ENLISTED DISTRIBUTION PERS-40

Mr. Ron Dodge Deputy Director (PERS 40B) Enlisted Distribution Division

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Agenda

PERS-40 Organization and Mission

Detailing timeline/challenges

What Detailer's Can/Can't Do

Sailor Role

Voluntary Sea Duty Program (VSDP)

NAVADMIN 230/12

PERS-40 ORGANIZATIONAL CHART DIRECTOR ENLISTED

DISTRIBUTION DIVISION

CAPT MILLER PERS-40

DEPUTY DIRECTOR MR. DODGE PERS-40B

SEABEE/SEAL SWCC/EOD

BRANCH PERS-401

SEABEE ASSIGNMENTS

SECTION PERS-401C

SWCC/SEAL/EOD ASSIGNMENTS

SECTION PERS-401D

SURFACE ENGINEERING

BRANCH PERS-402

NUC POWER SUBMARINE

BRANCH PERS-403

ENGINEERING ASSIGNMENTS

SECTION PERS-403C

WEAPONS ASSIGNMENTS

SECTION PERS-403D

NAVOPS/COB ASSIGNMENTS

SECTION PERS-403E

TRAINING ASSIGNMENTS

SECTION PERS-403F

AVIATION BRANCH PERS-404

AVIONICS ASSIGNMENTS

SECTION PERS-404C

AD, AZ, AB, AC, AG, AS, PR

ASSIGNMENTS SECTION

PERS-404D

AW, AM, AME ASSIGNMENTS

SECTION PERS-404E

ADMIN/SUPPLY DECK/SECURITY ASSIGNMENTS

SECTION PERS-405

COMBAT SYSTEMS

ASSIGNMENTS SECTION PERS-406

MEDICAL ASSIGNMENTS

BRANCH PERS-407

CRYPTOLOGIC ASSIGNMENTS

BRANCH PERS-408

SEA SPECIAL PROGRAMS

ASSIGNMENTS BRANCH PERS-409

PRECOM PERS-409D

LCS PERS-409CD

LCAC PERS-409CD4

RIVERON PERS-409CD9

DECOM PERS-409DC

SHORE SPECIAL PROGRAMS

ASSIGNMENTS BRANCH

PERS-4010

RECRUITER ASSIGNMENTS

BRANCH PERS-4010C

RDC, MEPS, 9999 ASSOGNMENTS

BRANCH PERS-4010D

DC PLACEMENT ASSIGNMENTS

BRANCH PERS-4010F

JOINT, NATO ASSIGNMENTS

BRANCH PERS-4010G

A SCHOOL MANAGEMENT

SECTION PERS-4010S

FULL TIME SUPPORT

ASSIGNMENTS BRANCH

PERS-4012

ENLISTED READINESS

BRANCH PERS-4013

READINESS PERS-4013B

SUPPORT PERS-4013C

OSA ASSIGNMENT

BRANCH PERS-4013GS

NAVY MUSIC PROGRAM

ASSIGNMENTS BRANCH

PERS-4014

SPECIAL ASSISTANTS

BRANCH PERS-4015

ENTITLEMENTS PERS-40CC

INCENTIVE PAY PROGRAMS PERS-40DD

CMDCM ASSIGNMENTS

PERS-40FF

AVAILABILITY MANAGEMENT

PERS-40GG

HUMANITARIAN ASSIGNMENTS

PERS-40HH

SENIOR ENLISTED ADVISOR

CSCM MARSHALL PERS-40G ADMIN

OFFICER LT Wall

PERS-40AO NECC LCDR

Campbell

USE LCDR Sattler

NAE LCDR

McDonald

SWE CDR

Glancey

NIDE LCDR Hocutt

FRE MR.

BARBIER

32 Officers 307 Enlisted -- 247 Detailers -- 44 Placement and Readiness -- 16 Special Assistants and Admin Support 69 Civilians

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• Detailers – the Sailors’ advocate • Negotiate assignments • Process personnel action requests • Make CMS/ID selections • Schedule enroute training ,when required by the requsition • Issue orders

• Placement – the commands’ advocate and MCAs’ agent

• Take action on TYCOM and MCA requests to attain desired personnel readiness levels

• Place requisitions on CMS/ID for Sailor applications and detailer actions in accordance with MCAs’ priorities

• Review and approve orders that do not meet order edits • Assign LIMDU and pregnant Sailors from sea duty (0054 NEC) • Provide solutions to manning issues and answer manning inquiries • Assist commands with personnel (EDVR) management

PERS-40’s Missions

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Balance of Power

Enlisted Distribution System Overview

TYCOM

MCA -Establishes Priorities

ISIC

4013 -Monitors Enlisted Personnel Readiness -Generates Prioritized Requisitions -Represents MCAs for personnel readiness

NPC Detailers -Make selections -Release orders -Negotiate special cases

ASSIGNMENTS

UNIT

CMS/ID

SAILOR -Review record at 12-15 months prior to PRD to ensure data is accurate; update preferences -9-7 months view available reqs and apply CCC -Review CMS/ID w/Sailors -Assist sailor with CMS/ID Negotiations

PLACEMENT

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Developed to support Sailor Advocacy – Supports retention and QOL initiatives – Builds trust between Sailors and detailers – Sailor plays major role in shaping own career

Supports personnel readiness – Placement loads TYCOM/MCA priority requisitions – Sailors can chose, but only from the highest priority requisitions – Provides Sailors with visibility of other priorities not normally

considered, which makes the detailers’ job easier • Instructor billets, overseas assignments

CMS/ID developed to help Sailors manage their careers.

Why CMS/ID?

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CMS-ID Changes NAVADMIN 226/12

Based on fleet feedback regarding manning deficiencies and FIT/FILL, the CMS/ID order negotiation process has changed to provide greater predictability on future manning and reduce short notice manning actions, including cross decks and diverts

Removed “Red Zone” requisitions

Modified the number of requisitions displayed in order to change Green Zone requisitions to “mandatory fills” each cycle

Sailors may be assigned to a job without application at anytime during their negotiation window

Increases predictability of future manning

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Detailing Impact

Sailor negotiation window remains 3 months (P-9 to P-7)

Sailors continue to be able to submit a maximum of 5 applications per month

Needs of the Navy window remains at P-6

Sailors nearing the end of their negotiation window will generally be chosen first to fill assignments they did not apply for before Sailors who are at the start of their negotiation window.

Encourage Sailors to apply aggressively

If not selected for orders via CMS/ID, needs of the Navy orders are issued

7 mos prior

Sailor, Career Retention Team, and Detailer Engagement

Sailor is about to enter negotiation

window

Sailor applies in CMS/ID via CCC

or Sailor

Sailor in negotiation window

PRD 9 mos prior 12 mos prior

Sailor Detailed as Needs of the Navy

Detailing Time Line

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Communication is the key

Detailing Challenges

PCS cost

Requisition Priority

Sailor’s desire

Needs of the Navy

Spouse Collocation

School quota availability

Training cost EFM PTS

Career Enhancement

Evals PRT/BCA

Special Screening Command

Input

PRD Gender

Sea/shore flow

Pay grade

Billet gap

PRD rollers

Assignment Decision

Available Requisitions HYT Time on

Station

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Detailer's Can...

Counsel and advise Sailors Make assignments to valid requisitions Adjust PRDs (NAVPERS 1306/7 required) Coordinate spouse collocations (1306/7 required from both

Sailors 12 months prior to PRD / not always approved) Transfer Sailors up to three months before through four months

after PRD (Per MILPERSMAN 1306-100) Support special programs to include:

– Camp David, White House, SEAL Support, Recruiting, Recruit Division Commander, EO Advisor, SARP, Brig Duty, Instructor Duty, Pre-Comms

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Sailors must be released by their rating detailer to apply for special programs

Detailer's Don't…

Adjust PRDs to facilitate negotiation (shopping early/late) Make paygrade substitutions without PERS-4013 approval Make assignments to non-existent requisitions Change manning demand signal (BA or NMP) Approve “by name” requests without proper documentation Transfer Sailors to open up EP Eval/Fitrep spots Send Sailors to schools that are not required on the requisition Break PRD more than -3/+4 Months without approved 1306/7 Extend EAOS Issue orders to Sailors approaching PRD/EAOS without PTS

approval (Sailors MUST be PTS approved prior to applying for orders)

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Sailor Apply – Have realistic expectations; communicate with detailer about options – Submit multiple CMS/ID job applications (up to five) each month of

negotiation window – Apply for career enhancing jobs instead of focusing on location

Plan for high year tenure (HYT), retirement, and twilight tour (if eligible)

Request PRD adjustment and/or spouse collocation via 1306/7 12 months prior to PRD

Address medical issues early – Enroll in or update Exceptional Family Member (EFM) Program

Ensure OBLISERV and required screenings are completed within 30 days of receiving orders (this MUST happen)

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Sailor Role

CMS/ID quick start guide found at http://www.npc.navy.mil/Enlisted/CMS/

Apply for PTS (regardless of career intentions) Conduct Career Development Boards NLT 12 months prior to PRD/EAOS

– Allows time for member to submit a request to extend – Provides the Sailor with the tools and information to make timely career

decisions Follow the Navy’s Physical Fitness Guidelines Scrub your EDVR

– Ensure Sailors are reflecting accurately in your command’s EDVR – Accurately reflect NEC’s held

Express your manning concerns to your ISIC/TYCOM/USFF – EMIR/PERSMAR

Review CMS/ID – Know what billets for your command are being advertised on CMS/ID – Rank applicants applying to your command during CMS/ID cycle

How to help your Sailors and Yourself

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Help shape your Sailors and their expectations

Special Programs

OSA Recruit Division Commander Recruiting Duty Command Chief / Senior Chief / Master Chief White House Camp David PRECOM LCS MEPS

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Recruit Division Commanders • Eligible to E-5 and above with at least 6 yrs. TIS (E-5 also need 2 yrs. TIR).

• 36 month tour with CO recommendation and also pg. 13 entries from CMC, DAPA, CMEO & FAP.

• Last three PRIMS report (while there, must do 1.5 mile run, no alternatives). Most recent or mock PFA must be a run (good or higher).

• Earn 9502 Instructor NEC and 9508 RDC NEC. Favorably viewed during selection boards.

Reasons orders are delayed – Screening packages not received in a timely manner – Packages that are received are incomplete – Most recent PFA was an alternative method (bike), and must perform a run.

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See MILPERSMAN 1306-954 for additional screening info

The Navy created the Voluntary Sea Duty Program to return highly trained and motivated Sailors back to Sea Duty in support of our Global Mission

– Volunteers are encouraged to Extend their enlistment at their current sea duty billet beyond their Prescribed Sea Tour (PST).

– Terminate Shore Duty early. – Accept Back-to-Back (B2B) Sea Duty beyond their Normal Sea/Shore Flow limits. – Requests are reviewed to ensure early transfers do not significantly impact the

Sailor’s current command.

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Voluntary Sea Duty Program NAVADMIN 043/12 & 229/12

Total Received: 710 Approved: 353 Disapproved: 55 Ineligible: 209

NAVADMIN 229/12, in conjunction with the latest CMS-ID business rules, further enhance the Voluntary Sea Duty program

• Extends Voluntary Sea Duty program through September 2013

Benefits • PTS DEFERMENT

- Sailors will not require a PTS quota to execute a shore term extension in order to accept orders, or extend in place under the Voluntary Sea Duty Program provided they meet eligibility requirements.

• GEOGRAPHIC STABILITY - Volunteers may be assigned to sea duty within the same geographic

location as the current shore duty command, if available and requested. • HYT WAIVERS (E7-E9)

- Depending on rating, sea duty manning and the impact to future advancements, HYT waivers will be considered on a case-by-case basis.

• SDIP - If eligible, Sea Duty Incentive Pay (SDIP) can be collected in

conjunction with VSDP. 18

Voluntary Sea Duty Program NAVADMIN 043/12 & 229/12

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Chief Petty Officer Early Return to Sea NAVADMIN 230/12

The CPO Early Return to Sea Program focuses on the longer term and is intended to remain in place as a means of maintaining the required level of critical Senior Leadership at Sea.

Applies to Senior Enlisted Leaders (E7-E9) Sailors in all ratings.

Involuntary curtailment of shore duty will only be used when there are no available CPO’s in the PRD window and there are no excess personnel on Sea duty within the geographic area who can be reassigned.

Only Sailors who have completed at least 24 months of shore duty at the time of transfer will be considered for early return to sea.

Candidates will be selected based on various factors which include:

• Length of time on Shore Duty • Recent advancement • Fleet experience • NEC/Skills held • Type of previous sea duty • Remaining OBLISERV

Impact on the shore duty commands mission will be evaluated. E8/9 Sailors may be chosen to fill vacant E7/8/9 billets and E7

Sailors may be chosen to fill vacant E7/8 billets. Requests to transfer to the Fleet Reserve, submitted subsequent

to selection for early return to sea by CPO’s with more than one year of contract time remaining may be disapproved.

High Year Tenure (HYT) waiver requests for CPO’s chosen for early return to sea will receive favorable consideration. 20

Chief Petty Officer Early Return to Sea NAVADMIN 230-10

QUESTIONS?

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