertaking regular field supervision visits of project sites. These tasks were not regularly carried out.

4.5 Staff Recruitment, Training and Development

4.5.1 Under component 1, the project made provisions for the following training activities: (i) local training in the form of workshops, one per year for 4 years for about 40 participants during two weeks for the APCs; and (ii) fellowships for the training of three technicians of the Education Media Agency. Other provisions were made, under the initial Component 2, to provide in-country as well as study abroad for EEI personnel. 4.5.2 Following the cancellation of Component 2, the planned training was not implemented. As for the training under Component 1, three EMA staff members have been trained in communication technology in the African Broadcasting Institute in Egypt. All three are still in service at EMA.

4.6 Performance of Contractors, Suppliers, Consultants, and Borrower Contractors 4.6.1 In total, 94 contracts were awarded for the civil works under the Project. The Contractors performed satisfactorily in accordance with GOE standards in terms of workmanship, material and technology. In some cases, there were delays in execution due to several factors, including a few contractors who declined to continue work, scattered sites, and lack of building material. Re-tendering for civil works entailed additional costs and delays and in some cases procurement procedures were not acceptable to the Fund, resulting in the inability to use ADF funds.

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Suppliers 4.6.2 The performance of suppliers was generally satisfactory. The delay in the supply of furniture was due to the shortage of material locally. Often suppliers withdrew their tender resulting in the need to re-tender.

Consultants 4.6.3 The procurement of furniture and equipment was assigned to the Government owned ‘Education Material and Production and Distribution Agency’ (EMPDA), currently known as the Education Material and Production and Distribution Enterprise’ (EMPDE) These consulting services have been procured under the project on government resources. The overall performance of the Agency has been evaluated satisfactory.

Borrower 4.6.4 Notwithstanding the substantial delays, which were generally outside its control, the PPD, established by the MOE, performed the tasks of the PMO. The delays in project start up and implementation and insufficient capacity have limited the performance of the Borrower, which is noted as fair.

4.7 Other Conditions and Covenants 4.7.1 In addition to the “Conditions Precedent to Entry into Force,” as specified under item 3.1.1, five covenants, or “other conditions” were attached to the Project, formulated as follows: The Borrower shall:

(i) within three months of the establishment of the EELPA’s PMO submitted to the Fund for comment the detailed work plan for the implementation of the project;

(ii) caused EELPA’s to submit to the Fund for approval not later than twelve months after project approval a detailed plan of training activities provided in the project including the different types and levels of training, the selection criteria to be applied to candidates, the dates, places and the contents of each training slot as well as the institutions, foreign or local, which, will be responsible for conducting the actual training activities;

(iii) caused EELPA to have each candidate for training abroad to sign with this institution a bounding agreement which is a minimum of twice the period of training, and which will start upon completion of his/her training;

(iv) submit the list of all staff needed for opening the schools financed by the project including the primary and lower secondary schools as well as the Electrical and Electronics Institute (EEI);

(v) submit to the Fund the finalised list of the primary schools, the lower secondary schools and the Awraja Pedagogical Centres as well as the land chosen as project sites allocated at no cost to the Project no later than six months after the date of the loan signature.

4.7.2 As with the “Conditions Precedent to Entry into Force,” the other conditions and covenants were appropriate in principle, more so that they were formulated as a result of previous experience and recurrent problems in previous operations. There were problems in fulfilling them as stipulated at appraisal. Those pertaining to EELPA were never fulfilled, owing to the cancellation of the relevant component.

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5. SOCIAL AND ENVIRONMENTAL IMPACT

5.1 Social Impact 5.1.1 Although it is difficult to assess the accuracy of education status indicators in Ethiopia, they do indicate, from available information, that the project had a positive impact in the Project areas. At appraisal, the project was designed to provide 32,000 new primary school places, 7,280 new low secondary places and 500 new places for technicians in the field of electrical power and electronics. 5.1.2 While the 500 places for technicians in the field of electrical power and electronics have not been achieved due to the cancellation of the relevant component, all quantitative targets for primary schools and lower secondary schools, have been met. In addition, the procurement and distribution of the 4,450 radio sets to primary schools, has made it possible to support some forms of distance education in remote areas. 5.2 Environmental Impact 5.2.1 At appraisal, it was determined that the project belonged to Category II and that it would not cause any damage to the environment. Sites for construction were to be selected in such a way that trees would not be destroyed. Architectural designs took into account the features of local environment, thus creating harmony between infrastructure and nature. It was furthermore expected that the primary and lower secondary schools under the project would provide environmental education to students so as to prepare and encourage them to adopt positive attitudes and behaviours towards their school environment. 5.2.2 While visiting a sample of school sites, the PCR mission undertook to determine the extent to which the environmental provisions of the project have been put in practice. In Dire Dawa Region it was encouraging to note that most of the schools were applying local technology using quarry stone masonry, thus matching the local environment, enhancing the classroom internal climate, reducing maintenance requirements and increasing the longevity of the infrastructures. The state of the school grounds were well kept in the rural areas of the Dire Dawa Region and were less kept in the urban areas. In some cases the neglect of the playgrounds and walkways was considered a possible hazard to school safety. The greater care for the environment in the rural areas as compared to the urban areas could be explained by the difference in dependency, respect and contact with nature. 6. PROJECT SUSTAINABILITY 6.1 The civil works, furniture and equipment provided under the project are of a satisfactory, if not high, standard in terms of workmanship, material and technology. In this respect it constitutes a sustainable investment in the education sector of Ethiopia. However building and equipment maintenance remains a problem in the urban environment. Maintenance was found to be of a much higher standard in the rural areas. It is assumed that community ownership is the key to this assessment. Furthermore, the users, the REB representatives, the MOE representatives and the mission team considered the overall performance of the outsourced cleaning of buildings unsatisfactory as compared to hands-on cleaning performed by the community itself. The conditions under which the results and outcomes of the project are sustainable are spelled out in the lessons learned and recommendations.

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6.2 Investment in educational facilities generates a significant increase in student enrolment and in many cases in student over-enrolment resulting in student’s numbers of around 100 per class. This has created the need of splitting classes and/or introducing the shift system as short-term measures. These frequent and ever evolving situations are to be considered as constraints in terms of sustainability of the school operations. The training of the EMA staff proves to be a durable contribution as the Agency was able to retain the trained employees. 7. PERFORMANCE OF THE BANK AND THE BORROWER 7.1 Project Objectives and Justification 7.1.1 The Bank’s strategy in the education sector at appraisal in January 1992 was formulated within the framework of the education priorities defined by the GOE and including two major areas, namely the development of basic education (primary and lower secondary education) and the strengthening of technical education and vocational training. Prior to financing the present project, the Bank had financed only one project in the social sector, the Primary Teacher and Secondary education Project. 7.1.2 In line with its Economic Prospects and Country Programming (EPCP) Paper for Ethiopia presented to the Board in April 1989, the Bank Group’s operating strategy for Ethiopia had emphasized the development of the agriculture sector, followed by the development of transport, social services (education and health) and industrial production. Retrospectively, the Bank’s analysis of the education sector and sub-sector priorities and problems conformed appropriately with the objectives upon which the Project was designed. Indeed, MDG’s and MOE’s current ESDP reaffirmed the suitability of the Bank’s original assessment. However, in retrospect the Bank overestimated the project costs and underestimated some of the risks related to decentralization and institutional issues that led to the cancellation of some project activities. The opening of the Bank’s field office did not have a significant impact on the project implementation. 7.2 Project Implementation and Operating Outcomes 7.2.1 The Bank did a poor job in keeping project records. This was due in part to the fact that the Bank’s supervision missions were few and irregular. The Borrower and the implementation agency perceived the Bank’s procurement procedures as being cumbersome and lengthy. The Bank’s response for requests for non-objection for procurement activities has been found to be too long. The performance of the Bank is rated Fair. 7.2.2 The Borrower was unable to implement all the initial activities of the project, which resulted in the cancellation of one of the project components. The overall performance of Borrower is rated Fair. 8. OVERALL PERFORMANCE AND RATING

Rating in the areas of Implementation Performance and Project Outcome is “Fair”. The overall performance rating for the project is in the category of “Fair”.

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9. CONCLUSIONS, LESSONS LEARNED AND RECOMMENDATIONS 9.1 Conclusions 9.1.1 The Basic Education, Technical and Vocational Training Project, approved in 1992 was designed to provide 32,000 new primary school places, 7,280 new low secondary places and 500 new places for technicians in the field of electrical power and electronics. The PCR has determined that the quantitative targets for primary schools and lower secondary schools, have been met. However, the 500 places for technicians in the field of electrical power and electronics have not been achieved due to the cancellation of the relevant component. The ADF loan has realized an unused balance of UA 10.208 million (69% of the loan), which has been cancelled. 9.1.2 the implementation of the project made a significant impact on the development of education. The main lesson to be learned from the implementation of the project is the fact that insufficient capacity has had a negative impact on project start up and implementation. The impact of the project would have been greater, had implementation capacity been adequate. 9.2 Lessons Learned Some of the lessons that can be drawn from this Project are the following: Project design (i) Insufficient capacity has had a negative impact on project start up and implementation,

resulting in: (a) long delays between approval date (21 April 1992), signature date (22 January 1993), and actual first disbursement date (04 August 1995); (b) irregular transmission to the Bank of quarterly progress reports and audit reports; (c) delay in physical implementation resulting in an extension of the deadline for final disbursement from 31 December 1997 to 31 December 1999; and (d) low disbursement and an ensuing cancellation of UA 10.208 million.

Project implementation (ii) The project did not benefit from sufficient and regular supervision missions.

Supervision should be carried out on a regular and systematic basis.

(iii) The Bank’s response for requests for non-objection for procurement activities has been found to be too long.

Compliance with conditions and covenants (iv) The delays in starting up the project were related to not fulfilling loan conditions,

therefore it is recommended to have less challenging loan conditions. Monitoring and evaluation (v) The statistics available are not disaggregated enough to make solid inferences about

the effectiveness and impact of some project investments.

(vi) Project implementation has been fraught with difficulties in producing timely reports such as APRs, audit reports, accounting and financial statements because of insufficient institutional capacity and insufficient mastery of the Bank’s procedures.

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(vii) More emphasis should be placed on the need for Bank projects to gather indicators so that Lessons Learned can be analyzed more quantitatively and qualitatively. In this Project, a more direct link could have been drawn between capacity building, community involvement with Primary education and general impact, had more monitoring indicators been available at start up and reviewed during implementation.

(viii) The construction and delivery of school infrastructures in the project sides has not kept pace with the increase of school age children in the project areas, resulting in overcrowding of classrooms.

(ix) Log frames are not being used as a monitoring instrument (the log frame in the report has been redesigned for this PCR).

Regard to sustainability (x) It has been noted during the PCR mission site visits in Addis Ababa as well as in the

Dire Dawa areas, that building and equipment maintenance generally is performed poorly in the urban environment. Maintenance was of a much higher standard in the rural areas in Dire Dawa. It is assumed that community ownership of the facilities was the key to this achievement. Ownership was apparent in the willingness of the school community to contribute to maintenance and cleaning activities in terms of labor, hardware and finance. The rural school communities appeared also resourceful in generating revenue through renting out unused school grounds as farmland and through the sale of farm produce. The PCR mission team noted that the hands-on cleaning performed by the community itself was highly satisfactory.

9.3 Recommendations

For the Fund Project design (i) Necessary to systematically make provisions for capacity building at all levels in

project design and implementation. Project implementation (ii) In order to help solve some of the problems encountered during project

implementation, the Bank should ensure regular and systematic supervision missions carried out by well-balanced and effective supervision teams involving the Country Office to a larger extent.

Compliance with conditions and covenants

(iii) It is recommended to have less challenging a priori loan conditions to avoid delays in starting up of the project.

Monitoring and evaluation (iv) The collection and analysis of project data are essential elements of an effective

monitoring and evaluation process. Therefore, it should be an integral part of the project to be financed.

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(v) During project design, provisions should be made for effective measurement of institutional performance and effective reporting, monitoring and evaluation

(vi) During project development, log frames should be systematically scrutinised for use as a monitoring instrument.

Sustainability (vii) With regard to maintenance and sustainability of Bank investments, it is recommended

that the Bank mainstream maintenance as a crosscutting issue in projects. It has become apparent that budgetary requirements are far from achieving sustainability and that continued sensitisation towards community ownership could be the key to achieving proper maintenance and sustainability of investments. In view of rural schools apparently performing better than urban schools in terms of maintenance, peer-education of urban communities by rural communities to be considered

For the Borrower Project design (i) GOE should improve infrastructure planning in school mapping so as to solve the

overcrowding of classrooms. Project implementation (ii) There is a need to strengthen the capacity of the implementation agencies at central,

regional and Woreda levels to ensure effective supervisory visits to the project sites and improve overall project implementation. There is felt need for a fully professional PIU in future projects with capacities for:

- Pre-contract issues/ Procurement - Contract issues / Implementation - Post-contract issues / Auditing - Project content issues / Sector (and sub-sector) issues

Monitoring and evaluation (iii) The Borrower’s PCR should contain information that would facilitate the assessment

of project outcomes and better evaluation of the impact of Project. Sustainability

(iv) GOE should reinforce effective institutional capacity to deal with maintenance; and develop policies, strategies and action plans for preventive and emergency maintenance of physical infrastructure and equipment.

(v) GOE should allocate an adequate amount in the budget and should mobilize communities to support the recurrent needs of the infrastructures and equipment. In particular, the recurrent budget for maintenance should be a dedicated item with disaggregated line items. In view of rural schools apparently performing better than urban schools in terms of maintenance, peer-education of urban communities by rural communities to be considered

ANNEX 1 Page 1/2

BASIC EDUCATION, TECHNICAL AND VOCATIONAL TRAINING PROJECT

(EDUCATION II)

MAP OF ETHIOPIA AND LOCATION OF PROJECT SITES Since there is no map available indicating the project sites, a country map and a list of locations is provided:

ANNEX 1 Page 2/2

BASIC EDUCATION, TECHNICAL AND VOCATIONAL TRAINING PROJECT

(EDUCATION II)

MAP OF ETHIOPIA AND LOCATION OF PROJECT SITES

Tigray region

Afar Region

Amhara Region

Oromia Region

Addis Ababa Region

Adi-Remit Humera Maygua Krange Hakfen Gembay Workfabor Adi-Sobuha Gimus Rubaxy Awdosil

Dubti Sidafabgi Artima Farssi Wanus Alberbera Tattule Bure Yelda

Mekane-Brhan Korare Kitimwoira Ayga Tists Niragwa Adega Kebele 15 Kebele 12

Gori Bayuchaia Ripagutasoyoma Mencho Sakalagi Jawis Elukotebe Ababul-Hinderk

Kebele 02 CMC Kebele 03 Kebele 09 Kebele 13 Higher 8 Kebele 13 Higher 6 Kebele 25 Kebele 59 Boleweregenu Kotebe Kebele 02

Somali Benisgangul Gumuz

Gambella Region

Dire Dawa Region

SNNP Region

Harari Region

Warder Gode Hargele Jarti Itanye Garbed Afder Degeh-Abur Mustahil

Mambuk Assosa Bullen Mengele Abejunda Ondulu Mankush Mandura

Pugnewdo Koben Edane Gimkwo Abodo Fajaj Itang

Gendgerda Mariam Sefer Gendetesfa Gorobuteji MelkaJeldu Kalicha Belewa Jeldesa

Ambelta Huliko Cheffa Ambicho Bonga Kuffa Bolie (Dero) Kofe Biko Gembab

Awdigdig Deker Harawie Kile Kebele 05

ANNEX 2 Page 1/2

FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

BASIC EDUCATION, TECHNICAL AND VOCATIONAL TRAINING PROJECT (EDUCATION II)

PERFORMANCE EVALUATION AND RATING IMPLEMENTATION PERFORMANCE

Component Indicators Score Remarks 1. Adherence to Time Schedule 2 Long delays incurred 2. Adherence to Cost Schedule 3 The project closed with savings 3. Compliance with Covenants 2 4. Adequacy of Monitoring & Evaluation and Reporting 1 GOE kept no records 5. Satisfactory Operations (if applicable) 2 TOTAL 10 Overall Assessment of Implementation Performance 2.00

BANK PERFORMANCE

Component Indicators Score Remarks 1. At Identification - No records 2. At Preparation - No records 3. At Appraisal 2 Overestimated project scope 4. At Supervision 2 Inadequate supervision TOTAL 4 Overall Assessment of Bank Performance 2

PROJECT OUTCOME

Component Indicators Score Remarks 1. Relevance and Achievement of Objectives i) Macro-economic Policy - ii) Sector Policy 3 iii) Physical (incl. Production) 3 All hard ware implemented iv) Financial 3 Budgets are respected without cost overruns v) Poverty Alleviation; Social; Gender 2 Inadequate attention for cross cutting issues vi) Environment 2 No negative environmental influence vii) Private Sector Development - viii) Other (gender) 2 2. Institutional Development - i) Institutional Framework incl. Restructuring 2 Decentralization did not facilitate implementation ii) Financial and Management Information Systems including Audit Systems 1 Inadequate Fin & MIS monitoring iii) Transfer of Technology 2 Inadequate provision for maintenance in project

design. iv) Staffing by qualified persons; training and counter-part staff 2 Following the cancellation of Component 2, some

of the planned training was not implemented 3. Sustainability - i) Continued Borrower Commitment 2 Schools are furnished, equipped and partly staffed,

but maintenance remains a challenge ii) Environmental Policy 3 Some of the schools’ environment is being

developed sustainably by the school community iii) Institutional Framework 2 Decentralization hampers institutional support to

schools iv) Technical Viability and Staffing 1 Schools have not been fully staffed v) Financial viability including cost recovery systems - vi) Economic Viability 2 Schools are struggling due to insufficient budget

for recurrent expenditures vii) Environmental Viability 2 Inadequate provision for maintenance in project

design. viii) O&M facilitation (availability of recurrent funding, foreign exchange, spare parts, workshop facilities etc.)

2 Inadequate provision for maintenance in project design.

4. Economic Internal Rate of return N/A TOTAL 36 Overall Assessment of Outcome 2.12

ANNEX 2 Page 2/2

Explanatory Notes for Rating

Relevance and Achievement of Objectives: 4: if the relevance of objectives is fully confirmed, the project has achieved or exceeded all its major objectives, and the project has achieved, or is likely to achieve, substantial development results, without major shortcomings. 3: provided the relevance of objectives is generally confirmed, the project has achieved most of its major relevant objectives, and has achieved, or is expected to achieve, satisfactory development results, with only a few shortcomings. 2: the project failed to achieve most of it major objectives, has not yielded, and is not expected to yield, substantial development results, and has significant shortcomings. 1: the project failed to achieve any of its major objectives and has not yielded, and is not expected to yield, worthwhile development results. Achievement of Institutional Development (ID) Objectives: 4: the achievement of ID objectives is in full accordance with the project objective or has exceeded, or is likely to exceed it, without major shortcomings. 3: the achievement of ID objectives is likely to be substantial 2: the achievement of ID objectives is likely to be of only intermediate relevance and modest efficacy or impact. 1: the achievement of ID objectives is of minimal and negligible efficacy or impact. Sustainability: 4: sustainability of most project achievements and benefits is highly likely to last. 3: sustainability of most project achievements and benefits is likely to last. 2: sustainability of most project achievements and benefits is uncertain. 1: sustainability of most project achievements and benefits is unlikely.

ANNEX 3 Page 1/3

FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

BASIC EDUCATION, TECHNICAL AND VOCATIONAL TRAINING PROJECT (EDUCATION II)

PROJECT COMPLETION REPORT

RECOMMENDATIONS AND FOLLOW-UP MATRIX MAIN FINDINGS AND CONCLUSION

LESSONS LEARNED RECOMMENDATIONS

FOLLOW-UP ACTIONS RESPONSIBILITY

Formulation and Project Rationale

In view of the cancellation of 70% of the loan, it is recommended to assess better the Government’s implementation capacity at appraisal and to systematically make provisions for capacity building at all levels in project design and implementation.

Provision of capacity assessment during appraisal and of capacity building components in the project design.

ADB

Project Implementation

Having had serious delays in project launching and in project execution, it is recommended to install a dedicated PIU.

Install a fully professional PIU in future projects with capacities for: - Pre-contract issues - Implementation - Post-contract issues - Sector (and sub-

sector) issues

ADB/ Borrower

The project did not benefit from sufficient and regular supervision missions. In order to help solve some of the problems encountered during project implementation, the Bank should ensure regular and systematic supervision missions carried out by well-balanced and effective supervision teams involving the Country office to a larger extent.

Systematically maintain the pace of required supervisions and provide for occasional extra supervisions.

ADB

Project implementation has been fraught with difficulties in producing timely reports such as QPRs, audit reports, accounting and financial statements.

Supervision missions should spend ample time in giving guidance to the executing agency on report preparation.

ADB

The use of a specialized agency to handle procurement activities has facilitated the work of the implementation unit.

Outsourcing of complicated procurement management should be considered.

ADB/ Borrower

The Bank’s response for requests for non-objection for procurement activities has been found to be too long.

The Bank to streamline procurement and requests for No Objection.

ADB

ANNEX 3 Page 2/3

There is a need to strengthen

the capacity of the implementation agencies at central, regional and Woreda levels to ensure effective supervisory visits to the project sites and improve overall project implementation.

Provision of capacity assessment during appraisal and of capacity building components in the project design.

Borrower

Compliance with Loan Conditions and Covenants

The delays in starting up of the project were related to not fulfilling loan conditions, therefore it is recommended to have less challenging loan conditions.

Loan conditions should not constitute a challenge to the weak capacity – capacity issues should be dealt with by the project itself.

ADB

Performance Evaluation and Project Outcome

Log frames are not being used as a monitoring instrument (the log frame in the report has been redesigned for this PCR). Therefore, during project development, log frames should be systematically scrutinised for use as a monitoring instrument.

Focus on log frame development culture.

ADB

The statistics available are not disaggregated enough to make solid inferences about the effectiveness and impact of some project investment. The collection and analysis of project data are essential elements of an effective monitoring and evaluation process. Therefore, it should be an integral part of the project to be financed.

During project design, provisions should be made for effective measurement of institutional performance and effective reporting, monitoring and evaluation

ADB/ Borrower

ANNEX 3 Page 3/3

More emphasis should be

placed on the need for Bank projects to gather indicators so that Lessons Learned can be analyzed more quantitatively and qualitatively. In this Project, a more direct link could have been drawn between capacity building, community involvement with Primary education and general impact, had more monitoring indicators been available at start up and reviewed during implementation.

Focus on log frame development culture.

ADB/ Borrower

The construction and delivery of school infrastructures in the project sides has not kept pace with the increase of school age children in the project areas, resulting in overcrowding of classrooms.

Borrowers should improve infrastructure planning in school mapping so as to solve the overcrowding of classrooms.

Borrower

The Borrower’s PCR should contain information that would facilitate the assessment of project outcomes and better evaluation of the impact of Project.

Closer Bank monitoring of the preparation of the Borrower’s PCR.

ADB/Borrower

Sustainability It is assumed that community ownership of the facilities was the key to good maintenance of infrastructure and equipment. Community development to be considered an essential component for social infrastructure sustainability. It is recommended to integrate community development in social infrastructure projects and to mainstream maintenance as a crosscutting issue in projects.

It has become apparent that budgetary requirements are far from achieving sustainability and that continued sensitization towards community ownership could be the key to achieving proper maintenance and sustainability of investments. Borrowers should reinforce effective institutional capacity to deal with maintenance; and develop policies, strategies and action plans for preventive and emergency maintenance of physical infrastructure and equipment.

ADB/ Borrower

Rural schools appear to perform better than urban schools in terms of maintenance. Peer education of urban communities by rural communities to be considered.

Integration of peer education social development projects.

ADB/ Borrower

ANNEX 4 Page 1/1

FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA BASIC EDUCATION, TECHNICAL AND VOCATIONAL TRAINING PROJECT

(EDUCATION II)

PROJECT COMPLETION REPORT

SELECTED DOCUMENTS CONSULTED 01 Ethiopia: Basic education, technical and vocational training Project, Appraisal Report,

1992. 02 Loan Agreement between the Government of Ethiopia and the African Development Fund - Basic education, technical and vocational training Project, 1992 03 Ethiopia: Summary Record of Loan Negotiations on the Basic education, technical and

vocational training Project (ADF) held in Abidjan on 25/03/1992 04 GOE Basic education, technical and vocational training Project Project Completion

Report, April 2004 05 Aide memoire of Bank’s supervision missions, 1999-2002 06 Project Quarterly Project Progress Reports, 1-15 07 Various contracts executed under Basic education, technical and vocational training

Project 08 ADB/ADF Project Files: Inter-Office Memoranda, communications with Borrower,

contracts, Back-to-Office Reports, etc. (since 1992) 09 Country Strategy Paper - Republic of Ethiopia 10 Project Audit Reports (2) 11 ADB Operations Manual (June 1999) 12 Ethiopia Education Sector Development Program 13 MOE Education Statistical Tables (1996-2002) 14 ADB Ethiopia Country Office (ETCO) files

ANNEX 5

FEDERAL DEMOCRATIC REPUBLIC OF ETHIOPIA

BASIC EDUCATION, TECHNICAL AND VOCATIONAL TRAINING PROJECT (EDUCATION II)

PROJECT COMPLETION REPORT

Borrowers Project Completion Report

ADF LOAN ASSISTED SECOND EDUCATION PROJECT (ADF - II)

LOAN NUMBER: F/ETH/EDU/92/31 Basic Education, and Technical and Vocational Training Project

Planning & Project Department

Table of Contents

Page

1. Basic data ................................................................................................................ 2

2. Project Description ................................................................................................. 3

3. Fulfillment of Loan conditions ............................................................................. 5

4. Organization and Management ............................................................................. 6

5. Procurement............................................................................................................. 8

6. Project Implementation ......................................................................................... 9

7. Assessment of Various Parties Involved in the Project .................................... 17

8. Loan Utilization ...................................................................................................20

9. Operational Performance .....................................................................................21

10. Conclusions and recommendations ............................................................................... 24

ANNEXES Annex I : ADF II Education Project Civil Works by Region

Annex II: Civil Work: Status of Construction Annex

III: Detail Report on Financial Utilization Annex

IV: Detail of Civil Works

1. BASIC DATA

1.1 COUNTRY: Ethiopia

1.2 PROJECT TITLE: Basic Education, and Technical and Vocational Training Project

1.4 EXECUTING AGENCY: Ministry of Education

Planning and Project Department P.O. Box 1367 Tel. 55-31-33 FAX N° 55-02-99

55-08-77 Addis Ababa

1.5 LOAN NUMBER: F/ETH/EDU/92/31

1.6 FINANCING AGENCIES AND FINANCING PLAN *:

Original Agreement: - ADF: UA 14,736,832 The Government of Ethiopia: UA 2, 146,972

An amount of UA 3,800,000 for the EEI component was canceled and revised to:

ADF: UA 10,936,832 The Government of Ethiopia: UA 1,593,360

The Fund will finance 100% of foreign exchange costs and part of the local currency cost of the project.

1.7 COST ESTIMATE OF THE PROJECT ` :

Foreign Exchange: UA 7,946,293 Local Cost: UA __ 4,583,899

TOTAL UA 12,530,192

1.8 LOAN AMOUNT: ADF: UA 10,936,832

1.9 DATE OF APPROVAL: April, 1992

1.10 DATE OF LOAN SIGNATURE: January 22, 1993

1.11 DATE LOAN DECLARED EFFECTIVE: March 22/1994

The financial plan is made based on the revised budget due to cancellation of the Electric - Electronic Institute (EEI) component, which leads us to adjust all the figures proportionally. As a result percentage of disbursement and the like will show dramatic, changes.

2

1.12 DATE OF FIRST DISBURSEMENT:

August 07, 1995

1.13 DATE OF LAST DISBURSEMENT:

December 31, 1999

1.14 AUDIT REPORT: ????

1.15 SUPERVISION: to date 7 ADB Missions supervised the ADF-II Education project. They are chronologically enumerated bellow.

ADB Supervision Mission Related to Education Project I & II - 13-14 May, 1994 Technical Field Supervision Mission on Outstanding Issues - 21 June — 05 July, 1996

S Country Strategy Paper (1999 — 2001) Preparation Mission - 20 Sept. — 03 October 1998 Technical Field Supervision Mission - 18-31 July, 1998

• Technical and Supervision Mission 16 - 31 October, 1998 Supervision Mission on Outstanding Issues - 21 Nov. — 04 December 1999

• Supervision: Education lI & III Projects and ESDP MTR — 20 Feb. — 07 March 2001.

The missions had significant contributions in the effort of smooth implementation of the project. As the project had encountered delays due to various reasons, the mission had the following inputs. − Provide technical assistance in the adjustment of the agreement in the context of the need

of the country. Assisted to iron-out bottlenecks and problems in the implementation of the project.

− Helped to avoid misunderstandings between the PMO and ADB. − Helped ADB to understand the real situation of the project implementation.

− Assisted in the effort of smooth implementation of the project.

2. PROJECT DESCRIPTION

Originally the project was designed to have two main components in the area of Basic Education, and Technical and Vocational Training and the Electric - Electronic Institute (EEI). However, the second component was cancelled and remained with the Basic Education, and Technical and Vocational Training Project.

The project was implemented in all the nine Regional States namely: Tigray, Afar, Amhara, Oromya, Somali, Benishangul-Gumuz, SNNPR, Gambella and Harari and Diredawa and Addis Ababa City Administrative councils. The Basic Education, and Technical and Vocational Training project comprised of the following components.

3

A. Strengthening of Primary Education

Under this component activities include the construction of 80 new primary schools in all regions and provision of furniture and equipment for the 80 Primary Schools. The mode of construction and procurement of furniture is Local Competitive Bidding and the procurement of equipment is International Competitive Bidding.

B. Strengthening of Lower Secondary Education:

This component includes the construction of 7 Lower Secondary Schools and provision of furniture and equipment for the 7 Lower Secondary Schools. The mode of construction and procurement of furniture is Local Competitive Bidding and the procurement of equipment is International Competitive Bidding.

C. Strengthening of Teaching Support Services:

This includes constructions of 7 Awraja Pedagogical Centers and purchase of equipment and furniture for the constructed centers. The mode of construction and procurement of furniture is Local Competitive Bidding and the procurement of equipment is International Competitive Bidding.

D. Strengthening of Education Mass Media:

Includes purchase of 4400 Radio Sets to be used in Primary Schools and provision of training for Education Media Agency Personnel. The mode of procurement of equipment is International Competitive Bidding.

E. Strengthening of Awraja Educational Office (AEO)

This includes procurement of furniture for 43 AEO Personnel Offices through Local Competitive Bidding.

E. Strengthening of MOE's Project Management Office (PMO): Purchase of Office Equipment and Furniture for PMO, through Local Shopping. ?????

In the course of the implementation of this project some changes have been made due to various factors. I. Major components and funding: due to change in the order of priority the Electric -

Electronic Institute (EEI) component of the original project was cancelled and the funding reduced from UA 14,736,832 to UA 10,936,832.

2. Time frame: The original last date of disbursement was 31 December 1997, however due to delay in civil works and procurement of equipment the project life was extended to 31 December 1999. The civil works was delayed due to shortage of building materials, transportation, and changes in site and mainly due to failure of contractors to accomplish the work.

3. Construction: it was planned to construct a total of 80 primary schools but finally the total number of schools reduced to 79 as two schools to be constructed in Addis Ababa have merged to one.

Construction of three primary schools in Afar was terminated due to the failure of the contractor. As they were behind schedule to give for another contractor, they were to be completed by the Regional Government fund. Another school in SNNPR is completed and fully financed by the Regional Government. The reasons for this are also failure of the contractor and that the procedures followed in awarding the work to the new contractor were not that of ADF's, and hence were not eligible for ADF financing. One school in Oromyia Region is not started due to failure of the contractor.

4

Out of the construction of 7 lower Secondary Schools the construction of one school is terminated after 42% of the cost is paid from ADF-II fund. This is mainly because of the decline of the contractor to resume construction of the school. The Regional Government has been completing the remaining work using its own resources.

The construction of 7 Awraja Pedagogical Centers (APCs) has been completed. Of these, the construction of I APC in Afar was completed by the region and 44% of the cost paid from ADF-II fund. Another APC in Gambella is also completed by the Region, where 64.5% is financed from ADF fund and the rest covered by the Regional Government. The main reasons for these are failure of the first contractor and the procedures followed in awarding the work to the new contractors (Gambella) were not that of ADF's and hence were not eligible for ADF financing.

4. Procurement: There was delay in the production and distribution of furniture. The main reason given by the suppliers were lack of materials in the local market or a very high increases in the cost of materials to produce as per specifications. After lengthy negotiations and revisions have been made, all of the suppliers have supplied the furniture and EMPDA has distributed to the beneficiaries, though. items such as notice board have been cancelled from the procurement.

Concerning the procurement of equipment, two companies namely M/S Sotex International and M/S Officine Di Annone S.r.l. were awarded the contract. However, the items supplied by M/S Officine Di Annone S.r.l. were looted at Assab, Eritrea, which we were forced to reorder from the same company with a price increase of 6% on the original price. These equipment have supplied and distributed to the beneficiaries.

Purchase of 4400 Radio Sets for EMA to be used for Primary Schools is accomplished successfully. Training: much time was spent to effectively implement the fellowship component. Education Media Agency (EMA) searched for institutions, which offer training in the field required by the agency. After a lot of effort the agency found a training institution called hlstitute of African Communicators – Ministry of Information, Cairo, Egypt. Since there was no sufficient time to communicate to ADB before the start of the training program to get approval, the trainees were sent to Egypt the soonest possible time not to miss the rare opportunity before the expiry of the training budget. Trainees completed their studies and currently are serving EMA. However, the issue of the fee is not yet settled between ADB and MoE, as ADB requested prior approval from its side.

6. PMO: Only some amount of money utilized for supporting the project management activities as indicated in_the detail of the expenditure.

3. FULFILLMENT OF LOAN CONDITIONS'

All the following conditions are fulfilled. 3.1 Conditions Precedent to Entry into Force:

* This section deals with only the loan conditions that are pertinent to components relating to primary and lower secondary schools, Awraja Pedagogical Centers (APCs) and Education Media Agency (EMA).

5

O O Evidence that the existing Ministry of Fulfilled on 16-2-94 Education's Project Management Office has been designated to be responsible for the administration and Supervision of the implementation of components relating to it.

O O Evidence of the opening in the National Fulfilled on 2 6 - 8 - 9 3

Bank of a project account for MOE's PMO.

3 . 2 Other Conditions:

O O Submit the list of all staff needed for Fulfilled on 16-2.94 opening the schools financed by the project.

O O Submit to the Fund the finalized list of Fulfilled on 16-2-94.

the primary schools, the lower secondary schools and the Awraja Pedagogical Centers as well as the land chosen as project sites allocated at no cost to the project.

4. ORGANIZATION AND MANAGEMENT:

The Planning and Project Department (PPD) is the overall responsible body for the implementation of the whole project. But, as the positive outcome of the Decentralization and Regionalization policy introduced in the country, the implementation of civil works has been the responsibility of the Regions with guidance from the Ministry of Education.

a. Project Preparation and Monitoring Panel: This panel under the Planning and Project

Department of the Ministry of Education is responsible for the project monitoring and facilitation. It has prepared periodic reports and also the Project Completion Report (PCR).

6

It coordinates and follows-up all the units involved in the project activities including Educational Materials Production and Distribution Agency (EMPDA), which was designated to accomplish the procurement component.

b. Engineering Services Panel: The panel is mainly responsible in the provision of general guidelines and monitoring of civil works.

c. Project Finance Panel: The Government and loan section of this panel is responsible for all

financial aspects of the project. d. Regional Education Bureaux (REBs): The responsibility of the implementation of the civil

works was fully given to REBs with guidelines from MoE. They also covered 15% of the project costs.

Generally the implementation of the project was monitored by PPD using cost effective and systematic mechanisms. As a positive outcome of the country's new policy of decentralization and regionalization, the responsibility of managing the implementation of the civil works of the project was given to the Regional Education Bureaux with overall guidance and technical assistance of the PPD, MoE. According to the agreement, the REBs covered 15% of the project cost. Regions conducted day to day control of the work, monitored by engineers and experts of each Regional Education Bureaux and prepare reports regularly. Engineers from the Engineering Services panel of MoE conducted the overall guidance and monitoring of the civil works. The panel also regularly reported comprehensively to the Project Preparation and Monitoring Panel in the PPD. The procurement of furniture and equipment was contracted out to EMPDA. In collaboration with PPD, EMPDA accomplished all the necessary processes of local and international procurement and distribution of the items to the beneficiaries. The Project Finance in the PPD efficiently managed the fund with its adequate staff. Timely disbursement and reimbursement of fund was very important and key factor for the success of the project. The fellowship for EMA technicians was implemented by PPD and EMA after a long period of search for a relevant training institute and with in short period of time before the closure of the project. Moreover, the frequent and valuable missions of ADB had significant contribution towards the successful completion of the project. It helped to resolve problems encountered during the implementation process the project.

7

5. PROCUREMENT

5.1 Procurement of Services (Civil works)

The civil works identified and approved under this project totals to 94,i.e., constructions of 80 primary schools. 7 lower secondary schools, and 7 Awraja pedagogical centers. All the civil works were awarded to local contractors through local competitive biding and approval from ADB. The implementation of the civil work took longer time due to various reasons, mainly due to shortage of materials, failure of contractors, failure to follow ADF's procedures by regions and lengthy process to get approval from ADF. As a result the following problems were encountered.

− Three primary schools in Afar on the sites of Alberbera, Afdera and Gefram were terminated due to the failure of the contractor and the Region finance the cost of completion,

− A primary school in SNNPR, Ambelta site is completed and fully financed by the Regional Government,

− One primary school in Oromyia Region, Illu Kotebe site is not started due to failure of the contractor and infrastructure problem,

− Out of the construction of 7 lower Secondary Schools the construction of one school was terminated in Afar, Dubti due to similar problem to the primary schools,

− The constructions of two primary schools in Addis Ababa merged to one after the no objection obtained from ADB,

− The construction of 7 Awraja Pedagogical Centers, APCs has been completed. The construction of 1 APC in Afar, Sedefa Hagay was completed by the region, One APC in Gambella, Fugndo was also completed by the Region.

Totally over 96 % of the construction is completed either using ADF funding fully or partially due to the reasons explained in the previous sections.

5. Procurement of Equipment and furniture

This component includes procurement of radio sets for primary schools, various furniture and equipment for 80 primary schools, 7 lower secondary schools. 7 APCs and AEOs. The equipment and radio sets were procured through the procedures of International Competitive Bidding and the furniture through Local Competitive Bidding. All procurements were approved by ADB. Both procurements took longer time than the schedule due to several reasons. The equipment procured from Italy was re-ordered as originally ordered items were looted at Assab port , Eritrea. This entailed an additional cost with an increase of 6% on the original price and longer period to reach the beneficiaries. The furniture could not also be supplied on time, as some of the suppliers declined to maintain their contract and some mentioned lack of materials locally or a high price increase on the raw materials to produce as per the specifications. As a result of negotiations made to replace some materials, some items were re-tendered and very few items were cancelled from the purchase list. Except the Notice Board, almost all furniture and equipment were distributed to the beneficiaries before the closure of the project.

8

6. PROJECT IMPLEMENTATION

6.1. List of Goods and Services Procured and Mode of Procurement:

Item of Description Mode of Procurement

A. Strengthening of Primary Education Furniture for 80 Primary Schools Local Competitive Bidding Equipment International Competitive Bidding Civil Works " Local Competitive Bidding

B. Strengthening of-Lower Secondary Education Furniture for 7 Lower Secondary Schools Equipment for 7 Civil Works for 7

Local Competitive Bidding International Competitive Bidding Local Competitive Bidding

Strengthening of Teaching Support Services: Furniture for 7 Awraja Pedagogical Centers Local Shopping Equipment Local Shopping Civil Works Local Competitive Bidding.

D. Strengthening of Education Mass Media:

Purchase of 4400 Radio Sets for International Primary Schools Competitive Bidding.

Strengthening of MOE's Project Management Office:

Office Equipment and Furniture for PMO Local Shopping

F. Strengthening of Awraja Educational Local Competitive Bidding Offices.

Furniture for 43 AEO Personnel

6.2. Civil Works Share of the regions for construction of schools, APC and AEO is as indicated in the table. As there is no AEO in the new regional set up, share of items for the AEO was revised.

Number Lower

No. Regions Primary Schools

Secondary Schools

APCs AEO Share

1 Tigray 9 1 1 4 2 Afar 8 1 1 4 3 Amhara 8 1 4

9

4 Oromya 8 4 5 Somali 7 1 1 4 6 Benishangul-Gumuz 5 1 2 _7 SNNPR 9 4 8 Gambella 5 1 2 4 9 Harari 5 4 10 Addis Ababa 8 1 4 11 Dire Dawa 8 3

Total 80 7 7 43

6.3. Procurement of Equipment Summary of Awarded Contracts:

6.3.1 Equipment Contract - 1 Nature of Contract: Contract Amount:

ADF Share:

Name of Company:

Headquarters:

Purchase of Radio Sets and Spare

Parts. USD 233,477.00

USD 233,477.00

M/S Yateha Import Enterprise Ethiopia

Addis Ababa.

Approved Mode of Procurement: International Competitive Bidding (ICB)

Actual Mode of Procurement: Same

Contract - 2 Nature of Contract:

Contract Amount: ADF Share:

Name of Company:

Headquarters:

Approved , Mode of Procurement:

10

Procurement of Equipment for 80 PS, 7 LSS and 7 APCs

£Stg. 122,870.26

£Stg. 122,870.26

M/S Sotex International Limited

UK.

International Competitive Bidding (ICB)

Actual Mode of Procurement: Same Contract _ - 3 (In place of the equipment that was withheld by the Eritrea government at

Assab port, similar equipment with an additional cost of 6% procured from the same company. See b)

a) Nature of Contract: Procurement of Equipment for 80 PS, 7 LSS and 7 APC

Contract Amount: Lit 232,610,650

ADF Share: Lit 232,610,650

Name of Company: M/S Officine Di Annone S.r.I.

Headquarters: Italy

Approved Mode of Procurement: International Competitive Bidding (ICB) Actual Mode of Procurement: Same

b) Nature of Contract: Procurement of Equipment for 80 PS, 7 LSS and 7 APCs

Contract Amount: Lit 246,566,393

ADF Share: Lit 246,566,393

Name of Company: M/S Officine Di Annone S.r.l.

Headquarters: Italy

Approved Mode of Procurement: Re-ordered Actual

Mode of Procurement: Same

Contract - 4 Purchase of Radio Sets & Spare Parts

Contract Amount: $233,447

ADF Share: $233,447

Name of Company: Yataha PLC.

Headquarters: China

11

Approved Mode of Procurement: ICB 6.3.2. Furniture

Amount in Birr C o n t r a c t date S.No. Supplier Round I Round II Round I Round II

M o d e of Procurement Remark

1 S.N.S. 331,161.90 1,496,971.07 27/ 11/ '97

30/4/ `98 LCB Procurement offurniture for 8( and 7 APC2 MOSVOLD 286,093.35 51,974.16 2 /2/ `97

3 B.T.H.H. 382,423.00 299,962.17 27/ 11/ '97

4 BAHIRU BIRRU 673,389.92 126,280.00

_ ' 9 7

5 IACONA ENG. 169,028.86 252,895.89 2 /2/ `97

,,

6.4. STATUS OF PHYSICAL IMPLEMENTATION:

Civil Work: Status of Construction Site/School 1. Region 1(Tigray)

1. Maygua PS 2. Ambera Meteka 3. Atsbi 4. Tankua Melash 5. Abergele 6. Adi Sebaho 7. Ambara Meteka 8. Hakfen 9. Adi Remeise LSS 10. Humera APC 11. Nekesge (Krange) PS All 100% completed

Status

Completed

12

Site/School Status

2. Region 2 (Afar)

1. Sidafahgu APC Completed, but only 44% of the cost covered from ADF, the rest covered by the Region. 100% completed

2. Dubti LSS 42% of the cost paid from ADF fund and terminated but the completion followed by the Regional government 100% completed

3. Artoma PS 100% completed 4. Forsi 5. Dubti 100% completed 6. Wanuss 99% 7. Aliberbera Terminated and handled by the Region. 96% completed. 8. Tattalue (Afdera) Terminated and handled by the Region 9. Gefaram Terminated and handled by the Region 10. Yaalde 100% completed

3. Region 3 (Amhara)

1. Ayga PS Completed 2. Tsitsika 3. Kitim Wayta 4. Korarei 5. Niragua 6. Dawir Ahmado 7. Adega 8. Artoma 9. Janamora (Mekane berhan) LSS Completed

All 100% completed

4. Region 4(Oromia)

1. Gori

5.

Region 5 (Somali)

1. Hargelle PS Completed 2. Jarati 3. Ithey Grabeed 4. Afder PS 5. Mustahel 6. Degahbour

3. 4. 5.

6. Mencho

7. Sakal

PS

Abadu Hindereko " Bure Chall Ilu Kotabe Ripa Guta Seyama"

CC «

CC CC

CC CC

Completed not Started Completed

13

Site/School Status 7. Gode APC 8. Ararso PS 9. Warder LSS

6. Region 6 (Benishangul-Gumuz) 1. Mambuk LSS Completed 2. Assosa APC ,. 3. Bullen APC ,. 4. Mankush PS 5. Mandura " 6. Menge 7. Megele

8. Oundulu All 100% completed

7. SNNPR

1. Gimbo PS Completed 2 Ganbab

3. Ajehuliko 4. Cheffa 5. Ambicho

6. Ambelta but the cost fully covered by the region

7. Kafie (Dilla) PS Completed 8. Bolie (Dego)

9. Kore Biko All 100% completed

8. Region 12 (Gambella)

1. Pugnudo LSS Completed 2. Pugnewdo APC, but only 64.5% of the cost

paid from ADF fund, and the rest covered by the Region. 3. Fejeji PS Completed 4. Itang APC Completed 5. Chenkewo PS Completed 6. Kobe Completed 7. Edenis Completed 8. Adwado

9. Region 13(Harari) 1.

Dekel PS Completed

14

Site/School

2. Kebele 05/Menu 3. Aw.Dig. Dig 4. Kile 5. Herewie

All 100% completed 10. Region 14 (Addis Ababa)

1. Kaliti PS Completed 2. Akaki 3. Kebele 59 PS 4. Bole Weregenu 5. C.1 .C. " 6. Kotebe (Kebele 02) " 7. K. 25 (H.17) LSS Completed 8. K. Thirteen (H.6) and 9. K. Thirteen (H. 8) PS merged and completed

All 100% completed

11. Dire Dawa

1. Gende Gerada PS Completed 2. Mariam Sefer Completed 3. Gend Tesfa Completed 4. Goro Butuji Completed 5. Melka Jebdu Completed 6. Kalicha Completed 7. Be (ewa Completed 8. Je dessa Completed All 100%

completed

6.4.1 Construction, Furniture and Equipment for 80 Primary Schools:

6.4.1.1 Civil Works:

The total number of new primary schools to be constructed was reduced to 79 as two schools to be constructed in Addis Ababa have merged to one by request from Addis Ababa Education Bureau and approved by ADB.

The construction of 74 schools was completed (100%) by ADF-II fund. The construction of three schools in Afar (Alberbera, Afdera (Tattalue) and Gefram) was terminated due to the failure of the contractor. It is to be completed by regional Government fund. Another school in SNNPR (Ambelta) was completed and fully financed by the regional Government. The reasons for this are

Sta tus

15

failure of the contractor and that the procedures followed in awarding the work to the new contractor were not that of ADF's and hence were not eligible for ADF financing.

Only one school in Oromyia Region (Illu Kotebe) was not started. The contractor took advance but failed to start construction. The main reason given by the contractor was that the road is not adequate to reach to the site.

6.1.1.2 Procurement of Furniture and Equipment:

All suppliers had supplied the furniture and almost all of the items distributed to the beneficiaries.

The equipment supplied by both M/S Sotex International and by M/S Officine Di Annone S.r.l. were received and distributed.

6.4.2 Construction, Furniture and equipment for 7

lower Secondary Schools: 6.4.2.1 Civil Works: The construction of 6 secondary schools out of 7 has been completed using the appropriate ADF funding.

The construction of one school was terminated in Afar, Dubti due to the decline of the contractor. The Regional Government has taken the responsibility of completing the remaining work using its own resources. 42% of the cost is paid from ADF-II fund.

6.4.2.2 Procurement of Furniture and Equipment:

Same as "6.1.1.2" above.

6.4.3 Construction, Furniture and Equipment for 7 Awraja Pedagogical Centres:

6.4.3.1 Civil Works:

The construction of 7 APCs has been completed. The construction of 1 APC in Afar (Sedefa Hagay) completed by the region and 44% of the cost was paid from ADF-II fund. One APC in Gambella, Fugndo is also completed by the Region, where only 64.5% was financed from ADF fund. The reasons for this are failure of the contractor and the procedures followed in awarding the work to the new contractor were not that of ADF's and hence were not eligible for ADF financing.

16

6.4.3.2 Procurement of Furniture and Equipment: Same as "6.1.1.2" above.

6.4.4 Furniture for 43 Awraja Education Offices

Same as "6.1.1.2" above. 6.4.5 Provision of 4400 Radio Sets to Primary Schools: All the 4,400 Radio Sets were procured and all of them (100%) have been distributed to the beneficiaries.

6.4.6 Fellowship for the Education Mass Media Agency: Concerning the fellowship component, EMA searched for a training institution called Institute of African Communicators — Ministry of Information, Cairo, Egypt. Three technical personnel trained and are serving the agency.

7 . A S S E S S M E N T O F V A R I O U S P A R T I E S I N V O L V E D I N T H E

P R O J E C T

7.1 The Executing Agency (AE)-Planning and Project Department (PPD), MoE O O The executing agency, MoE, is designated by PPD and took the responsibility of

the management of the project. The executing agency has made unlimited and unreserved effort to make the project successful. This starts with the fulfillment of the conditions set by the ADF-II agreement and facilitating the coordination of all stakeholders involved in the project. Frequent and fruitful communications have been made with ADB and Regions.

O O As it is indicated in the previous sections, the implementations of the civil works

were managed by regions and frequently monitored by their own personnel. All the procurement activities were contracted out to EMPDA and managed by it. Both activities were accomplished following the guidelines from the executing agency and procedures of the ADF-II. Any activity that violates the ADF-II procedures was excluded from the funding and the implementers were liable for that.

O O The Engineering Services Panel in the PPD was responsible for the monitoring of construction sites and examining payment certificates for the civil works. The Panel has exerted unreserved effort using its manpower to

17

make smooth the run of the project. However, most of the sites were not easy to reach and make frequent visits.

OO PPD through its experts monitor the progress of the implementation of all

the components, prepared reports quarterly and sent to ADB, Ministry of Economic Cooperation and Development (MEDaC) and other bodies.

OO PPD had used its efficient and low cost project finance management system in the Project finance Panel. Disbursements were claimed timely as much as possible and communicated with ADB whenever problems encountered.

OO The executing agency negotiated with suppliers and contractors to adjust

and/or eliminate obstacles created lack of materials, finance or decline of contractors.

However, with all the above endeavors and successes, failure of suppliers and contractors to stick to their contract agreement, lack of timely report from regions and the sluggish response and communication from the ADB side were major threats to the project.

7.2 The Regional Education Bureaux (REBs)

OO The REBs were fully responsible for the implementation of the civil works and financing 15% of the project cost according to the loan agreement. The regions used engineers and other personnel to monitor sites, prepare reports and payment certificates. Over 96% of the constructions were completed fully and payment effected.

OO They also monitor the distribution of equipment and furniture to

the beneficiary new schools and offices.

During the implementation of the project lack of adequate communication and getting timely report from the regions were the main obstacles.

7.3 The Contractors

In the project two types of contractors were involved contractors for the civil works and the suppliers of equipment and furniture. In both cases delay in performance was observed.

OO The constructions were accomplished in accordance to the standard and

procedures of both the Ethiopian Government and ADB. Most of the contractors completed the work on time and as per the contract. However, the civil works had encountered various problems mainly due to decline of contractors, lack of materials, scattered sites and unavailability of adequate infrastructure. These entailed lengthy processes to re-award to new contractors, additional cost, inability to use ADF fund and unwanted consequences.

18

OO The procurement of furniture and equipment has been successfully

accomplished and distributed to the beneficiaries. However, it had delayed beyond the delivery time. The furniture suppliers had appealed for change of materials as a reason for lack of materials locally or high price increase encountered to produce the furniture as per the specifications set in the contract. Some of the suppliers had withdrew and re-tendered for the second time. The delay in the delivery of equipment was mainly due to the loot at Assab, Eritrea and some procedural problems. To replace the equipment which was looted at Assab, equipment re-ordered from the same company with price increase of 6%.

In general the failure of the contractors to accomplish according to the contract they have agreed has entailed delay, price increase, unnecessary expenses and frequent dialogue with ADB.

7.4 The ADB

The Bank has responded positively to the loan request of the Government of Ethiopia and approved the funding for key components of educational development. Moreover, we appreciate the frequent Technical Mission of ADB, which has contributed significantly toward the success of the project. The Bank has rendered a lot of assistance in facilitating pre-loan agreement activities, materializing the agreement as well as the effectiveness of the project.

The technical mission traveled to most construction sites in Ethiopia, which are scattered geographically, and some with uncomfortable facilities. The outcome of the mission's visit and supervision was a significant input for timely adjusting the course of the project and to pin point the constraints.

Moreover, the Bank was very considerate to realize the context of the country and understand the various problems encountered during the implementation of the project. The willingness of the Bank to extend the closing time of the project to December 31 1999 was a big contribution towards the success of the implementation.

19

8.1 Disbursement Details (Please See Annex...)

8.2 Contributions made by co-financiers

PARTICULARS

ADF

(USD)

GOVT.

(USD) TOTAL

Loan Amount 11,705,808.88 2,297,927.86 14,003,736.74

Disbursed to Date 6,100,092.29 1,112,281.4 7,212,373.69

Undisbursed Balance 5,605,716.59 1,185,646.46 6,791,363.05

% of Loan Disbursed 52.11 48.40 51.50

8.3 ANNUAL DISBURSEMENTS(USD)

1999 Total

PARTICULARS 1995 1996 1997 1998

Actual Disbursement 433,854.13 1,170,981.42 1,730,447.22 1,569,332.18 1,195,477.34 6,100,092.29

of Loan disbursed 3.67 9.87 14.1 13.25 10.1 51.50

8.4 Expenditure by Category

Component Budget Expenditure Remark 1. Civil Work USD 7,093,144 _ USD 5,136,557.83 2. Furniture Birr 4,127,330 USD 235,778.86 3. Equipment USD 691,697 USD 470,741.51 4. Radio USD 233,447 USD 233,447 4. Fellowship UA 16,000 USD 19,743.31 5. Project Management USD 3,823.56

20

8. LOAN UTILIZATION

OPERATIONAL PERFORMANCE

9.1 Achievements of the Objectives of the Project

The main objective of the ADF loan assisted Basic Education, and Technical and Vocational Training project was to improve the delivery of Ethiopian education through the following six specific objectives.

A. Strengthening of Primary Education, with the basic target of improving

access and quality of primary education, includes activities of construction of 80 new primary schools in all regions and provision of furniture and equipment for the 80 Primary Schools.

B. Strengthening of Lower Secondary Education, likewise, improving delivery of education at this level, has construction of 7 Lower Secondary Schools and provision'of furniture and equipment for the 7 Lower Secondary Schools.

C. Strengthening of Teaching Support Services includes constructions of 7 Awraja Pedagogical Centers and purchase of equipment and furniture for the constructed centers. This component aimed at both strengthening the delivery of education and the centers to serve schools under their responsibility.

D. Strengthening of Education Mass Media: Includes purchase of 4400 Radio Sets to be used in Primary Schools and provision of training for Education Media Agency Personnel. This is designed to assist the face to face teaching through radio education in primary schools.

E. Strengthening of Awraja Educational Office (AEO): This includes procurement of furniture for 43 AEO Personnel Offices to assist in the improvement of the education management at the lower level.

F. Strengthening of Moo's Project Management Office (PMO): Purchase of Office Equipment and Furniture for PMO so that the capacity of the PMO will be enhanced to manage ADF and other education projects. The overall impact of the project, even though it was started prior to the Education Sector Development programme, 1997/98-2001/2, is believed to have been reflected in the achieved progress of the primary education. The major achievements in the Ethiopian education in the mentioned five years are presented in the table below.

21

Level 1995/96 1999/00 AAGR (%) General Education

1. Enrollment I. Primary education 1.1 Grade 1-6 3,380,068 5,847,259 14.7 1.2 Grade 1-8 3787919 6462503 14.3 2. Senior secondary education 402753 571719 9.22. Teachers I. Primary education 102121 115777 3.2 2. Senior secondary education 12143 13154 2.03. Schools I. Primary education 9847 11490 3.9 2. Senior secondary education 346 410 4.3 4.Gross Enrolment Ratios I . Primary education 1.1 Grade 1-6 34.6% 60.6% 1.2 Grade 1-8 30.1°/T)' 51.0% 2. Senior secondary education 8.1% 10.3% 6. Student Section Ratio 1. Primary education 53 66.4 2. Senior secondary education 63 74.9 7. Pupil/Teacher ratio 1. Primary education 37 56 2. Senior secondary education 33 43 8. Percentage of female students

1. Primary education 36.8 39.2 2. Senior secondary education 43.2 40.8

9. Percentage of female teachers 1. Primary education 25.7 29.4 2. Senior secondary education 8.8 8.4 Higher Education

1. Enrollment 35027 67682 17.92. Graduates 5394 11627 21.2

3. Teachers 1657 2497 10.8 NA: Not Applicable AAGR: Average Annual Growth Rate 22

9.2 Plan for the Utilization of Undisbursed balance

Due to the various reasons and mainly due to the devaluation of the local currency, the allocated fund has been found to be too much to accomplish the activities set under the project. The exchange rate for the dollar against the Birr has raise threefold while the cost of local material is not. As a result more than S7.54 million has remained as unspent balance of the project.

To use this remaining balance, a proposal was submitted to the Bank to use it for the construction of additional primary schools in all regions, as depicted in the table below. However, the Bank insisted on the preparation of the project Completion report (PCR) as a precondition to consider the proposal.

S. No. Region % allocated Allocation/Region in

Birr Unit cost of

School

No. of schools to be

constructed 1 Tigray 7.66

5,105, 554 600, 000 9

2 Afar 5.043, 357,185 600, 000

6

3 Amhara 19.2012,792,543 600,000

21

4 Oromia 25.2916,853,301 600,000

28

5 Somali 7.57 5,045,574 600,000

8

6 Ben.-Gumuz 3.632,422,019 600,000

4

7 SNNPR 15.9010,599,517 600,000

18

8 Gambella 2.80 1,865,599 600,000

3

9 Harari 1.781,188,150 600, 000

2

10 Addis Ababa

10.056,696,975 2,493,886

3

11 Dire Dawa 1.08718,768 600,000

1

Total 100.0066,645,185.78

103

9.3 Major problems Encountered and Solutions Sought in the Implementation of the Project

The problems encountered during the implementation resulted mainly in the delay of the project incurring additional cost. The specific problems that impaired the smooth running of the project were:

23

− Failure of contractors, − Lack of some materials locally, − Lack of capacity in many aspects,

− Lengthy process and procedures, − Loot encountered at Assab Port and − Delay in the response and approval of ADB

Major solutions sought to overcome these problems included: − Re-tendering and awarding to new contractors,

− Negotiation and replacing with similar material, − Provide technical assistance and improve capacity through different funding,

− Optimize the time required for tidy processes and introduced short mechanisms,

− Re-ordered similar items from the same company with additional cost, and - Use all possible means to urge and communicate with ADB.

10. CONCLUSIONS AND RECOMMENDATIONS

Generally the implementation of this project was closed at a success, with 96% of the constructions completed, all equipment and furniture distributed with very insignificant items missed and training offered to three EMA technical personnel.

10.1 Lessons learned from the Implementation of the ADF — II Project

The project attained its objectives mainly due to the effort made by all stakeholders and the various actors involved in the project. However, the delay of the project has left the beneficiaries and PPD to loose valuable time and resources. In the course of the project implementation the following lessons were learned.

− The need to improve local capacity, i.e. contractors, suppliers, project management staff, regional personnel and all involved in the project.

− Having the ADB country office in Addis Ababa will minimize time spent for approval and to get frequent assistance during implementation.

− Decentralization helped to speed up implementation of the civil works, tackle the problems during implementation in the context of the locality and created ownership to the community, and should be strengthened.

− Free market economy created the opportunity to acquire materials easily and timely and helped to speed up implementation.

− The capacity of the Executing Agency to establish overall guidance and provide technical assistance has to be further strengthened.

10.2 Recommendation to ADB

As the role of ADB in the implementation of the ADF-II project was paramount, improving its internal efficiency and procedures is very important. Timely response from ADB for any request from the Executing Agency is highly

24

valuable, as it avoids contradictions with contractors, increase in cost and other unforeseen circumstances. The opening of an ADB country office in Addis Ababa is a key issue, which will obviously avoid the major constraints of the Bank discussed heretofore. This will be of an advantage to both Ethiopia and the Bank as Addis Ababa is a seat of the OAU. In this regard since the Bank has already opened its office in Addis Ababa. We are grateful for the consideration of our request.

25

Annex I

ADF II Education Project Civil Works by Region

REGIONS

Type of Construction

I 2 3 4 5 6 SN NP

12 13 14 D.D Total Project

Primary Schools 9 8 8 8 7 5 9 5 5 8 8 80

I 1 I - 1 1 - 1 - I - 7 Loser Sec. Schools

Ascraja Pedagogical Center

1 I - - 1 2 - 2 - - - 7

26

Annex II

Civil Work: Status of Construction

Site/School Status Region 1(Tigray) 1. 2. 3. 4. 5. 6. 7. 8. 9.

Maygua Ambera Meteka Atsbi Tankua Melash Abergele Adi Sebaho Ambara Meteka Hakfen Adi Remeise

PS Completed "

"

LSS

10. Humera APC 11. Nekesge (Krange) PS

All 100% completed Region 2 (Afar)

Sidafahgu APC Completed, but only 44% of the cost covered from ADF, the rest covered by the Region. 100% completed Dubti LSS 42% of the cost paid from ADF fund and terminated but the completion followed by the Regional government 100% completed Artoma PS 100% completed Forsi Dubti 100% completed Wanuss 99% Aliberbera Terminated and handled by the Region. 96% completed. Tattalue (Afdera) Terminated and handled by the Region Gefaram Terminated and handled by the Region

1.

2.

3. 4. 5. 6. 7. 8. 9. 10. Yaalde 100% completed

Region 3 (Amhara)

1. Ayga PS Completed 2. Tsitsika 3. Kitim Wayta 4. Korarei " 5. Niragua " 6. Dawir Ahmado " 7. Adega " 8. Artoma 9. Janamora (Mekane berhan) LSS Completed

All 100% completed

27

Site/School S t a t u s

Region 4(Oromia)

Gori PS Completed 1 .

2. 3. 4. 5. 6. 7. 8.

Abadu Hindereko " Bure Chall Completed Ilu Kotabe not Started Ripa Guta Seyama" Completed Mencho Sakalji Jawis

All 100% completed Region 5 (Somali)

1. 2. 3. 4. 5. 6. 7. 8. 9.

Hargelle Jarati Ithey Grabeed Afder Mustahel Degahbour Gode Ararso Warder

PS Completed

PS "

APC " PS LSS

Region 6 (Benishangul-Gumuz)

1. Mambuk LSS Completed 2. Assosa APC 3. Bullen APC 4. Mankush PS 5. Mandura 6. Menge 7. Megele 8. Oundulu

All 100% completed SNNPR

1. Gimbo PS Completed 2. Ganbab 3. Ajehuliko 4. Cheffa 5. Ambicho " 6. Ambelta " " but the cost fully covered by the region 7. Kafie (Dilla) Completed 8. Bolie (Dego) " 9. Kore Biko "

All 100% completed

2 8

Site/School Status Region 12 (Gambella)

1. Pugnudo LSS Completed 2. Pugnewdo APC, but only 64.5% of the cost paid from ADF fund, and the

rest covered by the Region. 3. 4. 5. 6. 7. 8.

Fejeji PS Itang APC Chenkewo PS Kobe Edenis Adwado

Completed Completed Completed Completed Completed

Region 13(Harari)

1. 2. 3. 4. 5.

Dekel Kebele 05/Menu Aw.Dig. Dig Kile Herewie

All 100% completed

PS Completed

Region 14 (Addis Ababa)

1. Kaliti PS Completed 2. Akaki " 3. Kebele 59 PS 4. Bole Weregenu 5. C.r.C. 6. Kotebe (Kebele 02) " 7. K. 25 (H.17) LSS Completed 8. K. Thirteen (H.6) and 9. K. Thirteen (H. 8) PS merged and completed r t ' c ' R J ) M4,'6 ,a..'(iiAll 100% completed

Dire Dawa

1. Gende Gerada 2. Mariam Sefer

PS Completed Completed

3. Gend Tesfa Completed 4. Goro Butuji Completed 5. Melka Jebdu Completed 6. Kalicha Completed 7. Belewa Completed 8. Jecdessa Completed All 100% completed

2 9

Annex I I I

Detail Report on Financial Utilization: Special US Account NO. 0261501006000 ADF.2 FIETHIEDU/92/31

No. Application Date Value Date Details of Claim Expenditure in USD 1 09-01-95 09-04-95Construction of PVS in Diredawa Region 39,974.572 10-02-98 10-03-95construction of PVS in Oromia Region 19,798.943 17/11/95 23/11/95construction of PVS in SNNPR 9,988.42

11-08-95Educational Media Agency for Radio Sets 233,447.004 21/12/95 28/12/95Construction of PVS in Diredawa Region 34,038.535 22/12/95 27/12/95Construction of PVS in Harari Region 96,606.856 16/1/96 23/01/96Construction of PVS in Oromia Region 3,071.447 16/1/96 25/01/96construction of PVS in SNNPR 14,451.268 02-02-96 02-06-96construction of PVS in Oromia Region 13,040.279 19/02/96 22/02/96Construction of PVS in Region 14 5,438.10

10, 22/02/96 26/02/96Construction of PVS in Region 14 3,823.5111 26/3/96 28/03/96Construction PVS in Amhara region 67,923.1212 15/4/96 18/04/96Construction of PVS In SNNPR 6,841.2313 30/4/96 05-03-96Construction of PVS in region 14 3,798.9414 05-10-96 13/05/96Construction of PVS in Ormia Region 6,976.5315 14/5/96 16/05/96Construction of PVS in region 1 27,482.3816 14/5/96 16/05/96construction of PVS in SNNPR 11,275.5717 16/5/96 20/5/96Construction of PVS in Oromia Region 12,679.1018 21/5/96 24/05/96construction of PVS in Region 1 10,440.0219 21/05/96 24/05/96construction of PVS in region 14 7,554.0120 06-03-96 06-04-96construction of PVS in SNNPR 7,913.9421 03-06-96 06-07-96Construction of PVS in region 14 19,371.8222 06-07-96 06-11-96construction of PVS in Oromia Region 12,361.8723 14/06/96 18/06/96Construction of PVS in SNNPR 8,726.8324 20/06/96 21/06/96Construction of PVS in SNNPR 6,226.7625 20/6/96 21/6/96Construction o PVS in Region 1 25,750.9326 27/06/96 07-01-96Construction of PVS in Oromia Region 9,374.8627 27/6/96 07-01-96Construction of pVS & Humera Pedagogical Center in

Region 1 69,244.84

28 07-02-96 07-04-96Construction of PVS in Oromia Region 7,113.79

30

No. Application Date Value Date Details of Claim Expenditure in USD

29 07-02-96 07-04-96Construction of Gode Awraga Pedogical Centre in Somalia Region

28,192.11

30 07-05-79 07-12-96Construction of Primary School in Amhara Region

38,536.29

31 17/07/96 19/07/96Construction of PVS in Oromia Region 8,094.0532 27/07/96 23/07/96Construction of Genbay Primay Village School in Tigray

Region 16,255.10

33 24/07/96 25/07/96Construction of Abergede PVS in Tigray Region

14,279.42

34 08-05-96 08-06-96Construction of Niruas & Korarie PVS in Region 3

25,470.09

35 09-02-96 09-03-96Construction of Karedging PVS in Region 1 27,861.6236 09-03-96 09-05-96Construction of Hakfen PVS in Region one 9,298.2337 13/09/96 16/09/96Construction of 59 PVS in Region 14 6,066.8438 13/09/96 16/0-9/96Construction of 4 Primary School in Afder

Zone 110,208.35

39 18/6/96 20/09/96Construction of Goro Primary School in Arisi Zone

8,100.78

40 18/09/96 20/09/96construction of Kafi PVS in Gedo Zone 7,394.4541 18/09/96 20/09/96Construction of Kitima wara PVS in North

showa Zone 25,680.84

42 18/09/96 23/09/96Construction of Cheffa Primary School in Hadya Zone

10,523.82

43 20/09/96 24/09/96Construction of Jawis Primary School 17,874.7144 25/09/96 30/09/96Construction of Guan Primary School in

Region 14 7,366.62

Total 1,155,938.7545 25/09/96 30/09/96Construction of PVS in Region 14 7,834.47,

46 10-01-96 10-02-96Construction of Ai Huluko PS SNNR 4,668.1347 10-01-96 10-02-96Construction of Humaram Pedagogical Centre in Region

One 8,168.10

48 31/10/96 Construction Gende Gerade PVS 3,839.6049 Construction of Goro Batiji PVS in DerDawa

Region 7,863.16

50 10-03-96 10-04-96Construction of Melka Jebdu PVS in DereDawa region

3,771.92

51 10-03-96 10-04-96Construction of MaramSefer PVS in DereDawa region

3,839.60

52 10-03-96 10-04-96Construction of Gende Tesfa PVS DereDawa Region

3,646.10

31

No. Application Date Value Date Details of Claim Expenditure in USD

53 10-03-96 10-04-96Construction of Abergele PVS Region One 11,586.8654 10-03-96 10-04-96Construction of Amhara Melka PVs Region

One 12,328.98

55 10-08-96 10-10-96Construction of Aw-Bekormati Manole 5 Elementary School

8,151.82

56 10-08-96 10-10-96Construction of Aw- Bekor Mati Manole of Elementary School Region 13

14,050.78

57 10-09-96 10-10-96Construction of Sakalje PVS Region Oromia 13,169.9158 16/10/96 17/10/96Construction of 3 Primary Schools in Somali

Region 67,026.70

-59 24/10/96 28/10/96Construction of Ambicho Primary School in Hadya Zone

3,761.71

60 23/10/96 28/10/96Construction of (Dero) Polio PVS SNNR 13,438.1361 24/10/96 28/10/96Construction of T/Ambicho Primary School in

Haddya Zon 10,529.45

62 13/11/96 14/11/96Construction of Maigua Primary School Region One

14,351.60

63 15/11/96 19/11/96Construction of Buyo Chala PVS in Region Oromia

14,372.79

64 28/11/96 28/1 1/96Construction of 4 Primary Schools in Afar Zone in Somalia Region

57,509.35

65 12-04-96 12-06-96Construction of Bole Weregenu Primary School in Region 14

11,018.90

66 12-04-96 16/12/96Construction of Adaga PvS in Amhara Region 32,515.7767 12-04-96 12-06-96Construction of PVS in Region 14 7,410.7168 12-06-96 12-09-96construction of Mencho PVS in Region

Oromia 29,400.37

69 12-12-96 13/12/96Construction of 3 PVS in Region Somali 36,421.6270 12-12-96 13/12/96Construction Gode Town APC in somali

Region 20,853.02

71 17/12/96 19/12/96Construction of Blhe PVS in SNNR 3,735.8172 24/12/96 30/12/96Construction of PVS in Region 14 15,104.9873 25/12/96 27/12/96Construction of PVS in Liedo Zone 8,526.4474 01-03-97 01-03-97Construction of PVS in Region 14 10,423.10

75(a) 13/01/97 14/01/97Construction of PVS in Region One 7,949.9075(b) 01-03-97 01-08-97Construction of 3 PVS Region 14 _ 11,620.29

76 17/01/97 20/01/97Construction of PVS in Region Benshangule 33,738.1777 17/01/97 20/01/97Construction Pedeogical Centre in

Benshanglue 22,191.62

78 17/01/97 20/01/97Const. of Assosa Nglele PS in Benshangule 33,167.20 32

No. Application Date Value Date Details of Claim Expenditure in USD

79 17/01/97 17/01/97Const. of Pedagogical centre in Benshagule 27,385.8380 17/01/97 20/01/97Const. of PVS in Benshagule 33,557.2281 28/01/97 30/01/97Const. of Bonsa EI.Sech. SNNR 5,895.9282 31/1/97 02-03-97Const of PVS in region one 13,463.3283 31/1/97 02-03-97Const. of Priamry School in region Oromia 6,242.7584 30/01/97 31/01/97Const. of 5 elementary School in region

Harari 9,963.75

85 31 /01 /97 02-03-97Const of PVS region one 3,162.9686 02-05-97 02-06-97Const. of Elem. School in Harari 5574.7587 02-07-97 13/02/97Const. of PVS in region Oromia 6,794.1188 03-11-97 03-12-97Const. of PVS in region one 6,218.0489 03-03-97 04-02-97Const. of L.S.S region one 99,553.7794 04-10-97 15/04/97Construction of PVS Region Amhara 9,090.3995 04-11-97 15/04/97Construction PVS in Amhara Region 22,477.1896 16/04/97 18/04/97Construction of PVS 28,118.1697 20/5/97 05-02-97Audit Fee 663.8198 21/5/97 26/05/97Construction of 3 Primary School in Somalia

Region 19,977.01

99 30/5/97 06-03-97Construction of APC Pugnewedo Gambella 14,806.68100 30/5/97 06-03-97Construction PVS in Region 14 11,166.42101 30/5/597 06-03-97Construction of PVs in Deredewa 4,752.53102 30/5/97 06-02-97Construction of Kallich PVS 4,752.53103 30/5/597 06-02-97Construction of Belewa PVS 4,752.53104 30/5/97 06-02-97Construction of PVS Region 14 5288.65105 09-02-89 06-03-97Construction PVS in Region 14 5886.32106 06-02-97 06-03-97Construction of Dupty LSS in Region 2 58,699.03107 06-02-97 06-03-97Construction of LSS in somalia Region 179,881.31108 06-02-97 06-03-97Const. of4 PVS in Somalia Region 29,169.01110 18/6/97 19/06/97Const. of 3 pVS Dredewa 16,438.15111 19/06/97 23/06/97Const. of Sayo Elementary School in Oromia 17,318.49112 24/06/97 25/06/97Const. of PVS in Gedo Zone 1,438.07113 07-01-97 07-04-97Const. of Bonga Elm. School in SNNR 14,180.21114 14/7/97 15/7/97Const. of in Region one 15,390.47115 14/07/97 15/07/97" 14,150.56116 17/07/97 18/07/97" 81,454.11117 21/7/97 22/07/97Const. of PVS in Region 14 18,036.74118 28/07/97 30/07/97 _

C f PVS i G b ll20,441.38

33

No. Application Date Value Date Details of Claim Expenditure in USD

119 28/07/97 30/07/97 " 17,484.19120 27/08/97 29/08/97 Const. of L.S.S. in Region 3 102,206.52121 27/08/97 29/08/97 Const. of L.S.S in Somali Region 102,044.75122 09-07-97 09-09-97 Const. PVS in Oromia Region 7,779.15123 09-08-97 09-09-97 Const. APC in Afar 16,363.40124 09-08-97 09-08-97 Const. of L.S.S in Afar 32,189.70125 15/09/97 18/09/97 Const. of Elem. School in Oromia Region 989.26

126(b) 09-10-97 15/09/97 Const. of L.S.S in Gambella region 23,963.531260 ) 09-10-97 15/09/97 " " 158,142.48

127 24/10/97 28/10/97 Const. of 3 PVS in Somali Region 6,790.22128 23/10/97 27/10/97 Const. of 4 PVS in Somali Region 9,053.18129 19/11/97 21/11/97 Const. of PVS Somalia Region 4,789.91130 24/11/97 26/11/97 Const of PVS Region 14 765.30131 24/11/97 25/11/97 Const. of Region 14 1,300.43132 12-08-97 12-10-97 Const. of PVS in Afar Region 9,759.01

19/12/97 Telex charge 1.39133 12-08-97 12-10-97 Const. of LSS in Gambella Region 102,633.31134 16/12/97 18/12/97 Const. of LSS in Amhara Region 114,760.64135 16/12/97 18/12/97 Const. of 6 Different PVS in Different Region 79,869.51136 18/12/97 23/12/97 _

C f PVS i A h R i1,585.71

137 25/12/97 29/12/97 Const. of PVS in Amhara Region 2,737.69,

138 16/02/98 18/02/98 Const. of L.S.S in Region One 141,473.17139 17/02/98 18/02/98 Const. of APC in Afar Region 6,413.91140 18/02/98 26/02/98 Const. of PVS in Benshangul Region 31,591.45141 20/02/98 26/02/98 Const. of PVS in Afar Region 15,601.95145 13/03/98 15/03/98 Const. of L.C.S in Benshangul Region 133,614.06146 03-05-98 03-11-98 Const of PVS in Afar Region 15,509.51

02-06-98 L/c opening charge 5.50147 13/03/98 17/03/98 Audit Fee 956.01148 13/03/98 17/03/98 Const. of Pedagogical Cntre in Region one 13,286.04149 04-03-98 13/04/98 const. of Duptu PVS in Afar Region 9,646.86

27/03/98 Purchase of instrational equipment for different Pimary LSS & APC13

130,445.13

31/03/98 Extension charge collected under I/C # 21225 966.28150 04-02-98 04-09-98 Const. of I.S.s in Amhar Region 112,814.85151 04-02-98 04-03-98 Const. of L.S.S. in Afar Region 28,781.95

16/04/98 L/C opening Sotex International Ltd. 517.30

34

No. Application Date Value Date Details of Claim Expenditure in USD

152 29/04/98 05-07-98Const, of 3 PVS in Somali Region 6,292.61153 29/04/98 05-07-98Const. of 4 PVS in Somalia Region 9,897.30154 05-08-98 05-08-98Sonst. of PVS SNNR 1,305.28155 27/05/98 06-01-98Const. of PVS in Region One 2,517.32156 27/05/98 06-01-98Const. of PVS in Region 4 1,715.21

29/05/98Charges collecyted 11.64157 07-02-98 07-08-98Const of PVS in Region 12 1,544.57

07-09-98for the purchase of equipment 205,251.94158 06-01-98 06-02-98Const. of LSS in Region 14 51,390.79159 06-05-98 19/06/98Const of PVS in Region 12 23,713.60160 06-05-98 06-09-98Const of PVS in Gambaela Region 1,831.14161 06-04-98 06-11-98Const of PVS in Region 1 1,336.75162 24/06/98 07-01-98Const. of LSS in Region 5 23,771.02163 24/6/98 07-01-98Const. of LSS Region 5 15,844.94165 13/07/98 29/07/98Const of PVS in Region 14 1,165.55166 14/07/98 29/07/98Const. of PVS in Region 4 876.91167 13/07/98 30/07/98Const. of PVS in region 14 1,176.82168 13/7/98 30/07/98Const of PVS in region 14 1,181.26169 14/07/98 16/07/98Const. of Dupty LSS in Afar region 12,968.21170 30/07/98 31/07/98Const. of LSS in Gambella region 11,263.37171 08-10-98 17/08/987Const of PVS Gambaella region 12,005.81173 30/07/98 08-04-98Production of furniture for defft. Schools 38,224.73174 30/07/98 27/08/98Const. of PVS in SNNPR 968.86175 30/07/98 08-10-98Const. of PVS in region SNNPR 1,277.17176 08-03-98 08-06-98Const. of Elementary School in region sNNPR 1,605.51177 08-12-98 18/08/98Const. of LSS in region Benshangule 179,201.75178 21/08/98 27/08/98Const. of PVs in Afar region 8,494.49179 21/08/98 26/08/98const. of PVs in Afar region 12,304.74180 24/08/98 26/08/98Const. of LSS in region 5 195,858.39

24/08/98 27/08/98Const. of PVs in Afar region 17,835.24 28/08/98Charge under Instruction 5.00

181 28/09/98 11-02-98Const. of PVS in region one 3,078.21182 01-01-99 01-05-99Const. of PVS in Afar region 11,696.29183 13/10/98 15/10/98Const of PVS in region 6 38,073.34184 21/10/98 22/10/98Const of PVS in Region 14 32,363.45185 20/10/98 21/10/98Const of PVS in region 6 11,360.59186 30/11/98 24/12/98Const. of PVS in Region one 1,237.45

35

No. Application Date Value Date Details of Claim Expenditure in USD

187 22/01/98 25/01/99Const. of LSS in region 14 42,531.63188 27/01/98 02-02-99Const of LSS in region Benshangule 10,682.67189 03-04-99 04-05-99Const of PVS in Gambella region 1,953.49190 03-08-99 03-09-99Const. of Furniture Loser Secondary APC & AEDP 87,140.47191 31/03/99 04-07-99Cost of Furniture 12,189.10192 03-11-99 04-05-99Audit fee 696.63193 26/04/99 27/04/99Const. of LSS in Amhara region 41,591.41194 05-04-99 05-12-99Const. of PVs in Deredewa Dm. region 3,240.67195 06-04-99 06-11-99Const of PVS in region 14 803.69196 14/06/99 13/06/99Furniture 108,074.09

Construction 56,473.36

199 07-07-99 13/07/99Const. of PVS Oromia region 1,887.68 July 26/1999L/C openning 21885 offic equipment &

Argicultural tools 135,044.44

200 28/07/99 19/08/99Const of J.SS in Tigrie region 15,016.87201 30/07/99 08-03-99Const of S.S.s in region 14 50,672.99202 08-12-99 17/08/99Const. of siska PS in region Amhara 5,027.51203 08-09-99 08-10-99Const. of LSS in region Amhara 16,816.66204 13/12/91 25/08/99Const of Newrak Primary School in region 3 1,781.83205 27/9/99 Const. of Dewea Furci & Artuma 8,973.17206 30/9/99 10-04-99Tution fund accommodation fees for three traineed from

Ed. media (EMA) 17,275.69

207 30/9/99 30/09/99Allowance taken on hand while proceedingto cairo for traing

301.48

208 30/9/99 30/09/99" 301.48209 30/9/99 30/09/99" " " 301.48210 10-06-99 10-07-99Production of furniture for different schools 148,694.05212 12-02-99 Const.of PVS in region 14 14,400.68213 12-02-99 13/12/99 _ 14,285.92214 16/12/99 22/12/99Cost of air ticket Addis Ababa to Cairo for three trainees

from EMA 1,567.18

215 21/12/99 23/12/99Const. of Pugnwido L.S.S in Gambella region 19,047.70216 27/12/99 28/12/99Const. of Pugnwido L.S.S in Gambella region 90,658.94217 28/12/99 30/12/99Const. of L.SS in region 14 8,610.75218 28/12/99 30/12/99Const. of PVS in region One 2,533.50219 28/4/99 30/12/99Const. of PVS in region 13 1,585.31220 28/4/99 29/12/99Const. of L.S.S in Somali region 23,297.03

36

No. Application Date Value Date Details of Claim Expenditure in USD

221 29/12/99 30/12/99Const. of L.S.S in Benshangule gumuz region 64,394.48222 29/10/99 30/12/99Const of PVS in region 14 28,526.45223 29/12/99 30/12/99Const. of Bnllen Pedagogical Centre in

Region 6 2,398.89

224 29/12/99 30/12/99Const. of Ondulu PVs in Benshangule Gumuz Region

1,475.33

225 29/12/99 31/12/99Const. of Beyeda Wereda Ayga Kebele PVS in region three

2,535.93

226 29/12/99 30/12/99final payment for the Gode Awraja Pedagogical Centre

6,836.95

227 29/12/99 31/12/99Construction of Ababa Hinderk PVS in region 4

17,226.47

228 30/12/99 31/12/99Const. of Edene (Aleya) PVS in Gambella Region

24,394.70

229 30/12/99 31/12/99Payment for assembling furnitures for different schools

1,040.79

230 30/12/99 31/12/99Payment for assembling furnitures for different schools

1,429.75

232 30/12/99 31/12/99Payment for furniture for different schools 30,954.59233 30/12/99 31/12/99For construction of Abodo Dalcotch PVS in

Gambell region 31,288.63

234 30/12/99 31/12/99Const. of Arbawaye PVS in region 3 23,526.10235 30/12/99 31/12/99Const. of Arbawaye PVS in region 3 1,238.24236 31/12/99 31/12/99Const. of Sekalegi PVS in Oromia region 1,401.78237 05-03-00 05-08-00Payment for assembling furnitures for

different schools 414.97

Total 6,100,092.07

37

Annex IV

Detail of Civil Works

Primary Schools, Lower Secondary Schools and Awraja Pedagogical Centers Built Under ADF II

S. No Project Beneficiary Zone Woreda Site Contractor Contract Amount Amount paid

Final Status

% Remark

I Adi-Remetes

L.S.S.

Region Tigray Western Adi-Remetes Adi-Remit Nifuse-

H/Selase

2,878,554.00 2, 861579.71 100%

2 Dubt-L.S.S Region Afar One Dubti Dubti G/sselasei- Abrha B.C.

2,500,000.00 1,061,585.90 100% 58% covered by R.E.B

3 Mekane Brhan

L.S.S

Region

Amhara

N/G Janamora Mekane-Brhan Nigru Kibret

B.C.

3,422,869.55 3,304466.30 100%

4 Warder L.S.S. Region five Warder Warder Warder Satcon G.C. 4,911,113.80 4,710034.60 100%

5 Mambuk L.S.S Region six Metekel Mambuk Mambuk Mela Eng.

G.C.

3564269.30 3215931.80

100%

6 Pugnewdo L.S.S. Region

Gambella

Gambella Gambella Pugnewdo Alemayehu

G.C.

4,198,709.00 3,318,264.17 100%

7 W-17 Kebele 25 L.S.S.

A.A. Region 3 17 K.25 Eng.Tewodr os Abera B.C.

1,590,134.83 1,643877.20 100%

8 Humera APC Region Tigray Western Humera Humera T.E.B. 401,183.11 378,107.00 100%

9 Sidafabgi APC Afar Region 3 Dubti Sidafabgi G/Selase Abrham B.C.

300,000.00 182,719.64 100 %

56% covered by R.E.B.

10 Gode APC Region five Gode Gode Gode Tewekel Trans. Co.Com

438,399.35 429631.36 100 %

11 Pugnewdo APC Region 12 Gambella Gambella Pugnewdo Melka

Worku G.C.

293,944.25 189,690.54 100 % 35%

covered by

R.E.B.

38

S. No Project Beneficiary Zone _

Woreda _

Site Contractor Contract Amount Amount paid

Final Status

0)

Remark•

12 Itang APC Region 12 Gambella Itang Rang Alemayehu Bedne B.C.

366,703.36 325,954.42 100%

13 Assosa APC Region 6 Assosa Assosa Assosa Bogale Jara 207,843.95 207,843.95 100%

14 Bullen APC Region 6 Metekel Metekel Bullen Bogale Jara 251,039.20 229975.61

100%

S.No Project Beneficiary zone woreda Site contractor Contract Amount

Amount paid Final Status %

Remark

15 Maygua P.V.S Region Tigray Central Maygua Melaku W/Senbet

234006.00 217667.15 100%

16 Krange P.V.S. southern Nekesege Krange T.E.B. 279287.80 257751.83 100% 17 Hakfen P.V.S. wester Hakfen 227667.57 219830.86 100% 18 Gembay

(amberameteka) central Ambrameteka Gembay Kabew B.C. 262721.69 228636.41 100%

19 worktabor (abergel)

Abergele Worktabor " 257624.90 238626.13 100%

20 Adi-suboha Estern Atseba-wonberta Adisobuha T.E.B. 279222.50 267067.22 100% 21 Gimus (Tsaeda

EMBA) " tsaedamba Gimus 279222.50 269348.84 100%

22 Rubaxy (Tankua melash)

" central Tankua melash Rubaxy woldai T/Mariam

240471.10 228447.53 100%

23 Awdosil (Atsbi) Western Atsibi Awdosil Hadish Gebru

219265.74 209836.38 100%

24 Artima P.V.S Afar region 5 Dewe Artuma Akrig G.0 300,000.00 239633.49 100% 25 Forsi P.V.S 5 Dewe Farssi Akri G.0 300,000.00 172,379.44 100% 26 Dubti P.V.S. " 1 Goyah Dubti Luci B.c. 298000.00 151389.70 100% 27 Wanus P.S. 1 Awssa Wanus " 298000 205143.64 99% 28 Alberera P.S. " 4 Tura Alberbera G/silase

Abrha 295000.00 205143.64 96% 100%cover

ed by

R.E.B.

29 Tattule P.S. 2 Afder Tattule Luci B.C. 298000.00 ------------- 0% to be construc ted by REB

30 Gefren P.V.S. Afar region 3 Bure G/Selase Abrha B.C.

G/silase Abrha

295,000.00 ------------ 0% to be construc ted by REB 39

S. No Project Beneficiary Zone Woreda Site Contractor Contract Amount Amount paid

Final Status

% Remark

31 Yelda (Dewe) 5 Dewe Yelda Akir G.C. _

300000.00 245607.84 100%

32 Korare P.V.S. Region Amhara

N/Shewa Ankober Korare Kabew B.0 254328.80 227783.16 100%

33 Kitimwoyra P.V..S. Berehet Kitimwoira Gezahegn adgeh B.C.

38251 1.45 355945.42 100%

34 Beyeda P.V.S. N/Gonder Beyeda Ayga Akir G.C. 527130.20 459927.50 100%

35 Tistska P.V.S. Agew zquala Tists Kabew P.S. 308488.13 245814.17 100%

36 Niragua P.V.S. Agew Himra

Abergele Niragua 321474.67 321 138.98100%

37 Adega P.V..S. sekota Adega Adega HWL G.C. 271474.67 254474.67 100%

38 Artuma Kebede 013

Ormia Artuma Kebelel5 Burakconst. 236387.50 236387.50 100%

39 kebele 012 Dawei kebele 12 Solomon kebede

257169.66 242180 100%

40 Gori P.S. Oromia Region

Arsi Gori Alemayehu KebedeB.0

181577.73 181577.73 100%

41 Bayuchala Jimma Bayuchala Getu Abebe BC

189624.30 177085.29 100%

42 Ripagutedoyoma W/welega savay Ripagutasoyoma Dabus T/Maria B.C.

284847.3 259425.99 100%

43 Mencho Borena Mencho Gezachew Deress P.S.

29025.53 286105.92 100%

S.No. Project Benficiery zone woreda Site contractor contract amount

Amount paid so far

Final Status %

Remark

44 Sakalagi E/Wellega Limma sakalagi Anteneh Getachew

269074 260233.44 100%

45 Jawis W/Harar Kumi Jawis Tesfaye Truneh BC

234248.19 232047.85 100%

46 Ellukoteb W/Shewa Adaberga Elukotebe Bidergew Mengesha BC

179944.92 6988.49 0% Advance payement

47 Ababu Hinderk E/shewa Didakombolcha AbabuHinderk BekeleTsega ye BC

166727.57 176515.97 100%

40

S. No Project Beneficiary Zone Woreda Site Contractor Contract Amount Amount paid

Final Status

% Remark

48 Hargele Region five Afder Afder Hargele T.T.Con. Corn.

424164.03 ------------ 100%

49 Jartti Jartti 424164.03 ----------- 100%

50 Itamye Garbed Ltamye Garbed 424164.03 ------------ 100%

51 Afder Afder 424164.03 1630257.77 100%

52 Degehabur Degeh- abur

Degeh-abur Degeh-abur T.T.Con. Corn.

352524.32 ------------ 100%

53 Mustahil Gode Mustahil 352524.32 ------------- 100%

54 Ararso Degeh- abur

Degeh-abur Degeh-abur 352524.32 1036421.53 100%

55 Megele Region Six Assosa Assosa Mengelle Bogale Jara BC

290803.90 278537.42 100%

56 Menge(abejunda) Abejunda 290803.90 285836.64 100%

57 Ondulu Ondulu 290803.90 281431.50 100%

58 Mankush Metekel Guba Mankush 290803.90 290803.00 100%

59 Mandura Mandura Mandura 323048.53 283332.33 100%

60 Ambelta S.N.N.Region Gurage Ezena Welen Ambelta ---------------

-----

------------- --------------

100% covered by R.E.B

61 Hilhulka K.A.T. Adaga Huliko Samuel S/Mariam

208517.00 187665.66 100%

62 Cheffa Hadaya Kiki Cheffa Desta Beyene

190613.55 149022.22 100%

63 Ambicho Hadaya Limu Ambicho Tadess Lambed B.0

176470.18 157271.04 100%

64 Bonga PS Katshika Gimbu Bonga Girma Tulu B.0

187839.41 168758.14 100%

65 Dilla(kafile)PS Gedeo Wenago Kuffa Tofic Omer 161955.10 150184.42 100%

66 Bolie (Dero) Gedeo Wenago Bolie (Dero) Berhe Tekle(B.C)

220767.45 204366.83 100%

67 Kofe Biko Amro Amrolalay Kofe Biko Emnete 171930.58 164931.56 41

S. No Project Beneficiary _

Zone Woreda Site Contractor Contract Amount Amount paid

Final Status

%

= R e m a r k '

Endeshaw 100% 68 Gembab Bendmaji Gembab Gembab Andualem

Bekele B.0 296540.65 269620.01

100%_

69 Kobern (Eleya) Region Gambella

Gambella Gambella Koben Habtamu W/abb B.0

313540.65 302650.78 100%

70 Edane Gambella Gambella Edane Almayehu Bedane B.0

440012.75 385935.44 100%

71 Ginkwo Ginkwo Alpha B.C. 395624.79 365899.91 l00%

72 shentawo (Abodo) Abodo Amanuel B.C.

369498.90 162144.44 100%

73 Fajaj Fajaj Adugna Ejigu B. C.

384678.00 338770 100%

S.No Project Benficiery zone woreda Site contractor contract amount

Amount paid so far

Final Status %

Remark

74 Gende gerada D.D.Region D.D. D.D. Gendgerda A.B.Constr action

145833.73 145833.73 100%

75 Mariam Sefer " Mariam Sefer " 100%

76 Gendetesfa Gendetesfa 100%

77 Goro Buteji " GoroButeji _ 100%

78 Melka Jeldu MelkaJeldu 148670.87 145833.73 100%

79 Kalicha Kalicha Legese Siamregn B.C.

200174.47 180162.79 100%

80 Belewa

" Belewa 200174.47 180162.79 100%

81 Jeldessa Jeldesa 200174.47 180162.79 100%

82 Awdigdig Hareri Region Harer Harer Awdigdig Ephrem Tesfaye B.0

25066.02 216479.98 100%

83 Deker Deker Habtamu Abegaz B.0

37566.57 298177.24 100%

84 Harrawie Harrawie Ephrem 144014.68 90097.85 42