establishing the project management office · i. establishing the project office ii. what the pmo...

� The Project Management Office will provide project expertise in the delivery of the Corporate Plan

� The PMO maintains governance over the methodology, practice and tools used by projects to ensure a consistent level of project management practice for the community.

� For the PMO to be effective it has to, first and foremost, have an alignment to the community vision and values. To do this, it has to have the support of the Council and the community.

The PMO effort is a full time, value added function.

Alignment to

Community Vision and

Values

Expertise

Maintains governance

and consistency

Support of the Council

and the Community

Community Ownership Accountability

Community Engagement Fairness

Working Together

Our legacy is the creation of a sustainable community… based on

choice, trust and respect!

Establishing the Project Management Office

©Dynamic Exchange

Mayor

Program Director

Councillor

Councillor

Councillor

Councillor

Project Manager for: Social Well -

being

Project Manager for: Environmental Management

Project Manager for:

Economic Development

Project Manager

For: Governance

4 Projects Identify 4

project leads and respective team members

?? Projects Identify ??






Structure of the Self Governance Model

CEO

Conduit for all stakeholder engagement • Community Elders • Government • NGO’s • Service Providers • Industry

©Dynamic Exchange

.

Purpose The purpose of the Planning process is to: � Define the actions required for the attainment of the Corporate Plan’s desired outcome � Organise all the resources needed for the plan � Define the means to control the execution of the Corporate Plan

This is not a step-by-step process. Some of the above activities may run concurrently…..

Process Diagram

©Dynamic Exchange

Post Establishment Review

�Establish the objectives of the NPMO

�Agree the scope of its role

�Agree the framework to be implemented

�Agree key roles and responsibilities

�Agree the success criteria

Implementation stages of the PMO

Implementation Definition Design

�Select the supporting tools

�Design the core processes

�Design core reporting � Identify training

requirements

� Implement the tools; �Train project staff and

managers �Roll out the processes �Reporting

�Ensure the success criteria have been met

� Identify areas for improvement

�Put in place a process for continuous review and improvement

Dynamic Exchange follows a four stage process:

Establish benchmark to track success & securing engagement and buy-in

Building the desired culture for change

Embed, measure & sustain outcomes

©Dynamic Exchange

1 Year Operational

Plan “The Strategy”

Delivery Framework

The ‘How’ I. Establishing the Project Office

II. What the PMO needs and what it provides

III. Key features of NPMO

IV. Why we are doing this

V. What an effective PMO delivers

VI. The organistional structure / Primary Roles and Responsibilities

VII. Characteristics of great Corporate Plans

VIII. 4 practical steps to successful implementation

IX. The Planning Process.. And it’s purpose

X. Implementation stages of the PMO

XI. Essential components of implementation

1 Year Operational

Plan “The Strategy”

Outside of scope

� Corporate Services

• IT and Communications

• Financial services

• Banking and postal

• Centrelink

• Housing

• Grants and revenues

� Engineering Services and infrastructure

©Dynamic Exchange

establishing the project management office · i. establishing the project office ii. what the pmo...

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