ePermits IT Subcommittee MeetingSeptember 6, 2013

Agenda Introductions Vision IT Subcommittee

Mission What needs to be done to accomplish

mission Questions and discussion Next Steps Demo of eInspection

Welcoming Remarks and Introductions

Electronically process all permits in Broward County from initial application submission to final permit

issuance using a unified web interface.

ePermits Vision

ePermits

Unified web application Upload plans

and documents

eSign and Seal of Plans

ePlans Review

eRequest for Additional

Information and eResponse

ePlans Approval

Online Permit Issuance

eInspection

Interfaces/ APIs for

Permitting Systems and GIS

Permitting process

correspondence

Online Status Board

GIS

GIS integration

Infrastructure and Security

Support

Technology

Polic

ies,

Sta

tute

s, C

ode

Chan

ge M

anag

emen

t

ePermits

Change Management Culture change is biggest

challenge

Policies, Procedures, Statutes and Code May need to be changed for

electronic processing Technology

Is now available Needs to be architected and

designedSponsorship

Vision Commitment

Collaboration

Governance ModeleP

erm

its W

orki

ng G

roup Building Officials

Subcommittee

GIS Subcommittee

IT Subcommittee

Contractor Subcommittee

Change Management

Policies…Technology

ePermits

Unified web application Upload plans

and documents

eSign and Seal of Plans

ePlans Review

eRequest for Additional

Information and Response

ePlans Approval

Online Permit Issuance

eInspectionInterfaces/APIs for Permitting

Systems and GIS

Permitting process

correspondence

Online Status Board

GIS integration

GIS

Infrastructure and security

Support

IT Subcommittee

GIS Subcommittee

Out of Scope

Define the IT architecture, infrastructure and components required to develop, integrate and support ePermits Make Recommendations to ePermits Working Group

Respond to inquiries from the ePermits Working Group

Define ongoing support structure

ePermits IT Subcommittee Mission

ePermits Interface

Unified web application

Upload plans and documents

eSign and Seal of Plans

Permitting process

correspondence

Interfaces/APIs for Permitting

Systems and GIS

Online Status Board

GIS integration

Infrastructure and Security

Support

Phase 1a

Phase2

Phase 1 b

Unified Web ePermit application

• Requirements currently being worked on by Building Officials Subcommittee

• One online application used by all Cities • Plans uploaded to one repository• City notified when an application

submitted

• Applicant enters address (if there is one)• GIS map displayed with address point• Applicant has ability to move point or create a

polygon• Link established between GIS point/polygon

and ePermit

GIS Integrationwith online web application

Signing and sealing requirements set forth by boards of professional licensing: 1. Electronic sign and seal:

• Free• Requires one page signature document (SHA-1) to be

printed , manually signed and sealed by the registered professional(s)

2. Digital sign and seal (Digital ID):• Third Party • Microsoft Trusted Certificate• Etc.

eSign and Seal

Electronic Sign and Seal

Digital Sign and Seal

Upload Plans and DocsAs part of the initial application submittalSubmit changesPDF formatMaximum size 100 MBUpload one set per discipline (rather than 1

sheet at a time)

InfrastructureWill need a secured Infrastructure that will

handle the number of users and uploading of large plans – Database (Oracle)– Storage – Servers– Network– Security

Scalable

Online Status Board

Applicant can see the status of any of their permits on the ePermits website City permitting updates ePermits system

Support

Who will applicants call with user type questions?

Who will applicants call when they have technical issues• Can’t upload because of technical issues?• Applicant workstation issues• Disconnects• Takes a long time• Etc.

Questions/Discussion

Does everyone understand why we are here? Others…

Next Steps

How often should we meet Proposed monthly Week prior to ePermits Working Group

Recommendations for Support Model

Subcommittee membership/commitment