environmental health & safety assistant web-based hazardous waste pickup request tutorial...

Environmental Health & Safety Assistant

Web-Based Hazardous Waste Pickup Request TutorialEnvironmental, Health, Safety, and Risk Management

University of Alaska Fairbanks

Updated December 2014

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EH&S ASSISTANT: Hazardous Waste Pickup Request

• EHSRM purchased the program Environmental Health & Safety Assistant from On Site Systems, Inc. of St. Louis

• This program allows you to make non-radioactive hazardous waste pickup requests electronically

• If you are on a UAF campus or at a UAF facility, all you need is access to the internet. It will work with any web browser. – Note: there may be issues with Internet Explorer

• If you need to connect from off-campus locations, you will need to install the Cisco AnyConnect VPN software: http://www.alaska.edu/oit/services/vpn-connection-services/

http://www.alaska.edu/oit/services/vpn-connection-services/

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EH&S ASSISTANT: Hazardous Waste Pickup Request• If you are already in the system and have a username and password,

proceed to the next slide• If you have not been entered into the system, please contact the

Industrial Hygiene section at EHSRM at 474-5197 or [email protected]

• Have the following information available: Lab location (building and room number) Name and UAF ID number for the PI (Principle Investigator),

employees and(or) students working in the lab that will need access to the inventory

Preferred username and password otherwise one will be assigned to each lab worker

D note: one username and password can be assigned to all personnel under a PI

mailto:[email protected]

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• Once you have your Username and Password, you can log onto the system using the following URL:

http://137.229.5.169/ehsaweb/ehsawebisapi.dll Once you log on to the program, your URL will look

like this:http://137.229.5.169/ehsaweb/ehsawebisapi.dll/0ib1ie40z9fr851bbqqlj13jcx0z/

The string of characters after the “.dll/” may be different when you log on

You can bookmark the URL with or without this last string of characters

http://137.229.5.169/ehsaweb/ehsawebisapi.dll

http://137.229.5.169/ehsaweb/ehsawebisapi.dll/0ib1ie40z9fr851bbqqlj13jcx0z/

http://137.229.5.169/ehsaweb/ehsawebisapi.dll/0ib1ie40z9fr851bbqqlj13jcx0z/

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• Some points to remember: Do not use your browser’s back button to return to the

previous page. It won’t work. Use “Submit”, “Main Menu”, “Back”, “Cancel”, “Select”, “Done”, or “Log Off”.

This symbol will bring up a pop-up list for you to choose from. In some fields, choosing from the pop-up list will be the only way to enter information into that field.

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• Type in your Username and Password (not case sensitive) then press “return” or click the “Login” button Use the “Change

Password” link to change your password. It must be at least 4 characters long.

If you wish to change your Username, contact EHSRM

The Login Page will look like this:

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• Once logged on, you will see all of the PIs that you have been linked to (may be just 1 to +30!)

• If you are linked with many labs, you may scroll down the PI list or click the fist letter of the PI’s last name from the alphabet above to select the correct inventory

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• Once you have selected the PI, click on the “Waste Pickup” link under the CHEM menu

Selected PI’s name

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EH&S ASSISTANT: Hazardous Waste Pickup Request• If you constantly generate the same waste chemicals, consider

making a single request. It will be easy to duplicate the request the next time you have the same waste stream to be picked up.

• You can also enter multiple waste chemicals in one request• To get started with a new request, click on “Add Request”

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• The next page of your request will appear with the PI code and name, department code and name all pre-populated. The Lab/Location fields can only be entered by clicking on the blue “i” and then selecting from the pop-up list Enter contact by clicking on the blue “i” to select or simply type in the contact name Enter a contact phone Do not enter the waste detail in the “Comments” section. This field can include other information such as

additional contact names and numbers.

• Then click on “Enter Pickup Detail”

PI CODE PI’s NAME

D6 UAF UAF DEPARTMENT


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• The request detail page will look like this:

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• Required fields include:– Waste Type (do not use the “Mixed Waste” button unless you absolutely do not know what

is in the waste container)– Physical Form: Gas, Liquid or Solid– # of Units, Quantity (container size—how much will it hold) & Unit of Measure (gr, ml, Lt,

Lb, Kg etc.) If you have the same chemical waste in different sized containers, you will need to add additional containers to the request.

– Total Waste Quantity, Unit of Measure Add up the waste quantity in all the containers and put the amount here. Estimate if unsure.

– Container type. If you do not see your container type in the drop down menu, let EHSRM know and they will get it in the list

• Optional fields include:– Location of waste. This is were you are storing the waste in the lab. Do not enter the room

number here as that information was entered on the first part of the request.– Comments. Include any other information that you think the EHSRM Hazardous Waste

employees should know about. For example, is there anything else mixed in with the waste chemical that is not a chemical such as soil, kim-wipes, broken glassware.

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• Now you are ready to enter the waste chemicals If you have a waste chemical that is not a mixture, simply type it into

this field or click on the blue “i” to choose from your inventory Then click on the “Attach” link above the table and to the right. Your

chemical will be entered into the table. You do not need to worry about the Chemical # or CAS # If you made a mistake, click the “detach” link in the table and start over

Click the “Submit” button when you are done


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• If you have a mixture and know the percentages: Enter the first chemical component in the field just above the table by typing

in or clicking on the blue “i” to choose from your inventory Enter the “% of Content” for the chemical in the next field Click on the “Attach” link above the table and to the right. Your first

component will be entered into the table. Keep entering and attaching the chemical components and their percentages until 100% is reached.

Click the “Submit button (you will not be able to click the submit button until the “% of Content” reaches 100%)

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• Once you submit a chemical waste, you have the opportunity to add another container to your request, or…

• If you are finished, click “Done”

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• Review your request. You can: Add to it by clicking the orange highlighted “+Add+” link Edit the request by clicking on the “Edit” link below the “Add” link You can return to your inventory by clicking the “Main Menu” or Back button,

or “Log Off” by clicking the link in the upper right corner Note the Request Number and make sure you clearly mark your waste

containers/tubs with this number. You can request orange chemical waste stickers from EHSRM to put on your containers. There is a space on the sticker to put the Request Number.

Joe Lab600

PI name


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• If you generate the same chemical waste, you can duplicate this request in the future without having to start completely over The next time you log on to the Waste Pickup link, if you do not see your

previous request, it means the pick up has been completed. Click on the “Completed Pickups” button and then “Duplicate this Request” in

the 3rd column. Then click on “Incomplete Pickups” button to edit the request, e.g. change the number/size of bottles, location of waste, etc. then click submit.

Click on “Log Off” or “Main Menu” to exit program or work on your inventory


Joe Lab600

PI name

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If you have any questions, contact

Andrea Krumhardt, Assistant Industrial Hygienist at474-5197 or [email protected]

or Richard Deck, Hazardous Materials Supervisor at

474-5617 or [email protected]




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