enterprise project management essential #2
DESCRIPTION
The second series of the "Enterprise Project Management Essential" seminar held at Microsoft Singapore Auditorium, on 23-Nov-2007. Organized by the EPM Specialist: Systemethod, and sponsored by Microsoft Singapore. The topics including EPM intro, product vision, and Portfolio Management.TRANSCRIPT
Welcome to All
Refreshment Break
Enterprise Project Management
• Aligning your strategic objectives to your company resources with Microsoft EPM Solution
• Microsoft EPM Scenario Walkthrough
• Visualize your Project using Visio 2007
essentials
• Lessons Learned in EPM Implementation
• Project Portfolio Management
visit our booths
2 nd Series
Speakers
• Daniel Queva Director, IW Category ProductsMicrosoft Singapore
• Ketty BudiartoSenior Product Marketing ManagerMicrosoft Singapore
• Gan Woon WoonProject Manager, EPM ImplementationSystemethod Pte Ltd
• Nah Wee YangProject Manager, EPM ConsultingSystemethod Pte Ltd
Project Management Challenges
• Common understanding of project objective
• “Triple” constraints – time, cost, scope & quality, risk, customer satisfaction
• Details in project planning
• Handling of issues during project execution
• Project monitoring & control
• Knowledge in project management
Microsoft EPM Solution
• Aligning your strategic objectives to your company resources with Microsoft EPM Solution Daniel Queva
Director, IW Products
EPM ComponentsP
latf
orm
Fro
nt-
end
Ser
vice
s
Line of Business Systems
Core EPM ComponentsP
latf
orm
Fro
nt-
end
Ser
vice
s
Top Management
Project Manager
Team Member
Microsoft EPM Solution
• EPM Scenario Walkthrough
Gan Woon WoonProject Manager
EPM Scenario Walkthrough
Project Manager
Scenario: Project status tracking
Sam (Team Member)
Project Schedule Creation
Approve Update
Progress Update
EPM Scenario Walkthrough
Project Schedule Creation– Who are available for project?
• Available during project period• English speaking
– Project scheduling, resource assignment– Baseline the schedule– Share the project schedule (publish)
Project Manager
Scenario: Project status tracking
Task 1
- Task 1A 3D
- Task 1B 4D
Task 2
- Task 2A 5D
- Task 2B 6D
EPM Scenario Walkthrough
Progress Update– Sam has been doing the work for 5 days and
completed Task 1A and half way through Task 1B
– Update task progress in “My Tasks”– Register an issue related to Task 1B
Sam (Team Member)
Scenario: Project status tracking
Task 1
- Task 1A 3D 100%
- Task 1B 4D 50%
Task 2
- Task 2A 5D
- Task 2B 6D
EPM Scenario Walkthrough
Approve Update– Verify and approve task update– Preview before approve– Graphical indicators in Project and Task level– Share the project schedule (publish) Project Manager
Scenario 2 : Project status tracking
Microsoft EPM Solution
• Visualize your Project using Visio 2007
Ketty BudiartoSenior Product Marketing Manager
Microsoft EPM Solution
• Microsoft EPM Components
• EPM Implementation Approach– Pilot EPM > Phased Implementation
• EPM Discovery Services– Trial EPM software– Services: installation, setup and training
Enterprise Project Management
• Coffee Break
• Systemethodo Microsoft EPM
• Knowledge Methodo PM Training & PMP Exam Prep Courses
• Avantus, NetAssist & Comato Microsoft Authorized Training Partners (CPLS)
essentials
2 nd Series
Lessons Learned in EPM Implementation
• EPM Implementation in Singapore Power
Nah Wee YangProject Manager
Project Portfolio Management
Do the investments align with the
strategic objectives?
Have I selected the right
investments?
Do I have sufficient resources to deliver
the selected investments?
Will the investments be
delivered on time and within budget?
Are my investments
delivering the forecast benefits?
???
?????
Project Portfolio Management
• Portfolio– Collection of projects
• Portfolio Management– An approach to achieve strategic goals by…
… projects / programs,
based upon alignment & contribution to the organization’s strategies and objectives.
selecting prioritizing assessingmanaging
~ Standard for Portfolio Management Project Management Institute
Continuous
Tracking of Projects
Project Portfolio Management
Alignment to
Organization’s
Strategy
Selected Projects•Continue to track the value of project
Portfolio of Projects•Expected value and costs of projects
Prioritization & Valuation•Which project delivers the best value and most aligned to organization’s strategy
Portfolio Management
Project Portfolio ManagementAnalogy to Portfolio Management
Follow the Game
Plan
Alignment to
Team’s Strategy
Selected Players•The “Winning 11” play according to the game plan
Group of Players•Each player has his own strength in different position
Selection Criteria•Which players best fitted to the team’s strategy
• Project Initiation– Objective & Scope– Resource & Cost Budget– Risk
• Project Value– Benefits of the project– Strategic impact of the project
• e.g. Expand into new market and segments• e.g. Reduce expense base
Project Portfolio Management
• Portfolio Prioritization– Financial Value– Strategic Value– Compare against Business Driver
• Portfolio Optimization– Limit Vector (what-if scenario)– Insight Analysis
Project Portfolio Management
Project Portfolio Management
• Overview of Microsoft Project Portfolio Management Solution
Gan Woon WoonProject Manager
Create Select Plan Manage
PPMLife Cycle Steps
Gov Phases
Final Approval Baseline
Microsoft EPM Solution
Portfolio DashboardPortfolio OptimizerPortfolio Builder
CompleteProject
Request Form
1st Review
2nd Review
Resource RequirementsBusiness Case Development
Cost Estimates
Risk Assessment
Phase & Milestone Planning
Strategic Alignment Assessment
2
1
4
5
6
Benefit Forecasts3
Portfolio PrioritizationStrategic Value
Financial Value
Risk Value
Portfolio Optimization
Charting Analysis
Constraint Analysis
Adv Portfolio Analytics
1
2
3
1
2
3
Portfolio Selection
Detailed Planning
Develop Project Plan
Assign Named Resources
Define Interdependencies
1
2
3
Project TrackingProject Tracking
Time Reporting
1
3Issues & Risk Mgmt
Document Mgmt 4
5Team Collaboration 6
Resource Mgmt2
Portfolio TrackingChange Request Mgmt
Status Reporting
Portfolio Reoptimization
1
2
3
Completed
Portfolio ReportingBenefits Realization
Successful Organizations Use Both Disciplines
Project ManagementProject PlanningCost ManagementResource ManagementTime ReportingChange ManagementIssue ManagementProject ReportingCollaboration
Portfolio ManagementPortfolio GovernanceBusiness Case DevBenefits ForecastingPrioritization / ValuationPortfolio OptimizationAdv Portfolio AnalyticsCapacity Planning
Ab
ility
to
Id
en
tify
Bu
sin
ess
Va
lue
Po
ten
tial
(Pro
ject
Po
rtfo
lio S
erv
er
20
07
)
Ability to Realize Business-Value Potential(Project Server 2007)
75% 100%
66%
100%
0%
Portfolio Management
Project Management
50%Value Realized
50% Value Lost
Identify and select the investments that will maximize business value
Del
iver
th
e se
lect
ed
inve
stm
ents
and
rea
lize
the
busi
ness
val
ue
Project Portfolio Management
I should have thought of this
scenario before…
Plan the work and work the plan
Few More Announcements
• Your feedback on this event
• EPM Eval Pack
• PMP Exam Prep tips and Course preview – 5 December 2007 (Wed) 7pm – 9pm– Email [email protected]
• Next Enterprise Project Management Essentials Seminar on 28 Feb 2008
Q & AThank you.