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Environmental
Management System
Stephen F. Austin State University Environmental Health, Safety,
& Risk Management Department PO Box 6113, SFA Station
430 East Austin Street
Nacogdoches, TX 75962
Original Implementation: March 2016
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Table of Contents Environmental Management Policy (13.26) ................................................................................................. 6
EMS Scope ..................................................................................................................................................... 8
A. Implementation .................................................................................................................................... 8
B. Regulatory Program Areas .................................................................................................................... 8
EMS Organization and Oversight ................................................................................................................ 10
Environmental Requirements ..................................................................................................................... 11
Continuing Program Evaluation .................................................................................................................. 12
A. EMS Reviews. ...................................................................................................................................... 12
B. Compliance Audits .............................................................................................................................. 12
Environmental Training Program ................................................................................................................ 13
A. Training Program ................................................................................................................................ 13
B. Environmental Training Courses ......................................................................................................... 13
Operating Procedures ................................................................................................................................. 15
Inspection Program ..................................................................................................................................... 15
Emergency Preparedness and Response .................................................................................................... 16
Environmental Planning, Pollution Prevention, and Sustainability ............................................................ 17
A. Pollution Prevention Program and Sustainability ............................................................................... 17
B. Conservation of Natural Resources (Energy and Water Audits) ......................................................... 17
Appendix A: SFA Environmental Programs ................................................................................................ 19
Appendix B: TCEQ Letter of Compliance ..................................................................................................... 20
Appendix C: Environmental Requirements Table ....................................................................................... 21
Appendix D: Environmental Regulatory Agencies ...................................................................................... 26
Appendix E: Environmental Permits ........................................................................................................... 27
Appendix F: Environmental Compliance Calendar ..................................................................................... 46
Appendix G: Records Management Policy (2.9) ......................................................................................... 52
Appendix H: Environmental Inspection Checklists ..................................................................................... 54
Appendix I: Emergency Procedure Flowchart ............................................................................................. 62
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Appendix J: 2015 Resource Efficiency Plan ................................................................................................ 63
Report Summary ......................................................................................................................................... 64
Utility Assessment Reports ......................................................................................................................... 65
Phases 1 & 2 ............................................................................................................................................ 65
Phase 3 .................................................................................................................................................... 65
Phase 4 .................................................................................................................................................... 66
UAR Documentation ............................................................................................................................... 66
Phase 1 Summary: ................................................................................................................................... 66
Phase 2 Summary: ................................................................................................................................... 66
Phase 3 Summary: ................................................................................................................................... 66
Phase 4 Summary: ................................................................................................................................... 67
Finance Strategy .......................................................................................................................................... 67
Energy Usage History .................................................................................................................................. 73
Overview: ................................................................................................................................................ 73
FY2016 and Beyond: ............................................................................................................................... 74
Historical Heating Degree Days............................................................................................................... 75
Energy Usage by Building ........................................................................................................................ 75
Water Conservation: ................................................................................................................................... 78
Overview: ................................................................................................................................................ 78
Gasoline Usage: ........................................................................................................................................... 79
Overview: ................................................................................................................................................ 79
Long-Range Utility Services Plan ................................................................................................................. 81
Electricity................................................................................................................................................. 81
A Brief History: .................................................................................................................................... 81
Current: ............................................................................................................................................... 81
Future: ................................................................................................................................................. 81
Natural Gas ............................................................................................................................................. 82
A Brief History: .................................................................................................................................... 82
Current: ............................................................................................................................................... 82
Future: ................................................................................................................................................. 82
Water & Sewer ........................................................................................................................................ 82
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A Brief History ..................................................................................................................................... 82
Current: ............................................................................................................................................... 83
Future: ................................................................................................................................................. 83
Employee Awareness Plan .......................................................................................................................... 84
Measurement & Verification Plan .............................................................................................................. 86
Institutional Contact Information ............................................................................................................... 87
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Introduction
The Environmental Management System (EMS) provides a framework for environmental
management and the implementation of environmental policies and procedures at Stephen F.
Austin State University (SFA). It is not intended to supersede any specific operational rules or
procedures that have been adopted by the University to comply with health, safety, and other
environmental regulations or policies. Current environmental programs at SFA are listed in
Appendix A (p. 19) to this manual, and are available online at the Environmental Health, Safety,
and Risk Management (EHSRM) website: www.sfasu.edu/safety.
In April 2011, HRP Associates and peer auditors from six different Texas colleges and
universities conducted and Environmental Compliance Audit of the SFA campus. The audit was
conducted as part of the Environmental Protection Agency (EPA) Region 6 and Texas
Commission on Environmental Quality (TCEQ) sanctioned Environmental Compliance Audit
Program with the Texas Association of Community Colleges, Texas Council of Public University
Presidents and Chancellors, and Independent Colleges and Universities of Texas (ICUT). Fifty-
three (53) institutions joined this program and SFA was the eighteenth (18th) institution to be
audited under the program.
The purpose of the audit was to identify areas of non-compliance related to environmental
regulations, take corrective action to address the potential violations, and disclose such findings
and corrective actions to the EPA and the TCEQ.
The EPA Peer Audit identified 273 potential violations and areas of non-compliance. Corrective
actions were immediately implemented, and all areas of non-compliance were corrected. The
TCEQ has issued a letter recognizing SFA’s compliance with environmental regulations based on
the audit report and associated corrective actions, and states that “no further action is
required”. A copy of the letter from the TCEQ is attached in Appendix B (p. 20).
Please check the EHSRM website to be sure that you have the most recent version of this
manual. In addition, we welcome your input and comments so we can continue to improve the
University’s environmental programs.
The Environmental Management System is in partial fulfillment of the requirements of the
compliance agreement between Stephen F. Austin State University and the U.S. Environmental
Protection Agency.
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Environmental Management Policy (13.26) Original Implementation: October 27, 2014 Last Revision: None
PURPOSE
The purpose of this policy is to aid in protecting the environment and promote environmental stewardship among Stephen F. Austin State University’s faculty, staff, students, and visitors. To achieve this goal the Environmental Health, Safety, and Risk Management (EHSRM) department is committed to continuous environmental improvement and protection through a variety of training and inspection programs. . The EHSRM department has primary responsibility for promulgating environmental health, safety, and risk management policies and procedures, to ensure that the university complies with federal, state, and local guidelines; as well as best management practices related to environmental compliance and protection. Program safety manuals and detailed safety procedures are available on the EHSRM website at www.sfasu.edu/safety. Stephen F. Austin State University is committed to the protection and enhancement of the environment, while continually seeking new ways to minimize the environmental impact of our past, present, and future activities. As a result of this continuous effort, an environmental management system (EMS) has been created to serve as a planned, documented, systematic, and comprehensive program for managing environmental compliance at SFA. Detailed information on the EMS can be found on the EHSRM website. POLICY STATEMENTS
Stephen F. Austin State University shall:
1. Ensure compliance with applicable federal, state, and local environmental legislation, regulations, and best management practices.
2. Prevent pollution by managing and reducing: water and energy consumption, air emissions, discharges to water, and contamination of soil and/or groundwater.
3. Facilitate employee and student awareness of environmental issues through education and training for further protection of the surrounding environment.
4. Promote and facilitate the reduction, reuse, and recycling of waste. 5. Consider the impact on the environment when designing new projects and procedures or
changing existing practices.
RESPONSIBILITIES
It is imperative that Stephen F. Austin State University employees comply with federal, state, and local environmental health, safety, and risk management legislation, and relevant environmental compliance and protection codes. In addition, it is essential that employees observe industry best practices and comply with SFA safety policies, programs, and procedures.
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Noncompliance may result in disciplinary action. 1. The director of EHSRM (or designee) has primary responsibility for administration of and compliance
with the university’s EMS. Duties of the EHSRM department include: a) Ensure the most current legal environmental requirements are identified and evaluated for
compliance. b) Establish, coordinate, and adhere to the environmental management programs outlined in the
university’s EMS, to comply with regulatory requirements or upon request of department supervisors.
c) Provide training focused on protecting the environment and ensuring environmental compliance.
d) Inspect university buildings and property for environmental compliance and protection, or in response to a notice of a possible violation. In carrying out this duty the EHSRM director or representative shall have the authority to enter any university building, structure, room, office, or laboratory without prior notice to department supervisors and staff.
e) Serve as the official university contact for federal, state, and local environmental regulatory agencies regarding environmental compliance and communicate compliance requirements to university officials. These include, but are not limited to the U.S. Environmental Protection Agency (EPA), Texas Commission on Environmental Quality (TCEQ), Texas Department of State Health Services (TDSHS), Texas State Office of Risk Management (SORM), and the city of Nacogdoches.
2. University employees must comply with the following guidelines and responsibilities:
a) Comply with all permit requirements, regulations, programs, and procedures specified by the EHSRM department and described in the university’s EMS.
b) Attend environmental training courses and use required protective equipment provided by departments.
c) Handle all hazardous waste in accordance with the SFA hazardous waste and universal waste manuals. Each department is responsible for the payment of fees associated with the disposal of their hazardous and/or regulated waste.
d) Report environmental non-compliance issues or concerns through administrative channels or to the director of EHSRM.
Cross Reference: SFA Environmental Management System, SFA Hazardous Waste Manual, SFA Universal Waste Manual. Responsible for Implementation: Vice President for Finance and Administration Contact for Revision: Director of Environmental Health, Safety, and Risk Management Forms: None Board Committee Assignment: Finance and Audit
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EMS Scope
A. Implementation
The EMS includes all of Stephen F. Austin State University including all main campus facilities,
academic departments, and any off-campus facilities or operation under SFA jurisdiction. SFA
maintains procedures for identifying existing and potential impacts to the environment and
concerns related to University activities. The Environmental Safety Officer is responsible for the
EMS who identifies the relevant regulatory program area(s), requirements to maintain
compliance, and best management practices. The Environmental Safety Officer also
communicates this information to the appropriate department director, chair, dean, supervisor,
and/or University leadership.
When there is a change or addition to the activities on campus, the Environmental Safety
Officer will assist the departments in identifying the potential environmental impacts,
regulations, and best management practices associated with the new activity. New
environmental programs will be implemented as needed.
B. Regulatory Program Areas
The EMS includes the following regulatory program areas. More detailed information on the
regulatory program areas that apply to SFA can be found in the related program manuals on the
EHSRM website: www.sfasu.edu/safety.
Environmental Concerns Regulatory Program Area
Waste Management
Hazardous Waste Management Universal Waste Management Electronic Waste Medical Waste Biological Waste Laboratory Waste (Non Hazardous)
Air Emissions
Boiler Emissions Freon (CFC) Management Agriculture Incinerators Emergency Generators Paint Booth Operations (PPD) Asbestos Management & Inspections
Oil Storage and Handling Spill Prevention, Control, and
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Countermeasures (SPCC)
Chemical Storage and Handling
Hazard Communication Laboratory Chemical Hygiene Plan Annual Chemical Inventory Pesticide Use on Campus Security of Chemical Stock Emergency Planning and Community
Right to Know Tier II Reporting
Surface Water Protection
Industrial Wastewater Discharge (City of Nacogdoches)
Municipal Waste Water Treatment at the Piney Woods Conservation Center
SPCC
Oversight of Property Acquisition and Management
Permitting Environmental Surveys Site Acquisition and Due Diligence
Radiation Safety
X-ray Equipment Registration Laser Licensing Radioactive Materials Licensing
Laboratory Management
Chemical Safety Laboratory Inspections Hazardous Waste Disposal Procedures Exposure Control Measures Emergency Procedures
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University President
Administrative Assistant Vice President of
Student Affairs
University Police
Emergency Management Committee
Vice President of Finance &
Administration
Environmental Health, Safety,
& Risk Management (EHSRM)
Environmental
Safety Officer
(EMS Coordinator)
Environmental Safety Technician
EMS Organization and Oversight The management and oversight of the EMS can be summarized by the following schematic chart:
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Environmental Requirements
There are numerous environmental requirements at the federal, state, and local levels that apply to SFA and are addressed in this EMS. The University also reserves the right to adopt requirements that are more restrictive than those required by law. Each of the legal requirements applicable to SFA are addressed in the Environmental Requirements Table attached as Appendix C (p. 21) to this manual. This table includes summaries of applicable laws and regulations, and a link to the regulatory program area’s website where the details of the requirements are found. All applicable federal, state, and city regulations and best practices are also referenced in their respective program areas and manuals available on the EHSRM website: www.sfasu.edu/safety. The environmental regulatory agencies responsible for enacting and enforcing environmental requirements applicable to the University are listed in Appendix D (p. 26). Several environmental regulations applicable to SFA require permits issued by the appropriate regulatory agency. Copies of the current permits issued to the University are attached in Appendix E (p. 27).
The EHSRM department maintains an Environmental Compliance Calendar that lists due dates for environmental requirements such as: inspections, training, reports, and permit renewals. See Appendix F (p. 46) for the current Environmental Compliance Calendar.
The EHSRM department also maintains communication with upper management as well as department faculty and staff about the applicable environmental requirements, and maintains them through various training events and on the EHSRM website.
Changing activities and operations at the University will change how environmental requirements apply. Likewise, as new environmental requirements are adopted, their applicability and impact on University operations will also change. The University is committed to tracking and complying with all relevant environmental requirements.
Environmental Impacts
There are numerous work practices and activities on the SFA campus that have the potential to have a negative impact on the environment if not managed properly. The environmental impacts associated with the campus work activities and procedures were identified during the EPA Peer Audit. University activities that are relevant to the scope of this EMS have been noted in the EPA Audit report, which is available in a hard copy format at the EHSRM Office. Some examples of environmental impacts include: energy consumption, waste creation, water usage, air emissions, and the potential for spills. Some of these, such as energy consumption and waste creation, are universal across the campus and others are specific to each department.
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Continuing Program Evaluation
A. EMS Reviews.
An EMS review will be conducted by the Environmental Safety Officer and the Director of EHSRM every three years or when significant changes are made to University processes and procedures. The EMS review will evaluate ongoing implementation of the EMS and assess environmental protection, compliance with applicable regulations, program improvements, and necessary changes based on regulatory requirements and best practices.
B. Compliance Audits
An environmental compliance audit will be conducted at least every five years by the EHSRM department. The compliance audit will review compliance with environmental requirements. The purpose of a compliance audit will be to identify areas of non-compliance or areas that although compliant, are not consistent with best management practices (BMPs), so that appropriate corrective actions or improvements can be implemented.
Documentation and Records Management Environmental regulations require that SFA document and maintain certain records and documents pertaining to activities related to environmental protection, submit reports; and maintain records as required by all relevant federal, state, and local laws and regulations; by University policies or to the extent required by any investigation or litigation. The current SFA Records Management Policy (2.9) is attached in Appendix G (p. 52). The SFA Department of EHSRM may inspect University records to determine the compliance status of the University with applicable regulations and this EMS. These records include but are not limited to: lab safety and spill prevention (SPCC) inspection reports, hazardous waste manifests and disposal certificates, and environmental training records. Environmental compliance records are kept at the EHSRM office. Records are backed up daily by the University’s IT department. Written reports detailing inspection findings, corrective actions, and reviews of this EMS will be generated by EHSRM and distributed to the appropriate department supervisors.
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Environmental Training Program
A. Training Program
The EHSRM Department, in coordination with department supervisors, will ensure that all SFA
personnel receive required environmental and safety training in accordance with applicable
regulatory requirements and as appropriate for their position. Supervisors are responsible for
training their employees on site-specific environmental compliance and protection procedures.
Failure to comply with training requirements in a timely manner will be considered a violation
of the SFA Environmental Management Policy (13.26).
Department supervisors should consult with EHSRM to determine which environmental training their employees are required to take. All new employees should receive the required environmental and safety training(s) upon initial job assignment.
If a department supervisor is uncertain as to which training courses are required, they should consult with the EHSRM department. Copies of all environmental training records should be forwarded to the EHSRM department.
A list of environmental training programs is provided in the table below.
B. Environmental Training Courses
The following training curriculum and programs are required training for all designated
personnel in each targeted department.
Training Description Targeted
Departments Frequency Delivery Method
Spill Prevention Control and Countermeasures
PPD & Agriculture Farm (Select Personnel)
Annual Classroom/On-Site
Pesticide Safety Training Forestry, Agriculture, PPD Grounds (Select
Personnel) Every 5 years Classroom
Bulb Crusher Training PPD &
Residence Life Every 5 years On-Site/Hands on
Universal Waste Management
PPD & Residence Life
Every 3 years Classroom
CHEMATIX (HAZCOM) Sciences, Chemistry,
Forestry, & Agriculture
Every 5 years Classroom
Hazard Communication (HAZCOM)
Chemical Users Campus-wide
New employees and when chemicals or
hazards change Classroom or On-Site
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Blood Borne Pathogens
Kinesiology, Campus Recreation, Athletics,
ECRC, PPD, Residence Life, Agriculture, &
Sciences (Select Personnel)
New Hires and Annual Refresher
Classroom
Shipping Biological Materials
Sciences & Forestry (Select Personnel)
Every 3 years or as requested
Classroom
DOT Training for Hazardous Materials
Safety & select personnel shipping
hazardous materials Every 3 years Video & Hands on
Aerosol Can Management/Disposal
Residence Life, PPD, Agriculture, & Art
New hires Hands on
Radiation Safety Select radiation
personnel Every 3 years Classroom
Lab Safety – Beginner
Sciences, Chemistry, Forestry, & Agriculture
Upon Initial Assignment
Classroom
Lab Safety – Refresher
Sciences, Chemistry, Forestry, & Agriculture
Every 5 years
Classroom
Hazardous Waste
Management – Beginner
Sciences, Chemistry, PPD, Residence Life,
& Forestry
Upon Initial Assignment
Classroom/Hands on
Hazardous Waste
Management – Refresher
Sciences, Chemistry, PPD, Residence Life,
& Forestry
Every 5 years
Classroom/Hands On
Biological Safety
Select Science personnel working
with biological hazards in labs
Annual or As
Requested
Classroom
Lab Clean Outs
Laboratory Personnel
As Requested Classroom
Universal Waste
Management
PPD, Residence Life, & Student Center
(Select Personnel)
Every 5 years
Face to Face/Hands
on
Autoclave & Compressed
Gas Cylinders
Select personnel in Sciences, Chemistry,
Forestry, Agriculture, & Art
As Requested
Face to Face/Hands on
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Operating Procedures
This EMS serves as the primary standard operating procedure for University-wide environmental compliance. Copies of this manual and other relevant documents will be posted on the EHSRM website or made available upon request.
Each department should consult with EHSRM to ensure that their department specific, standard operating procedures (SOP) are in compliance with applicable regulations and best management practices. SOPs and revisions to operating procedures that have the potential to impact the environment should be forwarded to the EHSRM Department for review.
EHSRM has implemented a chemical tracking system (CHEMATIX). The Chematix system enables the University to identify, date, departmentalize, and track the majority of the chemicals on campus. An inventory of chemicals that are not in the Chematix system will be maintained at the department level and copies of the chemical inventory will be forwarded to the EHSRM Department. Chemical inventory updates, through Chematix or other approved methods, are required annually. Chemical inventory updates should be sent to the EHSRM department no later than December 15, of each year.
Inspection Program
EHSRM Officers will regularly conduct inspections of buildings, laboratories, mechanical rooms, classrooms, offices, and other University areas, as well as monitor renovation and construction projects. The scope and frequency of these inspections varies depending on the regulatory program area involved, applicable environmental requirements, and perceived compliance risk. If any problem identified during an inspection can be rectified by immediate corrective action (e.g., putting lids on containers, correcting labeling, properly storing waste containers, etc.), the Environmental Safety Officer (or designee) conducting the inspection shall request that the problem be corrected immediately. Such a request shall be made to the supervisor in a laboratory or to any other appropriate employee. In addition, if the inspection involves an area for which the inspector is responsible (e.g., SPCC inspections), the inspector may take corrective action him/herself.
A written inspection report will be created to describe the inspection findings, including any problems identified, the apparent cause of such problems, and recommendations for corrective actions. Copies of inspection reports will be distributed to the appropriate department supervisor and retained by the EHSRM Department.
Once informed of a problem, the department director, dean, chair, or supervisor will be responsible for ensuring that the corrective actions are taken promptly and a notice of
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completed corrective actions is given to the EHSRM Department. If a problem cannot be rectified promptly, EHSRM (and the relevant supervisor) will set a timeframe for compliance.
Upon completion of an inspection, the EHSRM inspector will determine whether a re-inspection is required and the date on which such re-inspection will take place. Such information will be included in the inspection report. Examples of environmental inspection checklists can be found in Appendix H (p. 54) to this manual.
Emergency Preparedness and Response
Emergency preparedness and response at SFA is coordinated through the Emergency
Management Committee which includes representatives from various campus departments.
The University Police Department (UPD) is the first responder to emergencies (eg. chemical
spills, fires, explosions, gas releases, severe weather) and coordinates with the Nacogdoches
Fire Department and Nacogdoches Police Department as needed. EHSRM officers are on call 24
hours a day to assist in response to accidental spills, releases, and other campus emergencies.
The Emergency Operations Plan (SFA policy 13.8) provides a framework for preparedness and
response to emergencies on campus. The Emergency Operations Plan is available online at:
http://www.sfasu.edu/policies/emergency-operations-plan.pdf.
EHSRM also maintains spill emergency information on their website at:
http://www.sfasu.edu/safety/446.asp. Topics included on the Spill Emergencies page include:
laboratory emergency procedures, general spills guidance, chemical spills, biological spills, and
radiation spills/leaks procedures. The SFA SPCC Plan includes an Emergency Procedure
Flowchart attached as Appendix I (p. 62). The flowchart provides emergency procedures for the
spill and/or release of hazardous materials.
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Environmental Planning, Pollution Prevention, and
Sustainability
As a part of the implementation of the EMS, the University is committed to pollution
prevention, conservation of natural resources, and sustainability.
A. Pollution Prevention Program and Sustainability
SFA is committed to promoting pollution prevention and sustainability practices.
1. Recycling. Recycling measures at the University include: student organization recycling programs, as well as recycling and/or reuse of used oil, batteries, light bulbs, scrap metal, and other waste whenever possible.
2. Conservation. Existing water and energy conservation measures are in place, as established by the University’s Energy and Water Audit Program. See Appendix J (p. 63), SFA 2015 Resource Efficiency Plan, for details on the University’s energy and water conservation programs.
3. Release Prevention. A third category of pollution prevention measures implemented by the University include those designed to minimize, to the greatest extent possible, the risk of potential release of any pollutant to the environment. The University has implemented a program of training employees on spill prevention and response involving hazardous chemicals and bulk storage of oil and other petroleum products (SPCC). This program includes provisions for inspecting and maintaining storage containing oil and other petroleum based products of 55 gallons or more, as well as containers of hazardous chemicals in laboratories and work areas campus wide. SFA strictly prohibits the discharge of any hazardous or potentially harmful chemical or substance by pouring down sink or floor drains, storm drains, onto the ground, or into surface water. All hazardous or potentially harmful substances must be disposed of properly through approved methods coordinated by the EHSRM Department.
B. Conservation of Natural Resources (Energy and Water Audits)
SFA has embarked on a mission to reduce energy and water consumption throughout the campus. The University has contracted with Siemens Building Technologies who conducted energy and water audits for the entire campus, and made recommendations for various equipment upgrades and procedure changes that resulted in significant reductions in SFA’s energy and water consumption.
The SFA Physical Plant Department has written a Resource Efficiency Plan (Appendix J, p. 63) based on the Siemens energy and water audits, and recommendations for improvements to reduce consumption. This plan outlines the University’s total energy and water consumption
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history from Fiscal Year 2008 – 2013, and the implementation of a 3 phase energy management and control systems plan. After authorizing a detailed utility assessment report, securing necessary funding, and subsequently completing all approved conservation measures, SFA reduced its Energy Use Index (EUI) from 152.1 MBtu / conditioned square foot of space in 2008, to 118.0 MBtu in 2013. This represents a 22.4% energy use reduction over the five year period.
During 2015, water sub-meters were installed on buildings and irrigation systems throughout the campus to more accurately monitor water consumption. The addition of these water meters will help monitor water use at the buildings and irrigation systems aiding in identifying leaks and areas of excessive water use. Continued fine tuning of the newly implemented systems is expected to further reduce annual energy and water consumption.
See Appendix J (p. 63) for a copy of the entire SFA Resource Efficiency Plan which describes in further detail the University’s energy and water conservation efforts.
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Appendix A:
SFA Environmental Programs
The following list of environmental safety programs and procedures are discussed in more
detail on the EHSRM website, www.sfasu.edu/safety:
Hazardous Communication (HAZCOM)
Laboratory Safety
Hazardous Waste Management
Universal Waste Management
Spill Prevention Control and Countermeasures (SPCC)
Chemical Inventory Program (CHEMATIX)
Radiation Safety
Asbestos Management
Laser Safety
Biological Safety
Pesticide Safety
Spill Emergencies
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Appendix B: TCEQ Letter of Compliance
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Appendix C:
Environmental Requirements Table
Requirement Regulation Applicability Regulatory
Agency/Entity
Clean Air Act – Title V Air Emissions Inventory
40 CFR 70
30 TAC 116.110 30 TAC 116.119
Any new sources of air emissions must be added to the SFA Air Emissions Inventory. Title V Permitting is currently not applicable; SFA emissions are below the threshold limits. New sources of air emissions could put SFA above the threshold limits for certain contaminants requiring an Air Permit issued by the Texas Commission on Environmental Quality (TCEQ). Educational labs are exempt from air permitting regulations in Texas as “de minimus” sources of air emissions.
U.S. Environmental
Protection Agency (EPA)
Texas Commission on Environmental
Quality (TCEQ)
Clean Air Act – New Source
Performance Standards (NSPS)
40 CFR 60.48(c) 40 CFR 60 Subpart IV
New stationary sources of air emissions require an initial notification to the EPA Regional Office as well as specific requirements for recordkeeping. Specific requirements for annual performance tests and record keeping for emergency generators.
EPA
Clean Air Act – State
Implementation Plans (SIP)
40 CFR 52 Subpart SS
30 TAC 116.110
Specific to Texas, this regulation requires SFA to comply with Texas regulations for air contaminant emissions. State air permits are required for certain emission sources. Equipment used strictly for educational purposes is exempt from the permitting requirement.
EPA
TCEQ
Clean Air Act – Protection of Stratospheric
Ozone
40 CFR 82.162
EPA registration of CFC Recovery and Recycling equipment used to recover refrigerant from refrigerators, freezers, A/C units, etc., must be maintained. Any new equipment used for this purpose must also be registered with the EPA.
EPA
Clean Water Act – National Pollutant Discharge
Elimination System (NPDES)
40 CFR 122.41(a) 40 CFR 122.1(b)
40 CFR 122.21(a)
30 TAC 205.4(a) 30 TAC 305.1(b)
Requires SFA to comply with state regulations and obtain any required state permits related to pollutant discharge to surface water. This applies to washing of parking garages, parking lots, and other chemical washing activities on the main campus and at the Agriculture Research Center. Sediment controls are required for construction projects of 1 acre or more.
EPA
TCEQ
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Clean Water Act –
NPDES
40 CFR 122.23 40 CFR 122.41
30 TAC 321.46
A Nutrient Management Plan must be maintained for the storage of animal waste and land application of animal and septic waste at the Agriculture Research Center
EPA
Clean Water Act –
Pretreatment
40 CFR 403.5
30 TAC 315.1
Prohibits the discharge of any pollutants to the local Wastewater Treatment Plant (WWTP) without prior approval from the City of Nacogdoches WWTP.
EPA
Clean Water Act – Spill Prevention
Control and Countermeasures
(SPCC)
40 CFR 112
EPA’s Oil Spill Prevention Program requires SFA to maintain a SPCC plan to prevent a discharge of oil into navigable waters (surface water). This regulation applies to bulk above ground storage of oil and petroleum products of 1,320 gallons or more and requires secondary containment and monthly inspections of storage containers.
EPA
Emergency Planning and Community
Right-to-Know Act (EPCRA)
40 CFR 370
25 TAC 295.182
SFA is required to submit a Tier II report of hazardous chemicals above threshold limits annually to TDSHS, and notify the Local Emergency Planning Committee. This currently applies to hydraulic elevator oil, transformer oil, diesel, and gasoline at various locations on the SFA main campus and Agriculture Research Center.
EPA
TX Department of State Health
Services (TDSHS)
Federal Insecticide,
Fungicide, and Rodenticide Act
(FIFRA)
40 CFR 156.10(a) 40 CFR 171
Pesticides products must meet specific labeling requirements. Employees applying pesticides on SFA property must submit a copy of their pesticide applicators license.
EPA
Federal Insecticide,
Fungicide, and Rodenticide Act
(FIFRA)
40 CFR 170
TX Agriculture Code 5 Subtitle G, Ch. 125
Worker protection standards related to pesticides must be maintained. The regulation requires pesticide safety training for workers using pesticide products to be conducted every 5 years.
EPA
TX Department of Agriculture
Resource Conservation &
Recovery Act (RCRA)–
Hazardous Waste
40 CFR 262.34 &
40 CFR 265.173
30 TAC 335.69
Specific requirements for the proper storage, handling, labeling, and disposal of hazardous waste must be maintained. Hazardous waste containers must be marked with the words “Hazardous Waste”, contents, and accumulation start date. Containers should be kept closed when not in use.
EPA
TCEQ
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RCRA – Hazardous Waste
40 CFR 264.11
30 TAC 335.152
Evaporation of hazardous waste in chemical fume hoods is prohibited. SFA is not licensed to treat hazardous waste.
EPA
TCEQ
RCRA – Hazardous Waste
40 CFR 261.7 40 CFR 262.11
30 TAC 335.41(f)
30 TAC 335.62
Used aerosol cans must be punctured prior to disposal using the approved aerosol can puncturing machine located at the EHSRM office. Punctured cans may then be placed in the University’s metal recycling bin located at Grounds & Transportation.
EPA
TCEQ
RCRA – Hazardous Waste
40 CFR 262.11
30 TAC 335.62
Obsolete electronics (e-waste) must be sent to SFA Surplus for re-use or recycling by approved methods. E-waste cannot be discarded in the regular trash. Obsolete and legacy chemicals should be disposed of through the SFA hazardous waste program. Conduct a waste stream determination on all chemical waste streams to determine if the waste is hazardous.
EPA
TCEQ
RCRA – Hazardous Waste
40 CFR 262, Subpart A
Solid or liquid waste removed from sink traps and collected in maintenance shops and laboratories must be analyzed by user knowledge or analytical testing to determine if it is hazardous. Proper handling, labeling, storage, and disposal of hazardous waste is required. This also applies to all old or obsolete chemicals.
U.S. Environmental
Protection Agency
RCRA – Hazardous Waste
40 CFR 262 .34
30 TAC 335.69
Emergency Contact Information and Procedures must be posted in areas where chemicals and hazardous waste are generated, stored, used, and accumulated.
EPA
TCEQ
RCRA – Hazardous Waste
40 CFR 262, Subpart C
SFA currently maintains a Conditionally Exempt Small Quantity Generator (CESQG) status with the Texas Commission on Environmental Quality (TCEQ). The TCEQ must be notified in writing to obtain a “One-Time Shipment” number if the amount of hazardous waste for disposal exceeds 220 lbs. per month or 2.2 lbs. per month of acutely hazardous waste. Refer to the SFA Hazardous Waste Manual
U.S. Environmental
Protection Agency
RCRA – Hazardous Waste
40 CFR 262.30-32
30 TAC 335.65-67
DOT Hazardous Materials Training is required for all personnel who package or ship hazardous materials including hazardous waste. This training is required every three (3) years.
EPA
TCEQ
RCRA – Hazardous Waste
40 CFR 265.174
30 TAC 335.112
Hazardous waste inspections are required at least annually. Records of inspections must be kept for at least three (3) years.
EPA
TCEQ
24
RCRA – Hazardous Waste
40 CFR 262.42 40 CFR 268.7
30 TAC 335.13
30 TAC 335.431
Hazardous waste manifests and land disposal restriction notifications should be signed and returned from the treatment and disposal facility within 45 days of shipment. Hazardous wastes manifests and related documents must be kept onsite for at least three (3) years.
EPA
TCEQ
RCRA – Universal Waste
40 CFR 273.13
30 TAC 335.261 30 TAC 335.262
Specific requirements for the handling, labeling, storage, and disposal of Universal Waste is required. This applies to used light bulbs, batteries, pesticides, and mercury containing equipment. These items must be stored in a closed leak tight container to prevent breakage and leakage. Specific labeling requirements apply. Universal waste must not be kept on-site for more than 1 year. No smoking signs are required in areas where ignitable waste is stored.
EPA
TCEQ
RCRA – Universal Waste
30 TAC 335.26
Fluorescent light bulb crushing using a Bulbeater lamp crusher is subject to industrial and hazardous waste permitting through the TCEQ. The lamp crushers located at PPD and Residence Life Universal Waste areas are currently permitted by the TCEQ.
TCEQ
RCRA – Used Oil
40 CFR 279.22
30 TAC 324.6
Used oil containers, tanks, and associated piping must be clearly labeled with the words “Used Oil” and maintained to prevent leakage and spills.
EPA
TCEQ
Toxic Substances Control Act
(TSCA) - Asbestos 40 CFR 763.122
Maintenance and custodial staff are required to be trained annually in Asbestos Awareness.
EPA
Toxic Substances Control Act
(TSCA) - Asbestos
40 CFR 763.80 40 CFR 763.99
An Asbestos Management Plan must be created and submitted to the EPA Regional Office for any school building used for K-12. OSHA AHERA requirements must be met in regards to training, inspections, and documentation. Any newly constructed buildings used for K-12, must be certified by the architect that the building contains no asbestos materials. This currently applies to the SFA Early Childhood Research Center.
EPA
National Emission
Standards for Hazardous Air
Pollutants (NESHAP)
40 CFR 61 Subpart M
Requires the inspection of building materials for Asbestos prior to demolition or renovation. Also requires a 10 day notification to TX Dept. of State Health Services prior to the removal of any Asbestos.
EPA
25
Toxic Substances Control Act
(TSCA) – Lead Based Paint
40 CFR 745.107 40 CFR 745.113
Disclosure of the presence of any known lead-based paint and/or the hazards of lead-based paint is required for residents in target housing built before 1978. This currently applies to apartments in Mays, North, South, Todd, Hall 10, Hall 14, Griffith, Hall 16, Steen, Kerr, Wisely, and any other homes or apartments rented or leased that were built before 1978. “Zero-bedroom dwellings” such as typical dorm rooms are exempt from this requirement. Records should be kept for at least three (3) years.
EPA
Toxic Substances Control Act
(TSCA) – Pre-manufacture
Notices (PMN)
40 CFR 720.36(c)
Newly manufactured chemicals used for research and development must communicate in writing, the associated health risks. New chemicals shipped to other laboratories must be accompanied by a statement communicating that the chemical is for research and development purposes and the associated health risks of the chemical. This currently applies to chemicals produced by the National Center for Pharmaceutical Crops.
EPA
Clean Water Act –NPDES
40 CFR 122.41
30 TAC 205.4
Follow the provisions of the TCEQ general permit. Sediment controls such as silt fencing is required around construction sites greater than one (1) acre or in cases of excessive dirt work. Prepare and implement a Stormwater Pollution Prevention Plan (SWPP).
EPA
TCEQ
Clean Water Act –NPDES
40 CFR 122.1 40 CFR 122.21
30 TAC 305.1
Hazardous chemicals and wastewaters from outdoor cleaning activities should not be allowed to enter storm drains.
EPA
TCEQ
Clean Water Act – Pretreatment
40 CFR 403.5
30 TAC 315.1
The discharge of chemicals down sink drains is prohibited unless express consent is given by the City of Nacogdoches Wastewater Treatment Plant. Hazardous chemicals and waste are never allowed down sink drains.
EPA
TCEQ
Medical Waste 30 TAC 330.1207-
1219
Specific requirements for the handling, storage, and disposal of medical waste must be met. Records must be kept for a minimum of three (3) years. Treatment of medical waste using Autoclave must be recorded in a log book and is limited to fifty (50) pounds per month.
TCEQ
26
Appendix D:
Environmental Regulatory Agencies
Federal and State agencies that are responsible for enacting and enforcing environmental
regulations that apply to SFA are listed in the table below:
Agency Address Contact Person Contact Info
Texas Commission on Environmental
Quality – Central Office
12100 Park 35 Circle
Austin, TX 78753
Air Permits Division
512-239-1250 Water Quality
Division 512-239-4671
Texas Commission on Environmental
Quality – Region 10 Office
3870 Eastex Fwy. Beaumont, TX
77703
Ronald Hebert 409-898-3838
Environmental Protection Agency Asbestos Program
U.S. EPA, Region 6 1445 Ross Avenue,
Ste. 1200 Dallas, TX 75202
Elvia E. Evering 214-665-7575
TX Department of State Health
Services – Asbestos Program
Env. Health Notifications Group
P.O. Box 143538 Austin, TX 78714
Notifications – 512-834-6747
Licensing – 512-834-6600
Ext. 2174
TX Department of State Health
Services – Radiation Control
Program
Radiation Control Program MC 2835 Texas Department
of State Health Services
P. O. Box 149347 Austin, Texas 78714
Radiation Control 512-834-6670
ext. 2843
Texas Department of Agriculture -
Pesticides
1700 N. Congress Austin, TX 78701
PO Box 12847 Austin, TX 78711
Agriculture Info 800-835-5832
Licensing Division
877-542-2474
City of Nacogdoches – Industrial
Pretreatment
PO Box 635030 Nacogdoches, TX
75963
Charles Bennett 936-564-5046
27
Appendix E:
Environmental Permits
Regulation Permit Number Permit
Description Expiration
Date Permitting
Agency/Entity
Wastewater Discharge
WQ0013161001 PWCC Municipal
Wastewater Discharge
08/01/2016 TCEQ
Air Emissions 103344 Physical Plant Paint
Booth emissions N/A TCEQ
Permit by Rule 70446
Agricultural Research Facility
animal feeding operations and two waste incinerators
N/A TCEQ
Permit by Rule 73748 Pilot Testing
Facility at SRC N/A TCEQ
Authorization for Bulb Crusher
N/A Issued 8/16/2012 N/A TCEQ
Industrial Wastewater
Discharge Permit
IU-SFA
Permit for discharge of non-
domestic wastewater into
City of Nacogdoches sewer system.
07/31/2017
City of Nacogdoches –
Industrial Pretreatment
Program
Radiation Safety R03844
X-ray producing machines in
Athletics, Geography, and
Kinesiology
11/30/2022 TX Department of State Health
Services
Laser Safety Z00247 Lasers for use in
education and research in Physics
01/31/2019
TX Department of State Health
Services
28
TCEQ Wastewater Discharge Permit – Piney Woods Conservation Center
29
30
TCEQ Air Permit – Physical Plant Painting Facility
31
TCEQ Air Permit – Agriculture Research Center
32
TCEQ Air Permit – National Center for Pharmaceutical Crops Pilot Testing Facility
33
34
35
TCEQ Air Permit – Authorization for Bulb Crusher
36
City of Nacogdoches - Industrial Wastewater Discharge Permit
37
38
39
40
41
42
TX Dept. of State Health Services – Registration for Radiation Machines (X-Ray)
43
44
TX Dept. of State Health Services – Registration for Lasers
45
46
Appendix F:
Environmental Compliance Calendar
January
Training:
Asbestos Awareness – First full week of the month
Asbestos Inspector/Management Planner Refresher – Annually for select safety personnel
Inspections:
SPCC Inspections – monthly
Hazardous/Universal Waste Storage – monthly
Radiation Documents Review – Quarterly dose reports and performance maintenance Other:
Air Emissions Inventory – review and update as needed every 3 years.
Laser Registration Renewal – Every 5 years, current registration expires on 01/31/2019.
PWCC Wastewater Discharge Permit Renewal – Every 5 years, begin renewal process January 1st, effluent lab testing and required forms. Current permit expires 08/01/2021.
February
Training:
Biological Safety & Shipping Biological Materials – Every 2 years Fall Semester and/or as requested for select personnel.
Inspections:
SPCC Inspections – monthly
Hazardous/Universal Waste Storage – monthly
Laboratory Safety Inspections – Spring semester
Fume Hood Inspections – Fall Semester, included in laboratory safety inspections (certify at least annually)
Other:
Tier II Reporting due – annually before March 1st
47
March
Training:
Universal and Hazardous Waste Management – PPD, Res. Life, Student Center select personnel with a refresher training every 3 years.
Inspections:
SPCC Inspections – monthly
Hazardous/Universal Waste Storage – monthly
April
Training:
Bulb Crusher Training – New hires using a bulb crusher with refresher training every 5 years.
Aerosol Can Management – Fall Semester as needed Inspections:
SPCC Inspections – monthly
Hazardous/Universal Waste Storage – monthly
Radiation (X-ray) Machines Inventory & Inspection – Inspect radiation areas and protective devices (lead aprons) annually. Review records and onsite documentation for completeness.
Radiation Documents Review – Quarterly dose reports and performance maintenance Other:
Environmental Management System (EMS) Review – Every 3 years
Radiation Badges – Distribute new badges to Athletics and Safety. Return used badges for analysis.
May
Training:
Spill Prevention Control and Countermeasure (SPCC) Training – Spring Semester
48
Inspections:
SPCC Inspections – monthly
Hazardous/Universal Waste Storage – monthly Other:
Radiation Program Audit – Texas Dept. of State Health Services will notify by mail of the date.
June
Training:
Pesticide Safety Training – Spring Semester, refresher every 5 years. EHSRM obtains copies of individual pesticide applicators license.
Inspections:
SPCC Inspections – monthly
Hazardous/Universal Waste Storage – monthly
Other:
Battery Recycling – Transport used Lead Acid batteries to A-1 Recycling
City of Nacogdoches Waste Water Discharge Permit – Renew every 2 years. Current permit expires 7/31/2017.
July
Inspections:
SPCC Inspections – monthly
Hazardous/Universal Waste Storage – monthly
Safety Shower and Eyewash – test all safety showers and eyewash stations and certify at least annually
Radiation Documents Review – Quarterly dose reports and performance maintenance
49
August
Inspections:
SPCC Inspections – monthly
Hazardous/Universal Waste Storage – monthly
Other:
GASB 49 Pollution Remediation Questionnaire – Complete annually, https://fmx.cpa.state.tx.us/fmx/finrpt/index.php
September
Training:
Laboratory Safety (Beginner) – As requested and upon initial assignment for new lab employees.
Laboratory Safety (Refresher) – Fall Semester every 5 years.
CHEMATIX – New hires who manage chemicals with a refresher every 3 years (site specific).
Inspections:
Spill Prevention Control & Countermeasures (SPCC) Inspections – Monthly
Hazardous/Universal Waste Storage – Monthly
Laboratory Safety Inspections – Fall semester
Fume Hood Inspections – Fall Semester, included in laboratory safety inspections (certify at least annually)
October
Training:
Hazard Communication (General) – New hires using chemicals are trained by their supervisor. Retraining occurs when changes are made to the program and/or products. EHSRM obtains training records from department supervisors.
Autoclave and Compressed Gas Cylinders – Fall Semester
Site Specific Decontamination Procedures – upon request.
Lab Clean-Outs – as requested
50
Inspections:
SPCC Inspections – monthly
Hazardous/Universal Waste Storage – monthly
Radiation Documents Review – Quarterly dose reports and performance maintenance
Other:
Chemical Inventory – all departments with chemicals. Send email notifications to all departments using chemicals requesting an updated inventory of chemicals by December 31.
Controlled Laboratory Glassware – Send email to lab supervisors communicating the requirement to report (within 5 days) significant losses of controlled laboratory glassware.
Radiation (X-ray) Registration Renewal – current registration expires 11/30/2022.
November
Training:
Universal & Hazardous Waste Management (Beginner) – As requested and upon initial assignment for new employees handling hazardous waste.
Universal & Hazardous Waste Management (Refresher) – Fall Semester every 5 years.
Radiation Safety – Select radiation (x-ray) personnel with refresher training every 3 years.
DOT Hazardous Materials – Select safety personnel every 3 years. Current certificate expires 12/8/2017.
Inspections:
SPCC Inspections – monthly
Hazardous/Universal Waste Storage – monthly Other:
Chemical Inventory – Send reminder emails to department supervisors using chemicals.
Renew CHEMATIX License with SIVCO – annually
Radiation Equipment Registration Renewal – TX Dept. of State Health Services, due every 2 years
Hazardous Waste Disposal Notifications – contact each department generating hazardous waste to coordinate pickup. Contact Veolia to schedule waste disposal for early January.
51
December
Training:
Respirator Medical, Fit Test – Annually, for all employees required to use a respirator.
Inspections:
SPCC Inspections – monthly
Hazardous/Universal Waste Storage – monthly
Other:
Hazardous Waste Disposal Notifications – Send a reminder email to departments requesting hazardous waste disposal. Send final inventory of hazardous/universal waste to Veolia.
52
Appendix G:
Records Management Policy (2.9)
Original Implementation: February, 1975
Last Revisions: January 28, 2014
The university adheres to state regulations for the management of its records. All university records, regardless of medium (including print or electronic), created or received in connection with the normal course of business are considered state records. Extra copies maintained only for reference are not subject to the university records retention schedule. The retention schedule lists the university’s records series and identifies legal, audit, archival and/or retention requirements.
Statutory confidentiality requirements must be maintained.
Certain inactive records are retained to meet legal and fiscal requirements, future administrative needs, or historical significance.
Unit heads must manage university records according to the following guidelines:
1. University records are the property of the university.
2. University records must not be destroyed without the approval of the unit head in accordance with the retention schedule.
3. The Records Management Division of the Texas State Library and Archives Commission must approve the destruction of any record not listed in the retention schedule. The approval of the State Auditor is required to destroy records of a fiscal or financial nature.
4. Records with archival value listed on the retention schedule must be transferred to the East Texas Research Center. For records determined to have archival value, but not listed as such on the schedule, contact the university archivist.
5. Administrative officers will consult with the general counsel on any question of compliance with the Texas Public Information Act.
6. Each administrative office will designate an individual to consult with the university archivist regarding implementation of the records management program to include the following:
A. Evaluate files at least once a year to ensure that records are retained in accordance with the SFA records retention schedule.
B. Dispose of obsolete records with no archival value according to the retention schedule.
53
C. Obtain permission from the state to dispose of records not listed on the retention schedule. Certain records exempted by the Texas State Library do not require approval for destruction.
D. List all records on the Records Disposition Log before destruction, maintain the log until the end of the fiscal year and forward the log to the university archivist.
Cross Reference: Tex. Gov’t Code §§ 441.180-.205; 13 Tex. Admin. Code Ch. 6
Responsible for Implementation: President
Contact for Revision: SFA Records Administrator; General Counsel
Forms: Records Inventory Worksheet (RMD 103); Records Disposition Log; Request to Dispose of Records not listed in Records Retention Schedule (RMD 102); and Records Retention Schedule (SLR 105C)
Board Committee Assignment: Academic and Student Affairs
54
Appendix H:
Environmental Inspection Checklists
LABORATORY SAFETY INSPECTION CHECKLIST
Stephen F. Austin State University Environmental Health, Safety, & Risk Management
Building: Room: Date:
Inspector: Lab Personnel: Lab Contact:
General Safety and Hygiene Yes No N/A
1 Work areas are clean and free of spilled materials
2 No Food and Drink observed
3 Lab is free from slip, trip or fall hazards
4 Hazard warning signs available and properly used
5 SDS available and employees are trained
6 Lab refrigerators are clean and labeled “No Food or Drink”
7 Mold not observed
8 No penetrations in walls, floor, or ceiling/
9 All ceiling tiles in place
10 Lab is free from inappropriate or permanent use of extension cords
11 Noise below safety levels (85 dBA TWA MAX recommended)
Compressed gas cylinders
12 Gas cylinders properly secured in an upright position
13 Cylinder capped when not in use
14 Fuel gases segregated from oxygen (>20ft)
15 Pressure relieved from valves on cylinders not in use
16 Gas cylinders are at least 20 feet away from all flammable,
combustible or incompatible substances
Fume Hoods
17 Inspection current and status posted
18 Fume Hoods functioning properly
19 Fume hood not used as permanent storage/clutter in fume hood
20 Fume hood sash closed when unattended
55
Training
21 Lab personnel know how to get SDS from EHS, Lab and internet
22 Lab personnel have PPE available
23 Chemical Hygiene Plan is written and readily accessible
Emergency Equipment and Procedures
24 Emergency contact list posted in the lab (near phone/door)
25 Eyewash and Emergency shower available
26 Emergency shower and eyewash are working properly and not blocked
27 Fire extinguisher is available, mounted and clearly marked
28 Exits, aisles, and fire extinguishers clear of obstruction
29 First aid kit readily available and adequately stocked
30 Spill cleanup materials are present.
Chemical Storage & Chemical Inventory & Hazardous Material/Atmosphere
31 Chemical Inventory is complete
32 Incompatible chemicals stored properly
33 Containers are properly used and labeled
34 Flammables are stored in flammables cabinets
35 Are all chemicals stored by hazard class, eg: Flammables, oxidizers
Acids, bases, reactives and toxins?
36 Chemical waste containers closed and properly labeled
37 Hazardous Chemicals are stored below eye level
38 No Bad odors are present in the lab
39 Ventilation where chemicals used is available
40 No breakable chemical containers stored on the floor
41 Bench tops and sink areas clean and tidy
Radiation Safety
42 No radioactive materials or machines in this lab?
TOTAL (SAFE)
TOTAL (UNSAFE)
Lab Safety percentage
56
MONTHLY SPCC PLAN INSPECTION LOG
Stephen F. Austin State University
Environmental Health, Safety, & Risk Management
BULK STORAGE CONTAINERS
Name of Inspector: ____________________________
Signature: _______________________ Date of Inspection: ________________
Tank Location /
Description
Secondary
Containment
Maintained
(complete
dike
draining log
as necessary)
Fill and
Drain
Valves
Securely
Locked
Free of
Leaks or
Spills
Containers
and piping
in Good
Condition
(no
corrosion,
sturdy
supports and
foundations)
Level
Indicator
Functional
Problems
Identified
(enter
work
order as
necessary)
Corrective
Actions
Taken & Date
YES NO YES NO YES NO YES NO YES NO
GROUNDS AND TRANSPORTATION
Spill Kit fully stock and accessible? Yes No
Diesel AST (AST1)
Gasoline AST
(AST2)
Used Oil AST
(AST3)
Transmission Fluid
AST (AST4)
Motor Oil AST
(AST5)
55-gallon Drums
(D1)
WASTE KITCHEN GREASE CONTAINERS
Spill Kit fully stock and accessible? Yes No
East College
Cafeteria (KG1)
University Center
(KG2)
AGRICULTURE RESEARCH CENTER/POULTRY RESEARCH CENTER
Spill Kit fully stock and accessible? Yes No
Diesel AST (AST6)
Broiler House
Generator (EG2)
PRC Generator (EG7)
57
MONTHLY SPCC PLAN INSPECTION LOG
Stephen F. Austin State University
Environmental Health, Safety, & Risk Management
BULK STORAGE CONTAINERS
Name of Inspector: ____________________________
Signature: _______________________ Date of Inspection: ________________
Tank
Location /
Description
Secondary
Containment
Maintained
(complete
dike
draining log
as necessary)
Fill and
Drain Valves
Securely
Locked
Free of
Leaks or
Spills
Containers
and piping in
Good
Condition
(no
corrosion,
sturdy
supports and
foundations)
Level
Indicator
Functional
Problems
Identified
(enter
work
order as
necessary)
Corrective Actions
Taken & Date
YES NO YES NO YES NO YES NO YES NO
EMERGENCY GENERATORS
Boynton
(EG1)
Dewitt
Nursing
(EG3)
Human
Services
(EG4)
Library
(EG5)
Mobile – On
Trailer (SRC)
(EG6)
Spill Kit fully stock and accessible? Yes No
58
ANNUAL SPCC PLAN INSPECTION LOG
Stephen F. Austin State University
Environmental Health, Safety, & Risk Management
OIL-FILLED OPERATIONAL EQUIPMENT
Name of Inspector: ____________________________
Signature: _______________________ Date of Inspection: ________________
Tank Location / Description Free of Leaks or Spills
Units maintained in
Good Condition (no
corrosion, sturdy
supports and
foundations)
Problems Identified Corrective Actions
Taken & Date
YES NO YES NO
ELEVATORS Aikman Parking Garage 2 (E1) Aikman Parking Garage 3 (E2)
Austin Building (E3) Boynton Building (E4) Chemistry Building (E5) Baker Pattillo Student Center #1
(E6)
Baker Pattillo Student Center #2
(E7)
Baker Pattillo Student Center #3
(E8)
Baker Pattillo Student Center #4
(E9)
Baker Pattillo Student Center #5
(E10)
Baker Pattillo Student Center #5
(E11)
Early Childhood Research
Center #1 (E12)
Early Childhood Research
Center #2 (E13)
Ferguson Liberal Arts Building
#1 (E14)
Ferguson Liberal Arts Building
#2 (E15)
Forestry Building (E16) Griffith Dormitory - Hall 15 #1
(E17)
Griffith Dormitory - Hall 15 #2
(E18)
Griffith Fine Arts (E19) Homer Brice Stadium Pressbox
#1 (E20)
Homer Brice Stadium Pressbox
59
McGee Business Building #1
(E41)
McKibbon Education Building
#1 (E42)
McKibbon Education Building
#2 (E43)
Miller Science Building #1
(E44)
Miller Science Building #2
(E45)
Miller Science Building #3
(E46)
North and South Dormitory –
Hall 20 #1 (E47)
North and South Dormitory -
Hall 20 #2 (E48)
Physical Plant (E49)
Power Plant 2 (E50)
#2 (E21)
Homer Brice Stadium
Fieldhouse (E22)
HPE Complex (E23) Human Services Building #1
(E24)
Human Services Building #2
(E25)
Kerr Dormitory - Hall 18 #1
(E26)
Kerr Dormitory - Hall 18 #2
(E27)
Liberal Arts North #1 (E28) Liberal Arts North #2 (E29) Lumberjack Garage #1 (E30)
Lumberjack Garage #2 (E31) Lumberjack Lodge #1 (E32) Lumberjack Lodge #2 (E33) Lumberjack Village Bldg 1 #1
(E34)
Lumberjack Village Bldg 1 #2
(E35)
Lumberjack Village Bldg 2
(E36)
Lumberjack Village Bldg 3
(E37)
Math/ Nursing Building #1 (E38) Math/ Nursing Building #2 (E39) McGee Business Building #2
(E40)
60
Purchasing/ Central Stores
(Warehouse Building) (E51)
Rusk Building (E52) Social Works Building (E53) Steen Library - 1st Floor (E54) Steen Library - 2nd Floor #1
(E55)
Steen Library - 2nd Floor #2
(E56)
Steen Library - 2nd Floor #3
(E57)
Steen Library - 2nd Floor #4
(E58)
Steen Library - East Side Elev.
Mechanical (E59)
Student Center Garage #1 (E60) Student Center Garage #2 (E61) Student Recreation Center (E62) Wright Music (E63) Wilson Parking Garage #1 (E64) Wilson Parking Garage #2
(E65)
TRANSFORMERS Art Studio (T1) Austin Building (T2) Cafeteria - East (T3)
Coliseum (T4) Concessions - East (T5) Early Childhood Lab (T6) Education Building (T7) Gibbs Hall (Housing Ops) (T8) HPE (T9)
Hall 9 - North (T10) Hall 12 – South (T11) Hall 14 (T12) Hall 15 – Griffith #1 (T13) Hall 15 – Griffith #2 (T14) Hall 15 – Griffith #3 (T15) Hall 16 - #1 (T16)
Hall 16 - #2 (T17) Hall 16 - #3 (T18) Hall 17 - Steen (T19) Hall 18 – Kerr #1 (T20) Hall 18 – Kerr #2 (T21)
61
Hall 18 – Kerr #3 (T22) Hall 18 – Kerr #4 (T23) Hall 19 – Garner #1 (24)
Hall 19 – Garner #2 (T25) Hall 20 #1 (T26) Hall 20 #2 (T27) Health Services Building (T28) Human Sciences - North (T29) Human Sciences - South (T30)
Human Services (T31) Liberal Arts & Ferguson (T32) Library #2 (T33) Lumberjack Lodge (T34) McGee Building (T35) Miller Science Building #1
(T36)
Miller Science Building #2 (T37) Music Building #1 (T38) Music Building #2 (T39) New Raguet - North (T40) Nursing/Math Building (T41)
PPI – North (T42) PPI - South (T43) PPII-A (T44) PPII-B (T45) PPII-C (T46) Rusk Building (T47)
Stadium - East (T48) Stadium – Field House (T49) Stadium – Press Box (T50) Wellness Center (T51) Wisely Hall/UPD (T52)
62
Appendix I: Emergency Procedure Flowchart SPILL AND/OR RELEASE OF HAZARDOUS MATERIALS
CONTACT PRIMARY EMERGENCY COORDINATOR AND/OR SECONDARY COORDINATOR:
Office Phone 24 hour phone
1) Primary Emergency Coordinator – Matt Romig (936) 468-6034 (936) 615-8543
2) Alternate Emergency Coordinator – Jeremy Higgins (936) 468-4532 (936) 715-5358 3) Alternate Emergency Coordinator – Jeff Thompson (936) 468-4442 (936) 930-8867
EMERGENCY COORDINATOR OBTAINS THE FOLLOWING INFORMATION:
1) Nature of Emergency; 2) Location of Emergency;
3) Size and Extent of Emergency;
4) Hazardous Materials involved (if any); and 5) Whether any Personnel are injured.
YES PERSONNEL INJURED?
NO
EMERGENCY COORDINATOR OR ALT. CONTACTS THE FOLLOWING:
AMBULANCE: 911
POISON CONTROL CENTER: 1-800-343-2722
BE PREPARED TO GIVE: NAME, ADDRESS, EXTENT OF INJURIES, EXTENT OF EMERGENCY, POSSIBLE CHEMICALS INVOLVED AND
QUANTITY.
IF NECESSARY, THE EMERGENCY COORDINATOR WILL ACTIVATE INTERNAL FACILITY ALARMS AND/OR
COMMUNICATIONS SYSTEMS TO NOTIFY ALL PERSONNEL OF EVACUATION.
IS THE SPILL AN INCIDENTAL RELEASE THAT CAN BE ABSORBED, NEUTRALIZED, OR OTHERWISE CONTROLLED AT THE TIME OF
RELEASE BY EMPLOYEES IN THE IMMEDIATE RELEASE AREA OR BY MAINTENANCE PERSONNEL UTILIZING EQUIPMENT ON-
HAND WITHOUT JEOPARDIZING THEIR HEALTH OR SAFETY?
YES NO
CONTAIN SPILL, CLEAN-UP SPILLED MATERIAL, STORE PROPERLY
FOR DISPOSAL
EMERGENCY COORDINATOR OR ALTERNATE CONTACTS THE
STATE, AS NECESSARY (SEE SECTION 3.3)
TCEQ: (800) 832-8224; AND
BEAUMONT REGIONAL TCEQ OFFICE (409) 898-3838
EMERGENCY COORDINATOR OR
ALTERNATE CONTACTS:
FIRE DEPARTMENT: 911 TCEQ ERC: (800) 832-8224
BEAUMONT REGIONAL TCEQ OFFICE (409) 898-3838
NACOGDOCHES EM: 911 or (936) 559-2556 CONTRACTORS:
DLS Environmental (903) 234-1415
SET Environmental (877) 447-7455 Mooring Recovery Services (888) 293-9953
(203) 238-6745
HAS SPILL REACHED OR THREATENED NAVIGABLE WATERS?
YES NO
EMERGENCY COORDINATOR OR ALTERNATE CONTACTS THE FOLLOWING:
NATIONAL RESPONSE CENTER (800) 424-8802
TCEQ ERC (800) 832-8224
SPILL CONTAMINATED MATERIAL CLEANED-UP AND STORED PROPERLY FOR DISPOSAL
REPORTING REQUIREMENTS MET (SECTION 3.4 AND 3.5)
EVENT CONCLUDED
63
Appendix J:
2015 Resource Efficiency Plan
2015
Finance & Administration
Stephen F. Austin State University
10/1/2015
Resource Efficiency Plan
64
Report Summary
In January of 2009, SFA embarked on a mission to reduce utility costs by issuing an RFQ for a
performance contract with an energy service contractor. Prior to that time, little had been done on
campus to reduce energy or water consumption and curb associated costs. Building systems were run
indiscriminately—often being left in “hand” position, therefore bypassing automated controls—in order
to minimize impact to business operations. As a result, SFA combined annual utility costs reached nearly
$11.0M in fiscal year 2008, and the energy use index (EUI) peaked at 152.1 MBtu per conditioned square
foot of space.
SFA established an Energy Conservation Committee with a goal of reducing energy consumption by 30%
over a 10-year period. After a lengthy review and evaluation process, SFA selected Siemens Building
Technologies Inc. (Siemens) as its energy service contractor and authorized the preparation of a detailed
utility assessment report. After securing necessary funding, and subsequently completing all approved
conservation measures (phases 1 & 2), SFA reduced annual utility costs to under $7.5M in 2013, while
reducing its EUI to 118.0. Continued fine tuning of building systems and favorable utility rates further
reduced the annual utility spend to $6.56M in fiscal year 2014.
As a result of the success of the initial energy service contract, SFA commissioned another study (phase
3) to identify additional facility improvement measures to reduce the consumption and/or costs of
campus utilities. These improvements are currently 65% complete and are scheduled to be completed
by March, 2016. Guaranteed annual energy savings for electricity and natural gas are 7.6M kWh and
44,500 MMBtu respectively, plus sewer credits associated with irrigation activities, cooling tower
evaporation, and swimming pool water loss.
Most recently, Siemens has prepared a preliminary report for the next round of facility improvement
measures (phase 4). The scope of work and associated costs are currently under review by SFA
Administration.
In addition to saving energy and dramatically reducing costs, SFA has strategically replaced inefficient,
aging equipment that may have otherwise ended up on a long list of capital replacement needs in line
fighting for shrinking funds with other institutional factions.
Energy usage reductions coupled with utility favorable rates are expected to reduce SFA fiscal year 2017
utility spend by more than 50% from the baseline year of 2008, despite increasing conditioned space
gross square footage by approximately 5% (182,000) during that same period.
65
Utility Assessment Reports
Phases 1 & 2 In January of 2009, the Stephen F. Austin State University (SFA) Board of Regents (BOR) authorized the institution to issue a Request for Qualifications for a performance contract with an energy service contractor. The SFA Vice President for Finance and Administration directed the Energy Conservation committee to oversee the selection process. In May of 2009, the SFA BOR selected Siemens Building Technologies (Siemens) from a list of three finalists and authorized a detailed Utility Assessment Report while contract negotiations ensued. Shortly thereafter, Siemens prepared and presented a detailed Utility Assessment Report to SFA. In July of 2009, the SFA BOR authorized SFA Administration to seek project approval from The Higher Education Coordinating Board (THECB), initiate an independent 3rd party review of the proposed project, and pursue financing through the Texas State Energy Conservation Office (SECO). In October of 2009, the SFA BOR approved the project scope of work at a not to exceed amount of $18M. The total project cost was $17.4M with annual savings estimated at $2,209,851 (8.7 year simple payback). Annual CO₂ reduction was estimated at 18.5M pounds. Due to loan limitations and the total cost, the project was split into phases 1 and 2. Two SECO stimulus funding agreements were signed in April and June, 2010 respectively, allowing both phases of the project to commence in July, 2010. In December of 2011, the project reached substantial completion. In January of 2012, the 3rd party final review was completed. In February of 2012, the Measurement and Verification (M & V) / Guarantee period began. In March of 2013, Siemens presented the first year M & V report to SFA. Combined savings between phase 1 & 2 were $2,776,221, including operational costs. Savings exceeded the guaranteed amount by $566,370 (25.6%). In March of 2014, Siemens presented the second year M & V report to SFA. Combined savings between phase 1 & 2 were $2,772,823, including operational costs. Savings exceeded the guaranteed amount by $559,163 (25.3%).
Phase 3 In April of 2014, SFA again contracted with Siemens to perform another utility assessment report to
identify additional facility improvement measures. Subsequently, the scope of work was approved and
funded and work began in January, 2015. Work is currently 65% complete and is scheduled to be 100%
complete by March, 2016
66
Phase 4 A phase 4 utility assessment report was commissioned and subsequently completed in September, 2015
by Siemens. The proposed scope of work and associated costs is currently under review by SFA
Administration.
UAR Documentation The Utility Assessment Reports and Annual Savings Reports for years one and two are on file with the SFA Physical Plant Department.
Project Implementation Schedule
Phases 1 and 2 of identified facility improvement measures were completed in January, 2012. Subsequent phases are currently in progress or under review by SFA Administration. Below is a brief summary to date.
Phase 1 Summary: Scope of Work
Energy Management and Control Systems – Chiller Plant Optimization Energy Management and Control Systems – Airside Optimization Water Management Upgrades (80% of total in phase 1; 20% in phase 2)
Project Cost: $9,817,962 Guaranteed Savings: $1,193,413 Actual Year One Measured Savings: $1,710,201 (143% of guarantee)
Actual Year Two Measured Savings: $1,690,276 (141% of guarantee)
Phase 2 Summary: Scope of Work
Deferred Maintenance (central plant #1 boiler replacement, outside air handling unit – Music Building)
Water Management and Upgrades (20% of total in phase 2; 80% in phase 1) Lighting Efficiency Retrofits (lamp technology and controls) Power Factor Correction
Project Cost: $7,427,500 Guaranteed Savings: $1,016,438 Actual Year One Measured Savings: $1,066,021 (105% of Guarantee)
Actual Year Two Measured Savings: $1,082,547 (106% of Guarantee)
Phase 3 Summary: Scope of Work
Building automation/HVAC upgrades in 15 buildings (combined 1,30,315 gross square feet)
67
Deferred maintenance (central plant #2 and auxiliary building boiler replacement), lighting retrofits
Sewer credit sub-metering for irrigation, cooling tower evaporation, and swimming pool water).
Project Cost: $11,345,915 Guaranteed Savings: $1,161,191 (7.6M kWh; 44,500 MMBtu; 39,000 kgal sewer credits). Overall Project Status: 65% Complete; expected completion date is March, 2016.
Phase 4 Summary: Proposed scope is currently under review by SFA Administration; no time line assigned. Scope includes additional building system upgrades (automation & HVAC upgrades), and
campus-wide irrigation system upgrades.
Finance Strategy SFA engaged in a performance contract with Siemens Building Technologies for phases 1 & 2 of the initial energy service contract. SFA secured two separate loans through the Texas LoanSTAR program/American Recovery and Reinvestment Act of 2009 (ARRA) at 2% interest for 10-year terms. Going forward, SFA is likely to continue using performance contracts and will seek out the most desirable funding source to implement energy saving opportunities throughout the campus. Energy savings are a high priority with SFA. All feasible energy conservation measures will be pursued subject to SFA’s overall business strategy and other factors that influence financial decisions at the institution.
Asset Management Inventory The table on the following pages includes the SFA building inventory as reported to the Texas Higher Education Coordinating Board. The physical addresses, ASHRAE (American Society of Heating, Refrigerating, and Air-Conditioning Engineers) facility type, and estimate of full-time employees have been added, while other irrelevant fields have been omitted to meet the requirements of this report.
68
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se 1
999
US
Hw
y 25
920
02O
the
r (A
gric
ult
ura
l)24
,750
Ligh
twal
l Me
tal W
alls
831
SFA
Bro
ile
r H
ou
se 2
999
US
Hw
y 25
920
02O
the
r (A
gric
ult
ura
l)24
,750
Ligh
twal
l Me
tal W
alls
832
SFA
Bro
ile
r H
ou
se 3
999
US
Hw
y 25
920
02O
the
r (A
gric
ult
ura
l)24
,750
Ligh
twal
l Me
tal W
alls
833
SFA
Bro
ile
r H
ou
se 4
999
US
Hw
y 25
920
02O
the
r (A
gric
ult
ura
l)24
,750
Ligh
twal
l Me
tal W
alls
834
Equ
ine
Ce
nte
r99
9 U
S H
wy
259
2011
Oth
er
(Agr
icu
ltu
ral)
1,36
3W
oo
d F
ram
e1/
0
Ass
et M
an
ag
emen
t In
ven
tory
Ta
ble
- P
ag
e 4
of
5
72
Nu
mb
er
Faci
lity
Ad
dre
ssB
uil
tFa
cili
ty T
ype
GSF
Co
nst
ruct
ion
Typ
eEs
tim
ate
d F
TEs
(M/F
)
835
Po
ult
ry T
est
Ho
use
1000
US
Hw
y 25
919
89O
the
r (A
gric
ult
ura
l)10
,059
Wo
od
Fra
me
0/1
836
Po
ult
ry S
ele
ctio
n10
01 U
S H
wy
259
2005
Oth
er
(Agr
icu
ltu
ral)
2,41
0W
oo
d F
ram
e
837
Po
ult
ry T
ract
or
Bar
n10
02 U
S H
wy
259
1995
Oth
er
(Agr
icu
ltu
ral)
288
Wo
od
Fra
me
838
Po
ult
ry M
ed
icat
ion
Ro
om
1003
US
Hw
y 25
920
02O
the
r (A
gric
ult
ura
l)61
0W
oo
d F
ram
e
839
Bro
ile
r Fa
rm T
ract
or
Bar
n10
04 U
S H
wy
259
2004
Oth
er
(Agr
icu
ltu
ral)
276
Wo
od
Fra
me
840
Bro
ile
r Fa
rm S
ho
p10
05 U
S H
wy
259
2005
Oth
er
(Agr
icu
ltu
ral)
195
Wo
od
Fra
me
4,76
8,71
466
8/80
6
Ass
et M
an
ag
emen
t In
ven
tory
Ta
ble
- P
ag
e 5
of
5
TOTA
LS (
146
Bu
ild
ings
)
73
Energy Usage History
Overview: In fiscal year 2008, utility cost (electric, natural gas, and water/sewer) at SFA peaked approximately $10.9M. During that same period, SFA’s Energy Use Index peaked at 152.1 MBtu / conditioned square foot of space. Since that time, SFA embarked on a mission to reduce utility costs by implementing various facility improvement measures throughout campus, securing favorable rates consistent with delivery objectives, educating its faculty, staff, and students, and improving mechanical maintenance activities. As a direct result of the facility improvement measures, SFA has lowered its Energy Use Index from to 152.1 In fiscal year 2008 to 118.0, which represents a reduction of 22.4% over the five year period. This reduction can further be broken down into electric and natural gas as follows: Electric kWh was reduced from 88,519,720 to 70,549,879 (20.3%), while natural gas MMBtu consumption was reduced from 225,292 to 193,671 (14.0%). The chart below shows the breakdown of electric and natural gas consumption in MMBtu’s from fiscal years 2008 through 2015. While electricity costs have remained virtually constant since 2013, relatively cold winters in 2014 and 2015 resulted in significant increases in the use of natural gas and liquefied propane for heating purposes. A heating degree day chart by year (2008 – 2015) can be found on page 14.
In addition to the consumption reduction for both electrical and natural gas, SFA has benefitted from lower effective utility rates (commodity and distribution charges) from the base year of 2008. Since that time, the average rate per kWh has dropped from $0.08567 to $0.07517, representing a 12.3%
74
reduction. The average cost per MMBtu for natural gas over that same period has dropped from $8.968 to $5.174, representing a 42.3% reduction. The energy and rate reductions have resulted in a reduction of annual utility expenses of $3.5M per year. This represents a reduction of 34.3% in energy costs despite the fact the institution added approximately 182,000 gross square feet (5.0% increase) of conditioned space over the same period. The chart shown below shows the breakdown of annual utility costs (electric, gas, water & sewer) from fiscal years 2008 through 2015.
*Gas costs include natural gas and liquefied propane (LP) used at the Agriculture Center.
FY2016 and Beyond:
FY2016 - Utility costs are projected to drop to approximately $6.2M primarily due to electricity and gas
consumption reductions resulting from energy service contract work currently in progress.
FY2017 – Utility costs are projected to drop to approximately $5.4M primarily due to an electric
commodity rate reduction of 22.7% that goes into effect September, 2016.
75
Historical Heating Degree Days
Energy Usage by Building
Prior to implementing the various facility improvement measures included in the initial energy service contract (ESCO) no building level energy data was available. Electricity was metered at a substation, Natural gas was metered at various demarcation points around the campus, and Central Utility Plant (CUP) output for both hot and chilled water was not available. The phase 1 & 2 ESCO scope included adding utility measuring instrumentation at key buildings; including electric meters at 62 buildings and chilled water meters at buildings fed from CUPs. Currently, there is still no building level metering of natural gas or heating hot water that is supplied by the CUPs. The following pages include building specific data for fiscal year 2013 using the following qualification:
Only buildings with electric sub-metering are broken down; the remaining buildings are grouped together and the total electrical consumption includes all exterior lighting.
CUP electrical usage is allocated to associated buildings based on pro-rata share of metered chilled water ton hours used by each building fed by the CUP.
Natural gas for CUP fed buildings is based on a pro-rated share of square footage of associated buildings. No adjustments have been made for operating hours, building efficiency, building usage, etc.
Natural gas for non-CUP buildings is allocated based on square footage for each building and the balance of consumption. Again, no adjustments have been made for operating hours, building efficiency, etc.
No adjustments are made to CUP fed buildings to account for natural gas consumed at the building level for domestic hot water purposes.
Building square footage has been consolidated and noted where warranted by electric meter placement.
Utility Rates shown include commodity and distribution charges.
76
kWh
Co
st
Rat
eP
rovi
de
rM
MB
tuC
ost
Rat
eP
rovi
de
r
101
Ste
ph
en
F A
ust
in A
dm
inst
rati
on
Ce
nte
r O
ffic
e40
,963
642,
603
$
38,
877
$
0.0
605
Ch
amp
ion
En
erg
y2,
099
$
9
,335
$4
.447
6Te
xas
GLO
104.
9
102
Tho
mas
J. R
usk
Ce
nte
r O
ffic
e42
,332
613,
336
$
37,
107
$
0.0
605
Ch
amp
ion
En
erg
y2,
169
$
9
,647
$4
.447
6Te
xas
GLO
100.
8
103
Ch
em
istr
yC
lass
roo
m26
,759
1,00
5,67
7 $
6
0,84
3 $
0
.060
5 C
ham
pio
n E
ne
rgy
1,37
1 $
6,0
98
$4.4
476
Texa
s G
LO17
9.7
106
Fore
stry
Lab
ora
tori
es
Cla
ssro
om
9,34
220
5,38
8 $
1
2,42
6 $
0
.060
5 C
ham
pio
n E
ne
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539
$
2
,397
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.447
6Te
xas
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132.
8
109
L. E
. Gri
ffit
h F
ine
Art
sC
lass
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m63
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2 $
8
0,41
4 $
0
.060
5 C
ham
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2,28
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7 $4
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6Te
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107.
8
113
Agr
icu
ltu
re M
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anic
s Sh
op
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9,20
027
,254
$
1
,649
$
0
.060
5 C
ham
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ne
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531
$
2
,360
$4
.447
6Te
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67.8
114
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lto
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m28
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336
$
24,
462
$
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605
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amp
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991
$
8
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119.
4
120
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742
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479
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amp
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1 $
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E. L
. Mil
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144,
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133
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103.
3
122
T. E
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son
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era
l Art
sC
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4,59
6 $
6
6,22
3 $
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ham
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3,84
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7,09
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6Te
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101.
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man
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18,5
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5 C
ham
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1,07
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4,7
70
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Texa
s G
LO14
1.0
124
Wri
ght
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sic
& M
ech
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96)
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59,5
8570
9,17
7 $
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5 $
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5 C
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3,43
7 $
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7 $4
.447
6Te
xas
GLO
98.4
131
Art
& A
rt S
tud
io (
132)
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ssro
om
47,6
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7,9
76
$
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749
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s G
LO67
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41,7
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7 $
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4,76
1 $
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104.
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Fore
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52,4
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6,48
6 $
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7,86
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Luci
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113,
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605
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amp
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311
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s G
LO12
1.3
149
Ro
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7 $
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138.
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31,4
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5 C
ham
pio
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1,81
5 $
8,0
73
$4.4
476
Texa
s G
LO12
6.7
153
Un
ive
rsit
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en
ter
Off
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6,08
870
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$
4
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0
.060
5 C
ham
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351
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6Te
xas
GLO
97.1
154
Agr
icu
ltu
re &
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ch B
ldg
(155
)C
lass
roo
m23
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412,
174
$
24,
937
$
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605
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amp
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356
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6Te
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117.
6
158
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man
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67,2
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4,0
66
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0.0
605
Ch
amp
ion
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erg
y63
6 $
2,8
27
$4.4
476
Texa
s G
LO78
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161
Mat
h B
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roo
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837,
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667
$
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605
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amp
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En
erg
y4,
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$
21,
991
$4.4
476
Texa
s G
LO11
1.2
162
Ve
ra D
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s Li
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ral A
rts
No
rth
Cla
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55,5
1767
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4
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0
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5 C
ham
pio
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5 $
1
2,65
2 $4
.447
6Te
xas
GLO
93.1
163
Mo
tor
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tom
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ve F
acil
ity
13,5
0013
8,82
3 $
1
0,87
4 $
0
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3 C
ham
pio
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665
$
2
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$4
.447
6Te
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84.4
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Tuck
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use
Cla
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om
3,94
334
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3
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$
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227
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6Te
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88.0
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serv
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$
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Th
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9,83
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$
6
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$
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9 C
ham
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415
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6Te
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71.5
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ter
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930
$
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912
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amp
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ork
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om
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172.
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ter
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$4
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137.
2
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om
59,5
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96,
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13,
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$4.4
476
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fety
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864
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ter
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3,87
953
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4
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$
0
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0 C
ham
pio
n E
ne
rgy
0 $
-
NA
47.2
188
Cin
em
ato
grap
hy
& S
tora
ge (
202)
Cla
ssro
om
4,97
371
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$
6
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$
0
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9 C
ham
pio
n E
ne
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0 $
-
NA
49.1
189
ECR
C &
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ch B
ldg
(194
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lass
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m12
4,83
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1
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77
$
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605
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amp
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476
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s G
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190
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sic
Pre
par
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ry S
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4,39
228
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$
0
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9 C
ham
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62 $
2
76
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476
Texa
s G
LO36
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191
De
wit
t N
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ing
Faci
lity
(in
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de
s 19
2)C
lass
roo
m42
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694
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195
Ed A
nd
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le A
rt C
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ter
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er
(Mu
seu
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9,46
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7
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$
0
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1 C
ham
pio
n E
ne
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217
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965
$4
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6Te
xas
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52.6
Nu
mb
er
Faci
lity
Faci
lity
Typ
eG
SFFi
scal
Ye
ar 2
015
Ele
ctri
city
Fisc
al Y
ear
201
5 N
atu
ral G
as /
Pro
pan
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erg
y U
se
Ind
ex
77
kWh
Co
st
Rat
eP
rovi
de
rM
MB
tuC
ost
Rat
eP
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de
r
198
PW
NP
C G
ree
nh
ou
se &
He
adh
ou
se (
199)
Oth
er
(Gre
en
ho
use
)15
8620
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$
1
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$
0
.081
1 C
ham
pio
n E
ne
rgy
91 $
4
07
$4.4
476
Texa
s G
LO10
2.4
500
Wis
ely
Hal
lD
orm
ito
ry27
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407,
425
$
24,
649
$
0.0
605
Ch
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78
Water Conservation:
Overview: Water conservation measures were among the list of improvements implemented at SFA over the past few years. Specifically, they include installation of low flow domestic devices such as toilets, urinals, and aerators. During the four year period from 2008 through 2011, SFA averaged 2,156,683 units (hundreds of gallons per city billing methodology). In 2013, consumption was 1,651,057, which represents a decrease of over 50M gallons per year or a reduction of 25.1% from baseline data despite adding a 17 acre facility with fully landscaped grounds. Water consumption dropped further in Fiscal years 2014 and 2015 to approximately 1,450,000 units, representing a 36% reduction from its peak year. Water and sewer rates are set by the City of Nacogdoches so they represent little opportunity for cost savings. There does exist, however, the opportunity to obtain cooling tower evaporation and irrigation sewer credits. A program to eliminate unnecessary sewer charges paid by SFA is currently underway with the City of Nacogdoches and is expected to begin by January, 2016. Projected annual savings are subject to weather conditions, which dictate the necessity and frequency of irrigating campus grounds. The graph below includes monthly water consumption from fiscal year 2008 through 2013 shown in hundreds of gallons.
79
Gasoline Usage:
Overview: During fiscal year 2015, SFA reported using 135,341 gallons of gasoline at a total cost of $334,554 and an
average cost per gallon of $2.47. Monthly consumption is broken down on the following chart. Note
that SFA was shut down for two weeks around the Christmas / New Year’s holiday season and another
week in March for Spring Break which are apparent on the chart.
The pie chart on the following page shows the breakdown of gasoline costs by SFA department. As
might be expected, the Physical Plant Department is the biggest user of gasoline and is also the largest
department on campus in terms of personnel. The Athletics Department was the second largest user of
gasoline, accounting for road games and recruitment activities. The university police department, which
is driving “rounds” throughout the campus on a 24/7 basis was the third highest user. The Forestry and
Agriculture departments are the highest academic users as might be expected due to the nature of the
college and the proximity of their off-campus facilities.
80
SFA has purchased two battery powered ATV’s for grounds maintenance. These vehicles are out and
about campus each weekday helping the gardeners perform their duties and special services collect
trash from exterior waste receptacles on a regular basis.
SFA will carefully consider the feasibility of alternative forms of transportation as each fleet vehicle is
due for replacement.
81
Long-Range Utility Services Plan
In accordance with 34 TAC §19.16, the following outlines Stephen F. Austin State University’s (SFA) long
range utility services plan to ensure adequate and cost effective energy and water/sewer service for the
foreseeable future.
Electricity
A Brief History:
In 2006, SFA joins the Texas A&M University System aggregation pool; Texas A&M University System
competitively bids service for fiscal year 2007 only. Service awarded to TXU and included
winter/summer and on/off peak rates.
In 2007, Texas A&M University System competitively bid services for fiscal years 2008 - 2011.
Service awarded to TXU and once again included winter/summer and on/off peak periods.
In 2011, Texas A&M University System competitively bid services for fiscal years 2012 – 2013.
Service awarded to Champion Energy Services and included a flat rate (no seasonal or peak
adjustments)
In 2013, Texas A&M University System competitively bid service for fiscal years 2014 - 2017. Service
awarded to Champion Energy Services and included a flat rate.
The aggregation pool of properties includes all SFA properties except the following:
1. Walter C. Todd Agriculture Research Center electric service provided by Deep East Texas
Electric Cooperative.
2. Piney Woods Conservation Center electric service provided by Deep East Texas Electric
Cooperative.
3. Ina Brundrett Conservation Education Building electric service provided by Green Mountain
Energy Services, which provided a $30,000 grant to install a solar array at the facility and
currently buys back the excess energy produced by the system.
Current:
SFA/Texas A&M University System is in the final year of the three-year contract with Champion Energy
Services to provide electricity at a flat rate of $0.05123 / kWh plus pass-through charges through August
of 2016.
Future:
SFA/Texas A&M University system has entered into a retail sales interagency agreement with the Texas
General Land Office, under the Texas State Power Program to provide electricity through Cavallo Energy
Texas LLC.
Key elements of the electricity purchase agreement include:
82
Term of three years beginning September, 2017 and running through August 31, 2020.
Fixed commodity rate of $0.03960 per kWh for the entire term.
Retirement of renewable energy credits equal to 15% of contract quantity.
Elimination of gross receipts tax.
Extension of term clause if mutual agreement reached.
Natural Gas
A Brief History:
Prior to fiscal year 2010, SFA purchased natural gas from CenterPoint Energy Services at the current
market rate.
In September, 2009, SFA entered into a 3-year inter-agency cooperation contract with the Texas
General Land Office for the purchase of natural gas.
Current:
With minute exceptions, SFA is under contract to purchase all natural gas from the Texas General Land
Office.
Future:
SFA has already locked in the following natural gas pricing schedule:
Fixed gas price for September, 2015 through August, 2016 is $4.175/MMBtu
Fixed gas price for September, 2016 through August, 2017 is $3.445/MMBtu
Key elements of the natural gas purchase agreement include:
Term extended through August, 2017.
85% of monthly gas consumption election is fixed price; 15% is index.
Index pricing based on Houston Ship Channel Index plus market demand factor of $0.15 per
MMBtu.
Swing pricing for excess purchases of nominated volumes is Houston Ship Channel plus physical
premium plus $0.18 per MMBtu
Swing pricing for sold volumes are credited at Houston Ship Channel minus Market Demand
Factor of $0.03 per MMBtu.
Transportation costs covered under T-85 tariff and directly passed through to SFA
Contract Maintenance Fee for Texas General Land Office is $0.03 per MMBtu
Water & Sewer
A Brief History
SFA has always relied on the city of Nacogdoches to provide water and sewer service to the main
campus and other properties within the city limits. As a result of extreme drought conditions in Texas,
83
implementation of water austerity program and impending rate increases and or usage fines, SFA
conducted a feasibility study to explore alternative water delivery solutions on the main campus.
Current:
SFA continues to rely on the city of Nacogdoches for nearly all water and sewer needs. Over the past
two years, SFA has implemented the following changes:
1. Installed a water well to irrigate portions of SFA's 68-acre Recreational Trails and Gardens
and is currently exploring the possibility of using that same well to irrigate the 8-acre Ruby
M. Mize Azalea garden located across a TxDot controlled corridor.
2. Installed sub-metering throughout campus to obtain irrigation and cooling tower
evaporation credits from the city of Nacogdoches. At this time, most meters have been
installed and programmed and the credits are expected to commence in the near future.
Future:
In March of 2015, Freese and Nichols, a registered engineering firm, provided SFA with a Water Supply
Evaluation report that assessed future water supply options for the campus. SFA will continue to
explore these and other solutions to address water deliver for both domestic and irrigation purposes.
The Water Supply Evaluation report is available at the SFA Physical Plant Department.
84
Employee Awareness Plan
Employee awareness initiatives on the SFA campus include the following:
1. Maintaining a sustainability website that includes:
Definition of sustainability
Vision Statement
Goals and objectives (with graphs of results)
Campus initiatives – outlines various facility improvement initiatives completed at SFA
Getting Involved – campus and local events
News – i.e. announcing new electric utility vehicles for grounds maintenance
Fun facts
Student Tips (shown below)
The SFA Sustainability website can be viewed at www.sfasu.edu/sustainability.
85
2. Maintaining a web-based energy tracking program with a dedicated “Green Screen” in the
Student Center with the drill down capability for a view of real time building electrical
consumption data. The system also has the capability of managing consumption reduction
competitions between facilities.
3. Friendly shutdown reminders during the institution down time encouraging all to turn off
everything possible and avoid using the facilities.
4. Passive reminders reminding everyone to conserve, such as lighting controls throughout the
campus and water aerators at bathroom/kitchen lavatories and resident showers.
5. In January, 2014, SFA officially opened the Ina Brundrett Conservation Education Building in
SFA's Pineywoods Native Plant Center. The 3,100 square foot facility will assist with the
development and presentation of environmental education programs year-round, rain or shine.
Funded entirely through private donations, the building is designed to integrate educational and
outreach programs offered to the more than 17,000 SFA Gardens visitors each year. The facility
includes a XXX solar array system installed on the building's roof currently offsetting
approximately 75% of the building's energy costs. The solar array was acquired through a
$30,000 donation from the Sun Club, a program of Green Mountain Energy, which is the
country's longest-serving renewable energy retailer. The array and its energy-use monitoring
system also will serve to educate students and visitors about solar energy.
6. Annual Earth Day activities held in the main plaza in which various student organizations
participate in order to raise awareness to their specific causes.
86
Measurement & Verification Plan The SFA plan for measurement and verification of savings for each facility improvement measure (FIM) is consistent with the International Performance Measurement and Verification Protocol. Depending on the improvement measure, one of the following four options will be used: Option A – Retrofit Isolation: Key Parameter Measurement Savings are determined by field measurement of the key performance parameter(s) which define the energy use of the FIMs affected system(s) and/or the success of the project. Measurement frequency ranges from short-term to continuous, depending of the expected variations in the measured parameter, and the length of the reporting period. Parameters not selected for field measurement are estimated. Estimates can be based on historical data, manufacturer’s specifications, or engineering judgment. Documentation of the source or justification of the estimated parameter is required. The plausible savings error arising from the estimation rather than measurement is evaluated. Option B – Retrofit Isolation: All Parameter Measurement Savings are determined by field measurement of the energy use of the FIM-affected system. Measurement frequency ranges from short term to continuous, depending on the expected variations in the savings and the length of the reporting period. Option C – Whole Facility Savings are determined by measuring energy use at the whole facility or sub-facility level. Continuous measurements of the entire facility’s energy use are taken throughout the reporting period. Option D – Calibrated Simulation Savings are determined through simulation of the energy use of the whole facility, or of a sub-facility. Simulation routines are demonstrated to adequately model actual energy performance measured in the facility.
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Institutional Contact Information Designated Official Danny Gallant Vice President for Finance and Administration P.O. Box 6108, SFA Station Nacogdoches, TX 75962-6108 Work: (936) 468-2203 Fax: (936) 468-7027 Email: [email protected] Contact Person Jeff Ghiringhelli, CEFP, C.E.M. Assistant Director, Physical Plant Dept. P.O. Box 13031, SFA Station Nacogdoches, TX 75962-3031 Work: (936) 468-7261 Fax: (936) 468-4446 Email: [email protected]