Entering Visit Records Entering Visit Records in ISPEDin ISPED

How to use the new Visit How to use the new Visit Record - individually and with Record - individually and with

the the

Group Visit Record FeatureGroup Visit Record Feature

Why a new format?Why a new format?

► due to a hearing settlement, additional data due to a hearing settlement, additional data will be collected from related service will be collected from related service providersproviders

► this data will protect both student and this data will protect both student and provider by providing clear documentation of provider by providing clear documentation of services: services: when provided as planned per the IEP or MPwhen provided as planned per the IEP or MP when no service was provided due to student or when no service was provided due to student or

provider absenceprovider absence when alternate activity or alternate arrangement when alternate activity or alternate arrangement

was provided due to provider absencewas provided due to provider absence

What is the additional data?What is the additional data?

► for regular service for regular service provider will document the primary provider will document the primary

method of contact/intervention method method of contact/intervention method used by selecting from a drop down menuused by selecting from a drop down menu

► if student not availableif student not available provider will document whether student is provider will document whether student is

absent or at a school eventabsent or at a school event

What is the additional data What is the additional data continued…continued…

► if if provider not available,provider not available, provider will provider will document one of the following: document one of the following: no service providedno service provided and inform parent and inform parent alternate activityalternate activity provided along with date provided along with date

of provisionof provision alternate arrangementalternate arrangement provided along provided along

with date of provision and actual provider with date of provision and actual provider if not regular providerif not regular provider

Regular VisitRegular Visit

► radio button for radio button for regular visitregular visit is the is the default selectiondefault selection

► enter date, visit enter date, visit length, primary length, primary method of method of contact/intervention, contact/intervention, and projected next and projected next visit datevisit date

► enter enter Actual ProviderActual Provider if not regular if not regular providerprovider

Primary method of Primary method of contact / interventioncontact / intervention

► select primary select primary method of method of contact or contact or intervention from intervention from dropdowndropdown

► all related service all related service providers will be providers will be entering this dataentering this data

Student Not AvailableStudent Not Available

► select radio select radio button “Sbutton “Student tudent not Available”not Available”

► indicate why indicate why student was not student was not availableavailable

► enter date enter date student not student not available and available and projected next projected next visit datevisit date

Provider Not AvailableProvider Not Available

► If provider is not available there are 3 If provider is not available there are 3 possible scenarios to document:possible scenarios to document:

1.1. No service providedNo service provided

2.2. Alternate Activity providedAlternate Activity provided

3.3. Alternate Arrangement made for Alternate Arrangement made for serviceservice

Provider Not Available – Provider Not Available – no service providedno service provided

► select “select “Provider Provider Not AvailableNot Available””

► select from select from dropdown dropdown menu menu service service “Not Provided”“Not Provided”

► select radio select radio button to button to indicate if indicate if parents were parents were informedinformed

Provider Not Available – Provider Not Available – Alternate ActivityAlternate Activity

► select select ““Provider Not Provider Not AvailableAvailable””

► select select ““Alternate Alternate ActivityActivity””

► enter date of enter date of alternate alternate activityactivity

Provider Not AvailableProvider Not Available – – AlternateAlternate ArrangementArrangement

► select “select “Provider Provider

Not AvailableNot Available””► select “select “Alternate Alternate

ArrangementArrangement””► enter date and enter date and

minutes alternate minutes alternate

arrangementarrangement► indicate primary method of contact or indicate primary method of contact or

intervention & actual provider, if intervention & actual provider, if neededneeded

► 3 possible alternate arrangements 3 possible alternate arrangements availableavailable

Visit Record SummaryVisit Record Summary

► new new visit record summaryvisit record summary format provides useful data format provides useful data► projected next visit dateprojected next visit date does not display when alternate does not display when alternate

activity or alternate arrangement is selectedactivity or alternate arrangement is selected► no service providedno service provided is in RED text, to alert provider is in RED text, to alert provider it may it may

be edited if service is later provided be edited if service is later provided text will turn black text will turn black

Using the Group Visit Record Using the Group Visit Record FeatureFeature

►the group visit record feature can the group visit record feature can continue to be used to document:continue to be used to document: REGULAR VISITSREGULAR VISITS STUDENT NOT AVAILABLESTUDENT NOT AVAILABLE

►the group visit record feature cannot the group visit record feature cannot be used yet to document Provider Not be used yet to document Provider Not Available. This can only be entered on Available. This can only be entered on an an individualindividual Visit Record from within Visit Record from within the Service module.the Service module.

Need more information?Need more information?

► ISPED Online User ManualISPED Online User Manual► ISPED Help Desk 735-6230 ISPED Help Desk 735-6230 ► ISPED Resource TeacherISPED Resource Teacher► ““Help ISPED” emailHelp ISPED” email

IMPORTANT!IMPORTANT! For questions regarding For questions regarding procedures (not inputting) procedures (not inputting) contact your contact your District SPED RT or Related Service CoordinatorDistrict SPED RT or Related Service Coordinator

Want to Want to practicepractice using various scenarios? using various scenarios? Proceed to next page Proceed to next page

The next pages will present various The next pages will present various scenarios:scenarios:

1.1. read and listen to the scenarioread and listen to the scenario2.2. create a visit record in ISPED to create a visit record in ISPED to

document that scenariodocument that scenario3.3. check your ISPED screen against the check your ISPED screen against the

“answer” on this PowerPoint“answer” on this PowerPointIf it’s the same, congratulate your If it’s the same, congratulate your self !self !If different, try If different, try

again.again.

Speech TherapySpeech Therapy 30 minutes per session30 minutes per sessionMondays & ThursdaysMondays & Thursdays

Scenario 1:Scenario 1:

Services provided as Services provided as usual on 4/5 & 4/8usual on 4/5 & 4/8

Does it

SCENARIO 2SCENARIO 2

Student ill Student ill stayed stayed home on 4/12.home on 4/12.

Does it

SCENARIO 3SCENARIO 3Services provided as Services provided as scheduled on 4/15 but scheduled on 4/15 but

by Suzie Queue, the by Suzie Queue, the Communication Aide.Communication Aide.

Does it

SCENARIO 4SCENARIO 4Services provided as usual Services provided as usual

on 4/19.on 4/19.You also inform the student You also inform the student & teachers that you will& teachers that you will be be at a workshop on Thursday, at a workshop on Thursday,

4/22, so you will come on 4/22, so you will come on Friday, 4/23, instead.Friday, 4/23, instead.

Does it

SCENARIO 5SCENARIO 5

You observe student You observe student in the regular in the regular

classroom on 4/23. classroom on 4/23.

Does it

SCENARIO 7SCENARIO 7You got stuck in Vegas You got stuck in Vegas – –

-so you did -so you did notnot come on come on Monday, 4/26.Monday, 4/26.

Does it

SCENARIO 6SCENARIO 6You have a flat tire on You have a flat tire on

your way to work on 4/29. your way to work on 4/29. The next day, student The next day, student

completes a mini-project completes a mini-project in the regular classroom in the regular classroom

that you assigned.that you assigned.

Does it

SCENARIO 8SCENARIO 8For your 4/26 absence, you For your 4/26 absence, you provide the following:provide the following:

May 3 & 6: you added 10 May 3 & 6: you added 10 extra minutes to your usual extra minutes to your usual sessionsession

May 7: another SLP provided May 7: another SLP provided your student services for 10 your student services for 10 minutesminutes

Does it

Does it

GROUP Visit GROUP Visit RecordRecord

Now use the Group Visit Now use the Group Visit Record feature for 3 of your Record feature for 3 of your

students.students.

Scenario 1:Scenario 1:Group session on May 10 for Group session on May 10 for all 3 of them for 45 minutes. all 3 of them for 45 minutes. Project next visit is May 13.Project next visit is May 13.

Does it

SCENARIO 2SCENARIO 2You saw the 3 at different times:You saw the 3 at different times:

Student A:Student A: individual session on individual session on May 12 for 45 minutesMay 12 for 45 minutes

Student B:Student B: absent on May 13 absent on May 13

Student C:Student C: observation by Minnie observation by Minnie Mouse on May 14 for 30 minutesMouse on May 14 for 30 minutes

Does it

Good job!Good job!