etd2016 la reunion : etd and promotion of phd students' research at the university of reunion
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ETDs and promotion of PHD students’ research at the University of Reunion Island, French overseas university (Indian Ocean)
Reunion Island : a French overseas department
Droits RéservésOlivier Gonthier/ CC BY
You may have heard about Reunion Island…
Olivier Gonthier/ CC BYUniversité de La
Réunion© Université de la Réunion
The University of Reunion Islandnorthern campus (Saint Denis)
© Université de la Réunion
4
2
1
2 hours away
Seven academic libraries
© Université de la Réunion. R. Carayol
University of Reunion Island : the only European university in the region
�14000 students over several campuses
�Around 320 PhD students
�Between 30 and 50 theses completed each year
University of Reunion Island : the only European university in the region
�21 laboratories among which 9 joint research units with the National Center for Scientific Research (CNRS)
�3 research federations :
�Arts, Social Sciences and the Humanities
�Observation, dynamics and development of natural environments
�Study and enhancement of biodiversity in the south-west Indian Ocean
Going live with ETDs
I. Tools and ContextII. OrganisationIII. Results and Outlooks
Brief chronology : main steps for French theses management
1923
Theses
legal
deposit
201620061985
generalisation
of theses
microfiching
2001
several other
databases
Decrees
organising theses
processing
SUDOC : union
academic
catalogue
including theses
Academic
libraries
catalogues
gradually into
sudoc from
2001
1988 : 1st
PhD
1982 :
University of
Reunion Island
Téléthèses : 1st national
catalogue for theses
New tools
STAR, theses.fr,
STEP
Several other
databases
Academic
libraries
catalogues
gradually
into sudoc
from 2001
Searching for solutions to move to ETDs and monitoring existing tools
USA Virginia Tech
Canada Laval
NetherlandUtrecht
Cyberthèses / Cyberdocs
France Lyon2Canada Montréal
And manyother
projects
Searching for solutions to move to ETDs and monitoring existing tools
�2007 : First attempts at electronic theses management
�2009 :
� Retro digitization and online access plan for older theses
� ETD as the original form for current theses (from the 1st of January 2010)
French and Reunionese tools for ETDs
OTHER FRONT-ENDS
/ (archive) Google Scholar DART-EUROPE local catalogue
ARCHIVING and NATIONAL FRENCH CATALOGUES
CINES TEL (OA ETD) THESES.FR SUDOC
Defended ETDs MGMT
STAR by librarians
In progress ETDs MGMT
STEP by librarians and students
STUDENTS’ DATA
Apogée by admin. and research staff
Local repository
for restricted
access
STAR : a national tool for ETD’s management
Librarian’s role
�Deposit of electronic theses files in STAR in botharchival and dissemination version
�Descriptive and management metadata (TEF : French electronic theses format)
�Management of restricted access theses : available on a local repository inside the university or with user authentification
Once validated in STAR …
�Export to the CINES repository for long time preservation�Conversion into Unimarc : automatic description of the
thesis in SUDOC
�Deposit of the thesis on a platform chosen by the institution
�HAL : open archive developed and maintained by the CCSD, centre for direct scientific communication
�TEL, a part of HAL, specific for theses
�Permanent web adress : access to the full text�Metadata dissemination : large visibility for ETDs
STEP
�about theses in progress
�Data get validated by the university, can be completed by the student himself
�After the defense, STAR is supplied by STEP data
Going live with ETDs
I. Tools and ContextII. OrganisationIII. Results and Outlooks
Organisational aspects : stakeholders, powers and circuit
• An urgent need : revising the workflow and keeping
it adaptable
� insufficient role of the library in decision making
� delayed delivery of required documents to the library
• A better structuration
- Management and coordination of theses projects (20% FTE),
-STAR and documents workflow between doctoral schools and library (60% FTE),
-Running of descriptive metadata (10% FTE).
• A team strengthened during the training period
• Improving relationship and mutual knowledge with the university theses related teams
• ETDs and students’ training : a priority
�2006 : doctoral schools get confirmed as trainingoperators
�2013 : analysing a national research assessmentadvocates for a new training offer includinglibrarians
Training : « Library’s Tuesdays » program
• “How to improve your searches” : databases, resources and tools overview, curation
• “How to use a style sheet (level 1, level 2)” and “how to write a bibliography with Zotero”
• “Digital identity”, “open access publishing”, “how to measure your impact using bibliometrics”
�7 half-days between february and june : 169 participations (/317 registered PhD students)
• The new program is more relevant and better meets trainees’ expectations
Going live with ETDs
I. Tools and ContextII. OrganisationIII. Results and Outlooks
Retro-digitization results : 87% of defendedtheses but only 27% open access
0 50 100 150 200 250 300 350
open access restricted access no deposit
27%
9260%
208
13%
48
348 printed theses from 1988 to 2009
Current ETDs : 2010-2015
0
25
50
75
100
125
150
175
200
225
250
246 defended electronic theses from 2010 to 2015
open access restricted access no deposit being processed
9%
20%
16%
55%
Annual results for new ETDs since 2010
0
3
6
9
12
15
18
21
24
27
30
33
36
39
42
45
48
2010 2011 2012 2013 2014 2015
open access restricted access no deposit being processed
59% 61% 45% 38% 84% 57%
17% 9%
17% 25% 26%
22% 30% 23% 27%
9%
2%
10%
16%
9%
15%
Annual results for new ETDs since 2010
• From 2014 (new workflow for theses) significantdecrease in the number of missing theses
• Changes and improvments : a real impact on thesesworkflow
• Rate of available ETDs : around 85%.
Open Access/Restricted Access depends on research fields
33%
86%
67%
23%
14%
0
10
20
30
40
50
60
70
80
90
Law & Economics Arts & Humanities Science & Technology
ETDs 2010-2015
restricted access
open access
77%
Open Access ETDs downloads : few examples
0 150 300 450 600 750 900 1050 1200 1350 1500 1650 1800
Economics
Literature
Literature
Volcanology
Health Sciences
Biology
Networks/
Telecommunication
Number of downloads
November 2015 June 2016
• Transition to ETDs : much more than of a simple change of support .
� Greater exposure
� Easier search and navigation
Who is interested in Open Access Reunionese ETDs ?
Africa
23%
Asia
5%
France
34%
Other european
countries
13%
North america
12%
Other countries
13%
Geographic areas
From Open Access ETDs to a wider research’s results dissemination
• Open access publications on HAL:�January 2015 : systematic OA deposit�March 2016 : 5100 listed publications, 848 full texts
French and European context evolving towards open access for scientific publications.
Outlooks and improvments
• Increasing the rate of deposit and open accessdissemination
• Open access to master’s degree dissertations
• … and preparing Open Access to research data in Reunionese electronic theses
