esser fund 2.0 application overview

FOR ALL

l!!ll Department of 1111 ___ Education

We will set all students on a path to success.


©© 22002200 TTenennnessee Dessee Depepaarrttmmenentt o off EEdduuccaattiioonn

Elementary and Secondary School Emergency Relief (ESSER) 2.0 Fund Application Overview

Debby Thompson | Assistant Commissioner, Federal Programs & Oversight | January 2021

W H O L E C H I L D

TENNESSEE PUBLIC SCHOOLS WILL BE EQUIPPED TO SERVE THE ACADEMIC AND NON-ACADEMIC

NEEDS OF ALL STUDENTS

A C A D E M I C S

ALL TENNESSEE STUDENTS WILL HAVE ACCESS TO A HIGH-QUALITY EDUCATION, NO MATTER WHERE

THEY LIVE

TENNESSEE WILL SET A NEW PATH FOR THE EDUCATION PROFESSION

AND BE THE TOP STATE TO BECOME AND REMAIN A TEACHER

AND LEADER

E D U C A T O R S


l!!ll Department of 1111 ____ Education

• • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • • •


Agenda

Overview

Focus Areas

Funding Application Overview

Supports

l!!ll Departmen; of IMI. Education © 2020 Tennessee Department of Education

Coronavirus Response and Relief Supplemental

Appropriation (CRRSA) Act

© 2020 Tennessee Department of Education


Coronavirus Response and Relief SupplementalAppropriation (CRRSA) Act: Education Stabilization Fund The CRRSA Act provides $81.9 billion new funding for the Education Stabilization Fund,

which includes:

$4.1 billion for the Governor’s Emergency Education Relief Fund,

which governors can use at their discretion to support

their K–12 and higher education needs related to

COVID-19.

$54.3 billion for the ESSER Fund, which states can use

for a wide range of purposes, including

purchasing computers and hot spot devices for online

learning; purchasing supplies for cleaning and sanitization; supporting

professional development for educators; and

supporting access to quality instruction for students with

disabilities.

$21.7 billion for the Higher Education Emergency Relief Fund, which is awarded directly to

institutions of higher education.

l!!ll Departmen; of IMI. Education

Intent of Funds

The intent of the funding is to: 1) provide relief for existing needs, and 2) plan for future needs.



ESSER 1.0 Use of Funds A summary of allowable uses of these one-time funds are listed below*: purchasing education technology (including hardware,

software, and connectivity); providing summer learning and supplemental afterschool

programs (including online learning); planning for long-term closures; addressing the unique needs of special populations; providing mental health services; and conducting other activities necessary to maintain operation of

services and employing existing staff and coordination activities, including childcare and the needs of principals and school leaders.

*Including those uses of funds authorized under

ESEA, CTE, IDEA, Adult Ed and McKinney-Vento; and it applies Title I equitable

services provisions for students and teachers in

non-publics.



NEW Addressing Learning Loss—

ESSER 2.0 Use of Funds A summary of allowable uses of these one-time funds are listed below:

– Addressing learning loss among students, including low-income students, children with disabilities, English learners, racial and ethnic minorities, students experiencing homelessness, and children and youth in foster care, of the local educational agency.

NEW Addressing Learning Acceleration— – Addressing learning acceleration among students, including low-income

foster care, of the local educational agency.

students, children with disabilities, English learners, racial and ethnic minorities, students experiencing homelessness, and children and youth in

NEW Addressing Facility Needs and Deferred Maintenance— – School facility repairs and improvements to enable operation of schools to

reduce risk of virus transmission and exposure to environmental health hazards, and to support student health needs.



ApplicationFocus Areas



NEW: Addressing Learning Loss*

Allowable expenditures for conducting other necessary activities may include: a position to compile and disaggregate data on learning loss, expand current learning loss or accelerating progress to close

learning gaps through the implementation, expansion, or enhancement of learning supports, extend the instructional school year by adjusting the academic

calendar, increasing the number of instructional minutes provided during each week or school day, employ additional staff members to reduce class size or increase the

amount of instructional time, and create a system of supports to provide services to pupils based on

their learning needs. *Expenditures in this focus area

will require a more detailed rationale/support.


NEW: Addressing Learning Acceleration*

Allowable expenditures for conducting other necessary activities may include: support for online learning (i.e. curriculum, digital instructional materials,

technology, etc.), instructional support services for summer engagement behavior support strategies for online environments, coordinating with Institutions of Higher Education (IHE) to provide access to

postsecondary courses, planning and implementing activities related to summer learning and

supplemental afterschool tutoring, and summer learning and supplemental after-school programs targeted to

prioritize disadvantaged populations listed in CARES Act § 18003(d)(4).


NEW: Addressing Facility Needs and Deferred Maintenance* Allowable expenditures for conducting other necessary activitiesmay include: replacing a roof would be an allowable use, especially if the LEA can

correlate to environmental health and the correlation to supporting student health needs;

replacing sealed windows with ones that open; replacing old ventilation systems; further, inspection, testing, maintenance, repair, replacement, and upgrade

projects to improve the indoor air quality in school facilities; and updating mechanical and non-mechanical heating, ventilation, and air

conditioning systems, filtering, purification, and other air cleaning, fans, control systems to improve air quality.

*Expenditures in this focus area will require a more detailed

rationale/support.


Education Technology

Allowable expenditures for education technology may include: purchasing hardware and software, providing internet connectivity to support online/distance

learning, purchasing assistive technology, and purchasing adaptive equipment.


Unique Needs of Special Populations

Allowable expenditures for addressing the unique needs of special populations may include: providing guidance for carrying out requirements under IDEA, providing teletherapy service for students, providing virtual instructional tools and resources designed to

support English language development, and helping school personnel have meaningful interactions with

students during school closures.


Long-Term Closures

Allowable expenditures for planning for long-term closures may include: providing meals to eligible students, conducting professional development opportunities to

provide education services during closures, providing guidance for carrying out requirements under the

IDEA, and planning to ensure other educational services can continue to

be provided consistent with all federal, state, and local requirements.


Mental Health Supports

Allowable expenditures for addressing mental health supports may include: providing professional development for teachers, conducting tele-therapy sessions with students, counseling and mental health supports, conducting training for school personnel on suicide

prevention, trauma, and related topics, and helping school personnel have meaningful interactions with

students during school closures.


Other Necessary Activities

Allowable expenditures for conducting other necessary activities may include: taking necessary steps to maintain the operation of services, providing principal and school leaders necessary resources, training staff on sanitation and minimizing spread of infectious

disease, purchasing supplies to clean and sanitize facilities of the LEA, and developing processes and procedures to improve preparedness

and response efforts.

*Expenditures in this focus area will require a more

detailed rationale/support.


Funding Application

Overview



Application Timeline

• Application opens in ePlan (tentative) Jan. 20

Jan. 20 • FPO-hosted office hours start

• Application due in ePlan (tentative) March 1

• Application reviewed by department staff March

• All applications approved in ePlan (tentative) April 1



Cover Page Point of Contact must complete: LEA Name and Number LEA Official Address and Phone Number LEA Website Director of Schools Name and Contact Information ESSER Fund 2.0 POC and Contact Information




Program Details: Administration The reasonable and necessary costs to manage the

federal grant in a compliant and effective manner. LEAs must select one of the following: – The LEA is not utilizing grant funds to administer the

Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act. Provide a summary of how the grant program will be administered, including the title of the staff responsible for the grant administration, the FTE(s), and the other funding sources that will contribute to administrative staff salaries/benefits.

– The LEA is utilizing grant funds to administer the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act.



Program Details: Planning Reflect on the challenges that the LEA faced during the

COVID-19 pandemic. What prioritized needs did the LEA identify during the pandemic?



Program Details:Learning Loss and Acceleration Provide information on how your LEA is measuring and

addressing learning loss and how ESSER Fund 2.0 funds will support these measures.



NEW: Personnel Charts Indicate headcounts (HC) for each staff member paid with

grant funds. These must always be a whole number and must match throughout the section if mentioned more than once.

Enter both a headcount and an FTE for all system-wide instructional and support staff supported with the ESSER Fund 2.0. System-wide staff are employees not assigned to a building and work across the LEA in multiple school sites as necessary, but not as part of a planned assignment.

FTEs must match FTEs identified in budget narratives (individually and the sum). Titles of staff must match titles identified within budget narratives.

Reference identified staff within the narrative description of administration within the Program Details page (titles and FTEs must match)



New: Spending Plan The amount of funds to be spent in support of focus area

will auto-calculate from the budget tags. For each program selected, provide a clear narrative

description of the activities, programs, and services to be funded, and the district plan strategy these activities support. Please note the amount budgeted on this page must be

equal the amount budgeted and tagged using budget tags in the line items.



LEA-Level Questions: Charter Schools Page Outline the process used to ensure charter schools are

receiving ESSER Fund 2.0 benefits equal to their traditional public school counterparts.

NEW: All charter schools must complete a Charter School Needs Assessment document and submit it to their LEA Point of Contact by Feb. 15.

I+

Iii.Education

ESSER 2.0 Charter School Needs Assessment for FY21

This document ""'"' as the Needs Assessment for Charter Schools .,,thin applicable LEAs for ESSER 2.0 funds in FY2L Each charter school should complete tbe areas highlighted in aqua v-'itbin tbe form and return it to tbe LEA Point of Contact (POC) - no later than Febrnacy 15, 2021. 'I1ie LE/\ will compile all forms and upload a single PDF into tbe ESSER 2 .0 grant within ePlan in tbe Related Doouments page lo accompany its funding application for consideration and approval.

1. The LEA vlill e nsure that charter schools have an ecrual opportunity to participate to the full extent in CARES Act grant and v,ill allocate per pupil funds accordlngly.

2. The LEA has a clear process for ensuring all applicable laws and regulaUons reg arding ESEA, IDEA, and other Droarams and fundino are followed in its authorized charter schools.

.. .. """ 1. The charter sctiool \'Viii comply with au requiremen1s associated with the funding s-ource .as a corxlil ion for the

state to receive any of the federal funds .. 2. The charter school ·will mai ntain accurale and timely project records which document progress in

im plementing this project, and which demonstrate compliance with all s1ate and fe<leral fiscal and program reou irements.

:1 � 1:.. .. "' :1 u t .. '

: ,, Name: Enter Nan-.. Name: Enter LEA Name POC: Enter POC Nan-.. POC: En1er POC Name Title: Enter POC Tille Title: En1er POC Tdle Phone: Enter Phone Number Phone: Enter Phone Number Email: Enter- Email Address Email: En1er Emai Address

. . . , ;..· · 1 :

List, in priority order, the top four are-a.s of need that emerged during the pandemic. For each priority, indicate the how the funds will be used.

Priority 1 Enter Priority Area 1. Prioritv 2 Enter Priority Area 2. Prioritv 3 Enter Priority Area 3. Prioritv 4 Enter Priorilv Area 3.

. Please orovide the cu rrent enrollment at the charter school. Enter Resoonse Here.

rade s n served at the charter school.

Division ofFe(:lera l Programs and Over..ight Andrew Johnson Tower· 710 James Robertson Parkway· Nashville, TN 37243 tn.gov/eclucation

1 I January 2021

I

Ill Department of

.Education

ESSER Fund 2.0 Charter School LEA Agreement to Charter Schools Charter Schools Agreement with LEA Charter School Information LEA Information Prioritized Needs Current Enrollment Grade Span Served



Assurances LEA Assurances Charter School Assurances



Resources & Closing




Recently Released Resources In ePlan > TDOE Resources > CRRSA Act/ESSER Fund 2.0 – Q&A ESSER 2.0 Fund Updated 2021.01.15 – U.S. Department of Education: ESSER Fund 2.0 Fact Sheet

Jan. 5, 2021 – ESSER 2.0 Allocations – ESSER Fund 2.0 Application Office Hours – FPO Divisional Coordinator Map for ESSER Funds – ESSER Fund 2.0 Charter School Needs Assessment – Q&A ESSER Fund 2.0 Allowable Costs 2020.01.13

https://eplan.tn.gov/documentlibrary/ViewDocument.aspx?DocumentKey=1693782&inline=true

https://oese.ed.gov/files/2021/01/Final_ESSERII_Factsheet_1.5.21.pdf








Office Hours ESSER Fund 2.0 Application Office Hours Scheduled three times a week (M, W, F) during the

application window, alternating between the morning and afternoon (starting Jan. 20).

LEAs are encouraged to attend virtual office hours offered by FPO to ask questions and glean insights and ideas from other stakeholders.

To make these office hours beneficial, please bring questions and plans for the development of the LEA’s ESSER Fund 2.0 Application. Questions and ideas will be compiled and shared out daily via a Q&A document in ePlan.


© 2020 Tennessee Department of Education © 2020 Tennessee Department of Education

Contact Information Debby A. Thompson | Assistant CommissionerFederal Programs and [email protected](615) 864-5162

mailto:[email protected]

esser fund 2.0 application overview

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