Esubmission

mandatory in Flanders

owners of public contracts

Federal level (legislation & eproc. ICT !)Flanders (30% of public contracts) – ex. Mobility & Public works… WalloniaBrussels RegionLocal authorities

11 april 2023 3

Decisions Flemish Government

• 2008, action plan eprocurement

(cooperation with the federal level)

• 2010: esubmission mandatory

– 1.9.2010: e-submission allowed in each public contract

– 1.7.2011: e-submission mandatory

• May 2011: evaluation and reorientation

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Federal Applications

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Esubmission Action Plan for Flemish Public Authorities (2010-2011)

the governmental level managers

•Policy •Coordination

•Central authority on eprocurement

•monitoring

•Implementation and control

officials

•Legal instructions (inc. text proposals)

•Instructions on ICT

•Support and help desk

•Training (800 officals)

•Website, publications

•FAQ’s

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Flemish action plan: economic operators

• Actions

– Roll out of the action plan

– Support team: Enterprise Flanders

– Promotion (leaflet, guidebook, articles, workshops…)

– Road shows (VOKA, Unizo, Confederatie Bouw, …)

– Training centers

– Exercise: http://www.kanoo.be/html/testdossier.html

– Ten suggestions: http://www.kanoo.be/html/tips.html

– Website www.vlaanderen.be/kanoo

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Reduction of Administrative Burden for Business (KPMG – dienst Wetsmatiging)

• Costs in € for one tender

• Belgium, yearly = 7.600.000 €, comparable with measurement in Portugal.

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Indicator 1 : % public contracts with eSUB.(readiness op public authorities)

0102030405060708090

100

okt/1

0

nov/1

0

dec/1

0

jan/1

1

feb/1

1

mar

/11

apr/1

1

may

/11

jui/1

1

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Indicator 2: % elec.tenders / total(readiness of economic operators)

0102030405060708090

100

oct/1

0

nov/1

0

dec/1

0

jan/1

1

feb/1

1

mar

/11

apr/1

1

may

/11

jui/1

1

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Indicator 3: tenders/public contract(increasing accessibility ?)

0123456789

10

oct/1

0

nov/1

0

dec/1

0

jan/1

1

feb/1

1

mar

/11

apr/1

1

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E-signatures for non-BE companies

• Belgian law requires e-signature on each tender.

• For BE companies: e-ID or the certifcate purchased by a Belgian company (Certipost)

• Problem: contrary to Community law

– Additonal costs for non-domestic suppliers

– >< to accept any signature that was legally produced in any other Member State.

• Solution:

– no problem, if not mandatory for foreign companies (paper channel)

– Free format for e-signature with certificate chosen by company.

– Legal solution (by proxy)

– Disadvantages/benefits.

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Crossboarder eprocurement

• Enterprise Europe Network Flanders

• Actions

– English website

– Leaflet

– Summery of the applications

• Countries:

– Netherlands

– Germany

– …

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Questions and Information?

Johan.vansteelandt@bz.vlaanderen.be

e.procurement@vlaanderen.be