Scope (Technical)

Quality

Scope (Technical)

Presented to:American Society of Engineering Management (ASEM)University of Texas at ArlingtonNovember 30, 2015

Steve KiesterManager, Program PerformancePMO Business Mgmt

1

PMO Business Mgmt- Commercial AircraftBell Helicopter

Why Get Involved in Project Management?

Overview of Project Management Concepts

Typical Skills / Tools Utilized Typical Skills / Tools Utilized

Considerations / General Thoughts

Where YOU are Needed!

Next Steps Next Steps

Questions / Discussion

2

Why get involved in Project Management?

◦ Like diverse people, skills and functions

P efe o king in a team en i onment◦ Prefer working in a team environment

◦ Enjoy seeing people work towards a common result

◦ Want to see something go from “idea” to reality

Project Management skills are applicable to anyi d i d

3

industry, service or endeavor

“H d f “How do we get from here to there?”

4

Project - A temporary endeavor to create a unique product, service or result

Project Management – The application of knowledge, skills, tools and techniques to project activities to meet the project requirementsactivities to meet the project requirements

Portfolio

Program X

Program Y

Project A

Project B

Project C

Project D

Project E

Project F

5

Project Management Processes - (5) groups:

Initiating

Planning Planning

Executing

Monitoring and Controlling

Closing Closing

Applicable for Large or Small Project

6

P t

Project Management Knowledge - (10) areas:

6) Procurement

7) Human Resources

1) Integration

2) Scope

8) Communications3) Time

9) Risk Management10) Stakeholder

4) Cost

5) Quality )

Management) Q y

Applicable for Large or Small Project

7

Applicable for Large or Small Project

Monitoring / Controlling

Initiating Planning Executing Closing

Key elements of managing projects

• Indentify requirements

• Indentify, establish and maintain relationships with stakeholders

• Balance competing project constraints• Scope• Schedule

• Resources• Quality

8

Schedule• Budget

Quality• Risks

Monitoring / Controlling

• Control scope• Manage risks

• Control cost / schedule• Report progress / performance

Initiating Planning Executing Closing

• Acquire & manage team• Perform defined tasks• Manage stakeholder

• Develop charter• Identify stakeholders

• Collect rqmts• Define scope

• Final documents• Lessons learned

Manage stakeholderexpectations

• Define & sequence activities• Estimate activity resources• Estimate activity durations

Define scope• Create WBS*

* WBSW k y

• Plan procurement needs• Develop integrated schedule

• Estimate costs• Determine budgets

Good planning is critical to a successful project

WorkBreakdownStructure

9

g

• Identify & quantify risks

G t 6

Rqmts / Pre-Design

Gate 2Gate 1Gate 0 Gate 6

Preliminary Design

Detail Design

PreliminaryDesign

Detail Design

Gate 3 Gate 4 Gate 5

Detail Designg– Long Lead

Detail Design – Other Parts

Order Long Lead Parts

EngrSupt (LOE)Engr Supt (LOE)

g– Long Lead

Detail Design – Other PartsEngrSupt (LOE)EngrSupt

Engr Supt (LOE)Engr Supt (LOE)

Vendor Lead Time

Detail Design

InitiatingVendor Lead Time – xy wks – Final Assy

Mfg Planning

Tool Design

Tool Fab

Vendor Lead Time – xy wks – Final Assy

Mfg Planning

Tool Design

Tool Fab

Mfg PlanningTool Design

Tool Fab

Initiating

Planning

Executing

Monitoring &

Controlling Part Fab

Flight TestFinal AssyCabin Assy

Cabin AssyParts Avail Final AssyParts Avail

Cabin AssyCabinAssy

Final AssyFi l A

Flight TestFli ht T t

Mfg Engr/ Tool Desigh& FabSupt (LOE)Part Fab Part Fab

Flight TestFinal AssyCabin AssyCabin Assy

Cabin AssyParts Avail Final AssyParts Avail

Cabin AssyCabin AssyCabinAssyCabinAssy

Final AssyFi l A

Flight TestFli ht T t

Mfg Engr/ Tool Desigh& FabSupt (LOE)Mfg Engr/ Tool Desigh& FabSupt (LOE)

Integration

Scope

Procurement

Human Resources

Controlling

Closing

Cabin AssyCabin Assy

Cabin Assy

Final AssyFinal Assy

Final Assy– Pre-Prod

Flight TestFlight Test / Cert

Flight Test / Cert

Mfg Engr / Tool Desigh& Fab Supt (LOE)

Cabin AssyCabin AssyCabin AssyCabin Assy

Cabin AssyCabin Assy

Final AssyFinal Assy

Final Assy– Pre-Prod

Flight TestFlight Test / Cert

Flight Test / Cert

Mfg Engr / Tool Desigh& Fab Supt (LOE)

Scope

Time

Cost

Quality

Human Resources

Communications

Risk Management

Stakeholder

10

Quality Management

Complex project utilizes all processes groups & knowledge areas

ProjectPlan

Proj Sched

Integration

Scope

Time

Procurement

Human Resources

Communications

Initiating

Planning

Executing

Monitoring & Cost

Quality

Risk Management

Stakeholder Management

Monitoring &

Controlling

Closing

11

Simple project utilizes same processes groups & knowledge areas

Good understanding of processes that develop the product, service or desired result

Ability to investigate & learn about the product, service or result for which you are not familiary

Determine detail process flows as needed

Ability to see the Big Picture

Utili t i l j t t t l Utilize typical project management tools

Listen and communicate

12

Develop the detailed work breakdown structure ofcomplex activities and form them into an integrated plancomplex activities and form them into an integrated plan

Provide time based schedules and resource allocations for complex plans or implementationsp p p

Use project management techniques to performIndustrial Engineering analyses and investigations

Form and direct both small and large teams that work towards a defined objective, scope & deliverables

Perform risk analysis of various project options andoutcomes

Ref “Industrial Engineering Roles in Industry”

13

Ref Industrial Engineering Roles in IndustryPrepared by Institute of Industrial Engineers – Industry Advisory Board

Scheduling software tools◦ Generate logic driven tasksg◦ Estimate task resources◦ Manage scope baseline◦ Conduct Critical Path Analysis

Calculate key project management metrics

Manage project risks Manage project risks

Conduct schedule risk assessments

Communicate with project / program leadership and other team members

14

15

Integrated Master Schedule (IMS)

Typical Skills / Tools Utilized – Scheduling Tools

16

PERT Di

17

PERT DiagramsProgram Evaluation & Review Technique

Resources Analysis

18

19

20

55

Medium Risk High Risk

LIK

ELIH

OO

D4

3

4

3 Usually labeled asa specific risk to:L

55

2

1

2

1

Low Risk

* Technical* Cost* Schedule

HIGHMEDIUMLOW HIGHMEDIUMLOWCONSEQUENCE

54321 54321Low Risk

Risk “Cube” standard display used almost universally

21

Risk Cube standard display used almost universally

Typical Skills / Tools Utilized –Conduct Schedule Risks AssessmentsConduct Schedule Risks Assessments

• Schedule Risk Assessments (SRAs) allows better understand of risk /uncertainty associated with the IMS

• SRA models the probability of achieving a particular activityor milestone completion by a given date via Monte Carlo algorithm

• Applies “Optimistic, Most Likely & Pessimistic” durations to Critical Path tasks and other selected tasks as required

• Most Likely Duration – current planned duration value • Optimistic – “Best Case” Duration• Pessimistic – “Worst Case” Duration• Duration criteria established by scope ownerDuration criteria established by scope owner• Yields standard set of reports (Distribution & Tornado Chart)

• Complete schedule logic / clear critical path is prerequisite

Histograms

Determines:Th h f “ ti ” • The chance of “on time” project completion

• Confidence levels for specific events

More realistic schedules increase the probability that projects will

specific events

23

meet their cost, schedule and technical objectives

Tornado Charts

Duration sensitivity is a measure of the correlation between the duration of individual activities and the completion of pe ified e entof a specified event

Isolates the activities most likely to cause a schedule delay or cost overrun

24

Isolates the activities most likely to cause a schedule delay or cost overrun

Grow & develop staff members◦ Processes tools & aircraft development knowledge◦ Processes, tools & aircraft development knowledge◦ Who is right for which project◦ Who would grow on a given project

Liaison with Program / Project Managers(people, processes, priorities, problems)

Facilitate key program meetings Facilitate key program meetings

Assist with utilization of project management tools across the company… applicable to project need(scheduling software SharePoint etc )(scheduling software, SharePoint, etc…)

Support company bid / proposal process to capture new business initiatives

25

You don’t have to use all the “tools”! (…Use what’s needed)

Don’t wait for everything to be “perfect” or all desired Don t wait for everything to be perfect or all desired data available to proceed (hint…it will never happen)

Be flexible to change

Always have these thoughts in mind:

◦ What is important / critical to this project and why?p / p j y

◦ What do we really need to measure & control?

◦ Why is this project being conducted? (..the originating purpose)y p j g ( g g p p )

◦ What does completion look like? (…when are we “done”)

◦ Does this make sense? (…analysis results; next steps, etc..)

26

Ideal skills to bring into Project Management

Ability to listen and communicate

Holistic view of people, processes and systems

Ability to plan / model the effort needed to bring a desired result to fruition…and be willing to change

Problem solving, collaboration & facilitating skills

Willing to grow beyond your “comfort zone” Willing to grow beyond your comfort zone

Ability to listen and communicate

27

How to get involved in Project ManagementHow to get involved in Project Management

Offer to assist with project activities in a job / school

Volunteer to coordinate an event

Investigate project management related organizations Investigate project management related organizations◦ Institute of Industrial Engineers (IIE)◦ Project Management Institute (PMI)◦ Green Project Management (GPM)

I t ti l P j t M t A i ti (IPMA) ◦ International Project Management Association (IPMA)

Obtain basic project management knowledge

Envision how projects have brought things to you

j kill li bl

28

Project Management skills are applicable to anyindustry, service or endeavor

QUESTIONS / DISCUSSION

29