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EnterpriseOne XeAccounts Payable PeopleBook
September 2000
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J.D. Edwards World Source Company
7601 Technology Way
Denver, CO 80237
Portions of this document were reproduced from material prepared by J.D. Edwards.
Copyright J.D. Edwards World Source Company, 2000
All Rights Reserved
SKU XeEAAP
J.D. Edwards is a registered trademark of J.D. Edwards & Company. The names of all other products and services of J.D. Edwards used herein are trademarks or registered trademarks of J.D. Edwards World Source Company.
All other product names used are trademarks or registered trademarks of their respective owners.
The information in this guide is confidential and a proprietary trade secret of J.D. Edwards World Source Company. It may not be copied, distributed, or disclosed without prior written permission. This guide is subject to change without notice and does not represent a commitment on the part of J.D. Edwards & Company and/or its subsidiaries. The software described in this guide is furnished under a license agreement and may be used or copied only in accordance with the terms of the agreement. J.D. Edwards World Source Company uses automatic software disabling routines to monitor the license agreement. For more details about these routines, please refer to the technical product documentation.
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OneWorld Xe (09/00)
Table of Contents
Overviews 11. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -#" $'
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Setup
Accounts Payable System Setup 21. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ##"9##+(03 '
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Automatic Accounting Instructions 31. . . . . . . . . . . . . . . . . . . . . . . . . . . . 9#"((- '
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$%%+E0F2#'3B '$*""#((- '$
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A/P Tax Setup 41. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . +8 ='$
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Supplier Information 51. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . #"") 5'
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Voucher Processing 61. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . :"3
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9##8#. &'%%9##6### &'%%9##F"8#"1" &'$
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Table of Contents
OneWorld Xe (09/00)
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Manual Payment Processing 91. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . *""#23# %'
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Accounts Payable
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)""E4-+#" $' )""4#"-+#" $'=)""4-+#" $'&)""4";(-+
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Table of Contents
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Period-End Processing 131. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . "++6#-#"#;(+
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Accounts Payable
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Table of Contents
OneWorld Xe (09/00)
3
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Table of Contents
OneWorld Xe (09/00)
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Index
-
Accounts Payable
OneWorld Xe (09/00)
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11OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
Overviews
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Accounts Payable
12 OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
-
13OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
Industry Overview
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Supplier Management
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Accounts Payable
14 OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
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15OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
Accounts Payable Overview
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16 OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
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17OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
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18 OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
Business Process Management
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Accounts Payable Overview
19OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
Payment Processing
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Accounts Payable
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Account Numbering Concepts
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Accounts Payable Overview
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Object.Subsidiary - The What
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A supplier sends you a bill.
Supplier
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You select the voucherfor payment.
3. In A/P, you enter thevoucher into the system.
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Accounts Payable Overview
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Accounts Payable Information Flow
1. Enter Supplier Information
2. Enter Vouchers
3. Create Payments
4. Post
(F0101) AddressBook Master
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(F0411) A/PLedger
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(F0911) AccountLedger
(F0902) AccountBalances
(F0011)Batch
Header
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Accounts Payable
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Tables Used by Accounts Payable
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Accounts Payable Overview
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Tables and Descriptions
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Menu Overview
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Menu Overview Accounts Payable
Supplier and Voucher Entry G0411
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A/P Advanced and Technical Operations G0431
Advanced and Technical Operations
Batch Voucher Processing G04311
Tax Processing and Reporting G0021
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Payment Terms G00141
Period End Processes G0421
Annual Processes G0422
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Accounts Payable
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Setup
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Accounts Payable
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-
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Accounts Payable System Setup
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Setting Up Constants for A/P
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Before You Begin
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Accounts Payable
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Setting Up the Automatic Offset Method
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Setting Up Invoice Number Editing
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Setting Up Time Intervals for A/P Aging Reports
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Setting Up Payment Terms
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Setting Up Net with Discount Payment Terms
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Working with Advanced Payment Terms
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Setting Up Due Date Rules
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Date Ranges
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Accounts Payable
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(#)# .######
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31OneWorld Xe (09/00)To access English documentation updates, see
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Automatic Accounting Instructions
(##"#""##">((-?+"##"".#:#:#"+#"#+#((-##+"###"+##"18((-#
###"#(03###"
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Accounts Payable
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-
33OneWorld Xe (09/00)To access English documentation updates, see
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Understanding AAIs
###"#+"##E(#"#((-((-"
"#"#"+"###"#+D
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*"#(##"(#"-##"+"#+#((-
"##
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Accounts Payable
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The Description Line 2 field allowsyou to add more specific ormore narrowly definedinformation than what youentered in the Description Line 1field. You can leave this fieldblank.
Programs are set up to look for aspecific AAI item. The itemnumber is the hard-codedname of the AAI and cannot bechanged.
The sequence number does notserve a programming function. It isonly used to determine where an AAIappears in the list.
Default AAIs
#."#"+((-"###""##"#""##"@#((-+"C."#"+E0F++####""#"@#"."#"#"##"#"++#++##
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-
Understanding AAIs
35OneWorld Xe (09/00)To access English documentation updates, see
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+
"""
###"++#((-##"##""++#."#"+."
"#./#
Company 1 1110.BEARPayablesBank Account (PB)
CO Business Unit Obj AAI Item
1
50
1110.FIBPayablesBank Account (PB)
PayablesBank Account (PB)1110.BEAR
Company
Company
1
50
The system uses thedefault AAI when nocompany-specificAAI is found.
If you pay vouchers forcompany 300, thesystem reverts to thedefault bank account1.1110.BEAR.
If you enter vouchers for company 1,the system uses the payables bankaccount 1.1110.FIB.
00000
Company 300
AAI Prefixes and Suffixes
E+((-"#"#""+"818
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+#(03.*#((-.""##+"836""+"#
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Accounts Payable
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-
37OneWorld Xe (09/00)To access English documentation updates, see
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Understanding AAIs for A/P
#"###"+"####/#"#####"##.-##".""#((-#.######"-#
.+8"+#####"####"#.+(03##
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Components of AAIs for A/P
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Accounts Payable
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AAIs During Voucher and Payment Processing
+
""#(#3.#((-+"##""#
"
Enter vouchers
ProcessAfter you enterand post System Generates
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Understanding AAIs for A/P
39OneWorld Xe (09/00)To access English documentation updates, see
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.8"#+#."#"#####-+#.8"######+
Search Sequence for AAIs
((-""""##+#.+
"8##+#"
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Example: Search Sequence for a Company and G/L Offset
-+#+$E0F++# ###""(03###.#+
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$ +$"#3
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310 OneWorld Xe (09/00)To access English documentation updates, see
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See Also
)'10
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Payables Bank PB
(((-"#+#+#.*#>36?"C"""#"+"
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+
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Understanding AAIs for A/P
311OneWorld Xe (09/00)To access English documentation updates, see
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.++#."+"#"######++#+#"#
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Accounts Payable
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+
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Understanding AAIs for A/P
313OneWorld Xe (09/00)To access English documentation updates, see
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+
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#8?
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Accounts Payable
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3"""#3.##++#""+""#8)#0(#.
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Accounts Payable
318 OneWorld Xe (09/00)To access English documentation updates, see
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##"#"
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Trade
2683.08 FRF
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800.00 DEM
409.03 EUR2683.08 FRF
2683.08 FRF800.00 DEM
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1099s for G/L Method PX
E0F#((-##"E0F#.+$%%
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Understanding AAIs for A/P
319OneWorld Xe (09/00)To access English documentation updates, see
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@#+"#+
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About AAI Object Accounts for 1099s
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320 OneWorld Xe (09/00)To access English documentation updates, see
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1
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321OneWorld Xe (09/00)To access English documentation updates, see
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Working with AAIs
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Accounts Payable
322 OneWorld Xe (09/00)To access English documentation updates, see
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See Also
('"#'+"+#".##
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Working with AAIs
323OneWorld Xe (09/00)To access English documentation updates, see
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((-"#"*#
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324 OneWorld Xe (09/00)To access English documentation updates, see
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# (+">%0@?##"#"+"
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Working with AAIs
325OneWorld Xe (09/00)To access English documentation updates, see
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Accounts Payable
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$ *"#(##"(#"-##"#""((-"#"#"++#"#."##2#"((-+#)
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Working with AAIs
327OneWorld Xe (09/00)To access English documentation updates, see
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##+
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Accounts Payable
328 OneWorld Xe (09/00)To access English documentation updates, see
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#9"((--#2#"((--###+
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Working with AAIs
329OneWorld Xe (09/00)To access English documentation updates, see
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*"#(##"(#"-##"8"#"((-"*
Processing Options for Automatic Accounting Instructions
Enter the starting sequence number. ____________
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Accounts Payable
330 OneWorld Xe (09/00)To access English documentation updates, see
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-
41OneWorld Xe (09/00)To access English documentation updates, see
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A/P Tax Setup
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42 OneWorld Xe (09/00)To access English documentation updates, see
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43OneWorld Xe (09/00)To access English documentation updates, see
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Setting Up Tax Authorities for A/P
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Setting Up Tax Authorities for A/P
45OneWorld Xe (09/00)To access English documentation updates, see
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Accounts Payable
46 OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
-
47OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
Setting Up Tax Rates and Areas for A/P
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48 OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
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Setting Up Tax Rates and Areas for A/P
49OneWorld Xe (09/00)To access English documentation updates, see
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410 OneWorld Xe (09/00)To access English documentation updates, see
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Setting Up Tax Rates and Areas for A/P
411OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
Processing Options for Tax Rates and Areas
Item#/MaxCost
Enter 1 to show these fields OR 0 ____________ to hide them:
Validation
Enter 1 to validate item numbers ____________ OR 0 to not validate:
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Accounts Payable
412 OneWorld Xe (09/00)To access English documentation updates, see
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-
413OneWorld Xe (09/00)To access English documentation updates, see
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Understanding Tax Explanation Codes for A/P
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Accounts Payable
414 OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
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Understanding Tax Explanation Codes for A/P
415OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
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416 OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
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Understanding Tax Explanation Codes for A/P
417OneWorld Xe (09/00)To access English documentation updates, see
https://knowledge.jdedwards.com/JDEContent/documentationcbt/overview/about documentation updates.pdf
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Accounts Payable
418 OneWorld Xe (09/00)To access English documentation updates, see
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-
419OneWorld Xe (09/00)To access English documentation updates, see
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Understanding AAIs for A/P Taxes
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