LIST OF ECR ERROR CODES

Sl. No.

Error Code Error Based on ECR Field Description

1 001 Data field count is incorrect on data line n

NA Each line of the ECR text file should contain exactly 25 fields separated by #~#

2 002 Member ID is incorrect on data line n

Field number 1 (Member ID)

Field number 1 of ECR text file shall contain EPF account number. It should be maximum 7 digits and value should be greater than zero.

3 003 Member ID already exists on data line n

Field number 1 (Member ID)

No two entries in the ECR text file can have same member ID

4 004

Either Member name contains more than 85 Characters or Contains special characters on data line n

Field number 2 (Member Name)

No special characters other than '.' are allowed in member name. Also the member name can not exceed 85 characters.

5 005 EPF Wage value is incorrect on data line n

Field number 3 (EPF Wages)

Numbers only, no special character and shall not have decimals.

6 006 EPS Wage value is incorrect on data line n

Field number 4 (EPS Wages)

This is wages on which Pension contribution is due. Shall not be blank. Numbers only, no special character and shall not have decimals.

7 007 EPF Contribution due value is incorrect on data line

Field number 5 EPF Contribution (EE Share) due

This is Employee share deducted and due for remittance. Numbers only, no special character and not in decimals, should be equal to or more than EPF Contribution (EE Share) being remitted.

8 008

EPF Contribution remitted value is incorrect on data line n

Field number 6 EPF Contribution (EE Share) being remitted

Employee share being remitted through this ECR. Shall not be blank. Numbers only, no special character, not in decimals.

9 009 EPS Contribution Due value is incorrect on data line n

Field number 7 (EPS Contribution due)

Numbers only, no special character and not in decimals, should be equal to or more than EPS Contribution being remitted.

10 010

EPS Contribution remitted value is incorrect on data line n

Field number 8 (EPS Contribution being remitted)

Numbers only, no special character, not in decimals.

11 011

Diff EPS & EPF Contribution due data is incorrect on data line n

Field number 9 (Diff EPF and EPS Contribution (ER Share) due)

Numbers only, no special character and not in decimals, should be equal to or more than Diff EPF and EPS Contribution (ER Share) being remitted.

12 012

Diff EPS & EPF contribution remitted data is incorrect on data line n

Field number 10 (Diff EPF and EPS Contribution (ER Share) being remitted)

Numbers only, no special character, not in decimals.

13 013 NCP days data is incorrect on data line n

Field number 11 (NCP Days)

This is Number of days in the month for which wages are not due. Numbers only, no special character, not in decimals.

14 014 Refund advance data is incorrect on data line n

Field number 12 (Refund of Advances)

Numbers only, no special character and not in decimals.

15 015 Arrear EPF wages data is incorrect on data line n

Field number 13 (Arrear EPF Wages)

Numbers only, no special character and not in decimals.

16 016 Arrear EPF EE share data is incorrect on data line n

Field number 14 (Arrear EPF EE Share)

Numbers only, no special character and not in decimals.

17 017 Arrear EPF ER share data is incorrect on data line n

Field number 15 (Arrear EPF ER Share)

Numbers only, no special character and not in decimals.

18 018 Arrear EPS share data is incorrect on data line n

Field number 16 (Arrear EPS Share)

Numbers only, no special character and not in decimals.

19 019

Either Father or husband name contains more than 85 Characters or Contains special characters on data line n

Field number 17 (Father's/Husband's Name)

Please provide this value only if the member has joined in the wage month. (i.e. for new member only) No special characters are allowed.

20 020 Relationship value is incorrect on data line n

Field number 18 (Relationship with the Member)

Please provide only if the member has joined in the wage month. (for new member only). Relationship of the member with column 17 above. Value should be F (for father) or S (for Husband).

21 021 DOB is incorrect on data line n

Field number 19 (Date of Birth)

Please provide only if the member has joined in the wage month. (for new member only). Valid date of birth in dd/mm/yyyy format.

22 022 DOB should be less than Current Date on data line n

Field number 19 (Date of Birth)

Date of Birth should be less than Current Date.

23 023 Invalid DOB, it should be <date> and <date> on data line n

Field number 19 (Date of Birth)

Date of Birth is out of valid range acceptable.

24 024 Gender value is incorrect on data line n

Field number 20 (Gender)

Please provide only if the member has joined in the wage month. (for new member only). This is a single character field. It can have values M (Male) , F(Female) or T (Transgender).

25 025 DOJ EPF is incorrect on data line

Field number 21 (Date of Joining EPF)

Please provide only if the member has joined in the wage month. (for new member only) Valid date in dd/mm/yyyy format, not later than the month of ECR.

26 026 Date of joining EPF is not in <date> on data line n

Field number 21 (Date of Joining EPF)

The DOJ EPF should be same as the wage month being posted.

27 027 DOJ EPS is incorrect on data line

Field number 22 (Date of Joining EPS)

Please provide only if the member has joined in the wage month. (for new member only) Valid date in dd/mm/yyyy format, not later than the month of ECR.

28 028 Date of joining EPS is not in <date> on data line n

Field number 22 (Date of Joining EPS)

The DOJ EPS should be same as the wage month being posted.

29 029 DOE EPF is incorrect on data line

Field number 23 (Date of Exit from EPF)

Please provide only if the member has left in the wage month. (for exiting member only) Valid date in dd/mm/yyyy format, cannot be prior to date of joining.

30 030 Date of Exit EPF is not in <date> on data line n

Field number 23 (Date of Exit from EPF)

The DOE EPF should be same as the wage month being posted.

31 031 DOE EPS is incorrect on data line

Field number 24 (Date of Exit from EPS)

Please provide only if the member has left in the wage month. (for exiting member only) Valid date in dd/mm/yyyy format, cannot be prior to date of joining.

32 032 Date of Exit EPS is not in <date> on data line n

Field number 24 (Date of Exit from EPS)

The DOE EPS should be same as the wage month being posted.

33

033 034 035 036

Reason of leaving value is incorrect on data line n

Field number 25 (Reason of Leaving)

Please provide only if the member has left in the wage month. (for exiting member only). Mandatory, if "Date of Exit from EPF" is not blank. This is a single character field. Values are C (Cessation) , S (Superannuation) , R ( Retirement), D (Death in Service), or P (Permanent Disablement).