ep gcdp booklet aiesec

5/28/2018 Ep Gcdp Booklet Aiesec

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Exchange Participants GCDP

BOOKLET


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"A ship in port is safe

but

that's not what ships are

built for."

- Grace Murray Hopper-

AIESEC Local Commitee Universitas Diponegoro| 2nd Floor of Pusat Kegiatan Mahasiswa Universitas Diponegoro, Tembalang-Semarang, Central Java, Indonesia

| Phone + 6224 70277506 | email: [email protected]

| www.aiesecundip.org | FB: AIESEC UNDIP | Twitter: @AIESECUNDIP


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Table of Contents

- Congratulations!

- AIESEC Dictionary

- Brief history of AIESEC

- Programs: GCDP and GIP

- Stages of Exchange

- EP GDCP Process: Step by Step

- During the Exchange

- After the Exchange

- Payment Procedure

- Outgoing Exchange Department Members Contact

- Appendixs


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Congratulations!

Hi Indonesia Ambassador!

Once more, I would like to congratulate you for taking a big step in your life with the

Exchange Experience in AIESEC!

Now that you have been officially accepted as an Exchange member, you need to

know some basic information about this program itself and AIESEC in general. This

EP Booklet is going to be a useful guiding to help you with your EP process such as

documentation, TN searching, and many more things. Even though you have this,

remember to contact your VP OGX and EP managers if you have any further

question or doubts.

AIESECly,

Ana Fatimatuzzahra

VP OGX, Local Committee UNDIP 2012-2013


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AIESEC Dictionary

This dictionary is going to be very useful for you to understand how AIESECers

talk. At this moment you might have experienced the AIESEC slang or the acronyms.

We use acronyms to abbreviate all the long words or terms that we have, and more

important, is a better way to talk with other AIESEC members around the world. This

AIESEC language is universal, so we can all understand each other.

No

Growth Networks CEE Central Eastern Europe

AP Asia Pacific

Functional ICX Incoming Exchange

OGX Outgoing Exchange

COMM Communication

TM Talent Management

FL Finance and Legality

BD Business Development

ER External Relation

Exp Expansion

Local LC Local Committee

LCVP Local Committee Vice President

LCP Local Committee President

AIESEC Programs TLP Team Leader Program

TMP Team Member Program

GCDP Global Community Development Program

GIP Global Internship Program

Additional @ AIESEC

EP Exchange Participant

EB Executive Board

OCP Organizing Committee President


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OC Organizing Committee

XPP Exchange Program policy

OPS Outgoing Preparation SeminarXP Experience

Ra Ma Re Raise Match Realize

TN Trainee Nominee


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So, welcome to the EXCHANGE EXPERIENCE

Learn it, use it, talk it, live it and love it!

Brief history of AIESEC

AIESEC started in 1948 is a global, non-political, independent, not-for-profit

organization run by students or recent graduates. The vision of AIESEC is peace

and fulfillment of humankinds potential. The organization develops the leadership

potential of its members by different leadership opportunities, like: international

internships and leadership opportunities, and also by the global learning

environment.

AIESEC is the largest student organization in the world. It is established in

more than 1,700 universities in the world, has around of 55,000 members in 110

countries and territories. AIESEC organizes more than 350 conferences each year in

the whole world, offering more of 10,000 internship opportunities and 4,000

leadership roles.


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Programs: GCDP & GIP

We have two kinds of Internship Programs. GCDP program that stands for:

Global Community Development Program and the GIP that stands for: Global

Internship Program. The difference between both is that the GIP has education,

technical and management oriented internships. And the GCDP has social work

oriented internships.

Each EP (Exchange Participant) has to decide in which program wants to

have their Internship Experience. AIESEC offers different duration periods

depending of the program selected and the TN itself. For example, the GCDP

program can last from: 6 weeks to 8 weeks, and the GIP can be from: 3 months, 6

months, to a year or year and a half.

Another point is that AIESEC is currently is

in 110 countries around the world. But the

internship opportunity depends by: country,season, TN dates, committee, type of TN,

etc.

*Here is the AIESEC cycle. In the Experiential Leadership Development part is the GCDP (blue),

and the GIP (orange).


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Stages of Exchange

1. RA = Raised

*This is when your CV and identity are raised to the system (myaiesec.net) and

when you already have the EP Id.

Also there different status when you are already in the system:

1. NEW 2. AVAILABLE 3. MATCHED 4. REJECTED

*NEW, is when you are raised to the system (myaiesec.net) and you have updated

your profile information and have already a CV (curriculum vitae) in PDF for sure.

*AVAILABLE, this is the part when you are visible to the other countries and you

can apply for the TNs availablein the myaiesec.net.

*MATCHED, when you have a TN and you are not going to be available anymore for

other TNs because you already have one.

*REJECTED, this happens when you dont complete the process or dont have a

MATCH during the stipulated amount of time.

2. MA= Matched

*This is when you have exchanged the ANs (Acceptance Note), and have officially

an internship.

3. RE= Realized

*This stage is when the EP is in the internship country.


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EP GCDP Process: Step by Step

1. EP Selection (Focus Group Discussion & Interview)

The purpose of this selection is to know basic information

about the EP in general, like: studies, country

preferences, internship details, his or her maturity, skills,

etc. This will allow the VP OGX or Exchange Managers to

know what the EP likes and dislikes, for a better search of

internship opportunities. And when you follow thisselection dont forget for bring the selection fee that is Rp

150.000 (regular selection) or Rp 100.000 (for big

recruitment).

2. Signing student contract + Paying 1st EP Fee of Rp 1.500.000

After the interview you will have to sign the Student Contract., before that youwill get the contract education and explanation. The contract will be explained to you

part by part. If you are under 21 years old, your parents have you sign the parents

permit. And also you have to pay the first part of the EP Fee that is of Rp1.500.000,

max 1 week after signing the contract.

With this Fee you will receive access to the system (myaiesec.net), where you

can search for internship opportunities and for that you will be given an EP Id that is

used as an identification code for each Exchange Participant in AIESEC. At the

moment of signing and paying, you will receive a copy of the contract and a receipt

of the payment also XPP (Exchange Program Policy)

Its very important to be sure to go on exchange, because the Student

Contract has an expiration period. If the contract expires you will have to pay the EP

Fee again and sign a new contract.

*All the above is stated in the Student Contr act.


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3. Start searching for TNs for internship

Now that you have access to the system (myaiesec.net), you can start searching for

TNs that match with your interests, studies and professional background.

Accumulate many TNs and contact your VP OGX or Internship Manager so they can

help you with the selection process.

But before you start this TN search, you need to update

your profile in the system and then upload your CV

(curriculum vitae) in PDF, the international standard one.

The CV is like a resume, but more specific, including a

professional and academic background. (See the

appendix)

4. Keep searching for TNs!

Are you still searching for TNs? Not a problem.

We know that this process requires hard work and

effort, but think that this is a step to get to an

awesome experience!

You have to search much internship as

possible, start analyzing them until you have less

choice, and then decide what will be your options for

your internship. Contact your VP OGX or EP

Manager for assistance if needed.

5. Making contact with TN

When you already have decided the internship that you like, you have to

make contact with the Internship Manager of that TN Manager. This first approach is

really important because you are going to present yourself as a possible candidate

for that position. The EP managers will help to spam you by email them.


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We are going to have to write a letter via e-mail, introducing yourself and the

most important part is telling that you are interested in the internship and why.

6. Online Interview

If the TN Manager is considering you for the exchange

program you will have a virtual interview. In AIESEC most

of the interviews are done by Skype. If you dont have an

account you will need it for this and other

communication with your LC, TN, committee or

functional area meetings, etc. So Skype is going to be

a very useful tool, and its FREE!

Getting back to the interview, the day and

time will be set by you and the TN Manager. In this

interview is very important to be on time and to be clear about the

time.

Remember the hour differences betweencountries and time zones!

*Recommended page:http://www.timeanddate.com/worldclock/*
http://www.timeanddate.com/worldclock/*http://www.timeanddate.com/worldclock/*http://www.timeanddate.com/worldclock/*http://www.timeanddate.com/worldclock/*


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7. MATCHED + 2nd EP Fee Rp 850.000

If youre accepted in the internship

Then you are officially MATCHED!!!

After a MATCH you have 7 days or less to pay the second part of the EP Fee of

Rp 850.000. If you decide after the MATCH to NOT go on Exchange, you have to

pay the breakmatch fee which is RP 1.500.000, and this is not refundable.

*Al l the above is stated in the Student Contract .

8. Already MATCHED, and what do I do next???

You need to start preparing yourself for the exchange

experience!

- Check if you need a VISA to stay in the host

country, and start the process.

Get the Invitation Letter from them.

- Before you go to exchange, you will get the Outgoing

Preparation Seminar (OPS) and fill the pre-Exchange

Survey from us.

- We will provide LoA (Letter of Acceptance) from LC UNDIP if you need.


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9. Documents to VP OGX and EP Managers

This is the list of documents that you need to hand to the VP OGX or Internship

Manager:

- Copy of passport

- Copy of identification

- Flight itinerary (when you book it)

- AN (Acceptance Note) of the EP &

TN & Invitation letter

The AN or Acceptance Note is a document were you are accepting that you are

going to the selected internship. And as well the TN has to send an Acceptance

Note, also affirming that the EP is going to on their internship. After that they will

send the IL (Invitation Letter) for helping you in applying visa.

*If any oth er document is requ ired, the VP OGX or the Interns hip Manager wil l

in form y ou. They could be in the scan form one.


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During the EXCHANGE

During your internship experience you will have to send to the EP Manager or

VP OGX:

*1 minute Video: Not a long and complicated video, just 1 or 2 minutesmax whichshares your Internship/Exchange Experience. You can show your work place, views

of host country, new friends, and also you can add pictures & music if you want.

*Pictures: Send us pictures of your experience. Wohooo!! Lets UPLOAD them!

*Weekly journal: Write week by week your experiences and then send them to your

EP Manager or VP OGX with pictures. This weekly experiences are going to be

posted in website of AIESEC UNDIP, so the committee members and AIESECers in

general can see your journey!

*Communication! We want to be sure that youredoing well on your internship. Its

very important to maintain communication with us. For that reason the EP Manager

or VP OGX are going to be communicating with you through: Facebook, Skype,

email, etc, we will arrange the communication time with you before you go on

exchange.


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After the EXCHANGE

After your Exchange, we suppose you to continue with us, sharing your

experience and motivating others to go on this amazing opportunity! Then, you will

fill the post-exchange survey from us. Dont forget to submit your amazing video and

memorable testimoni during the exchange and we will give you the certificate for

sure.

You can participate on info-booths, info-sessions, give trainings of a specific topic,

share stories of your experience on our events, or apply for leadership roles such as:

OCP, OC, Manager, LCVP, LCP, etc.

And last but not least, dont forget that you can participate on other exch anges

prog ram (again) as wel l ! Wohoo o


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Payment Procedure

Trust me,its very easy for you to do the payment of Exchange Program.

1. Transver the money to the AIESEC LC UNDIP account

136-00-1020559-6

Kcp Semarang Univ. Diponegoro

AIESEC LC UNDIP

2. SCAN the Proof of PAYMENT

3. SEND the Proof of EXCHANGE Payment to

[email protected]

And cc [email protected]

With Subject :PAYMENT_(RAISE/MATCH)_NAME

4. Do the CONFIRMATION to VP OGX or EP Managers
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]


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OGX Members Contact


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APPENDIX


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Sample of International Standart CV (make it into PDF)


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So now, make up your CV like the sample one .Then we are ready to RAISE yours

in the myaiesec.net. Things need to be considered for making CVs are:

- Spelling

Check, check and check until you have NO spelling mistakes! Use auto-check in

Office Wordand you can avoid some already. Do not mix Bahasa Indonesian into

the CV, esp. somewhere like month, name of project, or religion (no need to put

religion actually) etc.

- Picture

If a picture is attached make sure it is formal picture! Formal = shirt or suit or at

least clothes with collar. No casual pictures, no sports-wear.

- Education

Restrict education experience to higher education, or max. high school. No

kindergarten, elementary or junior high. It's not important.

- Time order

Use reversed time order, which means put latest happening first, old things

behind.

- Layout

Check font and size and side spaces. Don't have an extra page that only takes up

20% of the paper.Layout decides the first impression. Please do pay attention.

- Project, Organization, Internship, and Working Experience

It is very important to put these practical experiences in the CV. The TN Manager

will consider EP who have practical experience more than those who don't

have. Don't forget to put short explanation of the role/responsibility for each ofthe experience, so the reader will understand what they did. Again, please avoid

using Bahasa. If the name of the project/organization/working place is in Bahasa,

it's ok, but please explain what you did there.

Also cv always needs to be in pdf format and no more than 2 pages.

Several website you can check as a reference :

http://www.kent.ac.uk/careers/cv.htm ,http://www.wikihow.com/Write-a-CV-

%28Curriculum-Vitae%29, http://www.bbc.co.uk/news/business-15573447
http://www.kent.ac.uk/careers/cv.htmhttp://www.wikihow.com/Write-a-CV-%28Curriculum-Vitae%29http://www.wikihow.com/Write-a-CV-%28Curriculum-Vitae%29http://www.bbc.co.uk/news/business-15573447http://www.bbc.co.uk/news/business-15573447http://www.wikihow.com/Write-a-CV-%28Curriculum-Vitae%29http://www.wikihow.com/Write-a-CV-%28Curriculum-Vitae%29http://www.kent.ac.uk/careers/cv.htm


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Enjoy your Exchange Experience!

-AIESEC LC UNDIP-

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