eng wikisym2008 group practices
DESCRIPTION
Follow-up slides from Group Practices OpenSpace session of WikiSym2008TRANSCRIPT
WikiSym 2008
Wiki For WorkgroupsPractices On Creating Awareness With Wiki
Summary for OpenSpace session“Share your small-group wiki practice”
WikiSym 2008: Wiki For Workgroups And Awareness
2
WikiSym 2008: wiki for workgroups & awareness
Define Workgroup
• 3–15 people
• no hierarchy, all members have equal rights
• a common goal, often a common project
• team interaction is essential
3
WikiSym 2008: wiki for workgroups & awareness
Role of wiki • product development environment
• place for communication between participants
• awareness creation tool:
• common understanding of essential things
• “consciousness of a group”
4
WikiSym 2008: wiki for workgroups & awareness
Creating In Wiki
Wikis are suited well for collaborative development of
• glossaries & encyclopedias
• design documents
• “how to”-oriented documentation
5
WikiSym 2008: вики для рабочих групп и awareness
Как организовать?
• Пишите только то, что нужно другим участникам
• Создавайте страницы-заглушки, когда нуждаетесь в информации
• Организуйте место, где можно будет найти все страницы-заглушки
WikiSym 2008: вики для рабочих групп и awareness
Минусы работы с вики
• ещё один рабочий инструмент, который придётся освоить
• сложно организовать workflow для вычитки и сверки документации
• есть риск создать запутанный, плохоструктурированный продукт
WikiSym 2008: вики для рабочих групп и awareness
Рейды на викиХороший способ привести в порядок то, что вы натворили.
• объявите о времени и продолжительности (2-3 часа)
• подготовьте очередь заданий, которые можно “брать и делать”: например, список страниц для улучшений
WikiSym 2008: wiki for workgroups & awareness
Social Awareness
• Who are you team mates? What’s their “human side”?
• How are people around you talking to each other? What are implicit rules of communication?
• What’s going on around? Anything of interest?
9
WikiSym 2008: social awareness in wiki
Pattern: Who We AreEach team member fills out a wiki page containing personal information like:
• name, nickname and contacts
• aims and goals: both project-related and personal ones
• experience & competences he could share with team
WikiSym 2008: social awareness in wiki
Example: Socs
Wikipedia-oriented research project visualizing social network of Wikipedia contributors.
Each contributor can add or edit:
• who’s working on what topics
• existing relations between contributors
WikiSym 2008: social awareness in wiki
Pattern: Unofficials• list of neighborhood restaurants to lunch at
• recommendations: health care, travelling agencies and experiences, advices on gadgets, etc.
• what’s going on around: concerts, parties, social and cultural events
WikiSym 2008: wiki for workgroups & awareness
Vision Awareness
• What for we are here?
• What’s the meaning behind all of our activity?
• What’s the product we are developing?
• Are we thinking about all that stuff in a similar way?
13
WikiSym 2008: vision awareness in wiki
Pattern: Tri-AngulationWiki page, where each participant should write three different “definitions” explaining our vision on a particular subject.
Key points:
• make definitions short and impressive
• choose definitions that differ as much as you can (like, “ortogonal views” on subject)
14
WikiSym 2008: vision awareness in wiki
Example:
what is “wiki”?
• Several people making quick changes in some shared product.
• Way of doing things, when you focus on doing something shared right now.
• For example, you are discussing with your friends, where you all gonna lunch in a half-hour.
15
WikiSym 2008: vision awareness in wiki
Pattern: Share Your IdeasWiki page with “add your own idea” is a starting point for building up a shared product image.
Organisation tips
• create subsections for different kinds of ideas
• fill in 2-3 your own ideas for starter
• add an invitation like “add you idea right here” 16
WikiSym 2008: wiki for workgroups & awareness
Workflow awareness
• What’s happened during my vacation?
• What are other people doing now?
• What’s our focus today?
• What should I do right now?
17
WikiSym 2008: workflow awareness in wiki
Pattern: Skype LoggingWiki is not suited for intense debates. Chats are much better. Even emails are better.
Wiki is used to store logs of important conversations; they are published to wiki “as is”.
Then organiser finds a time to outline & filter on a separate wiki page
• decisions made
• next actions18
WikiSym 2008: workflow awareness in wiki
Pattern: To DoFrom all the tasks, bugs and issues we filter only a few ones to focus on them right now.
• Tasks are presented in ordered lists
• Section headers are used to outline
• task importance
• who’s responsible for this task
19
WikiSym 2008: workflow awareness in wiki
Pattern: Work LogWrite all you actions and achievements on a dedicated page in this form:
• short sentences, 1-2 phrases for each achievemnt
• who’s done what; what’s the result
• split on day basis
It helps you to create a common history of group’s life; helps members to return in flow of continuing work after their vacations.
20
WikiSym 2008: workflow awareness in wiki
Pattern: Meetings WikiMake an agenda page in wiki before each meeting:
• decisions we want to be made
• question we want to discuss
• scenario/program of the meeting
• ordered lists of events during meeting
• way to moderate communication
21
WikiSym 2008: workflow awareness in wiki
Pattern: Meetings WikiYou can put that page on projector and continue your work with it
• writing down each decision right after it is made
• conspecting important quotes
• marking up your progress on agenda
Let that projectored page to become your “wiki” during this meeting!
22
WikiSym 2008: workflow awareness in wiki
Pattern: Meeting ReportsTo create a meeting report you’ll just need to
• add list of participants
• check success of each topic from agenda
• outline key decisions made.
Email meeting report as a link to resulting wiki page and invitation to fix any errors and disambiguations.
23
WikiSym 2008: wiki for workgroups & awareness
Bonus:
Noob GuidePrepare a wiki page for newcomers with such topics covered:
• Where to look answers for questions on various topics, “who could help on what”
• How do your team life pulses: regular meetings, raids, dinners and holidays
• Gatekeeping: what newcomer must do before starting his regular work
24
WikiSym 2008: wiki for workgroups & awareness
Bonus:
Snapshot ArtefactTreat content you created in wiki as an “artefact”
• freeze project wiki after completing project: garden it right and move on
• make a hard copy:
• write wiki on a CD for each participant
• publish selected wiki content is a separate website
25
WikiSym 2008: wiki for workgroups & awareness
Summary
Awareness creation is the main appliance of wiki technologies in workgroups, it helps to create “group consciousness” on
★ vision of a product
★ workflow of a project
★ environment (work and non-work)
★ group itself.
26
WikiSym 2008: wiki for workgroups & awareness
Authors and contributors• Nikolay Yaremko
• Konstantin [email protected]
and other WikiSym participants, especially listed on OpenSpace session wiki page: Share your small-group wiki practice
More WikiSym 2008 stories?http://wikisym2008.humanemagica.com
27