Office 2007

Enhancements and Features for Office 2007

Instructor

Donald E. HesterCISSP, CISA, CAP, MCT, MCSE Security, MCSA Security, MCDST, CTT+, Security+, MV

Maze & AssociatesSan Diego City College

INTRODUCTION TO MICROSOFT OFFICE 2007

Module One

Office 2007

What’s new? Why upgrade? Where is FrontPage? What is Groove?

Find options you never knew you had!

Average users can look like pros!

Fundamentals Make it more secure,

manageable and reliable

Enterprise Content ManagementStreamline Processes and

Content Management

Business IntelligenceImprove Business Insight

2007 Office System CapabilitiesTo Meet The Organizational Needs For The New World Of Work

Communication and Collaboration

Simplify Working Together Individual Impact

Increase employee self-sufficiency and

effectiveness

Individual ImpactIncrease employee self-sufficiency and effectiveness

Consulting customer data and product information while on a sales visit

Building a complex and compelling proposal for a new business opportunity

Managing your work more effectively through one view of time and tasks

Accessing best practices and resources from experts

Scenario examples

Create high impact documentsFaster authoring with pre-built layouts Fast, professional charting and diagrammingFixed file formats – PDF and XPS

Work while mobileSharePoint site information available offline via Outlook or GrooveEasier extranet access to team and My Sites

Manage information, time, and workTask management systemRapid search across e-mail and documents Calendar sharing and integration

Make work easierResults-oriented user interfaceOffice Online communities and resourcesOnline learning and help continuously improved based on user feedback

Results-oriented User InterfaceImprove the way everyone does work

Increased focus on what users want to achieve rather than time wasted figuring out how to use the program

Increased confidence and proficiency in using Office programs along with reduced help desk calls

Users find it easier to discover new features and spend less time searching for commands

BenefitsResults-oriented designUI redesigned around achieving resultsFeatures are organized by user taskGalleries present selection of “results”

Making features easier to findMenus and Toolbars replaced with “Ribbon”Tabs organize features according to activityContextual Tabs reveal specialized features when they are needed

Making features easier to useGalleries reduce need to “operate” dialog boxes“Live Preview” shows changes prior to useEnhanced Tooltips include graphics and guidance on feature usage

Communication And CollaborationSimplify working together

Resolving customer service calls effectively via instant connection with experts

Getting new project team members up to speed quickly

Collaborating and sharing information with a professional services firm

Circulating team documents for review and input

Scenario examplesIntegrate communicationsIntegrated experience for telephony, web conferencing, presence and instant messagingSingle inbox for e-mail and voice mail

Extend collaborative workspacesEasy provisioning of team site extranetsAd hoc, mobile, cross-org workspaces - GrooveShared note-taking for group collaboration

Find relevant people and informationSearch extends to people and workspacesMeeting recording, content organization and post-meeting archiving and search

Enhance people-driven processesConfigurable workflows to coordinate workgroup processesStreamlined data gathering from partnersUpgrade workspaces to Project Server

Business IntelligenceImprove business insight

Share spreadsheet results with customers and partners without revealing confidential business logic

Discovering information and expertise across the organization via content typing and relationships

Retrieve and analyze business information with high-impact results

Scenario examplesProtect and share one version of the truth

More secure spreadsheet access with server-based calculation and browser-based access Web service access to spreadsheetsCentralized management of business reports, spreadsheets, projects, and data sources

Develop deeper insight from dataEnhanced data exploration, analysis and visualization tools in Excel and VisioDashboards, KPIs and BI Web partsIntegration with SQL Server 2005 analysis and reporting capabilities

Find experts and critical informationSearch web sites, file shares, and local PCsUnlock content in SAP and custom repositoriesInstantly find people with valuable expertise

FundamentalsMake it more secure, reliable and easier to deploy

Manage privacy and security settings more easily

Deploy 2007 Microsoft Office system programs on Windows XP

One way to customize settings and deploy patches

Use automated reporting to improve quality and proactive help

Scenario examplesSecure by design, default, deploymentReduced security threat surface areaOne place for privacy and security settingsSimplified prompts and warnings

Simplified patching and deploymentConsistent experience for patching and customization with Office customization toolOffice migration tool

Operating system supportClient products: Windows XP SP2 or WindowsVista Servers: Windows Server 2003 SP1, SQL 2000 SP3 64-bit support (timing TBD)

Improving quality and reliabilityProactive supportImproved responsiveness and crash recovery

Office Line Up (Products)

Access Accounting Communicator Excel Groove InfoPath OneNote Outlook Business Contact

Manager

PowerPoint Project Publisher SharePoint Designer Visio Word SharePoint Services 3.0 SharePoint Server 2007

Office 2007Basic

Home & Student Standard

Small Business Pro Ultimate Pro+ Enterprise

Word 2007 Y Y Y Y Y Y Y Y

Excel 2007 Y Y Y Y Y Y Y Y

PowerPoint 2007 Y Y Y Y Y Y Y

Outlook 2007 Y Y Y Y

BCM Y Y Y

Accounting 2007 Y Y Y

Publisher 2007 Y Y Y Y Y

Access 2007 Y Y Y Y

InfoPath 2007 Y Y Y

Groove 2007 Y Y

OneNote 2007 Y Y YCommunicator

2007 Y Y

Enterprise Solutions Y Y Y

2007 Microsoft Office Servers

On-premise server with AD integrationDeploy, manage and integrate clientsRelay Manager and Data Bridge

Additive CALs

- Utility Server -No CAL Required

Collaboration portal + content managementDocument lifecycle capabilities Enterprise search enhancements

Publishing of InfoPath formsEditing and submitting via browserCentralized e-Forms catalog and lifecycle management

Manage projects and programsControl resources and financesTime and status reporting

Manage projects, programs and applicationsAlign portfolios with business strategiesAdvanced portfolio analytics and optimization

Base CALsE-Forms servicesSpreadsheet publishing and reportingBusiness data integration

What’s New: The Ribbon

No more maze of menus, toolbars, dialog boxes

Everything you need is in plain sight

What’s New: Galleries

Graphical equivalents of dropdown menus

Show samples Look before you leap

What’s New: Live Preview See how formatting

will change the way your documents look, on the fly.

What’s New: Keyboard hints

For those who link to use the shortcut keys

Press alt and see your options

What’s New: Office Button

All file management tasks in one easy location

Print, save, send, publish or prepare

What’s New: Quick Access

Similar to quick launch Customize based on your

needs Your most frequent

commands

What’s New: Prepare

Remove metadata Encrypt, restrict, digitally

sign Check compatibility Mark as “Final”

What’s New: Publish

Post directly to blog Make a workspace Publish as HTML Publish to CD (PowerPoint)

What’s New: Save As

Save in the new file format (.docx, .pptx)

Save in the old format (.doc, .ppt)

New Save as PDF!*

* May require download

What’s New: Online Help

Online Help Includes how-to’s Connected to all the online

resources for Office – including training

What’s New: Online Template Gallery

Access to hundreds of templates online

Search online repository Preview

What’s New: Mini Toolbar

Additional toolbar on right click

Includes standard menu Highlight text and it fades in

(no right click)

What’s New: Office Compatibility Warnings

Office will warn you if you apply a function or formatting that may not be compatible with previous versions.

SECURITY IN MICROSOFT OFFICE 2007

Module Two

Blocking External Content

Potentially hazardous content is blocked

Not just in Outlook – this feature is in Word, Excel and other products

Microsoft Office products block external content, including images, hyperlinks, data connections and linked media, by default.

Whenever a user opens a document containing the aforementioned types of external data, the user will receive a security alert stating that their security settings have blocked the content.

The security alert contains two buttons. One button allows the user to enable the content that has been blocked.

The other button opens the Trust Center.

Blocking Example

Trust Center

Advanced Options

Safeguard Your Files

Auto Save Options

Automatically Save A Backup

Encrypt Files In the “Save As” dialog box select “General Options” under the “Tools”

Dropdown.

New File formats

Default office formats in XML do not support macros

An additional format allows for macros to be saved

Contact Information:

Donald E. Hester

DonaldH@MazeAssociates.com

https://www.linkedin.com/in/donaldehester