Environmental ServicesPre-Solicitation Conference

NNA04055714J-WLT

April 23, 2004

AGENDARegistration 8:30Introduction 8:45 Wendy TakeguchiContract SpecialistProcurement Overview 8:50 Wendy Takeguchi

Contract SpecialistTechnical Overview 9:00 Sandy Olliges

Deputy Director Code Q/COTR Break 9:20 Site Tour (No pictures) 9:30 - 11:30 Collect Questions 11:30 - 12:00

PROCUREMENT OVERVIEW

General Guidance

All revisions to the RFP will be in writing; nothing said here today shall be construed as a revision unless confirmed in the final RFPAll questions to both the Draft RFP and this conference should be submitted by COB on April 30, 2004

General Guidance (cont.)

Copies of conference slides, attendance list and questions & answers will be posted on the NAIS websiteCommunications blackout will be invoked at Final RFP issuance (5/23/04) – all communications will be with the Contract Specialist or the Contracting Officer

SCHEDULE(Tentative)

1. Draft RFP Issued 4/15/042. Pre-Solicitation Conference 4/23/043. Comments Due

4/30/044. Final RFP Issued 5/23/045. Receipt of Proposals 7/12/046. Award 1/05/057. Start Date 3/05/05

DRAFT RFP

Posted on NAIS 4/8/04Full and Open CompetitionNAICS Code 541620, Environmental Consulting ServicesSB Size Standard: $6 MillionComments due by COB 4/30/04.

NAIS WEBSITE

http://procurement.nasa.gov/Click on Business OpportunitiesChoose “Pre-Award”Choose “Ames Research Center (ARC)”

Register for E-Mail NotificationWill receive the following announcements by e-mail

Pre-solicitation and post-award notices and their amendmentsNotices of solicitation and solicitation amendment releasesGeneral procurement announcements

Able to track an individual notice and its solicitations, amendments, etc.Track any set or all NASA Center noticesTrack any set of product service classifications for any or all NASA Centers

Award Without Discussions

NASA’s preferred and intended method of award is without discussionsExceptions to terms and conditions should be communicated to NASA BEFORE offers are due

Evaluation Factors

Mission Suitability Past PerformanceCost/Price

Evaluation Factor

Mission Suitability (4 subfactors)Understanding the Requirement

• Overall Understanding and Approach• Staffing Plan, Training and Total Compensation Plan

Management Approach, Organizational Structure, and Corporate or Company Resources, and Key Personnel

• Management Approach• Organization Structure Corporate or Company Resources• Key Personnel

Safety and HealthSmall Disadvantaged Business (SDB) Participation

• SDB Participation• Subcontracting Plan

Evaluation FactorPast Performance

Relevant Technical PerformanceContract ManagementCorporate StructureOther Information

Evaluation Factor Cost

Cost RealismProbable Cost (PC)Mission Suitability score adjustment based on % difference between proposed and (PC)

Proposal Preparation

Mission Suitability Oral Presentation 120 MinutesOverhead Transparencies Original + 7 copiesWritten Summary of Resumes

and Commitment Letters Original + 7 copies

Proposal Preparation (cont.)

Past Performance Past Performance QuestionnairesPast Performance Chart

Cost/Price Original + 7 copies2 copies to cognizant DCAA office

AwardContract type: Cost Plus Award Fee (CPAF)Performance Based contractPeriod of Performance: 4 year contract; 2-year base period + two, 1-year options

Freedom of Information Act (FOIA) Requests

Request for incumbent information or other offerors, requires a FOIA requestNo proprietary information can be disclosedInformation that can be disclosed without FOIA request:

Name of incumbentContract number, value and type of contractPeriod of Performance

FOIA POC

NASA Ames FOIA Office Contact Information:Phone number:  (650) 604-1107Fax number:  (650) 604-3953Mail Stop:  204-2E-Mail:  foia@arc.nasa.govFOIA Officer: Terry PagaduanFOIA Coordinator: Kelly Garcia

ConclusionSubscribe to NAISSubmit Comments and Questions NLT 4/30/04